Lockbox Process, Configuration, Lockbox File format
Hi everybody,
I need a help on lockbox documents. Pls send.
Regards,
JC
hi
Lockbox is a process provided by a bank where the customer remits his payment to a PO Box at your bank, the bank deposits the check in your account and enters the remittance data from the customer. Then the bank sends the data to you electronically for you to import and apply in SAP-AR.
The structure that the bank uses is usually one of two formats. BAI will provide you the customer information and the check amount but no invoice remittance data. Usually cheaper and works well for a business where customers are paying only one invoice at a time.
BAI-2 offers remittance data but the bank charges more for the service because they have to enter more info.
Look at structures FLB** to see the transfer data.
When the bank sends the customer payment data you use Treasury function FLB2 to import and then process the payments. This process attempts to determine where to apply the payment and will post directly against an invoice, an account to a customer or if it can't even determine the customer it posts into a clearing account (configured) to be resolved.
Purpose
Lockbox is a service offered by American banks in which banks collect and process customer payments to reduce processing time. The system can handle both lockbox file formats offered by banks, namely, BAI and BAI2.
Process Flow
A company can create accounts called lockbox accounts at its bank (or banks) that act as payment collection accounts for customer payments. The company then informs their customers that all open item payments for their accounts must be submitted to one of the established bank lockbox accounts. The bank collects these payments along with the customers remittance information that indicates what open items the customer payments intend to clear. Data entry clerks at the bank manually enter the information into an electronic file for transmission to the company to which the lockbox account belongs. These files are typically transferred nightly to the various lockbox owners (companies). The files adhere to one of two standard banking industry transmission formats (BAI and BAI2), both of which are supported in the system.
BAI and BAI2 formats differ in their level of information detail. BAI does not separate out the incoming check line items by invoice subtotal reference. Conversely, BAI2 splits the check total into separate invoice references and associated payment amounts. As a result, your hit rate percentage of payment-invoice matching from each transmission is likely to be higher when using BAI2 rather than BAI formats.
for furthur notes
http://help.sap.com/erp2005_ehp_03/helpdata/EN/4e/888d24ccb811d3bffd0000e8a4a484/frameset.htm
http://help.sap.com/erp2005_ehp_03/helpdata/EN/57/f1fc3768b56d00e10000009b38f842/frameset.htm
http://help.sap.com/erp2005_ehp_03/helpdata/EN/7a/af0eba9ffa11d295d900a0c9426c73/frameset.htm
http://help.sap.com/search/search_overview.jsp
nagesh
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Hi,
We are in planning to implement Lockbox functionality for auto cash application in our European company codes. I have few questions:
1)What file formats can SAP read other than BAI2 format.We are using standard SAP program RFEBLB00 (Transaction FLB2) to read a BAI2 file for our US company codes and they work fine.
2)Ours is Bank of America and they are unable to provide BAI2 format? Has anybody faced this kind of situation where Bank can't provide BAI2 format for Europe transactions? What are the alternatives?
Thanks in Advance.
RakeshCurrently, only BAI and BAI2 file formats are supported by SAP. It includes
the following:
BAI Record Format: Specify the length of the document numbers (10 in
the standard SAP System) and the number of document numbers in record types 6
and 4 of the BAI file. Your bank must agree on this format information.
BAI2 Record Format: It is not necessary to specify the length of the
document or the number of document numbers in record types 6 and 4. This is
because BAI2 file is designed that each document number is on a different record
type 4 with its corresponding payment and deduction amounts. Your bank must
agree on this format information.
NOTE: while the BAI and BAI2 formats are supposedly standard, experience
has shown that they can vary by bank and many SAP clients have contracted for a
customized format. The format received will need to be mapped to reconcile with
the SAP delivered data dictionary layout (Tables FLB01, FLB05, FLB06, etc.) to
ensure proper processing. If the format does not reconcile and the user does
not want to have the bank change the format, SAP recommends that a user-written
ABAP be used to reformat the file or alternatively the SAP data dictionary can
be modified (this is a repair that will need to be re-applied in future
releases).
Batch Input Sessions [Posting Functions]: Specify which postings the
system creates (general ledger cash postings and/or customer cash
application). It is recommended that both choices are selected if you are using
the general ledger and accounts receivable modules. For the general ledger you
can decide whether to post one aggregate amount to the incoming cash account or
one line per check. This depends on your reconciliation with the bank. In
addition, you can choose to create and name a batch input session to insert any
missing or new customer bank details into the customer master records (this can
only be done if the system identifies a valid document number).
Important Note: The lockbox program first attempts to identify the customer
with unique bank information in the customer master record matching to MICR
information on the check, so maintenance of unique customer MICR information is
important to ensure success. If there is more that one customer with the same
MICR bank and account, then the program cannot apply the check to an
account. This situation usually means that either the same customer has been
set up twice, or maybe what should have been only Ship-to or Sold-to customers
for the same Payer have actually been set up as separate Payers. Alternatively,
it may be necessary to set up a relationship where one customer is identified as
the main Payer and has MICR info, and the related customers do not have MICR
info but instead have the main Payers customer number in the Alternate Payer
field of the customer master record.
The payment information provided in the bank data file will create a payment
advice per check. This payment advice will be used by the lockbox procedure to
clear subledger open items. For more information on payment advices, please
read accounts receivable/accounts payable Payment Advice Notes in the IMG or
On-Line Help -
Lockbox processing : Partial payments
Hi,
We are using Lockbox with BAI2 file formats.
Here we have made configurations for disabling partial payments.
(uncheck the checkbox)
But still, for some random cases, partial payments are happening.
Is there any other settings that has to be done or any SAP NOTE
to avoid this?
Kindly pour in your valuable inputs.
Thanks in advance.
Regards
MeghaHi Megha,
You can restrict and implement your functionality by developing an User Exit. Ask Abaper to look into the standard program
Thanks
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Hi Gurus,
i have a query on Lockbox processing of an invoice created using F-22 tcode.
How will we tell the system that this particular invoice ( or say particular customer ) is going to pay this amount to a lockbox maintained in the system?
I have maintained the configuration for Lockbox using tcodes OB10 ( define lockbox accounts for house banks ), OBAY( define control parameters ), OBAX( Define posting data) .
i have a sample BAI2 file to be uploaded for the lockbox processing using tcode FLB2.
regards,
ficoguy.when you send the invoice to the customer, you have to inform your customer the lockbox to which he needs to send the payment.
As you have already informed him lockbox details, along with his payment to the lockbox he will generally forward the invoice details and checks to the lockbox.
in the lockbox file, you will see the bank details and invoice number. -
Lockbox process- end user tasks
Hi experts!
Could please someone answer my following question
once the whole lockbox configuration is done, what will be the tasks that need to be performed by the end user daily? ( after done with the cofniguration settings , and checking out with the bank about the timings they send the lokcbox file daily , we schedule in such a way that the lockbox program will run daily at some particular time, right? so once done with all these , what will be the end user need to do daily? what entries should he has to perform?and then does he has to perform the post processing e.t.c
<b>so to cutshort my question - what tasks should an end user has to perform in the lockbox process once it goes live.</b>
Points will be rewarded.
ThanksHi,
After configured the lockbox in banking,
The checks the bank sends to you are entered as credits by the bank, and the information entered is sent to the payee using File Transfer.
Under certain circumstances, the bank transmits a data carrier to the payee several times a day; the carrier bears the important check information.
From this data carrier, postings are then generated for accounts receivable and G/L accounting, User has to use Tcode: FLB2 - Importing the file, FLBP - To post and FLBP_Lockbox -- To reprocess.
End user documentation needs to be prepared on these tcodes and process.
**if useful assign the points.
Regards,
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We have purchased a new business and their payments terms to not fit in with standard SAP (their discounts go six levels). So, they use a speadsheet and handle it manually. We want to be able to process this with our normal lockbox processing. We would like to make the modification at the time discounts are determined. I have not be able to find where this occurs in the lockbox process. Any ideas?
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GregHello-
Make sure the configuration the partially applied box is unchecked under Define Control Parameters.
If so, does your client understand the definition of Residual versus Partially applied?
Partial Payment
Leaves original invoice intact (full amount)
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LOCKBOX PROCESS 시 42440 RECEIPT HAS INVALID APPLICATIONS ERROR 가 발생했을 경우
제품 : FIN_AR
작성날짜 : 2005-10-24
LOCKBOX PROCESS 시 42440 RECEIPT HAS INVALID APPLICATIONS ERROR 가 발생했을 경우
========================================================================
PURPOSE
Lockbox process 시 42440 Error 에 대처한다.
Problem Description
LockBox Interface table 에 데이타를 load 후 lockbox process 실행 시 report output 에 error: 42440 Receipt has invalid applications error 가 발생 한것을 발견하였다.
Workaround
Maintenance Transmission Screen 을 Open하여 해당 lockbox process 를 조회 하고 Application Button을 눌러 Invoice Filed 를 Clear 한 후 다시 해당 Process 를 수행한다.
Solution Description
아래 내용을 참조 하여 patch를 apply 한다.
11.0 arlval.lpc 110.12 or higher
11.5 arlval.lpc 115.7 or higher
11.0 1999278 patchset 11.0.AR.I
11i 1999278 patchset 11i.AR.H
2004333 Standalone
문제의 원인은 lockbox validation program 수행 시 error 가 발생하였는데 그 error 의 원인 데이타를 고치고 다시 lockbox validation program 을 수행 하였을 경우 이전의 invoice 데이타를 clear 하지 않아 발생 하는 것으로 판단 된다.
Reference Documents
Note. 219854.1 - Oracle Receivables Lockbox Troubleshooting GuideHi,
Can youplease let me know what is the exact error message you are encountering. May be the output/log file message will throw some additional information on this. please paste this here.
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Thanks,
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