Linking addresses in a Smart Mailbox to a Smart Group

I hav set up a Smart Mailbox for replies to a question that I posted on LinkedIn. I have received eight or so replies and I want to reply to all the people who answered my question in one email. Is there a quick way to transfer all the addresses into a smart group so that I can send one email to all in that smart group?

Andreas Amann’s Mail Scripts has an Add Addresses script that may or may not do what you’re looking for.

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HT2476 What is the difference between a smart mailbox and a smart mailbox folder? I'm just trying to organize my emails as they come in..Thanks!

What is the difference between a smart mailbox and a smart mailbox folder? I'm just trying to organize my emails as they come in!!!
Do I need to set up both?

Maybe this will help:
https://discussions.apple.com/message/18794948#18794948
https://discussions.apple.com/message/8711661#8711661

Smart Mailboxes - I use smart mailboxes on my mac pro without issue. On my iMac OS X v10.7.4 the smart mailboxes disappear when ever mail is restarted. This does not happen on my mac pro. Other functions work as intended.

The OS on my iMac is OS X v10.7.4. No issue setting up the smart mailboxes and they work fine until I restart the imac or restart the mail application. When I do this the all smart mailboxes (not folders) are gone. Can someone please point me to where I might look for resolution??

The OS on my iMac is OS X v10.7.4. No issue setting up the smart mailboxes and they work fine until I restart the imac or restart the mail application. When I do this the all smart mailboxes (not folders) are gone. Can someone please point me to where I might look for resolution??

Smart Mailboxes aren't smart

I have set up a smart mailbox to pick up emails to and from a colleague. I have entered his name (from and to contains). Only 4 emails have been placed in the smart mailbox. How can I get the system to pick up the rest?
(OS X 10.9.1)
Many thanks,

How funny. I stopped by looking for an answer to fix the problem I'm having with sync, random signatures, and Conflict Resolver, and then saw this thread and remembered I've got this same problem as well. I just figured it was because my computers can't/aren't running the same version of Mail. My G5 uses 2.1, while my MacBook Pro uses 2.1.1. The way I have Mail set up on my G5 has taken several years to get just right, with many smart boxes, rules, etc., and truthfully, it's just too much of a pain to deal with Mail on the MacBook Pro without all of my personalizations in place, so until sync really syncs everything between the two machines, I don't even turn on Mail on the MacBook Pro. I would like to be able to, so I'm hoping someone has a fix for this.
Dual 2.7 G5 & MacBook Pro 2.33 Duo 2 Mac OS X (10.4.9)

Number of messages in Smart Mailbox

A question & some relavent thoughts:
In Mail, the number of Unread messages is shown the right of each mailbox. But what are the total number messages?   Alternatively, how many Read messages are there?
I have many folders. I am trying to create separate mailboxes for each important (to me) Sender. Then it would be possible to find out how many messages were in 1 Smart Mailbox not contained in any other Smart Mail Box by
1. having a Smart Mailbox containing all mail, and
2. specifying conditions: From ... Does not contain ...   Sender
3. for each Sender
This would be very tedious if one receives mail from many senders. However, if
1. all senders belong to at least 1 Group,
this might be onerous but at least feasible.
If however,there were a Smart Mailbox condition:
2. Group ... Does not contain ...   Sender,
then this would feasible witnout being too onerous.
If anyone has any answers and/or suggestions, I would be very happy to receive same!
Chuck

I have had the same problem as well and could not find any way of fixing it! Also when I changed the name of the folder the message count disappeared for a while and then seemed to come back later... very bizarre.
Anyway, I may have found a solution after spending all afternoon searching the internet on macosxhints. [Link goes to the specific hint].
I would advise making a complete back-up of your ~/Library/Mail folder before trying this, though. When I did this it seemed to re-import some messages and mark them as unread for some unknown reason. However, I went through and marked them all as 'read', and I have the same number of messages in each mailbox as I did before I tried this, so I can only assume that things are the same as before.
One thing has changed, however! I no longer have a false number on the 'Flagged' messages smart mailbox! (Although if you have lots of messages marked as 'flagged' it may clear the flag - not sure).
2Ghz iMac G5 Mac OS X (10.4.4) 4G iPod

Lost Mail in Smart Mailbox

I tried to edit a Smart Mailbox and lost all my mail in the smart mailbox when I hit the "-" to remove a double entry. The original entry remained and I added another entry and also I reentered the one I had removed. However, nothing now appears in that Smart Mailbox although there are message in the Inbox that meet the criteria.
Is there any way to recover my lost mail in the Smart Mailbox and how do I get the messages into it that are in Inbox?
Thanks.

You didn't lose the mail by doing this, you understand. A Smart Mailbox is like Smart Folder in Finder. It just shows you all mail that matches a set of requirements.
At this point you just need to think it through and re-enter the Smart Mailbox requirements (being careful about the "that match ALL" and "that match ANY").
Fred

Why are complex Smart Mailbox rules not available?

I wonder if this is a technical limitation in OSX Mail, or simply that Apple can't find a good way to present the UI.
Here are some rules I can create in OSX Mail for filtering or for smart mailboxes:
ALL rule: Find mails which are **in the last 31 days** AND **from [email protected]**
ANY rule: Find mails in the last month **from [email protected]** OR **from [email protected]**
Here's the rule I'd like to create, but can't:
COMPLEX rule: Find mails which are **in the last 31 days** AND ( **from [email protected]** OR **from [email protected]** )
The third rule there combines both ALL and ANY rules. I have yet to see a mail application which supports this form of query in smart mailboxes, yet it seems like a perfectly normal use case (eg, find emails from team members A, B, or C, and which also have quality X).
Smart mailboxes would be much more helpful if they were that little bit smarter.

if you are not into editing smart mailbox plists by hand you can esily accomplish this by creating multiple smart mailboxes and combining them into further smart mailboxes. say, make smart mailboxes 1 and 2 using a bunch of AND conditions and a smart mailbox 3 with the condition that a message is in smart mailbox 1 OR in smart mailbox 2. that said, it's really not clear why this has not been implemented into GUI directly. it's been like this for a very long time. that mac os x hint you found is 4 years old.

Difference between Smart Mailbox and Smart Mailbox Folder

What are the reason(s) for using one over the other?

I know it's a bit less than obvious, but they're not equivalent or an "either/or". A "Smart Mailbox Folder" allows you to put your Smart Mailboxes into folders for grouping purposes. For instance, you could have a Smart Mailbox that collects all your messages to and from a friend of yours named "Sam", one that collected message to and from "Frieda", etc. and collect them all in a Smart Mailbox Folder titled "Friends". It's strictly an organization thing, for your own convenience, sort of like putting playlists in folders in iTunes, if you're familiar with that. If you only have a couple of Smart Mailboxes, a Smart Mailbox Folder probably won't be of much help, but if you have a bunch of Smart Mailboxes, organizing them into folders might be useful.
Hope this explains things.
Regards.
Message was edited by: Dave Sawyer

Smart Mailbox folders

Hi
I have created several new smart mailbox folders to file my incoming emails but they are purple with a cog in the middle rather than blue. These purple folders will not allow me to drag emails into. Is there a simple process to make them receptive?
Thanks

boxhead wrote:
The purple folders are Smart Mailbox folders, whose content is dependent on the conditions you set up for each of them.
That isn't quite correct, actually.
In Leopard there are *"Smart Mailboxes"* and also *"Smart Mailbox Folders"*. Both look like purple folders with cogs.
+Smart Mailbox+ contents depend on criteria set for them.
+Smart Mailbox Folders+ are only useful for organizing +Smart Mailboxes+.
Of course, email can't be put into either one.
!http://img403.imageshack.us/img403/8663/vptx1xp7.png!

Smart Mailbox Folders and To Do Smart Mailboxes

I cannot move smart mailboxes to a smart mailbox folder if the logic for the smart mailbox is for a ToDo search. If I create a smart mailbox with a message search I can move it into a folder then change it to a ToDo search.
The smart mailbox stays in the folder for a bit then disappears.
Has anybody else found this, am I just doing something silly?
Ta
Colin
Message was edited by: Colin Martin
Message was edited by: Colin Martin

Me neither. Have you been able to figure out why???

Smart mailbox with multiple addresses

It seams that creating a Smart Mailbox with "From" multiple addresses (comma separated) conditions works with INBOX emails... but the same idea does not work if it applies to SENT emails... any help?

Hi Sanjay,
Outlook would resolve the SMTP to Displayname if object is found in the GAL, hence no option for you to get that directly visible to the user, if he is accessing the email there.
Quick way to find out would be checking the header info on the email
To: Field should essentially contain the email ID to which email was directed to.
As an admin you can check this on the message tracking logs for the user.
Sample Message Header below:
Message-ID: <[email protected]>
Received: from [158.143.113.49] by web60003.mail.yahoo.com via HTTP; Tue, 15 Jul 2003 12:14:24 BST
Date: Tue, 15 Jul 2003 12:14:24 +0100 (BST)
From: "Daniel Simpson" <[email protected]>
Reply-To: <[email protected]>
Subject: Test Email
To: <[email protected]>
MIME-Version: 1.0
Content-Type: multipart/alternative;
boundary="0-710479544-1058267664=:1719"
Content-Transfer-Encoding: 8bit
Return-Path: <[email protected]>
Regards,
Satyajit
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Smart mailbox for addresses NOT in my address book?

I want a smart mailbox that only contains emails from addresses that aren't in my address book. It doesn't seem possible with the options in the dialog box, unless I'm missing something really obvious.

I just discovered I can do this through the Junk section of Preferences. Click "Advanced" and you can create a filter specifically for 'Sender not in my address book'.

Smart Mailboxes

Hi All,
I am sure this topic has been discussed already, so my apologies for bringing it back up.
I have recently purchased a Mac Mini and have been using Mail. When I setup a smart mailbox, the message moves to the smart mailbox folder, but it also stays in the inbox. When I setup a manual folder and drag the message over, the email moves out of the inbox into the folder.
Can you please let me know how I can make the feature of manual folder creation work with smart folders.
Many thanks in advance.
TMan

Each email needs to be stored somewhere in the system... either that is your inbox (a folder) or a manual folder you have created.
So when you move the email to a manual folder, its changing its location... it has a new address, so it no longer stays at the original location (its moved).
With a "smart mailbox", its not really a folder, its just a set of search criteria. It looks though all of your emails, and finds those which match and shows those emails to you. They are not stored actually in that "smart mailbox", they are only shown there... in a away, there like links to the original source.

Mail: smart mailbox contents disappears/search doesn't work & fix is only temporary

Since installing Mavericks (including the Mail update), the contents of my Smart Mailboxes disappears (the Mailboxes themselves are listed, there's just no content) and my ability to get results from Search within Mail disappears.
I have done a lot of searching here and via Google and read other people with similar problems. I have done the usual magical stuff: resetting permissions (including the version that involves the command "resetpassword"), deleting caches, etc. - but to no avail.
Spotlight clearly knows about all this mail, because I can find it with HoudahSpot, which uses the same database, but somehow Mail is not able to read what Spotlight knows.
Now there is a commonly recommended fix, which is to go to Terminal and type some version of:
mdimport ~/Library/Mail/V2
This works (as does reindexing the entire disk)! But only for about a half-hour to an hour, at which point Mail reverts to its previous state. Running the command again works again, but once again the cure goes away shortly after. Once again, the Smart Mailboxes are empty and search in Mail stops giving reslts.
Can anyone suggest a real, permanent solution to this problem, besides switching to another email program?

Okay, I think I understand better now. So I just ran a test, by creating the following rule:
I specifically chose an address (obviously not the one shown) that I had a message from in my Inbox, and a word that was present in the subject line of several messages in my Inbox. When I ran this rule on my Inbox, it copied exactly the messages I would have expected into the test mailbox. Are you seeing different behavior with the same rule, or is your rule constructed differently?
If the difficulty is with running the rule, note that (as I said earlier) rules only run automatically on unread incoming messages. It won't run automatically on existing messages or on messages on an IMAP mail server that you have read on another device using (in which case they will have been marked as read). If you need to run this in such conditions, you'll have to either run the rule manually or run it via an AppleScript or something similar that is somehow (via something other than Mail) made to execute at certain times/intervals or under certain conditions.
And you're correct, a smart mailbox would be totally inappropriate for what you're trying to do! It would behave exactly as you guessed.

Is there a way to create a Smart Mailbox that shows Sent emails only?

Hi there,
I am trying to find a way to create a smart mailbox that only shows emails I have sent.
If I receive 20 emails today, 10 yesterday say, I have a Smart MB where I have set up emails received today, another SMB for emails received yesterday and another SMB for emails I've received in the past week. I can very easily see what has come in during the last few days or whatever.
What I also have are rules that move all emails received and sent to specific folders. The idea is that I will have nothing in my INBOX. The problem is that although it's easy to set up views to see what emails I've received on any day using the calendar option, I can't see a way of doing this to see what emails I've sent.
So, if I receive 20 emails today and I replied to 3 of them, those 3 will get sent to whatever folder I've allocated for them - I put all emails TO/FROM in one folder for each email address. This way I don't have 2 email folders TO and SENT for each recipient.
My problem is that I want to ONLY look at what I've sent today or maybe yesterday etc. if I can set things up the same way as receiving emails, But I can't seem to do this.
Seems strange that there are options to see filter out what's coming in but not what is being sent! But if there's a way to do this, it would be appreciated.
Regards,
Maz

Mail creates a Sent mail folder automatically when you set up an account. All your sent mails are kept there. You configure how it saves your sent mail here:
You should see the mailbox in Mail's sidebar:

Linking addresses in a Smart Mailbox to a Smart Group

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