Linking pdfs correctly

I have a RH10 project that contains several pdf links in chm, webhelp, multiscreen, and epub outputs. I have a technical question... Do I store the pdfs in a folder called "pdfs" in the main directory. no folder in main directory, or in the same folder as the topic in which its referenced? If the later, this may mean the pdf is in several places.

RoboHelp does not require you to store them in any particular folder within your project. Choose whatever suits you best.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

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Captivate 6.0 does not open linked PDF correctly

Hi everyone
We have Captivate 6.0.0.199 and are creating a project that will be delivered OFFLINE (either as html or as exe).
Within the project there is a button that links to an external PDF file.
Result: When launching the published project, the PDF does not open.
I have tested 2 attempts:
#1: I have entered the filename of the pdf just "naked" into the button action field ("zertifikat_de.pdf") leaving out any pathname. After publishing I have copied the pdf file into the same level as the other files (on my local harddrive).
Result: the locally started exe (or html) application does not open the pdf (nothig happens).
#2: I have used the fileselect-box to enter the file location of my pdf; so Capivate stores in the action box this:
"C:\Users\ast\Documents\LBET\translation\43_Captivate\zertifikat_de.pdf"
When publishing Captivate telle me to copy the linked files into the publish folder.
Yes, I copy the pdf into the publish folder.
Result: The published application does open a pdf but THE WRONG ONE! It references to the original source file location where cptx and the original pdf is. When I delete the pdf there, the published application DOES NOT open a pdf.
It seems the published application expects my development filepath on the end user macnine. Thats strange.
We need to make this application run e.g. on CD or in any arbitrary folder.
How can I get Captivate to do this?
Thx.
Alex

If you're intending to eventually deliver this from "arbitrary folders" on a LAN or from a CD ROM, then you're also going to run into lots of issues with Flash Global Security preventing your links from working.
Read up a little on the issue here:
http://www.infosemantics.com.au/adobe-captivate-troubleshooting/how-to-set-up-flash-global -security

Indesign CC does not display linked PDF image on screen

On Mac1 (10.6.8) When I imported a PDF file into Indesign CC 9.1 as a linked image - the image would come in as usual, however the image would not appear on my screen. Only a blank page box.
I can see the thumbnail image of the imported PDF in the links palette correctly.
However, on my page it appears as a blank box.
Selected Hi-res preview, and still it appears as a blank box.
I export to PDF, and the image is there as it should be on the exported PDF.
I tried the same image on Mac2 (10.8.3) with Indesign CC.
The imported image appears correctly on the page. (no blank box)
I saved that file and opened it on Mac1 that is having the problem displaying the image.
Mac1 again does not display the image, instead it is a blank box.
Tried the same image import in Cs6. No issue on either mac1 or mac2
What could be causing the imported PDF not to display on the page in Indesign CC?
Has anyone else come across this problem?

Hi
Are you still facing the same issue ?
Please refer to these threads for steps that you can try :
Edge Animation not working properly
Edge Animate not working in Muse Browser Preview, But works in Edge Preview
http://tv.adobe.com/watch/learn-adobe-muse-cc/integrating-adobe-edge-animate-graphics/
Thanks,
Sanjit

Linked PDF with Open Doc password- false, Edit Permissions- true, requires password to open AI doc

I would like to password protect editing of a placed PDF. I have set the PDF Open Doc password to false and the Edit permissions to true. Illustrator still requires the permissions password to OPEN the Illustrator document. This would defeat the purpose, no?

Well, it does seem to work, sort of. The Illustrator document with a placed, protected PDF asks for the password when opening. The password is also required when attempting to embed (edit) the linked PDF, as expected.
I would think the correct behavior should be for the Open Document password protection (or lack of) to control opening the Illustrator document and the Edit Permissions password to be applied when embedding or flattening the linked PDF, making it accessable to editing. Acrobat seems to be able to make this distinction.
This would be a significant feature for users who need to restrict editing of sensitive portions of their layouts while allowing necessary prepress work downstream.

ExportFile with linked pdf ... Is it a bug ?

Hi,
I'm facing a very strange behaviour with exportFile and linked PDF in inDesign cs 5.5 and 5 on mac and pc.
I have a script simply doing an exportFile to png on all images contained in a inDesign file.
Everything works well, except if user click in inDesign during process : if user click in inDesign all images linked with a .pdf or .ai file are rendered as transparent images (but with correct dimensions).
Is this a known bug?
Thanks!

See this thread: http://forums.adobe.com/message/3876223#3876223 .
I reported the bug around the time of that thread. I haven't checked if the latest 5.5 update fixed it, but there wasn't anything about it in the release notes...
Jeff

How to link pdf file in flash by xml ??

how to link pdf file in flash by xml ??

try to give <a href="your address">My Pdf</a>
and your textfield should be html enabled
mytextField.html=true
mytextField.htmlText=your xml text

Can I stop Windows 7 from warning about security on every linked PDF?

I am working on a project for which I have created one central document (an index) and 120 linked documents. Each document, on every page, has links to the next alphabetical document and back to the central index. This project will be distributed on disc to people with unknown computer platforms.
I am a Mac user, and this works well on my iMac using Adobe Reader. It also works on my ancient Windows XP machine. A tech friend has looked the project over, and he says that on Windows 7 (used by more than half of computer users), every time a document links to a new document, Windows 7 throws up a warning about PDF security hazards. With a large number of documents to open, this could be tiresome.
Is there a way to stop Windows 7 from warning about security on every linked PDF?
This tech person recommends joining all the PDFs into one file (around 50 MB by his estimate), which would require relinking every current link.
Acrobat offers to do the same with its Portfolio, but I'm not fond of the graphic styles offered, and I worry that one large file might be a challenge for older machines.
Any suggestions?

Can you get a screen shot of this error message or at least the exact wording? I suspect the error message is being displayed by Reader/Acrobat and not Windows.

Is it possible to change the page of a linked PDF without relinking?

Is it possible to change the page of a linked PDF without relinking and going through the import options?
I'm trying to import seveeral pages of the same PDF. The process would be quickest if I could import it once, then duplicate the image box a number of times, then just change the page number each image box is linking to.
At the moment I'm having to relink (or place), then go through Import Options, then choose the page - it's a long process that feels like it should be quicker.
Any ideas?
Thanks

The short answer is no, that's not possible, but it IS possible to import multiple pages at one time.
My favorite script for this is from Scott Zanelli: InDesignSecrets » Blog Archive » Zanelli Releases MultiPageImporter for Importing both PDF and INDD Files, but there's also a sample script included with ID.

Linked PDFs do not open in AIR help window

I am creating a help system in RoboHelp 10 and outputting it as AIR help. The help topics include links to several PDF documents, which are stored locally (they are not on a server or Web site). When I click any of the links in the AIR help window, however, the window goes blank; the content from the PDF does not appear. No other windows open, either. How can I get the content from the linked PDFs to appear in the AIR help window? Thanks!

Have you tried including the PDFs in Baggage Files?
I'm not sure that is necessary without testing but it's worth a try. Post back to let us know whether or not that works.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

Why do I have to remove Adobe Acrobat in order to link pdf files using Preview?

Whenever I try to link pdfs to make a single file, Adobe Acrobat opens automatically and prevents me from linking them, instead demanding that I pay money for a subscription. Instead, I have to remove Adobe, at which point I can open Preview, and then I can link the files.
Is there any way to link documents without having to remove and then reinstall Adobe?
I have an iMac 10.6.8 and the latest Adobe that will install.

When a linked .pdf is clicked, it downloads rather than following the link and opening in another safari window.

When a linked .pdf is clicked, it downloads rather than following the link and opening in another safari window.

Thanks for the tip, but I had already tried this and it did not help. The File still downloads and , at the same time, a new Safari window opens - but the Safari window is blank.
Another discussion thread related to this problem is:
How do I prevent automatic downloading of .pdf files?
but this deals with Safari 5.1 which evidently has a problem with Adobe Reader.
I am using Safari 5.0, so the suggested solutions do not apply. ( I tried them anyway, but they did not work.)

"Placing" linked PDF File in Illustrator for Markup Edits?

When I highlight text in a PDF file that is linked to an Illustrator file (PDF is "Placed" in the Illustrator file as a linked object), text highlights in the PDF file do not show up in Illustrator when I update the link. Does anybody know why, or is there some setting or workaround to force the PDF markups to show up in Illustrator?
Reason for Question
I often use Illustrator as a PDF editor because it is much more flexible than Acrobat's clunky editing tools. There are some significant problems however. If you open a PDF page in Illustrator, you lose some stuff like paragraph formatting, which Illustrator wants to left justify (same problem when opening an AutoCAD file in Illustrator). You can also have trouble with missing fonts like Helvetica, which isn't a default system font because it is licensed and expensive. Illustrator will swap the missing font out with a substitute so it can edit the text. (Acrobat will do the same thing if you try to edit a font that isn't loaded in your system).
A workaround to maintain exact registration if I just want to mark up a PDF file (rather than changing the text) is to "Place" the PDF file in Illustrator. When Placed, the file behaves like an object the isn't editable in Illustrator (you can edit a Placed object from Illustrator, but Illustrator will use the authoring application to do the edits, in this case, Acrobat). I you are interested doing the same thing,... when I use Illustrator to mark up another file like PSD, JPG or PDF, I initially open the file in Illustrator to capture the dimensions, and then delete everything, and then "Place" the file back into Illustrator. You can optionally link or embed the Placed object. After Placing, I use the transform tool to move the Placed Object's upper left corner to 0,0 (XY Coordinates) to acquire registration, lock the layer, and do my markups on separate layers.
This procedure is a bit clunky and requires multiple construction files but Illustrator's vector tools are much better than the most of the markup tools (but not all) in Photoshop or Acrobat. A Photoshop file will link to Illustrator, and you can export it back to Photoshop, but the Illustrator construction file will not be "linked" into Photoshop, so if you need to make changes with Illustrator you have a couple of options. You can open the Illustrator smart object from Photoshop (Photoshop will launch Illustrator to do the edits), or you can delete the smart object and work on the Illustrator construction file directly and re-import.
Since you can't select the text of a Placed PDF file object in Illustrator to highlight text, I'd like to do some of the text highlighting in the linked Acrobat file upstream of Illustrator. I should be able to bounce back and forth with both files open, the Illustrator construction file and the linked PDF file. Problem is that when I add a highlight to the PDF file, it does not show up in the Illustrator placed object that is linked to the PDF file.
So back to my original question. Does anybody know why PDF text highlights do not show up in Illustrator when the PDF file is placed as an object in Illustrator? Is there a workaround to force the PDF text highlights to display in Illustrator?
FYI, I working on a business presentation and need to mark up a few pages of IRS publication 463, which is a 58 page PDF document with a bunch of "destination" links (10 to 20 links per page). I can extract a page, do my markup edits, and then "replace" the page back into the original Acrobat file and all the links and bookmarks will still work, but registration is critical.
I'm using CS6
Thanks in advance for your insight.

Mylenium, Thank you for your on-point explanation of why the markups don't import into Illustrator. Based on your input, I did some digging and discovered:
I can export the Acrobat "Comments" (text highlights, but not markups?) to a FDF file
http://help.adobe.com/en_US/acrobat/pro/using/WS40A4853E-0D48-46a6-8AB6-6B9A27A22D83.html
and then optionally re-import them to another PDF, including a blank document (with the same dimensions to maintain registration) or the final output file. I can then open the PDF (that contains the comments only) using Photoshop and save as a PSD file. Photoshop captures the text highlight color graphic without the white background or text so I am able to achieve transparency. I can then "Place" the Photoshop file as an object on its own layer in the Illustrator construction file as either an embed object or a linked object, but I tend to link for a number of workflow reasons.
Quite clunky, but it seems to maintain exact registration (although for some reason, whenever I place an object in either Illustrator or Photoshop I need to move (transform) the object corner to 0,0 because it is typically off by a pixel or 2). Not sure if there is a way to also export PDF "Markups", but my objective was to use Acrobat's highlighting tools combined with Illustrator's vector graphic tools for markups, so even if I can only export the Acrobat text highlights and not the "Markups", I can still achieve my objective.
From a work flow perspective, I may optionally choose to use the text highlights only as a reference in the Illustrator construction file and turn them off when saving back to PDF. I would then import the text highlights (FDF file) into the final PDF so they are actual Acrobat highlights rather than raster objects, but I do have the option.
I have also noted that I can print an Acrobat file to PDF to capture the text highlights, but that method introduces problems with registration and transparency (the white paper background). I'll often print my final output to PDF rather than saving to achieve a small flat file that will render consistently on different computers, but in this case registration is important so it is better to save to PDF and live with the larger files size.
Why all the fuss? Acrobat is good at highlighting text and Illustrator is good at drawing stuff like curvy paths with variable strokes. Illustrator also has layers and stacking order control. (Acrobat has clunky wannabe layers that are good for limited stuff like multiple versions, but not much help with graphic composition or stacking order). I need workflows that can merge tools from multiple programs (Acrobat, Photoshop, Illustrator, Autocad, and Solidworks). I could do my vector markups in Illustrator, then save to PDF and do the highlights in the final Acrobat file, but if I need to change the vector graphics later I would lose the highlights. Doing the highlights in a separate PDF file and then exporting to a FDF file lets me make changes in Illustrator without having to recreate the highlights from scratch.
Thank you for your assistance. If you have any additional suggestions I am always striving to improve my workflows. btw, I've experimented with some of the 3rd party PDF editor's, but not the expensive ones (less than a few hundred dollars). Most of them do a few things better than Acrobat, but they all have their shortcomings and I'm leery of investing my time in applications that might be obsolete in few years. Perhaps this discussion is better suited to the Acrobat Forum, but I do a lot of PDF editing with Illustrator despite its limitations.

Adobe Contribute 6.5 - access denied linking PDF

I cannot seem to link my pdf to an image anymore in contribute 6.5, it keeps telling me access denied, I am running osx mav 10.9, this has just happened today anyone had this problem?

Note: I can link PDFs from my desktop but not those on the server?

Linked PDFs in Muse don't seem to open or automatically download when I click on them in Firefox.

Linked PDFs in Muse don't seem to open or automatically download when I click on them in Firefox. Am I doing something wrong? Seems to work okay in Safari. This is for a Muse site uploaded to an FTP site.

PDFs are not web files. Technically they're media files that require helper applications. As such, your end users need the latest Acrobat reader & plug-ins installed for their browsers. If either of these are not installed, the PDF links won't "do" anything when clicked. Similarly, some people set their preferences to download & launch PDF files in Acrobat Pro instead of their browser.
Since there's no way to tell which software & settings your end users have, you should follow the customary procedure of creating a small thumbnail image of the PDF to give users a visual clue of what the file contains along with a direct link to the PDF & instructions on how to right click to save the file to their hard drive.
Nancy O.

Tag_relatedproducts image jumps on 1st click & then links to correct image on 2nd click

tag_relatedproducts image jumps on 1st click & then links to correct image on 2nd click - strange coding glitch! Should link to correct image on 1st click (& not jump) http://meluka.worldsecuresystems.com/bedroom/Drawers/chest-of-drawers-42 Was functioning correctly

It looks like those related images are being affected by your zoom script that lets you zoom the main product image. In your page template or page you have this code:
jQuery(document).ready(function(){
jQuery('div.image img').wrap('<span style="display:inline-block"></span>').css('display', 'block').parent().zoom({on:'click'});
You likely added this to make your main product images capable of zooming. I bet this all started acting weird when you put the zoom effect in. Basically, your jQuery above is saying, "Find any IMG element in my DIV with the class of "image" and do some stuff like wrap a span, update the css and execute the zoom behavior on the image's parent element"
The problem is that your related products are inside your div.image container so that jQuery call is affecting those images too.
You have two options:
Move your {tag_relatedproducts} tag outside or after the div.image. That should solve it.
OR update your zoom image jQuery statement above from jQuery('div.image img") to jQuery("#zoom img") which is more specifically targeting the #zoom link which should only have the main product image in it
Good luck!

Linking pdfs correctly

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