Lync meeting invite format

Hey everyone this is just a quick question to how to format the lync invitation to look better for lync 2013 currently we have 4 numbers and they look ok but when Lync adds the Region and Default Language it formats funny, PreferablyI
would have the option to remove the region and language so if that's an option that would be helpful I have attached a pic of what ours looks like today

Hi,
There is no better method for it. However you can do it manually as follow: when you creating a new Lync meeting invitation on Outlook, on the invitation interface, you can edit the Lync invitation content as you like and then send to users.
Best Regards,
Eason Huang
Eason Huang
TechNet Community Support

Similar Messages

Lync meeting invitation - missing call-in number

Hi
I tried to configure lync conferencing, but when I make a new lync meeting request I only got the following Information:
I created a new CsDialInConferencingAccessNumber. What do I have to do fo make the number visible for the lync meeting invitation?
Regards
Peter

Has the number been created correctly, are the LineURI and DisplayNumber fields properly populated when you run Get-CSDialInConferencingAccessNumber ?

Customize Lync Meeting Invitation

I was looking for a way to change the default meeting invite email but
I guess there isn't any way to do this.
You can customize the invitation using Exchange Server's transport rules.
Can someone help how to do that and how it will work ?
Currently the outlook meeting says only
Join Lync Meeting
I want to add Please join my meeting by clicking the below link and also how to make meeting link visible in Outlook
Any suggestions are welcome.
Thanks
Samir

With Lync 2013 you can Add a Logo, Help/support Link, Disclaimer text and footer text: http://technet.microsoft.com/en-us/library/gg398638.aspx and http://howdouc.blogspot.ca/2012/08/customizing-lync-online-meeting.html
In Lync 2010 you would have to use an Exchange transport rule to customize the invite after being sent: http://technet.microsoft.com/en-us/library/gg398638(v=ocs.14).aspx .
You could still use a transport rule to customize the 2013 invite further but I believe the hiddent text identifier is different in 2013 from 2010.

Connecting to Legacy Lync meeting invitations

My company uses Office 365 and Skype for Windows but we do not use Skype for Business and have never used Lync internally. We have a few customers that use Lync (not skype for business) in their enterprise. In the past our customers could send us a link to a Lync meeting and we could join the meeting via Lync since it was installed as part of Office 2010. This option still works on the machines that have not been upgraded to Office 365. On the machines that have been upgraded to Office 365 and Skype for Business, the Skype for Business application loads and prompts us for our SFB signon when we try to join our customers Lync meetings. Since we don't use SFB, we don't have any valid accounts and we cannot join our customer's meetings. How can we connect to a legacy Lync meeting without using SFB internally. Thanks,

HI Holger,
Thanks for reply!!
But the above link will not work as per scenrio.
The SIP addresses has been migrated to LYNC server. ther is no user host on OCS server. However in communicator client the manual entry is done and OCS pool name is given. OCS pool just redirect the query to LYNC pool.
And we need to idenfy the SIP user request on OCS which are redirecting by ocs pool to lync pool
In other word we can say this question like: How to collect the number of SIP users connections coming on OCS Direct server?
Thanks
jitender
As all users are migrated to Lync Server, all users will be redirected to their home pool.
You want to collect the number of SIP connections coming from OCS server that means you want to count the number of Lync client with manual configuration pointing to OCS server.
This information is stored in SIP session. There is no Lync command to get this kind of information natively.
Lisa Zheng
TechNet Community Support

Users receiving "Your Lync meeting invitation needs to be update due to changed server policies"

A few users are experiencing this
Right now Lync is on 2010 server and users are using Lync 2013 client with office 2010 and the server it will be upgraded to 2013. When it does get upgraded to 2013 will this message occur? I know in Lync 2010 client there were updates that fix this
but i see nothing for the Lync 2013 client. Please advise.
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Hi,
There is no related document on network about the issue if Lync Server is 2010 while Lync client is 2013.
As Edwin said above, you can migration Lync Server 2010 to 2013 and then check again.
Best Regards,
Eason Huang
Eason Huang
TechNet Community Support

Lync 2013 meeting invitation customizations not working for some users

Hello Microsoft TechNet Forms,
I have a strange problem that I am totally stumped on. I made some modifications to the Lync 2013 meeting configuration to add in my company's logo, a footer and set a custom help Lync URL. Now everything seemed to work expect for myself and
one other person I tested with. If I try creating a new Lync 2013 meeting via my Outlook 2013 the normal stock Lync meeting invite appears. Yet testing with any other user everything I have changed appears as expected and I am at a total loss to why.
I have so far from troubleshooting determined it must be something with my account that is causing it but I have just not been able to determine what. As signing into a different machine yields the same result yet testing with another account that is
known to work on the exact same machine works correctly with the different account. I have tired deleting and re-crating my Lync account just in case that had something to do with it but that didn't fix the problem. I have tired repairing Office 2013 to
running windows update on Office 2013 which didn't help.
The changes I made to the meeting configuration are global scoped. I have so far not found anything online from anyone ever reporting a similar issue to this. At this point I am stuck on what I should be looking for with regards to what is stopping
the meeting invite updating for myself and the other person. Given I don't know what mechanism is involved with updating the Lync meeting invite on Outlook 2013 I am stumped. I am open to any suggestions someone might have as to what to do next or what might
be the cause of this problem.
Nicholas,

Hi Nicholas,
Can you compare your account with other’s and check if your account is applied any special policy in Lync Control Panel ?
Best regards,
Eric

Lync "Meet Now" invitation by Email

I recently upgraded to Office 365 Midsize Business, which includes Lync 2013. Lync is new to me. In MS Outlook I can schedule a "New Lync Meeting" with ease, accessing my contact list in Outlook and it works fine.
However, when I use the Lync IM dialog box on my PC, the "Meet Now" and "Invite More People" feature does not allow me to send emails. It doesn't appear configured for email addresses, but only says "Send an IM". I tried sending
an email in the IM address but it didn't send. Can I invite people by email?
Second the contact list in Lync IM dialog box does not sync with MS Outlook. Is there away for all of my Outlook contacts to also appear in Lync, so I can invite them via "Meet Now" in the Lync dialog box?
Obviously I'm new to Lync. Advice would be appreciated.

There is a way to invite more people by email. Hold your cursor over the "participants icon", the circle with two heads; a pop-up will appear. Click on "Actions" at the top of the page. You will then see an option "Invite by Email".
Importing or syncing contacts from Outlook to Lync is not possible under the current set-up.

Lync Outlook Plug-in displays Region and Language in Meeting Invite only with Lync 2013

Hello,
I am running Lync 2010 right now and have a some users who are using Office 2013 and Lync 2013 client. When they create an Online Meeting using the plug-in in outlook the meeting invite shows the location and number but also displays the region that number
is coming from along with the Primary Language it is available in. This does not happen with Lync 2010 client and Office 2010. I really don't think the region name and the language is important and it makes the meeting invite look messy. Is there a way to prevent
this globally? Is this what I can expect from Lync 2013, as I am in the process of deploying that now?

Holger is right, that's just the way it is and you can't really change it. You can customize what is seen in the screenshot however. The only thing you can really do is hand edit them, or if it's the dedicated meeting space you could
cut and paste it into a signature and customize it any way you like, but that breaks other things like some of the one-click join functionality.
Please remember, if you see a post that helped you please click "Vote As Helpful" and if it answered your question please click "Mark As Answer".
SWC Unified Communications
This forum post is based upon my personal experience and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

Calendar Meeting Invite from Outlook 2010 to iCal

Hello,
I am very VERY new to Macs and to be honest Calendar invites in general (Came from a Lotus Domino environment). I have come across an oddity that I am almost sure is related to the content of the .ICS file generated by Outlook and then sent to a mail user who uses an Apple Max OS X 10.7.3. (our Managing Director). It has resulted in me (IT for the company) buying an Apple Mac to try and troubleshoot. Sorrry for the Blurb
Working Scenario is
1. Use a Google email account and the Web interface to send a meeting invite to another Google homed account and that person uses a Mac as described.
2. Invite arrives and is automatically available in iCal with a tentative meeting (grey) event PLUS the notification panel in iCal showing an alert.
3. The notification Panel alert can then be used to Accept/decline the invite.
For the MD this is how he wants to work. As he gets numerous invites he can quickly scan down the notification alerts and access/decline as he goes. Rather than opening all of the email messages.
Failing Scenario is
1. Use an Outlook 2010 client to send the exact same invite to the same person at the same time (etc.)
2. Invite arrives in the Mac mail Box. BUT DOES NOT trigger iCal's notification panel
3. The Mac User needs to click on the attached .ICS file and if iCal is also visible you can see the notification alert appear
I have TextEdited both .ICS files and yes they are different. The general VCALENDAR elements are roughly the same but there differences with bits and pieces that a too numerous to mention. There is also all of the garbage with X- elements which I would think iCal will ignore anyway. I have tried hacking the failing .ICS when it arrives but that doesn't mimic the same type of flow and in the end I can't modify the .ICS files either as they are sent or arrive.
Yes, I have told the Outlook client to send using the iCalendar format for external recipients.
I was wondering if anyone had come across the same type of requirement or the same type of issue?
thanks in advance
Bruce.

I had the identical problem. I still don't know how to sync the tasks, but here's how I did the contacts and calendar:
1. Connect the 4s to the computer.
2. Open iTunes.
3. Click the iPhone box in the upper right corner.
4. Click on the info tab.
5. Hit the checkbox Sync Contacts with... and choose Outlook from the dropdown box.
6. Ditto for Calendars.
7. Hit Apply.
My problem was that originally, I wasn't getting the checkboxes. I turned off the iCloud settings on the 4s. That did the trick.

Lotus Notes (Domino) Meeting Invitations from Mail to iCal

I use an iMac at work and a MacBook Pro at home. They recently switched to a Notes-based calendar program at work, and since I don't have the Notes client installed on either machine (someone from our IT department has spent about four hours trying to install it on the iMac with no success) and the web application only works with IE 6, and there is no provision for synching the calendar with my PDA, when I heard that the e-mail meeting invitations could be imported into iCal, I was all over that.
When I opened iCal on the iMac I found that there was a "Work" calendar, and iCal's "Automatically retrieve invitations from Mail" box was checked, there were no entries in the Work calendar--or any other calendar.
When I initially looked into it, I found several threads (e.g. http://discussions.apple.com/thread.jspa?messageID=5186410) in the iCal forum about time zones not being imported correctly (I wish my problems were that minor!) from Lotus Notes meeting invitations. But these threads showed vCal messages and mentioned error dialogs. I hadn't seen any dialogs, and my meting invitations are just plain text messages like this:
======================
Meeting Invitation: Norman Conquest has invited you to a meeting
Meeting Details
Subject: Let's Kill an Hour, Shall We?
Begins: 11/26/07 9:00:00 AM
Ends: 11/26/07 10:00:00 AM
Location: The Bored Room
Chair: Norman Conquest
Required Invitees: Upton O'Good, Natalie Attired, Hugh Mility, Justin Case
Optional Invitees:
To view all the details of the meeting and act on it if necessary, please
click the link below to view your calendar
======================
So I just assumed I was foiled again because the messages were not in the right format.
Later I happened to open my MacBook Pro, and, much to my surprise, I found that a small number of meetings had actually found their way into iCal, and in at least one case I know of, one has actually been rescheduled! I could hardly contain myself.
At first I thought the small number of meetings was simply due to the fact that I receive most of my work e-mail at work, on the iMac, so only those meeting invitations that I happened to open for the first time on my MacBook Pro had been imported. However, this turned out not to be the case, as I have observed many cases in which I have received new, unread meeting invitations on my MacBook Pro which have not been entered in iCal.
But what's really got me is that this whole process is so inaccessible! You'd think there would be preferences where you could tell Mail what kind of invitations to look for and tell iCal which calendar to put them in. But no. There's just one checkbox to turn the process on or off. You just check it and cross your fingers.
Just to deepen the mystery a little bit, I do know of one other Mac user who says his invitations are being reliably entered into iCal, and he can even reply to them. When I asked him for details he told me he just turned it on and it worked.
Is there anyone out there who can at least shed a little light on what I've observed, if not help me get this process working at least quasi-reliably? Is this process working for anybody else out there?

I use an iMac at work and a MacBook Pro at home. They recently switched to a Notes-based calendar program at work, and since I don't have the Notes client installed on either machine (someone from our IT department has spent about four hours trying to install it on the iMac with no success) and the web application only works with IE 6, and there is no provision for synching the calendar with my PDA, when I heard that the e-mail meeting invitations could be imported into iCal, I was all over that.
When I opened iCal on the iMac I found that there was a "Work" calendar, and iCal's "Automatically retrieve invitations from Mail" box was checked, there were no entries in the Work calendar--or any other calendar.
When I initially looked into it, I found several threads (e.g. http://discussions.apple.com/thread.jspa?messageID=5186410) in the iCal forum about time zones not being imported correctly (I wish my problems were that minor!) from Lotus Notes meeting invitations. But these threads showed vCal messages and mentioned error dialogs. I hadn't seen any dialogs, and my meting invitations are just plain text messages like this:
======================
Meeting Invitation: Norman Conquest has invited you to a meeting
Meeting Details
Subject: Let's Kill an Hour, Shall We?
Begins: 11/26/07 9:00:00 AM
Ends: 11/26/07 10:00:00 AM
Location: The Bored Room
Chair: Norman Conquest
Required Invitees: Upton O'Good, Natalie Attired, Hugh Mility, Justin Case
Optional Invitees:
To view all the details of the meeting and act on it if necessary, please
click the link below to view your calendar
======================
So I just assumed I was foiled again because the messages were not in the right format.
Later I happened to open my MacBook Pro, and, much to my surprise, I found that a small number of meetings had actually found their way into iCal, and in at least one case I know of, one has actually been rescheduled! I could hardly contain myself.
At first I thought the small number of meetings was simply due to the fact that I receive most of my work e-mail at work, on the iMac, so only those meeting invitations that I happened to open for the first time on my MacBook Pro had been imported. However, this turned out not to be the case, as I have observed many cases in which I have received new, unread meeting invitations on my MacBook Pro which have not been entered in iCal.
But what's really got me is that this whole process is so inaccessible! You'd think there would be preferences where you could tell Mail what kind of invitations to look for and tell iCal which calendar to put them in. But no. There's just one checkbox to turn the process on or off. You just check it and cross your fingers.
Just to deepen the mystery a little bit, I do know of one other Mac user who says his invitations are being reliably entered into iCal, and he can even reply to them. When I asked him for details he told me he just turned it on and it worked.
Is there anyone out there who can at least shed a little light on what I've observed, if not help me get this process working at least quasi-reliably? Is this process working for anybody else out there?

Recurring meeting invites fail to open in outlook

Hi,We have got some recurring Meeting invites in .ics format to a User.It fails to Open in Outlook.Please help me inresolving The error occurs only for recurring meetings .Attached is the text
BEGIN:VCALENDAR
X-LOTUS-CHARSET:UTF-8
VERSION:2.0
PRODID:-//Lotus Development Corporation//NONSGML Notes 8.5.2//EN_C
METHOD:REQUEST
BEGIN:VTIMEZONE
TZID:Eastern
BEGIN:STANDARD
DTSTART:19501105T020000
TZOFFSETFROM:-0400
TZOFFSETTO:-0500
RRULE:FREQ=YEARLY;BYMINUTE=0;BYHOUR=2;BYDAY=1SU;BYMONTH=11
END:STANDARD
BEGIN:DAYLIGHT
DTSTART:19500312T020000
TZOFFSETFROM:-0500
TZOFFSETTO:-0400
RRULE:FREQ=YEARLY;BYMINUTE=0;BYHOUR=2;BYDAY=2SU;BYMONTH=3
END:DAYLIGHT
END:VTIMEZONE
BEGIN:VEVENT
DTSTART;TZID="Eastern":20140214T100000
DTEND;TZID="Eastern":20140214T110000
TRANSP:OPAQUE
RDATE;TZID="Eastern";VALUE=PERIOD:20140214T100000/20140214T110000
,20140221T100000/20140221T110000
X-LOTUS-RECURID;RANGE=ALL:20140214T140000Z
X-LOTUS-LASTALL-RDATES;TZID="Eastern":20140214T100000,20140221T100000
X-LOTUS-CHANGE-INST-DATES:20140214T140000Z,20140221T140000Z
X-LOTUS-INITIAL-RDATES:20140214T140000Z,20140221T140000Z
DTSTAMP:20140207T163909Z
SEQUENCE:1
ATTENDEE;ROLE=CHAIR;PARTSTAT=ACCEPTED;CN="Sc"
;RSVP=FALSE:mailto:[email protected]
ATTENDEE;ROLE=REQ-PARTICIPANT;PARTSTAT=NEEDS-ACTION;RSVP=TRUE
:mailto:[email protected]
ATTENDEE;ROLE=REQ-PARTICIPANT;PARTSTAT=NEEDS-ACTION
;CN="Amy";RSVP=TRUE:mailto:[email protected]
ATTENDEE;ROLE=REQ-PARTICIPANT;PARTSTAT=NEEDS-ACTION;RSVP=TRUE
:mailto:[email protected]
ATTENDEE;ROLE=REQ-PARTICIPANT;PARTSTAT=NEEDS-ACTION;RSVP=TRUE
:mailto:[email protected]
ATTENDEE;ROLE=REQ-PARTICIPANT;PARTSTAT=NEEDS-ACTION;RSVP=TRUE
:mailto:[email protected]
ATTENDEE;ROLE=REQ-PARTICIPANT;PARTSTAT=NEEDS-ACTION
;CN="JC";RSVP=TRUE
:mailto:[email protected]
ATTENDEE;ROLE=REQ-PARTICIPANT;PARTSTAT=NEEDS-ACTION
;CN="KR";RSVP=TRUE
:mailto:[email protected]
ATTENDEE;ROLE=REQ-PARTICIPANT;PARTSTAT=NEEDS-ACTION;RSVP=TRUE
:mailto:[email protected]
ATTENDEE;ROLE=REQ-PARTICIPANT;PARTSTAT=NEEDS-ACTION
;CN="Vis";RSVP=TRUE:mailto:[email protected]
ATTENDEE;ROLE=OPT-PARTICIPANT;PARTSTAT=NEEDS-ACTION;RSVP=TRUE
:mailto:[email protected]
ATTENDEE;ROLE=OPT-PARTICIPANT;PARTSTAT=NEEDS-ACTION;RSVP=TRUE
:mailto:[email protected]
CLASS:PUBLIC
DESCRIPTION;ALTREP="CID:<FFFF__=0ABBF6E3DFC204AB8f9e8a93df938690918c0AB@>":A
ll\,\n\nLet's reserve this time for the next few weeks.\n\nThank you\,\nSarah
SUMMARY:uTest - MK Weekly TB
ORGANIZER;CN="SC"
:mailto:[email protected]
UID:E381B69E0B86B7EF85257C6F007D4C04-Lotus_Notes_Generated
X-LOTUS-PARITAL-REPEAT:TRUE
X-LOTUS-BROADCAST:FALSE
X-LOTUS-UPDATE-SEQ:1
X-LOTUS-UPDATE-WISL:$S:1;$L:1;$R:1;$E:1;$W:1;$O:1;$M:1;RequiredAttendees:1;INetRequiredNames:1;AltRequiredNames:1;StorageRequiredNames:1;OptionalAttendees:1;INetOptionalNames:1;AltOptionalNames:1;StorageOptionalNames:1;$B:2
X-LOTUS-START;TZID="Eastern":20140214T100000
X-LOTUS-END;TZID="Eastern":20140214T110000
X-LOTUS-NOTESVERSION:2
X-LOTUS-NOTICETYPE:I
X-LOTUS-APPTTYPE:3
X-LOTUS-CHILD-UID:F2EB608487B9D1D585257C700051823B
END:VEVENT
END:VCALENDAR
Thanks
Pradeep

Hi,
How did you open the .ics file in Outlook?
What error message did you get when you try to open the .ics file?
We can try File > Open > Open Calendar...
Or we can try to import the .ics file into your calendar, see:
http://blogs.technet.com/b/matabra/archive/2011/10/14/how-to-import-an-ics-file-into-outlook.aspx
Regards,
Steve Fan
TechNet Community Support

Meeting Invitation of HTML outlook 2013

I'd like to send meeting Invitation request by HTML in Outlook2013, but it's not unable to change format.
Is there any way to change format?

Hi,
I suggest to post a new thread to
Outlook forum for more professional help about Outlook client.
And based on my knowledge, we are unable to change the format of meeting Invitation request.
Best Regards.

When accepting a meeting invitation, I get a completely different meeting

Macbook Pro running Mountain Lion (OSX 10.8.1)
When I try to accept a meeting invitation, it gives me a meeting from over a year ago to accept. This meeting has nothing at all to do with the current meeting or event, yet I constantly get it no matter which invite I open and accept. It is infuriating. I've deactivated the iCloud. I've deleted all my calendars and put in new calendars. No luck. I get the same two meetings randomly when I accept an invite. Doesn't matter if I've already accepted one of the two meetings, those are my only choices.
I have searched and searched and found nothing.
Please help! My calendar is useless. I may as well go back to stone tablets at this rate. ;-)

I would love a solution, too. This issue came up as soon as I updated to the mobileme beta in october. First, all my "on my mac" calendars were deleted with years of needed historical data. Luckily I restored them via Time Machine backup. Then I talked in depth to multiple levels of AppleCare support and they were beyond perplexed. Any calendar invites I receive into iCal will automatically go into the first "on my mac" calendar, and cannot be moved to the mobileme calendars. The only bad solution is to "duplicate" the calendar event, and then move it to whatever calendar you want. Then delete the original event. Unfortunately, even if you select "delete and don't notify" the original event sender will receive a notification. I've also had problems with calendar invites in ical I accepted into mobileme syncing to my iphone and ipad in a format that does not allow me to edit.

Enable users and schedule a lync meeting via a webapplication

dear
my question is that i have a web service joined into my domain and then we have an exchange server and recently add lync server 2013(and edg server and sql)
i want register external users(browsing user) in lync server and
trying to schedule a lync conference . After creating the conference I send the ConferenceUri to the users and let them join the conference
first i add users into ldap and then enable exchange email for them (by my web ) and now i want enable them in lync and create schedule a lync meeting
the problem is that i dont know which way is usefull for me? lync sdk , ucma 4 , ucwa , powershell , ...
but all of this ways need an Installed lync server in developing machine .right?
my web service is none hosted lync installed. please help my(in other word i want try that:
http://stackoverflow.com/questions/21019286/schedule-a-lync-conference-with-ucma-3-0
. how do that?

Hi,
From your description, did you mean you have install Exchange Server and Lync Server 2013 (including Edge server) successfully?
If you have deploy Exchange Server and Lync Server 2013 in the same domain, you should use user’s email address as your Lync account. They will be integrated already. You can just create a schedule Lync meeting on Outlook and send to who you want to invite
to the meeting. If you also want external users to download meeting content for your meetings you also need to deploy a Reverse Proxy in DMZ zone. If the external users don’t have a Lync account, they can also join the meeting as a guest.
Best Regards,
Eason Huang
Eason Huang
TechNet Community Support

Outlook meeting invites received as ICS txt file in Yahoo mail

My boss is sending Outlook 2010 meeting invites to external users at Gmail, Yahoo, & hotmail. Gmail accept the meeting invite, but yahoo and hotmail get that as text (.ICS) files.
He is convinced this is an issue with our Exchange server and/or Outlook. Should he expect that Outlook meeting invites will be received correctly in other mail platforms or is there something I need to enable/install on either his Outlook or
the Exchange 2010 server to enable this?
Thank you,
Greg H.
Dublin, OH

Hi,
To determine if it's an issue on Outlook or Exchange, you can send a meeting request from OWA, check if this issue persists.
In Outlook, please go to File tab -> Options -> Calendar -> Calendar Options -> Have you checked "When sending meeting requests outside of your organization, use the iCalendar format"? Check or Uncheck it and click OK to test if this
is involved.
Regards,
Melon Chen
TechNet Community Support

Lync meeting invite format

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