Lookup Column in Same List

Hi all,
I know that this goes against all the laws of circular references, but is there an out of the box method to lookup a column value in the same list (ex. have a field for sub project that pulls from project name)?
Regards,
Kelly
Personal Blog: http://thebitsthatbyte.com

That's a good idea, but I have had problems with the Calculated Columns losing their formula. Instead, I will create a separate list that a workflow writes a value to post creation of a parent item. Then using a lookup column, I will have the values
I need.
Personal Blog: http://thebitsthatbyte.com

Similar Messages

Issue with site template that contains a document library with a lookup column to another list

I have a document library called Proposals with a lookup column in the same site called Document Categories (multiple values allowed). It points to a list called document categories. I have several sample documents in the Proposal Library that
contain valid document categories. When I save the site as a template and instantiate it, everything is fine. However, when I remove the sample documents from the Proposal library and rebuild the site template, I can't get the template to
create another site. I get an error Unable To Open Lookup List.
I don't understand why I can instantiate a site from the template when there's sample data, but not when the document library containing the lookup column is empty.
Does SharePoint 2010 site template support lookup columns?
Why would it make a difference if the library is empty?
Thanks

Hi,
According to your description, my understanding is that the error occurred when you created a site from the template with no files in the document library.
I tested the same scenario per your post, and I can create a site from the template with no files in the document library with no errors.
To solve this issue, I recommend to verify the things below:
Did you save the site as a template with Include Content checked? If yes, I recommend to test if it works when saving the site as a template with Include Content unchecked.
Test the same scenario with a new site to narrow the issue scope.
I also recommend to check the event log and ULS log to see if anything unexpected occurred.
To check event log, click the Start button and type “Event Viewer” in the Search box.
For SharePoint 2010, by default, ULS log is at C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\14\LOGS.
You can check the ULS log by the methods here:
http://blogs.msdn.com/b/opal/archive/2009/12/22/uls-viewer-for-sharepoint-2010-troubleshooting.aspx
http://msdn.microsoft.com/en-us/library/gg193966(v=office.14).aspx
Best regards.
Thanks
Victoria Xia
TechNet Community Support

Lookup column in sharepoint list column in visual studio

Hi i have a list with two columns as student id and student name. in second list am
taking one column as lookup and am giving reference to student name. but while inserting record in second list when am selecting student name and clicked save ,in second list i have to save student id not student name. (just like dropdown in asp.net data text
field and data value field.) how can i achive this in sharepoint using lookup column and am creating the second list in visual studio.

you need to create a look up column on Name field in second list and a second look up column on the same field.
then hide and show your fields in edit and display form based on your requirements .
<Field
ID="{886AF390-F68A-4B8A-9EC4-12108A11CC99}"
Name="StudentName"
DisplayName="StudentName"
Type="Lookup"
List="Lists/Students"
ShowField="StudentName"
PrependId="TRUE"
Group="test">
</Field>
<Field
ID="{599F97C5-564C-4DE5-BE4D-3A49DDC87FB5}"
FieldRef="{886AF390-F68A-4B8A-9EC4-12108A11CC99}"
Name="StudentId"
DisplayName="StudentName:Trainer StudentId"
Type="Lookup"
Required="FALSE"
ShowField="StudentId"
List="Lists/Students"
Group="test">
</Field>

BCS and a Lookup column in another list pointing to the BCS

Hi,
SP 2010 Server.
Say I create a BCS to a line of business database with one Table named Customers.
Customers has an ID column and FullName column.
I create from this BCS an external list created in SP (say ExternalCustomers).
I create a standard SP List named InternalCustomers.
That list has a lookup field named CustomerName that is a lookup to the FullName column of the BCS ExternalCustomers list.
Is this possible? When the user chooses the FullName in the InternalCustomers list is he presented with a choice of fullnames from the ExternalCustomers list?
I am confused because of this statement from
here
11) Not everything from Lookups
Unfortunately the only thing that you can do a look up on in an external list is on the ID column, anything else and you are out of luck.
Thanks,
Maz
Maz

Hi,
According to your description, my understanding is that you want to look up External Data in the Customer list.
I suggest you can add the "External Data" column in the list to access the external content type to look up the field you need.
Here is a detailed article for your reference:
How to: Create a SharePoint List with External Data Columns
Thanks
Best Regards
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Lookup Column Threshold in List in O365 (Sharepoint 2013)

Hi All - We have a very important list and are hitting the Lookup column threshold of 8. My understanding is that when looking at the whole list in a view that shows all the columns, the 9th lookup operation will fail.
But what happens if there is a view that contains lookup columns 2-9, and not #1. Will #9 show up?
Also, I see the following in the documentation "This does not apply to single item operations" Does this mean that I can
have 20 lookup items which will show when I am looking at an individual item in View or Edit mode?
Thanks!

I believe O365 now has a 10 column lookup threshold, increased from the default 8.
I think regardless of the view, you'll see the issue, except in the case where you're only viewing a single item, as you've noted.
Trevor Seward
Follow or contact me at...
&nbsp&nbsp
This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

Cannot add hub-managed content type with external list lookup columns to a list -- Error:Id field is not set on the external data field

This is a variation on the issue mentioned in this
post
We are using SP 2010 Content Hub to manage our content types. On the content hub we've created a couple of exteranl lists, and then created some site columns as lookups against these lists. We then added the columns to one of our content types
and set it to publish.
After the publishing job executed, I tried adding the content type (which now appears on the subscriber sites) to one of the document libraries on one of the subscriber sites. When I did that it threw the following error:
Microsoft.SharePoint.WebControls.BusinessDataListConfigurationException: Id field is not set on the external data field
at Microsoft.SharePoint.SPBusinessDataField.CreateIdField(SPAddFieldOptions op)
at Microsoft.SharePoint.SPBusinessDataField.OnAdded(SPAddFieldOptions op)
at Microsoft.SharePoint.SPFieldCollection.AddFieldAsXmlInternal(String schemaXml, Boolean addToDefaultView, SPAddFieldOptions op, Boolean isMigration, Boolean fResetCTCol)
at Microsoft.SharePoint.SPContentType.ProvisionFieldOnList(SPField field, Boolean bRecurAllowed)
at Microsoft.SharePoint.SPContentType.ProvisionFieldsOnList()
at Microsoft.SharePoint.SPContentType.DeriveContentType(SPContentTypeCollection cts, SPContentType& ctNew)
at Microsoft.SharePoint.SPContentTypeCollection.AddContentTypeToList(SPContentType contentType)
at Microsoft.SharePoint.SPContentTypeCollection.AddContentType(SPContentType contentType, Boolean updateResourceFileProperty, Boolean checkName, Boolean setNextChildByte)
at Microsoft.SharePoint.SPContentTypeCollection.Add(SPContentType contentType)
at Microsoft.SharePoint.ApplicationPages.AddContentTypeToListPage.Update(Object o, EventArgs e)
at System.Web.UI.WebControls.Button.OnClick(EventArgs e)
at System.Web.UI.WebControls.Button.RaisePostBackEvent(String eventArgument)
at System.Web.UI.Page.RaisePostBackEvent(IPostBackEventHandler sourceControl, String eventArgument)
at System.Web.UI.Page.ProcessRequestMain(Boolean includeStagesBeforeAsyncPoint, Boolean includeStagesAfterAsyncPoint)   b55297ed-717f-466d-8bdc-297b20344d3f
I checked the external content type configuration and it did specify an "id column". Anyone know if what I am attempting to do is possible and if so, what special configurations are required?
Thanks

The issue is not External Content type or external list but the look up column.
It's not possible to publish a look up column via the Content Type Hub.
If you need to do this then an alternate way is to use a Managed Metadata column instead, otherwise you will have to implement this via a feature.
Varun Malhotra
=================
If my post solves your problem could you mark the post as Answered or Vote As Helpful if my post has been helpful for you.

When creating a "lookup" column be able to display not only one column from the other list, but additional columns

With the lookup technique, it is possible to select an item from another list and display one column of this item
It is obviously possible to create several lookup columns on the same list and therefore display several columns
There’s a high risk of not selecting the same item and therefore have inconsistent columns
The Requirement therefore consist of being able of displaying several columns of the same item from the other list, based on one unique selection
Example:
In list(x), define lookup column on list (y), column Title (possible today)
Then define a “secondary” lookup column on same list, column Code
The effect would be that when selecting an item from list (X), both Title and Code would show up consistently in 2 different columns of list (Y)
All possible solutions are welcomed

If you are using SharePoint 2010, you can retrieve additional columns when adding a Lookup. If you are using 2007, there is no direct OOTB way, but the following two posts provide potential work-arounds:
https://www.definitivelogic.com/blog/microsoft-sharepoint-2007-pulling-column-data-one-list-another-based-common-list-field
http://stefan-stanev-sharepoint-blog.blogspot.com/2010/11/sharepoint-2007-associated-lookup.html
Dimitri Ayrapetov (MCSE: SharePoint)

Access data from from two lists based on lookup columns and insert into another

Hi,
I am new in SharePoint and is stuck in some problem.
I want to insert data in to a list by fetching data from 2 lists.
The scenario is :
List A Columns : EmployeeName, EmployeeID, EmployeeSalary
List B Columns : DepartmentName, EmployeeID, ManagerID
EmployeeID is lookup column
I want to fetch data from these 2 lists and insert data into another list:
List C Columns: EmployeeName, EmployeeSalary, DepartmentName
Can someone please explain me all the possible approaches to do the above task

If ListA and ListB are the lists that you created, it would be better to generate the lists data into one list not seperate lists, as they both represents the property information of one employee.
If they are existing lists, you may have following considerations:
1. if you are a programmer, it would be easier to have a lookup column at ListA, to generate the EmployeeName, EmplyeeSalary, then using ItemAdded event, to generate the DepartmentName column based on EmployeeID column.
2. have a lookup column look at ListA, use workflow, set when item is created, start the workflow automatically, then in the workflow, find ListB related item based on EmployeeID column, to set the DepartmentName column, SharePoint designer workflow
set Item Value activity can do this work, you can research to find more information about how to do this.
Thanks,
Qiao Wei <br/> My blog:http://blog.goobol.com

Lookup Column Issue - List View Threshold exceeded

We use Sharepoint Foundation 2010 and we have 2 Lists in a site. Those are:
1. Customers List.
2. Sale Invoices List.
Customers List has Title field as Unique & Indexed Column.
Sale Invoices List has a lookup column (i.e., Customer) from the Customers List (Title).
My issue is:
Customers List has just crossed 5000 items. When I try to add a List Item in Sale Invoices List (where I have Lookup Column from Customers List), it throws an error as given below:
Error Message:- This is a lookup column that displays data from another list that currently exceeds the List View Threshold defined by the
administrator (5000). To add items to the current list, please ask the list owner to remove this column.
I have increased temporarily the List View Threshold Limit to 6000 Items. It’s working fine now.
Is there any solution to fix the issue without increasing the List Items Threshold Limit?
Thanks in Advance.

Hi Sri,
If this activity (adding item) is done programmatically, then we can set
SPList.EnableThrottling = false
but this approach is not recommended though.
Please let us know if this fixes your issue.
Thanks,
M.Gubendra Raj

Site lookup columns that contain a list with lookup columns help needed

Here is the theoretical scenario,
I have a list called Shirts. The list contains name,color, and size columns.
I have a list called Pants This list contains name, color and size columns as well.
These two lists are contained at the root level of the site. I created site lookup columns for these two lists and used the name, color and size columns as additional fields on both lookup columns. Lets call these lkupPants and lkupShirts.
On a sub site I have a list called people. It contains name,date,lkupPants and lkupShirts columns.
The list looks something like this is dataview:
Name Date lkupPantsName lkupPantsColor lkupPantsSize lkupShirtName lkupShirtColor lkupShirtSize
This is the behavior I expected. The additional columns selected in the site lookup columns appear in the list.
I now create another site lookup column this one is based on the list called people at this subsite level. When creating the site lookup column, the data from lkupPants and lkupShirts are not available.
How can one create a lookup column that contains list data and any lookup columns contained in the list as additional fields.
If anyone can see where I am going with this, can they provide another means to accomplish what I am trying to do?
fr0stsp1re

create additional columns in people list. look up values are available in the workflow so populate the additional columns with the values you need. this will allow you to create another look up column based on this list and all the fields needed.
just a thought.
kashif

Calculated Date Range in Lookup Column

I want to have a lookup column on a list called Report Week. The report week is a date range between Sun and Sat. I could easily make a column of ranges in a seperate list and then use it as a lookup but I am hoping for something more
elegant. What I envision is the user selecting the Date Range lookup in a list item and the date ranges shown are the previous, current and upcoming weeks. So the dropdown list would look like this:
09/20/14 - 09/26/14
09/27/14 - 10/03/14
10/04/14 - 10/10/14
Can this be done w/out using .NET? Thanks in advance.

more or less, you need three calculated columns (well, you may be able to do it in just the one, but it'll be obnoxious to write the formulas)...
- start date
=> DateAdd([date field], 0 - (dayofweek([datefield]))
basically, subtract the day of week from the reference date... this should give you the sunday that starts the week
- end date
=> DateAdd([date field], 7 - (dayofweek([datefield]))
basically the same, except this adds the remaining number of days in the week, to give you the saturday that ends the week
- range (description)
=> concatenate([start date], " - ", [end date])
you may need to fiddle with the formulas a little bit... run them in excel to tweak them.
Scott Brickey
MCTS, MCPD, MCITP
www.sbrickey.com
Strategic Data Systems - for all your SharePoint needs

Site lookup columns empty on some subsites.

Hello all,
I have a lookup column that contains employee info from a list stored in the root of the site collection. I called it lkupEmployeeName
On one sub site that is one level down from the root, I have another list that contains projects. The lkupEmployeeName column is used to reference the employee name. This works fine.
I created another subsite one level down from the root and have a list there called equipment. Using the same lkupEmployeeName column there, the column is empty and I get a message stating that the service is not avail right now, click here to try again.
Of course clicking it results in nothing.
I added a new list item to the employee info table to see if the lkupEmployeeName column would update in the projects list and it does. Going to the equipment list in the site next door and it is still empty.
I have tried making another sub site and another lookup column. And for whatever reason any lookup columns I make now only work at the same level that they were created on. If I try to use the column on a different site they are empty.
Looking in SharePoint Manager, I have found the listID and webID attributes to be correct.
I have tried this with service pack one and without service pack one. (I have the machine duplicated in VMware) Either host has the same exact results.
My thoughts are that newly created sub sites are not connecting to the lists properly but I don't know why this is. The correct listID is showing in SharePoint Manager so I am stumped.
Ideas?
fr0stsp1re

Update.
The above mentioned behavior happens if I use SharePoint designer to add site lookup columns to the list.
I just tried to add the site lookup columns by going to the list settings using the web interface and the lookup columns work fine. Apparently there is some sort of bug with the designer as I tried the same steps from another machine and it did the same
thing. There must be some sort of data missing that is not getting saved when I save the list through SharePoint Designer.
For now I will mark this thread as answered but I would still like to know the cause of this behavior if anyone else has any input.
fr0stsp1re

SharePoint 2013 Workflow Lookup Column Error

When I try to use the value from a lookup column (e.g. display the selected value in the body of a email) in a SharePoint 2013 workflow I receive the following error. It works fine if I use the SharePoint 2010 workflow platform, but I always receive a error
with 2013.
First Error:
Retrying last request. Next attempt scheduled in less than one minute. Details of last request: HTTP NotFound to http://portal.test.com/sites/Test/_vti_bin/client.svc/web/lists/getbyid(guid'00000000-0000-0000-0000-000000000000')/Items(10)?%24select=ID%2CLookupId%2CLookup%2FTitle&%24expand=Lookup
Correlation Id: 3fb1bac9-f4b6-bbf1-a664-b3748668ea3c Instance Id: e7b4064d-029d-4a8b-9a75-7939f10e8817
<script type="text/javascript">// <![CDATA[ var errorMessage = "Something went wrong. To try again, reload the page and then resume
the workflow."; var dlg = null; function RetryWorkflow4(instanceName) { showDialog(); var ctx = SP.ClientContext.get_current(); var wfManager = SP.WorkflowServices.WorkflowServicesManager.newObject(ctx, ctx.get_web()); var instanceService = wfManager.getWorkflowInstanceService();
var instance = instanceService.getInstance(instanceName); instanceService.resumeWorkflow(instance); ctx.executeQueryAsync( function(sender, args) { closeDialog(); theForm.submit(); }, function (sender, args) { closeDialog(); alert(errorMessage); } ); } //
]]> </script>
Error from SharePoint Logs:
Microsoft.SharePoint.SPException: List does not exist. The page you selected contains a list that does not exist.
It may have been deleted by another user. ---> System.Runtime.InteropServices.COMException: List does not exist.
The page you selected contains a list that does not exist.
It may have been deleted by another user.     at Microsoft.SharePoint.Library.SPRequestInternalClass.GetListsWithCallback(String bstrUrl, Guid foreignWebId, String bstrListInternalName, Int32 dwBaseType, Int32 dwBaseTypeAlt,
Int32 dwServerTemplate, UInt32 dwGetListFlags, UInt32 dwListFilterFlags, Boolean bPrefetchMetaData, Boolean bSecurityTrimmed, Boolean bGetSecurityData, Boolean bPrefetchRelatedFields, ISP2DSafeArrayWriter p2DWriter, Int32& plRecycleBinCount)
    at Microsoft.SharePoint.Library.SPRequest.GetListsWithCallback(String bstrUrl, Guid foreignWebId, String bstrListInternalName, Int32 dwBaseType, Int32 dwBaseTypeAlt, Int32 dwServerTemplate, UInt32 dwGetListFlags, UInt32
dwListFilterFlags, Boolean bPrefetchMetaData, Boolean bSecurityTrimmed, Boolean bGetSecurityData, Boolean bPrefetchRelatedFields, ISP2DSafeArrayWriter p2DWriter, Int32& plRecycleBinCount)
--- End of inner exception stack trace ---
at Microsoft.SharePoint.SPGlobal.HandleComException(COMException comEx)
at Microsoft.SharePoint.Library.SPRequest.GetListsWithCallback(String bstrUrl, Guid foreignWebId, String bstrListInternalName, Int32 dwBaseType, Int32 dwBaseTypeAlt, Int32 dwServerTemplate, UInt32 dwGetListFlags, UInt32 dwListFilterFlags, Boolean bPrefetchMetaData,
Boolean bSecurityTrimmed, Boolean bGetSecurityData, Boolean bPrefetchRelatedFields, ISP2DSafeArrayWriter p2DWriter, Int32& plRecycleBinCount)
at Microsoft.SharePoint.SPListCollection.EnsureListsData(Guid webId, String strListName)
at Microsoft.SharePoint.SPListCollection.ItemByInternalName(String strInternalName, Boolean bThrowException)
at Microsoft.SharePoint.SPListCollection.GetListById(Guid uniqueID, Boolean bThrowException)
at Microsoft.SharePoint.SPListCollection.get_Item(Guid uniqueID)
at Microsoft.SharePoint.SPListCollection.GetList(Guid uniqueId, Boolean fetchMetadata)
at Microsoft.SharePoint.SPListCollection.GetById(Guid uniqueId)
at Microsoft.SharePoint.ServerStub.SPListCollectionServerStub.InvokeMethod(Object target, String methodName, ClientValueCollection xmlargs, ProxyContext proxyContext, Boolean& isVoid)
at Microsoft.SharePoint.Client.ServerStub.InvokeMethodWithMonitoredScope(Object target, String methodName, ClientValueCollection args, ProxyContext proxyContext, Boolean& isVoid)
at Microsoft.SharePoint.Client.Rest.RestRequestProcessor.InvokeMethod(Boolean mainRequestPath, Object value, ServerStub serverProxy, EdmParserNode node, Boolean resourceEndpoint, MethodInformation methodInfo, Boolean isExtensionMethod, Boolean isIndexerMethod)
at Microsoft.SharePoint.Client.Rest.RestRequestProcessor.GetObjectFromPathMember(Boolean mainRequestPath, String path, Object value, EdmParserNode node, Boolean resourceEndpoint, MethodInformation& methodInfo)
at Microsoft.SharePoint.Client.Rest.RestRequestProcessor.GetObjectFromPath(Boolean mainRequestPath, String path, String pathForErrorMessage)
at Microsoft.SharePoint.Client.Rest.RestRequestProcessor.Process()
at Microsoft.SharePoint.Client.Rest.RestRequestProcessor.ProcessRequest()

Hi
XantosX5 ,
Thank you for your posting!
According to your description, I try to reproduce your scenario in my SharePoint Server 2013 environment.
I create a lookup column in a list and create a workflow 2013 for the list. In the workflow, I add Send an email action. Then I display the lookup column in the body of the email as the below figure:
When I start the workflow, it works fine.
Have you installed
the workflow manager 1.0 cumulative update 1 ? It can be the point. If not, please install it.
Thank you for your understanding and support.
Best Regards,
Eric
Eric Tao
TechNet Community Support

PowerShell: Update SharePoint multiple value lookup column?!

Hi.
I have some PowerShell scripts that access, update and insert data into various SharePoint 2010 lists. This all works nicely but there is one thing I'm having trouble with. I want to populate a lookup column in a list with multiple values. The column allows
multiple values and has many such records inserted manually - but I cannot do this using PowerShell. I can update the lookup column using a single "ID" lookup value - but not with multiple values.
I cannot find any documentation on how to do this using PowerShell. I have seen some examples (C#?) but there's little help in them.
Any suggestions?
Thank you,
Markus
Markus Sveinn Markusson

Well, being impatient in nature, I did a lot of browsing and searching - and finally found a solution that works for me - in this thread:
http://social.technet.microsoft.com/Forums/en/winserverpowershell/thread/3788a0ff-7011-4aea-bcc6-96a276a50e60. Adapted
to my code it looks like this:
$spAssignment = Start-SPAssignment
$spList = (Get-SPWeb -identity
http://site.domain.com -AssignmentCollection $spAssignment).Lists["Tickets"]
$spNew = $spList.Items.Add()
$spNew["Title"] = $Title
$spNew["Assigned To"] = $AssignID
$spNew["Description"] = $Descr
$spNew["Priority"] = $Priority
#----- Begining of "solution"
$lookupentry1 = New-Object Microsoft.Sharepoint.SPFieldLookupValue(1,"Service 1")
$lookupentry2 = New-Object Microsoft.Sharepoint.SPFieldLookupValue(2,"Service 2")
$lookupentry3 = New-Object Microsoft.Sharepoint.SPFieldLookupValue(3,"Service 3")
$multientry = New-Object Microsoft.Sharepoint.SPFieldMultiChoiceValue($null)
$multientry.Add($lookupentry1)
$multientry.Add($lookupentry2)
$multientry.Add($lookupentry3)
$spNew["Service"] = $multientry
#----- End of "solution"
$spNew.Update()
Regards,
Markus
Markus Sveinn Markusson

Sort Order of Lookup Column

I have a list with look-up columns.
In particular, 'Market' is a look-up column, pulling the 'Title' column from a document library.
The issue I have is that the 'Market' look-up column contents are not listed in alphabetical order when selecting the menu to sort/filter, however, they are in alphabetical order
in the library they are being pulled from....
What controls the sort behavior of look-up column contents?
UPDATE: I have discovered that, by grouping the View by any column, the error disappears. Although this might be a work-around and provide context to an eventual solution, this is not a solution.
UPDATE 2: The key seems to be multi-value columns OR System Column (TYPE), require grouping to display sort order correctly.
Filtering by the type column (Type = xls ~ 7 items) does
NOT resolve the issue
Filtering by the type column (Type = xls ~ 7 items)
AND Grouping by
single-value lookup column (Year = 2012 ~4 items) does resolve the issue.
Filtering by a single-value lookup column (Year = 2012 ~ 1001 items) does resolve the issue
Filtering by a multi-value lookup column (Sector = Residential ~ 418 items) does
NOT resolve the issue
Filtering by a multi-value lookup column (Sector = Residential ~ 418 items)
AND Grouping by
single-value lookup column (Year = 2010 ~96 items) does resolve the issue.
- Rick

Here is a way that worked for me. I had a lookup column from a list to a document library. When I opened the form up it sorted by title. I created a new Data Connection in Infopath editing the list. When I created the Data connection
it gave me options which fields in the data connection and the ability to sort based on a field. I then just pointed my drop down list to point to the new data connection. This worked on ipad as well as IE9. No code required and my google
searching did not find this simple solution so putting here.

Lookup Column in Same List

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