Locking up with paragraph style change

I'm using the latest version of InDesign CC 2014; I'm working on a relatively simple 154-page document.
When I try to apply a change to a paragraph style, however, the application quits responding and I get the "beachball" until I force-quit. I've tried changing the style within the Paragraph Styles dialog, and changing it in the text then redefining the style. Nothing works.
I also tried exporting the file to be able to be opened in InDesign CS6; that crashed the application, and sent a report to Adobe.
Any help?

I've found that it is document-specific; in other words, it only happens with certain ID documents. But I can't tell what the common points are among the documents.

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How to export RTF with paragraph style names?

Anybody can help me "how to export RTF with paragraph style names?"
Thank you

It's not something that's natively done with Indesign.
However it's possible that it might be able to be scripted.
Check the scripting forum
http://forums.adobe.com/community/indesign/indesign_scripting

Problem with paragraph style overrides and character formatting

I've had this problem for a long time, and sometimes it resolves itself, sometimes it doesn't. Finally I'm begging for help.
I am typesetting academic articles into a journal. We use endnotes. The endnotes have both italic and regular formatting--italics for book and journal titles, and foreign phrases.
Sometimes when I place the text, the formatting reverts to whatever it was in Word. To try to fix that, I've begun stripping the Word formatting from the original document, making everything "Courier New" and just importing it like that. I figured this would clear a lot of the problems I've had with fiddly formatting issues.
I was mistaken.
Here is what happens:
When I place the document it comes up in the original Courier New font, with italics and other formatting intact. If I click "article style" which is the main article paragraph style format, normally it changes. but if I right click and select "apply article style" it is more likely to change the paragraph to the proper style, with italics and other formatting still intact.
But when it gets to endnotes, I'm sort of screwed.
My endnotes style is a bulletted style, so that I can have the endnote numbers consistent. but this seems to screw all the style formatting.
Here is what I do:
With the cursor in endnote text, I click "bulleted endnote style". The character format remains the same, with a + beside the style. The endnote number format is different, however. If I click "clear overrides" it does in fact change to the proper formatting, but it strips any italics or other character in the text. This is frustrating because many of these endnotes have lots of italicized journal and book titles, and it takes a long time to figure out which ones I need to reitalicize manually.
I have tried to use the "customize style import>Style mapping" but it has not fixed anything.
Please help me figure out how to make these transitions more smoothly. I am open to suggestions both on how to make the changes once the document is placed in the Indesign file, and also making modifications to formats in the native Word file so that I don't have these problems.
Thanks
Dan

Sorry, that last message wasn't supposed to send (if that's not obvious!). I was writing it and got interrupted. Damn iphone.
I know why there are two numbers. This is not an issue. What I didn't finish writing was that, the note number before i bullet it is a different font/ format. Again, not a problem. Here is something interesting, though. If I delete that original number by placing the cursor in the middle of it (say a between the 4 and 2 of 42) then delete everything by Shift+arrow forward, press delete then delete the rest of the unnecessary characters, THEN apply the style formatting, it works just fine. Is it something to do with the character codes of those original note numbers?
Word drops in so many hidden codes that it screws everything up!

Framemaker 8 problem with paragraph styles

Hi,
I manage a documentation (one file) including paragraph styles organized like that :
-- Chapter
     |--- Sub chapter
       |--- Sub Sub chapter
My question is simple
When a create a PDF file from my document, including bookmarks, I'm encountering the following problem :
The "chapter 4", "sub chapter 4" and "sub sub chapter 4" paragraphs are created correctly. The bookmarks are created with the correct place.
Like that :
|---- chapter 4
|---- sub chapter 4
   |----- sub sub chapter 4
BUT
The "sub sub chapter "5 paragraph styles are created into the "Chapter 4" structure, added with the "sub sub chapter" of Chapter 4. And the Chapter 5 just contains the "chapter 5" and "sub chapter 5" bookmarks.
Like that :
Chapter 4
    |---- sub chapter 4
       |---- sub sub chapter 4
       |---- sub sub chapter 5
Chapter 5
   |--- sub chapter 5
After checking the structure of my document, I do not find any thing which could create this problem.
The paragraph styles seems to be correct.
Thank you so so much to help me because I don't know how to replace the "sub sub chapter 5" below the" sub chapter 5".
Phil ;o)

There are a few ways to go with this. One is to put all the files in a Book,
temporarily, and set the one with the correct style definition as the
source, then synchronize the paragraph styles. This will change ALL styles
with the same names throughout all the documents, and add any styles that
are present in the source, but not in one of the other files, so it is a bit
risky, especially if any styles are based on or [Basic
Paragraph] itself is used in one of the files and it isn't already defined
exactly the same in all files.
You can also open any file and go to the Paragraph Styles panel menu and
choose Load Styles, then select the style you want to load, and how to
handle a conflict (Use Incoming), which will give you more control over what
happens.
Or each time you open a file and get the missing font warning you can go to
Find Font and select the missing font, then pcik your substitute, check the
redefine styles box, and click Change All. This would probably be the best
choice since it doesn't depend on style names to make the correct changes.

Why won't paragraph styles change?

I opened a document from a few months ago and updated paragraph styles to a different font. However when I click on text and assign a style it has no effect. If I go to "basic paragraph" and click on that while holding down the option and shift keys, then it seems to remove whatever is stuck and then I can assign the style. But if I have to do this with every part of this 70 page document it is going to take a long time. Is there some way to make this go easier?
The other thing is that I assigned keys to each style and I notice that even though I changed the paragraph styles to a different font the keys say they are assigned to the prior font, so maybe this is part of the problem.
Suggestions very welcome.

No.
Break Link with Style does exactly what is reads.
If you have a paragraph using the 'Body' style and you use the Break Link with Style option, then the paragraph retains the current appearance and settings, but is no longer associated with the 'Body' style. So, when and if you change the 'Body' style, that paragraph will not change.
Clear Overrides reverts manual styling to the applied Paragraph Style. So, using the example above, assume your 'Body' style uses Myriad Pro Bold, and you manually change the font in a paragraph to Myriad Pro Black, that is an override. Selecting "Clear Overrides" reverts the font back to Myriad Pro Bold.
Clear Overrides does not appear in the palette menu for character styles.
Your text cursor needs to be active within the paragraph (or some of the text must be selected with the text tool) in order for the contextual menu to show the Clear Overrides option.
Another option is to check the Paragraph Style Palette with the text cursor active in a paragraph. If there is any paragraph style applied, then it should appear bolded in the list. If there are any overrides applied, there should be a
+ at the end of the style name. You can then Control Click on the Paragraph style to see a list of options such as:
Apply Style
Apply Style, Clear Overrides
Apply Style, Clear Character Styles
Apply Style, Clear All
HTH
-mt

Create automatic white gap/bar with paragraph style

Hello,
Thanks to your help and the Paragraph Ruler trick, I managed to get automatic title formatting (the grey background)
Now, I would like to get automatically white gap as in line two but I can't figure out how to do it (tried with strikethrough but it's all over the text, you can't cheat).
Any idea?
Thanks.

Here I am (sorry I didn't answer before, during the weekend i am not in my office).
You didn't tell us why do you want to change the text box width? That could help us to give you a better answer.
However if you need to have different text box width you can use this method:
Only one paragraph style with only one rule column width, "vertical line" and grep style.
Below one example:

Rule that detects paragraph style change

I have a CS5 paragraph style called "Code", which needs Space After="0p0" if the following paragraph is also "Code", but it needs Space After="0p3" if the following paragraph is not "Code".
Actually, I have several paragraph styles for which I need this behavior. Presently, I have two separate styles for each of these styles, for example, "Code" and "Code: Final Line". I could eliminate several paragraph styles and lots of manual labor if I could create a rule to do what I've described.
I don't see how to do it with GREP Style, but that seems like the place where I should be able to do it.
Is it possible? How?

hi, Cary
interesting case...
No, grep doesn't look for styles, it just looks for text and applies styles…
the only suggestion comes to mind so far, is a dirty workaround. Maybe it's worth dancing around, if your document is really too big for manual edits, and your text is not justified, but, let's say, aligned left.
Then the goal is: merge all "Code" and "Code: Final Line" text to one paragraph.
1. In Text tab find hard returns formatted as "Code: Final Line", change them to some special character, surely not used in your "Code" text anywhere, and hard return, lets say:
Find What: ^p Change To: +^p
2. In Grep tab change all hard returns formatted as "Code" to soft returns, except those with your "special character" behind (plus sign in my example):
Find What: (?<!\+)\r Change To: \n
3. Finally, easy part - find/remove all occurencies of your 'special character' from your text. Former it was formatted as "Code: Final Line", now it's "Code". You can specify it in Find Format field. "Code: Final Line" is not used nowhere anymore.
4. After all, you can apply desired Space After to your "Code" style.
And yeah, it's faster to do than to describe...
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Issue with paragraph styles and overflow

Hi all, I have been having a massive problem with my paragraph styles for a book I am working on for my employer.
http://cl.ly/2b3p2q412H0b1r3n1L3Z
The paragraph on the bottom right is the overflow text. For some reason, although the paragraph is all in the "body" paragraph style, once it goes into the overflow textbox, the spacing changes. If I expand the textbox on the left, everything is single spaced. It is quite bizzare.
I have also tried deleting the textbox on the right and creating a new overflow textbox, but there is no change... I can't figure out what is happening.
I am using Adobe InDesign CS5.5..
Thanks!

(Without looking at the file) Check that paragraph for "Align to baseline" settings.
See http://www.youtube.com/watch?v=Jla1sy_0FLQ for what this is :)

Having trouble with paragraph styles in CS4?

Let me start by saying that I am recently switched from Quark, so I am very much a newbie at InDesign. I have been watching as many videos as possible, but can't seem to find the answers in them to specific questions like this.
I have been taking old brochures that were created in ID3, and pasting type and photos into a new format that was created in ID4. The new format has paragraph styles created already, with updated fonts and other formatting as well.
When I flow in all the new type, and click on the style sheet, it does change the type to the correct font and size, but there are formats within the paragraph that are not being updated. For instance: the whole paragraph (according to the style applied) should be Gotham Book, but even after applying the style to it, part of it stays Gotham Bold. It was bold in the earlier version of the document, but needs to be unbolded in this one.
Why, when I apply the style, does it not affect the whole paragraph?

The latter: InDesign CS3 files are being changed to a new design in InDesign CS4. I did not create either of these files, but am just making the changes from old style to new style, on about 15 different brochures.
I guess I need to find a quick way to undo any character styles that were applied previously throughout the whole brochure. I want to be able to flow in the old copy, select all of the body copy for instance, and apply the new paragraph styles, without worrying that there is some other formatting in there that I don't even know about. I thought that applying the new paragraph styles would undo ANY of the previous formatting, but that turns out not to be the case.
I think the poster who suggested doing a find/change might be onto something, but my brain hurts right now, so I am quitting for the day and having a lovely glass of chardonnay... I'll start again fresh in the morning.

Scripts to insert metadata automatically to document with paragraph style

Hello,
I am trying to find a way to automatically insert metadata into my document through paragraph style in indesign cs5.5.
This will be myDocument title, the Author name and myDocument description.
Is there anyone who can help me with this project?
Thanks.

Place the script in the following location: C:\Program Files\Adobe\Adobe InDesign CS6\Scripts\startup scripts
If you close the document the script will automatically put the metadata in your indesign file (use ctrl+w or menu -> file -> close option to close the file)
Code:
#targetengine session
//if you want to test the script for your active document, comment the below line else copy the script in your startup folder
app.menuActions.itemByName("Close").eventListeners.add("beforeInvoke", function()
var myDoc = app.activeDocument;
var docTitleText="";
var docDescripText="";
app.findGrepPreferences = app.changeGrepPreferences = null;
app.findGrepPreferences.findWhat = '.+';
found = app.activeDocument.findGrep (true);
for (j = found.length-1; j >=0 ; j--)
    var foundText = found[j].contents;
    //You can define multiple Paragraph style for Document Title
    if(found[j].texts[0].appliedParagraphStyle.name=="docTitle1")
        docTitleText=found[j].contents;
    else if(found[j].texts[0].appliedParagraphStyle.name=="docTitle2")
        docTitleText=docTitleText + " " + found[j].contents;
    else if(found[j].texts[0].appliedParagraphStyle.name=="docTitle3")
        docTitleText=docTitleText + " " + found[j].contents;
    //You can define multiple Paragraph style for Document Description
    else if(found[j].texts[0].appliedParagraphStyle.name=="docDescription1")
        docDescripText=found[j].contents;
    else if(found[j].texts[0].appliedParagraphStyle.name=="docDescription2")
        docDescripText=docDescripText + " " + found[j].contents;
    else if(found[j].texts[0].appliedParagraphStyle.name=="docDescription3")
        docDescripText=docDescripText + " " + found[j].contents;
with (myDoc.metadataPreferences){
    author = "My Name";
    documentTitle = docTitleText;
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Vandy

I'm having problems with paragraph style. It remains last style even if I aplply basic paragraph style

Paragraph style is not working properly in either two licences if got for CC InDesign 2014.2
Styles do not apply correctly, it remains last style applied even if I aplply basic paragraph style.
Is anybody having the same problem? Do you have any explanation or solution for it? Is there any spanish chat or forum?
I appreciate your quick answer

There is a Spanish forum here: Foro en español. Is there a character style applied to the text?

Problem with paragraph and character style

Recently I have noticed that when I alter a paragraph or character style that the text won't change to the changes I performed.
It doesn't matter whether it's just the preview mode or when I clicked "OK"- no changes will be performed whether it be typeface or size.
Does anyone know what can be wrong?

My bet is that you haven't got a clear understanding of the difference between character styles and paragraph styles, and that you are using the former incorrectly.
Paragraph styles include basic font formatting information that is applied to all text in a paragraph UNLESS that text also has either a character style or a local format override (select the text and change something) applied. The formatting heirarchy works with paragraph style at the bottom, character styles trump formatting applied in the paragraph style, and local formatting trums everything else.
Select the text in question. Look in the the Paragraph Style field in the Control panel, or open the Paragraph Styles panel to see what is applied. If there is a plus sign next to the name local formatting overrides have been applied (hold the Alt or Opt key and click the style name to remove them), but character styles are not considered overrides, so if there is no plus sign, check the Character Style field in the control panel or ope the Character Styles panel to check if any character styles are also applied.

Is there a script to change paragraph style based on even/odd page

Is there a script or way to have paragraph style change between 2 styles based on the text being on an even or odd page?

@JustMikey – as I understand your task, the problem has nothing to do with "special" paragraph styles, but (nearly) all with anchored objects (the images and parts of the gray bar) and appropriate margin settings.
Just see the following IDML file I exported from InDesign CS5.5:
Dropbox - ImagesAwayFromSpine-CS5.5.zip
ImagesAwayFromSpine-CS5.5.zip
ImagesAwayFromSpine-CS5.5.idml
080731_Manchester-xxl_Grau.tif
Of course you could add paragraph styles to format the data automatically or optimize in other ways.
That's up to you. But you can see the principle:
Inspect the Anchored Object Options for the image and the gray bar. Also the frame fitting options for the image.
Note: See also the margin settings, that are not exactly mirrored on even and odd pages (for good reason).
Uwe

Change any paragraph style by script

Hi !!!
Is it possible change a selected paragraph with any paragraph style by script?
Example:
My paragraph style is:
Font: Garamond, size 7pt, color: black, align justfy (or any selected paragraph style)
Script to set the selected paragraph with paragraph style describe above to:
Font: Humanist, sise 8pt, color: black, align justfy
Drop caps: number of lines: 3, one or more caracteres: 2

I got it.
But there is a trouble.
How can I change into this script the first caracter dropcaps to fill tint 30% Black?
var myPara = app.selection[0].paragraphs[0];
var myChar = myPara.characters[0];
myPara.dropCapCharacters = 1;
myPara.dropCapLines = 2;
myPara.dropcapDetail = 1;
myPara.firstLineIndent = 0;

Multiple paragraph styles in one line

I'm creating a training manual and I am having trouble with paragraph styles. Here's an example of what I am trying to do:
"The Dog walks up the hill"
In the above example, I have created a style for the bolded text and connected it my table of contents. The idea is when I create and update the TOC, "The Dog" will be the entry with the remaining text omitted from the TOC. The issue I am having is because the text is on one line, I cannot have multiple styles. I've tried writing just "The Dog" and then either changing the style or deleting the paragraph break to connect the text below to the main line. Once I erase the paragraph break and the text is on one line, only ONE style is maintained. Now, I can modify the character style; however, because the paragraph style is still the one connected to the TOC, the entire paragraph appears in the TOC.
Any advice would be greatly appreciated! I've searched everywhere to no avail.
Thank you very much for your support.

ajmiddle18 wrote:
I'm creating a training manual and I am having trouble with paragraph styles. Here's an example of what I am trying to do:
"The Dog walks up the hill"
In the above example, I have created a style for the bolded text and connected it my table of contents. The idea is when I create and update the TOC, "The Dog" will be the entry with the remaining text omitted from the TOC. The issue I am having is because the text is on one line, I cannot have multiple styles. I've tried writing just "The Dog" and then either changing the style or deleting the paragraph break to connect the text below to the main line. Once I erase the paragraph break and the text is on one line, only ONE style is maintained. Now, I can modify the character style; however, because the paragraph style is still the one connected to the TOC, the entire paragraph appears in the TOC.
Any advice would be greatly appreciated! I've searched everywhere to no avail.
Thank you very much for your support.
It depends on the breed of dog.
Is the paragraph always a single line?
Is this dog the leader of the pack? IE, does the phrase you want to keep always begin the paragraph? If so, then you can separate the dog from the pack in the TOC. One way is to surround the pack with a unique character or marker in the main text, like End Nested Style Here, - one after dog, and another after hill, and create a paragraph style for the doggie paragraph to use in the TOC. This paragraph should contain a nested character style that applies microscopic text properties, like paper character color, font .1pt, and horizontal scale .1%. The TOC entries should use nested paragraph styles; the source paragraphs need you to insert the End Nested Style Here markers. The nested style definition in the TOC paragraph styles should apply no character style through the first end nested style marker, then apply microscopic through the next end nested style marker. This will shrink the walks...hill text to an invisible speck, so small that it shouldn't interfere with tab leaders and page-references.
Another approach is to use a single-row table for the heading, with the dog pent nicely in the left cell, and the pack in the right cell. Each cell contains a paragraph, so only extract the dog to the TOC.
Search Google for terms like "InDesign hide part of paragraph in toc knowhowpro," "InDesign suppress part of paragraph in contents knowhowpro," "InDesign two paragraph styles on one line," and similar phrases without quotes for some good discussions and a variety of approaches that include layers, anchored frames, and conditional text.
Search Google for terms like "InDesign conditional text," and "InDesign nested paragraph styles," without quotes for details.
http://forums.adobe.com/message/3206266 has a long discussion that may shed some additional light.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Locking up with paragraph style change

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