Lock box reason codes

Dear gurus
please advise as how we can uses reason codes with lock box file processing.
We want to write off each individual invoice on customer open item if it is paid +/-60$.
Can we use reason codes with lock box automatic processing, so that these +/-60$ writeoff's go to a particulat GL acct.
Many thanks in advance.
MSJ

Yes you can.
Customer and User tolerance limits, payment advice tolerance limits and reason codes
When an incoming cash payment does not exactly pay the referenced open item(s), then the system will not be able to perform clearing without creating residual items back on the account - except when you establish tolerance limits to allow posting with a write-off of acceptable payment difference amounts.
Reason code settings are used for description and reporting purposes, generation of specific customer correspondence letters (automatic system generation whenever this reason code is assigned to a document), and difference item write-off/dispute status assignment.

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Lock Box Reason Code.

Hi Experts,
I am getting one issue in lock box, If Suppose customer has invoice of $ 1000, he is eligible for discount of $ 50 so he should pay net amount $ 950. But customer is paying full amount without knowing that he is eligible for discount i.e $ 1000. so system is crediting back $ 50 to the customer(returning back the $ 50 to customer).
In this case i want system should accept amount $1000 and system should not credit $ 50 to customer(system should not pay back to customer $ 50), instead of this system should transfer the balance to GL account by using the reason code.
Note : we are using BAI2 format for lockbox.
Please be advised what should i do in this case if i want to accept the full amount from the customer without doing the credit to him and i want to transfer the amount to GL account by using reason code in BAI2 format.
Regards,
Sam.
Edited by: samiuk on Nov 11, 2011 4:23 PM

Yes you can.
Customer and User tolerance limits, payment advice tolerance limits and reason codes
When an incoming cash payment does not exactly pay the referenced open item(s), then the system will not be able to perform clearing without creating residual items back on the account - except when you establish tolerance limits to allow posting with a write-off of acceptable payment difference amounts.
Reason code settings are used for description and reporting purposes, generation of specific customer correspondence letters (automatic system generation whenever this reason code is assigned to a document), and difference item write-off/dispute status assignment.

Transaction Code to determine the Names of Lock boxes

Hi ,
Is there any Transaction Code to determine the names of Lock boxes and to which Co-Code they belongs to?

OB10

Lock box- payment differences

Dear gurus
We have a request to change the lockbox setup to handle auto write off any short/overpayments per customer invoice of +/- 50$.
So when there is a difference of +/-50$ on the payment file (in the lock box process- statement from bank) SAP should write off the difference to a GL acct automatically.
Please advise where in config, I can make settings and give the acct number, so that differences will written off automatically and how can I test my settings?
Many thanks in advance
MSJ

Hi Vinod
Thank you for your reply. I followed your instructions.
But I see that in OBXL there is already a GL acct 499999specified with no reason code.
And this Gl acct is hit if there is any unapplied/on acct payments from lock box.
What we need is , if there is any difference of =/- 50$ it should go to 488888 GLacct.
I tried putting 488888 in OBXL with a reason code(created a new reason code) and tried processing a lockbox file, but after running, I see that the payment difference of +/- 50$ is not being hit to 4888888 acct.
Please advise as what other changes we need in config.
many thanks
MSJ

Lockbox -Residual item - Reason code - FLB2

Hi Gurus,
I would appreciate if you could help me on the following.
1. During lockbox processing (FLB2), will SAP create residual item for invoices with partial payments?
2. If yes, will SAP populate reason code as well?
3. Is there any configuration that need to be maintained for lockbox to create residual item and populate reason code?
Thank you,

Hi,
1. During lock processing, whether lock box post residual or partial payments is controlled in configuration. In transaction code OBAY, defaul is residual, or you can choose partial payment.
2. Lockbox will not populate reason code by default. In the BAI2 format, there is a field for reason code. Either you can work with the bank to populate that field. In our company we have a custom pre processing program that populate the field with a default reason code for all residual payments. During post processing, users change that to appropriate different reason codes depending on whether they going to write it off or keep it as a residual open itme on customer.
3. You can control the population of reason code using substitution rules. For example any payment difference that is less than $50, you can write a substitution rule populate a certain reason code during posting. There is no standard configuration to do this.
Hope this helps.

Lock Box not clearing

Hello all,
my lock box status is not being processed in FBLB1, its showing the status as not processed even and the document number is not being populated in FLb1. The customer open item is being cleared and i am getting a clearing document but for some reason its not clearing in FLB1.
Please help
Regards,
Kimi

problem with the user exit

Lock Box Uploading Issue

Hi,
When i upload BAI file into Lock Box...I am getting the below error in FBL2 transaction.
Accounts receivable posting Error: (F5 102) Customer * is not defined in company code 1000
After that when i see in to FBL1,I am getting the below error.
Payment Advise item doesnot exist
Payment advice 010000007500001 does not exist for account 9372 1000
Message no. FA006
Kindly help me what is the problem and why i am not able to upload it successfully?
Thanks
Kishore

I am experiencing the same issue.
I am wondering how you went about in correcting this issue
Thanks

Lock box jobs getting cancelled

Hello All,
I am new to lockbox processing. I am into lock box support project now. Recently lot of lock box jobs are getting cancelled. While I am going through job log it says that " Payment advice 01706525923 does not exist for account 10001009 0110 ". Similar error showing for few other jobs. Can you please anybody through some light on this regarding how to investigate this error?
Thank you,
Santosh

When ever you get such kind of message then it says that it has found the customer and not found the document to post.
Now when you got to T.code FLB1. you can see that in "on account" status.
Now through lockbox post processing you have to post/clear the document (thru F.04) to make the document to "Applied" status.
Assign points if useful.

FBE1 multiple reason codes

Dear Experts,
In FBE1, We have two reason codes for deducting amount from bill amount. e.g. Bill correction amt and TDS. However, we have tried to enter it as new item. Along with payment amt we entered TDS and clicking on new item entered the correction amt and save the document. At the time of f-28, both deductible amount clubbed together and shown under TDS GL. That was wrong.
Thanks in adv
Ajeesh.s

HI,
1 From the list of intercompany transactions, select the transaction or transactions to which to assign a reason code and click Edit.
Note: You can assign a reason code only to transactions with the MisMatched status.
2 Take one of these actions:
To assign a reason code to one transaction, from Reason Code, select a reason code.
To assign a reason code to multiple transactions, enable the check boxes of all transactions, select Edit, then Set Reason Code, select a reason code and click Set.
The reason code that you select is assigned to all the selected intercompany transactions.
3 Click Save to save the changes.

Multiple reason codes in ICT HFM

Dear all,
We are implementing ICT Module for HFM 11.1.2.1 for one of our client. After the reconciliation by transaction ID and by Account, there have about hundreds of transactions that do not match and they have to enter reasons code.
It seems that they have to enter reason codes transaction by transaction. Is it possible to select all the non matching transactions once and to assign the same reason code for all in one operation ?
Thank you
Best regards,
Arnaud

HI,
1 From the list of intercompany transactions, select the transaction or transactions to which to assign a reason code and click Edit.
Note: You can assign a reason code only to transactions with the MisMatched status.
2 Take one of these actions:
To assign a reason code to one transaction, from Reason Code, select a reason code.
To assign a reason code to multiple transactions, enable the check boxes of all transactions, select Edit, then Set Reason Code, select a reason code and click Set.
The reason code that you select is assigned to all the selected intercompany transactions.
3 Click Save to save the changes.

Over/Under Payment from Customer - Reason Code

We are trying to perform an incoming under payment from a Customer. We do not want to do a partial / residual payment. We would to like to send the difference amount to a particular GL account XXXXXX (bad debt). There might be situations where the difference amount is charged off to another GL account YYYYYY. Can we handle these situations using reason codes?
I tried to configure a couple reason codes to handle this, but couldn't make it work.
Could you please explain in detail how can we make the over/payments to be charged to different accounts.
Any help would be greatly appreciated.
Thanks,
Venkat

Hi,
You define Reason Codes in Customizing. Use the menu path in IMG :
Financial Accounting -> Accounts Receivable and Accounts Payable -> Business Transactions -> Incoming Payments -> Incoming Payments Global Settings -> Overpayment/Underpayment -> Define Reason Codes
In the reason codes definition, tick the check box with Heading 'C' immediately after the Correspondence Type.
Then maintain the settings Define Accounts for Payment Differences. In this setting, you can have different accounts depending on the reason code. Click on Rules and tick the check box against Reason Code. Click on Accounts and maintain the correct accounts against the reason code.
Once you have maintained the above settings, you can post the difference directly to a GL Account using Reason Code. For this, when you enter incoming payment using T-code F-28, in the open item screen, click on the Residual payment tab and enter the residual Amount. Just next to residual tab is the field to enter the reson code. Enter the appropriate Reason code and your posting will be done to a GL Account.
Hope this helps
Regards
Mahendra
Assign points if useful

Payment Advise error while uploading Lock box

Hi,
i am getting the below error in FBL1 transaction code. I am able to upload the lock box in FBL2 transaction with Appllied status. After that when i execute FBL1 transaction i am getting the below error related to Payment Advise. Kindly help me to fix this issue...
Payment advice 010000000700001 does not exist for account 237059 1000
Thanks
Kishore

Once the incoming payment is applied and the invoice is cleared the system would delete the payment advice immediately and you would get this error from FLB1, this is standard.

Lock Box configuration Material

Can u plz send me today the LOCK BOX material to my id.
Plz do this favour to me regarding the config steps and any material of LOCK BlOX.
meeswathi at gmail
points will be assign,
Regards
Swathi

Lock box Configuration steps:
1./NOBAX- Define posting data .Destination and Origin and also company code, house bank, account id, bank account, clearing account and posting key and document type.
2. /NOBAY- Control parameters. No change. Format -BAI2
3./NOB10-Define lockboxes for house bank. Copy existing lock box number and assign lock box number to your house bank and company code.
4./NSE11-ABAP Dictionary .Choose table FLB01, FLB02, FLB07, FLB08, FLB09,FLB26, FLB24 and click display on each table.
5.FLB2-Main lockbox program. Click execute.
Please assign points if it is useful.
Edited by: Abdul Karim on Apr 18, 2008 4:15 PM

Lock Box configuration and Lock box process

Hi
I immediately need detailed lock box configuration settings and do the process in easy access and also need the seetings for BAI format, which is part of lock box configuration.
I will highly appreciate, if you immediately respond for the above.
Thanks & Regards,
Radhakrishna

HI,
To have Lock Box Customizing in the system you need to defien the following
FA-Bank Accounting-Business Transaction-Payment Transaction-Lock Box
Define Control Parameters for BAI format as
Doc Length : 10
No of Doc nu in type 6 : 3
No of Doc nu in type 4 : 6
GL Account posting : x
Incoming customer payments : x
GL account posting type : 1
Enter all the details and save the BAI format
Define Posting Date as
Destination : 1000123456
Origin : 0011000390
Company Code : ABCD
House Bank : HSBC
Account ID: HSBCA
Bank GL account: Deposit bank A/c
Bank Clearing A/C : Clearing Account
Bank Posting Doc type : SA
Cus Posting Doc Type : DZ
Posting Key Dr : 40
Posting Key Cr : 50
Posting Key credit Cust : 15
Posting Key DR cust : 06
And save the posting date
And in Customer master Payment Transaction Tab create Customer Bank details with bank key and Bank Account.
then create a text file as show below
100100012345600110003900712110100
210001234560011000390
5086001007250407121110001234560011000390
60860020000150000 044115126189175247210 11000206
408600360171800000003 0000150000000000000000 testtesttesttest
7086007007250407121100100001500000
80860080072504071211000100001500009 015000 015000
9000001
If any confusion in text file give ur mail id i will send you the file with explanation.
Regards
Balaji

Lock box post process

Hi,
Can anybody please let me know what is the error comes at the time of processing the Bank File?
and can please let me know what would be happened if we getting the less amount then the invoice amount. what kind of error the system will pass?
It's really very urgent.
THanks,

HI,
To have Lock Box Customizing in the system you need to defien the following
FA-Bank Accounting-Business Transaction-Payment Transaction-Lock Box
Define Control Parameters for BAI format as
Doc Length : 10
No of Doc nu in type 6 : 3
No of Doc nu in type 4 : 6
GL Account posting : x
Incoming customer payments : x
GL account posting type : 1
Enter all the details and save the BAI format
Define Posting Date as
Destination : 1000123456
Origin : 0011000390
Company Code : ABCD
House Bank : HSBC
Account ID: HSBCA
Bank GL account: Deposit bank A/c
Bank Clearing A/C : Clearing Account
Bank Posting Doc type : SA
Cus Posting Doc Type : DZ
Posting Key Dr : 40
Posting Key Cr : 50
Posting Key credit Cust : 15
Posting Key DR cust : 06
And save the posting date
And in Customer master Payment Transaction Tab create Customer Bank details with bank key and Bank Account.
then create a text file as show below
100100012345600110003900712110100
210001234560011000390
5086001007250407121110001234560011000390
60860020000150000 044115126189175247210 11000206
408600360171800000003 0000150000000000000000 testtesttesttest
7086007007250407121100100001500000
80860080072504071211000100001500009 015000 015000
9000001
If any confusion in text file give ur mail id i will send you the file with explanation.
Regards
Balaji

Lock box reason codes

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