Mac Mail and Gmail

Over the last 24 hours I have installed my Mac Mail. I have set it up using the instructions I found here on Macworld (http://www.macworld.com/article/157846/2011/03/mailgmail.html) and here in an article by Jason Hendricks (http://www.jasonhendriks.com/2011/05/using-gmail-with-apple-mail/).
So that I can sort my Gmail emails I have set up various Gmail labels (which appear as Mailboxes in Mail). However after initially loading all my Gmail emails which took almost all night, I have now started to sort through my emails and move them to the correct allocated Gmail label/mailboxes and this is taking hours. They seem to move to the mailbox and then I go back to the inbox and they are there all over again. I thought I would wait and give it some more time and I have kept my eye on the "activity" window and it has been full of activities for the last hour of checking fetching synchronising etc but still nothing seems to be moving and if it has it is taking wayyyy too long!
Is there anything I can do to make the move from inbox to allocated labels/mailboxs instant or atleast faster? I just dont understand if all the emails spent all night finally downloading and being fetched from my online Gmail account to my Mac Mail account why I cant move them instantly since they are on my computer. And why does it say they move but then move back to my inbox?
In the time I have found this forum and written this still more things are popping up in the Activity window and nothing is moving...
Any help is greatly appreciated thanks!
Operating system: Mac OS X V 10.7.3
Program and version you use to access: Gmail via Firefox & Mail 5.2

I read some instructions on how to setup the POP email, and I seem to get the same result. I looked for the option to download only new mail and I couldnt find it, in the mailbox behaviors tab or advanced tab. This is leopard I am in, could it be different?

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Mac mail and gmail are not syncing

I just bought my very first mac computer, the MacBook Pro. I set up my Mac Mail to my gmail account. My gmail account won't sync up to my macmail though. All the messages are there as well as my contacts and the mac mail receives new emails when I get them, however they are not synced up. For example, when I delete a message in mac mail, it doesn't delete on my gmail account and vice versa. How do I get it so the two are synced?

Bostin wrote:
paulgiunta wrote:
I just added Gmail to my Apple Mail and the only thing that I am trying to "fix" is that when I delete an email in Apple Mail, it shows up still in the Gmail inbox with the label "deleted messages" or without the label depending on what settings I use in Apple Mail.
How do I get these messages out of my inbox?
I am having same issue. This is a new development as I don't recall it doing this before. I was using the delete button in mail and this would archive the message (my desired behavior)...
not sure why there aren't moving out of gmail's inbox...is it possible Google is working on something behind the scenes?
Fixed this one issue (at least for my setup)...
It's a little misleading but it's the advanced imap settings in gmail's settings that was throwing me off...
Under the the "expunge" settings
x Immediately expunge messages when I mark them deleted in IMAP
Do not automatically expunge messages
Makes the "delete" button in Mail "archive" the message and move it to "All Mail"
Immediately expunge messages when I mark them deleted in IMAP
x Do not automatically expunge messages
Makes the "delete" button in Mail remove it from the folder in Mail, but not in Gmail, unless it's a message that is expunged from the last visible IMAP folder, then it goes by the second set of settings (archive, trash, delete immediately) that are only available if "do not automatically expunge messages" is chosen...

Mac Mail and Gmail Sync

Firstly, I'm posting this in the iCal section because there's not a dedicated Mail support section, and I think my question may be similar to some iCal concerns.
With the advent of 10.6, I know it's now possible to sync your "Contacts" contained within your Mac address book with Gmail. I also know that for some time it has been possible to import your Gmail contacts to Mac Mail.
My question considers the reverse - that is, it is possible to export your Mac Mail contacts to Gmail, and even better, possibly keep them synced. Often, Mail contacts and Address Book contacts are not one and the same. I'm specifically referring to the email addresses and names that Mail autocompletes when you type in the "To:" or "Cc:" fields. I only have 100 contacts in my address book; I know I have many more stored somewhere within Mail. As of now, however, I am unable to find them and unable to use them when using Gmail on the web. It would be great to be able to write an email to a new address in either Mail or Gmail, and be able to bring it up later from a different computer.
Any help or suggestions would be much appreciated.
Thanks.
Kevin

It sounds like you've got Gmail set up in Mail on Leopard as a POP account. This would cause problems with how it synchronizes with other clients (like your iPhone) accessing the same mail account. The iPhone by default uses IMAP for Gmail access, which is what you should use if you are going to access Gmail with more than one client on a regular basis.
Once that is done, make sure you use the recommended settings for Apple Mail in order for your Gmail account to behave properly.
Lastly you should 'map' your folders so that Mail uses your Gmail folders for it's like folders. Using your Sent folder issue as an example, once you've set up Gmail to use IMAP you'll see a folder named [Gmail]/Sent. Click on that folder and go to the menu Mailbox > Use This Mailbox For > Sent. That folder will disappear from the folder pane and when you click on the Sent folder, the items in your Gmail Sent folder will now show up.
Edit: I just noticed that you say your MBP is using Snow Leopard. The settings should be exactly the same, but in the future you should post your questions about Snow Leopard (10.6) in the Snow Leopard forum.
Message was edited by: Euchre

Mac Mail and Gmail Messages

Hello,
I'm trying to setup my mac mail application to retrieve mail from my GMail account. I got it working, the only problem is that it is trying to retrieve ALL of my gmail. I must have over 4000 e-mails from the last 4 years. Is there any way to set it up so it only retrieves new e-mails?
Thanks!

I read some instructions on how to setup the POP email, and I seem to get the same result. I looked for the option to download only new mail and I couldnt find it, in the mailbox behaviors tab or advanced tab. This is leopard I am in, could it be different?

Broken Archive Behavior with Yosemite Mac Mail and Gmail?

Hi -
It seems that with the Yosemite upgrade of Mail, the archive behavior with gmail (google apps) has broken. You can not change the Archive command to select the archive folder. The command just seems just to move the message from the Inbox to to the All Mail folder and no longer shows any messages in my folder called Archive. I have to go to gmail web to view these messages. This broke from Mavericks where I was able to archive to a mailbox called 'Archive'.
Is there anyway to change the behavior of Mail to select the archive folder and view the contents of my IMAP folder named 'Archive'?
Thanks

Hello VMH!
When either one of us deletes a message, it is automatically deleted from the other's Mail Inbox
That's exactly what IMAP is for: to sync mailboxes on different machines.
We would very much like to find a simple way to make sure whatever messages get downloaded into our Mail Inboxes stay there regardless of what the other person does.
As far as I know, that's not possible with IMAP. Besides, as I indicated above, it contradicts the idea behind IMAP. For info on IMAP and Gmail see this [Help Page|http://mail.google.com/support/bin/answer.py?hl=en&ctx=mail&answer=75725] (click the link) and for info on deleting IMAP messages in Gmail see [this page|http://mail.google.com/support/bin/answer.py?hl=en&answer=78755] (again, click the link).
In your case I would recommend using POP instead of IMAP. But you have to make sure that the messages you download are kept on the server, so that your wife can access them, too. In the following I'll give some instructions on how to accomplish that.
*1) Switch from IMAP to POP in Gmail*
1.1 Log into your Gmail account via mail.google.com, click "Settings" in the upper right corner of the window and select "Forwarding and POP/IMAP". Make sure POP is enabled for "all mail".
1.2 Set the option "When messages are accessed with POP" via the drop-down menu to "Keep Google Mail's copy in the Inbox".
1.3 Disable IMAP access.
*2) Create a new POP mail account in Apple Mail*
*3) Adjust Apple Mail's settings*
In Apple Mail's Preferences > Accounts, select your new POP account and click on the "Advanced" tab. There you have to uncheck the checkbox next to "Remove copy from server after retrieving a message".
(You'll have to repeat steps 2) and 3) on your wife's computer as well.)
Hope that helps to get you started.
Good computing.
floba
(MN592)

Mac Mail and Gmail Filing Issue.

Hi all,
My Mail is set up with Gmail. When I'm trying to file my emails using Mail, the email goes into the right 'label', but then it comes back into my inbox for a couple of seconds, then it disappears back into the label.
I guess it's not the end of the world, but I tend to file emails quickly as I go. And what happens is, I think the email is filed, and then click the next one, I start to reply and then I realise I'm replying to the wrong email because the one I filed jumped back to the top of the inbox.
So I've got this routine now where every time I file a mail, I have to sit and watch it jump into the label, jump back to my inbox, jump back to the label, and then I can continue working.
Over the course of a day, it gets frustrating.
Has anyone else experienced this / anyone know what could be causing it?
Thanks, Laura
NB: Specs - Macbook Pro, Maverick OSX 10.9.2 - 4bg ram, 2.66 ghz intel core duo // Mail version 7.2
email settings are:
account type: Google IMAP
incoming mail server: imap.gmail.com
Outgoing mail server: Gmail

Acutally, clicking on some of the related issues on here (they only became visible after posting my question), I found this in one of the posts:
http://tidbits.com/article/14219
This seems to answer the question. In other words, it doesn't work because Mavericks.
Doesn't seem to be a fix for this, whether you choose 'all mail' or not, you're going to have one set of problems or another. So I am guessing the answer is to be patient and hope that they fix this in the next OSX update/version.

How do I make Mac mail and iOS Mail sync to each other with a google apps (not traditional gmail) mail account?

I have a google apps mail account in the form [email protected] I have successfully set up both my mac (A1342) Mail and my iPhone (5c) mail so I get my account on both devices. However, when I read an email on my iphone, it remains unread on my mac (and vice versa). But if I read an email on either, the copy in my Gmail inbox on the web is correctly changed to read. How do I set up my mac Mail and iOS mail so they interact with eachother?
I am running OSX 10.9 and iOS 7.

Set the account (on the Mac) as an Imap account, it seems as though it is currently set as POP.

I accidentally deleted all my husband's Mac mail and now it is also gone from his gmail account. How can I retrieve the deletd messages?

I accidentally deleted all my husband's Mac mail and now it is also gone from his gmail account. How can I retrieve the deletd messages?

Did you also empty the trash can? If you did not empty the trash, then likely mail moved the messages to the trash folder on GMAIL.

IMAP setup for .Mac account and Gmail

I've been trying to use my .Mac account and Gmail with mixed results. I have been using Mac mail for some time and have my folder structure setup for personal and work. Now I want to add a work Gmail account and simply have a separate inbox for the Gmail account. I store messages from both accounts into the folders I have in the .Mac account.
Gmail caused all sort of issues using IMAP in this structure, basically creating another series of folders below the .Mac folder tree. The inbox structure was fine and I could stored Gmail messages into the .Mac folders. But there were duplicate copies of the messages in the Gmail IMAP structure. I wasn't sure if I should just delete the Gmail structure, but the duplicates were driving me crazy whenever I did a message search.
Now I've backed Gmail down to POP and I have all sort of sync problems between my laptop and desktop systems. On my laptop it shows no mail, but when I check Gmail. There is mail in my inbox.
Does anyone have an idea about how to use two IMAP accounts successfully in Apple Mail?

Okay. This has got to be a common issue. And I think I have it solved.
The secret is using an IMAP prefix of "IMAP" and then creatin labels of "IMAP/Foldername" on Gmail.
It's all generously explained on these links:
First setup IMAP on Google like this: http://mail.google.com/support/bin/answer.py?answer=77663&topic=12814
Then follow the advice here: http://www.macosxhints.com/article.php?story=2008041016554622
And more here for help with Mail and iPhone: http://5thirtyone.com/archives/862
Things get cleaned up immediately! Ah ... bliss.

Mac Mail - IMAP Gmail

I have a domain set up for work which directs email to my gmail account. This works a treat and I can send and receive email as if from the domain name.
I have recently bought an iphone so set up my gmail account to be IMAP, hoping I could use it for my phone and macmail. I can receive the emails through both, but can only send using the dummy account name with gmail.
All I want to do is send email using mydomain.com through mac mail and my iphone, using gmail as a dummy IMAP account. Ever get the feeling you're not explaining yourself too well?! Aargh! Hope someone can help though.

I'd follow WBW advice, but here's some more info.
What gmail does to be able to send as a different "FROM" is just authenticating you as being the owner of the "FROM" you want to use and then naming it as they will, just like you can post a mail on the post office and say it came from anywhere you wish - you just change the "FROM" field on the letter.
It also says it's coming from gmail, but most mail servers just ignore it or tell you "delivered by" using some SMTP standards.
Both Mac Mail app and iPhone do similar stuff. You have to first setup an inbox account to be able to use it as a "FROM". Then you can even send it through another server, gmail in your case, and say you're sending it from the other domain - if that server allows it (which most do, including gmail as you know).
You can configure as many SMTP as you wish on either, but you just have to do all that - just like you did on gmail. For each one you'll have a full mailbox configured.

Formatting for mail forwarded by Mac mail to Gmail

I normally use Gmail. When certain people who use OSX Mail forward emails to me, the formatting is 'all over the place', especially if a picture is concerned - the picture arrives embedded and full width, even if it was an attachment in the first place. Is there a preference setting somewhere in Mail that ensures attachments stay as attachments and the formatting is retained? Or is it an incompatability between OSX Mail and Gmail?
Thanks
Message was edited by: Andrew Denny2 (changed model/OS)

"Mac OS X (10.4.1)"
First off, you should update your OS to 10.4.11, Mail and install all the updates pertaining to your computer through Software Update. More than likely you are using an outdated version of Mail.
The last version of Mail for Tiger is v2.1.3.
"Is there a preference setting somewhere in Mail that ensures attachments stay as attachments and the formatting is retained?"
Check your HTML settings in the "Viewing" section. HTML enabled?

How do I format Mac mail for gmail

How do I format Mac mail for gmail?

You really have no way of controlling how the email will look on someone else's computer. I find, with email, the simpler the better. Block paragraphs (no indent on the first line) and an extra line between paragraphs.
If you want formatting control, I'd recommend using a word processor, printing to PDF and sending that.
Best of luck.

Apple Mail and Gmail IMAP

With the iPhone coming to Verizon soon, I'd like to move back to Apple Mail from Gmail, but still want to keep Gmail as my source because my domain is setup with Google Apps but mostly because of the unparalleled spam filtering Gmail has. My problem is that even though I've configured Apple Mail exactly as Google recommends (shown below), I still have some issues.
From the Mail menu, click Preferences > *Accounts > Mailbox Behaviors*
Drafts:
Store draft messages on the server > *do NOT check*
Sent:
Store sent messages on the server > *do NOT check*
Junk:
Store junk messages on the server > checked
Delete junk messages when > Never
Trash:
Move deleted messages to the Trash mailbox > *do NOT check*
Store deleted messages on the server > *do NOT check*
I want to have true IMAP functionality here, but I'm not getting it. Sent messages work fine...if I send a message, it shows up in Apple Mail in the Sent folder and when I go to Gmail it is also in the Sent folder. BUT...when I delete a message in Apple Mail it goes to the Gmail *All Mail* folder (in Apple Mail and Gmail) and never shows up in the Gmail Trash on either Apple Mail or Gmail...where it should. I've tried changing the settings under *Apple Mail > Trash* but that doesn't fix the problem.
I realize some of you might be inclined to say "It's Google problem...ask there" but I'm hoping a Gmail user here might have had this same issue before. Even as a dedicated Apple person for many years, I still can't give up Gmail and their spam filtering that Apple Mail can't come close to. Thanks for any suggestions.

Thanks, Andy. I should have posted a closure statement on this thread as I finally figured everything out. The most frustrating thing is Google's own advice at http://mail.google.com/support/bin/answer.py?answer=78892# couldn't further from correct. After many hours of experimenting with settings, I finally came up with the correct ones. In fact, I'm in the process of writing an article about it since there is simply no definitive guidance on the web that I've been able to find in the time I've searched.
Your comments are on target...everything on the *Behaviors Tab* needs to be checked (excepts Notes) and the *Delete when* settings must be set to Never. But there are a few other things that must be done, including some changes on Gmail Settings before Mail and Gmail will be perfectly synchronous. I'll post the entire solution on this forum when I finish the graphics.

Conflict between program Mac mail and program Microsoft Outlook e-mail???

Denmark, Kolding, 30th of September 2010
A conflict between program Mac mail and program Microsoft Outlook e-mail?
For several months tried to discuss and resolve with several Apple specialists/support, but without much luck.
Therefore I have discussed these issues with 2 different and independent Mac users to find out in testing other Mac users will have the same problems as outlined in the below mentioned situations.
I will therefore outline the coverage issues, as mentioned, including occurs on my iMac 21.5 " with serial number: <Edited by Host> and 2 friends with their Macbooks of new dates as follows:
1. Sending from my Mac plain mail as "plain text "(during formatting):
Plain text mail as "Plain Text "(during formatting) Verdana font size 10, sent and received on Windows PC with the correct letter size - but with the font changed to Century Gothic!!!
2. Sending from my Mac plain mail "formatted text" (during formatting):
Eg. with my signature/signature-colored types and Verdana as font and size 10, possibly with underlining and italics in the text dispatched - the mail received as text with New Times Roman size 12 and signing /signature color Verdana now in size 13.5!!!!
3. Sending plain mail "as normal text "(during formatting)
In the mail text underlined and made bold - the program asks whether to convert to RTF format (to keep underlining, bold, etc.) and Verdana as font and size 10, YES - this mail is received on the Windows PC as text with New Times Roman with the desired underlining and bold text and size 12!!!!
4. Plain text mail as "formatted Text"
Eg. with signature / signature-colored types and Verdana as font and size 10, possibly with underlining and italics in the text sent - received as text with New Times Roman and signing / signature as colored Verdana now in size 13.5!!!
5. Sending mail with file attached:
After producing a normal text document modified to PDF and directly from the Adobe Reader sent this PDF file in e-mail formatted as normal text with font Verdana 10 point, with signature. This is received on the Windows PC with a PDF file OK, but the font of the mail text is changed to Century Gothic and missing signature. Signature is available as an attachment on the Windows Outlook e-mail program as a ATT00113.text file. This can be opened and there is the missing signature!
6. Sending e-mail with photos directly from iPhoto
iPhoto opens and click on the desired photos eg. 5 pcs. (Exactly as mentioned in the demo video!) and click on the e-mail icon at iPhoto and the program opens and e-mail that is opened with the attached photos and rich text is being used in the mail. Signature disappears and must be clicked on the mail by the sender.
The mail is received with the attached pictures OK - text changed to Times Roman with the desired bold - though no signature and 5 pcs. Att0028.html files attached. These can be opened and contains the file number each picture!
The above problems can be partly avoided by the following:
1. Only send mails as plain text
Without any underlining, attachments, etc.. When the Windows PC Outlook receiver opens the mail where only the text fond is changed!!
2. Sending mail with attached file
Start opening the mail program and use formatted plain text first and then attach (with the staple) file, and the Window receiver will get the file, but text and signature changed to Times New Roman size 13!!
3. Sending mail with photos from iPhoto
Start by opening mail program text in Verdana 10 and click the Photo Browser and find (look for - takes its time!) the pictures you want to send and pull/drag them into the mail and send, - images, text and signature are in the mail on Windows PC - but with the font changed to Century Gothic!!!
If sent as formatted text with various underlining, italics, etc. together with the photos will be received OK - but the writing is now New Times Roman size 12 signatures Verdana now in size 13!!!
I must say – I am disappointed with the Mac mail program – it actually means that sending a perfect mail with underlining, colours, a.s.o. also photos directly from iPhoto – will received at a Windows computer in a totally mess.
Looking forward to some good news from either Mac supporter or some clever Mac users who can help me to adjust my Mac to avoid these problems IF POSSIBLE!!!!.
Apple/Mac is too good a product to make these problems!!
Best regards
Peter Larsen
<Edited by Host>

Welcome to Apple Discussions!
The PC sets the font on its side, the Mac does on its side for plain text. There is no "font size" in plain text coding. Rich Text gives you a bit more control, but only if both e-mail clients support it. HTML gives you a bit more control, but only if both e-mail clients support it. Use the asterisk, parenthesis, underscore, or any keyboard symbol that is part of the original ASCII. Otherwise, the chance is nobody else will be able to read it who does not have your e-mail client in the same version.
Sadly there are no e-mail standards except MIME for attachment, and even that isn't universally supported. E-mail is not the ideal medium for anything except plain text that is ASCII. To learn more about ASCII, see:
http://en.wikipedia.org/wiki/ASCII
If you want to post a website that is universally understood, see the hints here:
http://www.anybrowser.org/

Sending mail with attachment fails on MAC Mail and WRP400.

Sending mail with attachment fails on MAC Mail and WRP400.
We have hundreds of WRP400 connected with Mac (Machintosh) computers. No special configurations are applied (no virtual server or DMZ). Web navigation, P2P programs and sending mail without attachment work right.
The problem is the impossibility to send mails with medium or big size files attachment from MAC Mail.
If we use Windows PCs or a different linksys routers (eg. WRT54G) the problem not happens.
We have upgraded WRP400 firmware version from 1.00.06 to 2.00.05 but the result is the same. Sending mail with attachment using Mac fails.
We tried to configure WRP400 with DMZ to a particular MAC. We tried to configure Virtual server on tcp 25 port of a MAC. The result is always the same.
This is a WRP400 bug? Windows PCs work right. MAC and MAC mail works right with other linksys router.
We need help. Thanks.

The problem was fixed since beta firmware 2.00.11.
I think that this issue was caused from a bug that decrease upload bitrate of WRP400 after some days of activity.
See more details on Cisco forum under title "WRP400 stops responding after browsing certain websites".
Thanks.

Mac Mail and Gmail

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