Mac Mail is eating my email

Several times recently I've gone back to recently read emails, only to find they were gone. I've tried the sorting and not sorting by conversation options, checked junk and trash (these are from friends etc), nothing. The only thing that works is going to my iphone or ipad, where the message still exists, and then forwarding it to myself. I am an icloud user. Any suggestions?

I found the solution, I had messages sorted by unread, sorting by date solved the problem.

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I want to use Mac Mail for my work email address, which containts multiple outbound options (i.e. hr@, me@ etc). Is there a way to set up Mac Mail to have an account with multiple outbound addresses rather than adding in multiple accounts?

I want to use Mac Mail for my work email address, which containts multiple outbound options (i.e. hr@, me@ etc). Is there a way to set up Mac Mail to have an account with multiple outbound addresses rather than adding in multiple accounts?

This sounds like the age old problem with keychain & Safari. I don't know of a way to solve it without using something like 1Password.
The iOS app has it's own built in browser, so it has more control over what gets autofilled. Safari on OS X has an 1Password extension that handles account selection & autofill etc.
Keychain is great in principle, but it quickly falls down when you need tight integration with many ID's & different use cases (work, home etc).
I'd suggest you submit feedback to Apple about your thoughts. I did so years ago about this issue & this is how far we have come (back to the point where me.com synced passwords) :^)
http://apple.com/feedback/macosx.html
Other tools like lastpass or keypassx may also help if you want to truly segregate password storage, but that doesn't fix autofill, the way around that issue is to dedicate one browser for work.

When I open mac mail, it opens 1000 emails in separate windows. Emails that are not even in my account anymore. Can anyone help?

When I open mac mail, it opens 1000 emails in separate windows. Emails that are not even in my account anymore. The system freezes and the only thing I can do is force quit. Can anyone help?

You should post in the Mail forum area of whichever os is installed on your computer.

TS3276 Mac Mail won't send emails with signatures

My Mac Mail won't send emails with signatures. I get the "whoosh" sound and they show in sent mail, but the recipient doesn't receive them until I take off the signature and resend the email. Without a signature, it is received. It never used to be a problem, but started this past month. Please advise!

Did Earthlink have you try using their authenticated SMTP server?
If not, try changing Earthlink's SMTP server settings to the following:
SMTP Server: smtpauth.earthlink.net
Server Port: 25 or 587. Assuming Earthlink is your ISP, 25 should work.
Use Secure Sockets Layer (SSL): Off or not selected.
Authentication Type: MD5 Challenge-Response. Not sure if this authentication type is available with 10.2 and if not, select Password.
User Name: Your entire Earthlink email address.
Password: The password for your Earthlink email account - the same password used to check the incoming mail server for new messages.

IBook. Mac Mail. Can send email.

iBook running OS 10.4.11. Mac Mail. Can send email, but not receive. Slow to send, goes to Outbox first. Can send and receive email via WebMail. Any ideas please.

Is your Mail set up properly? It is possible that you have set up the wrong SMTP & POP3 servers.

My Mac Mail shows 112 unread emails. I cannot find where these unread emails are?

My Mac Mail shows 112 unread emails. I cannot find these unread emails anywhere. I have deleted the account and then readded and they still show up. Do you have an idea how i can fix this?

Back up all data. Rebuild the mailbox.

Mail not showing up in Mac mail and iphone (Sky email UK)

Hi,
This relates to a post from yesterday which I thought was solved, if only… !
If I check my mail on iphone it doesn't show up later in Mac mail. I have 5 accounts set up. 3 work fine, 2 don't. My Sky email account and a domain account that is set up for forwarding via Sky.
It seems to be a problem with Sky. This other forum suggests putting "recent" into the Mac Mail user name, doesn't help. It also mentions setting up a IMAP Sky account. I have never used IMAP, always POP. If I set up IMAP on phone can I still get POP mail on my Mac?
http://www.skyuser.co.uk/forum/sky-email-portal-log/17836-iphone.html#post158522
This other forum suggests unlocking the email account, never heard of that. Sounds dodgy?
http://customerforum.o2.co.uk/viewtopic.php?t=1285&highlight=sky
Thanks in advance, I've spent hours going through all this!
Cheers!

I had to make an IMAP account instead of POP. Now SEEMS to work…

My Mac mail if filling new emails with past content?

To All Users,
I am running on MAX OS X v10.6 Snow Leopard. Since yesterday some of the new email's in my Mac Mail client are getting filled with content that is one year old. This problem does not exist with the same emails that are also downloaded to my iphone. So the problem does not lie with my service provider. There seems to be something strange going on with my Mail client. Does anyone have suggestion as to how to fix this issue? Your help would be appreciated.
Thanks.

1. This is the MacBook Pro hardware forums.
2. Post in the Mail & AddressBook forum of the OS you are running (which you don't mention).
3. So for Lion post here: https://discussions.apple.com/community/mac_os/mac_os_x_v10.7_lion#/?tagSet=1386

Mac mail import from excel email list

Using leopard on new imac. Could someone please give me some advice for importing to mac mail. I purchased 2000 email leads which was emailed to me in excel format. I can open in numbers fine and looks great. My problem is I need to import these leads to mac mailß, with email, name, address, phone, etc. and haven't found a way to do this. Can anyone help. Thanks in advance. Gary

Try importing them into the address book, this is where mail gets it's email addresses from. There is an option to import a text file. Just back up the address book before you import them since this could create a problem since it's dependent on file headers. i've never tried this before so I'm going out on a whim but the help files in the address book says that it supports importing of csv and tab deliminated files. I would not use the text file if it's been saved from numbers. Use the exact file that was sent to you by the company you purchased the contacts from. Good luck!

Mac Mail: Editing a new email kills Mac Mail

Since yesterday, randomly, many times when I open a new email to edit, the window for the new email opens but it dies immediately and kills the whole Mac Mail. Any thoughts?

Hello OC User,
It sounds like you are unable to create a new email message because Mail makes the entire computer shutdown or become unresponsive. I would start by performing a Safe Boot and testing the issue there:
To start up into Safe Mode (to Safe Boot), follow these steps.
Be sure your Mac is shut down.
Press the power button.
Immediately after you hear the startup tone, hold the Shift key.
The Shift key should be held as soon as possible after the startup tone, but not before the tone.
Release the Shift key when you see the gray Apple logo and the progress indicator (looks like a spinning gear).
After the logo appears, you should see a progress bar during startup. This indicates that your computer is performing a directory check as part of Safe Mode.
To leave Safe Mode, restart your computer without holding any keys during startup.
OS X: What is Safe Boot, Safe Mode?
http://support.apple.com/kb/ht1564
If that works then restart and test the issue again. If the issue persists try removing any log in items you have to see if something is interfering with Mail and test the issue again:
OS X Mavericks: If you think you have incompatible login items
http://support.apple.com/kb/PH14201
If it persists, try re indexing the mail box with this article:
Mail (Mavericks): Reindex messages
http://support.apple.com/kb/PH14876
Thank you for using Apple Support Communities.
All the best,
Sterling

Mac mail will not load emails anymore, just keeps "Loading..."

Hello,
For some reason, mac mail will not load previous emails. It is only one account, when I click on that mailbox, it just keeps "Loading" and never retreives emails. The acounts are fine. It was fine 5 minutes ago, now it is not. This has happened once in the past and it was never resolved. I recreated the account, and lost all the emails.
Please help!
Thank you,
Greg

I just discovered I was a life saver, thanks for the kudos everyone.
Why? It's not your fault. It's because how Apple Mail stores mail, it simply is not robust enough.
A robust program assumes that it may crash at any moment while writing to any of its files, and that there will be undiscovered, rarely occurring bugs that will have similar effect. The damage it does needs to be detected later and then repaired automatically or degraded gracefully so only one mail is lost, and not all of them.
Evidently, Apple fails to do so or didn't do a thorough job.
For mail this is really urgent, because a mail program does many things simultaneously which increases the chance that things go wrong once in a while, and on top email comes from the wild world outside and can contain many types of junk that need to be contained. Mail server delivery data muck, deliberate attempts to hack your mailbox by mail, phishing attempts, html newsletters made by Neanderthalers or marketeers, other buggy mail programs, poorly made phising mails, regular spam, you name it.
So there are a lot of possible 'runaway cars' that may dent another in the parking lot, but this should never cause an entire parking lot building to tilt so all the cars roll to one side of the floor and while still there, can't open the doors anymore.
Computer science made many solutions for this the past 3 decades and it isn't even that hard to do, many file formats have auto-recovery features.
For example: You may have seen a movie on TV or internet, or skype conversation that goes into "weird blocks" a few seconds and then go back to normal. That's damaged data and auto-recovery of the data format kicking in to fix it or at least reduce the damage. Without it, you'd be looking at digital snow for the rest of the show. Apple does the latter to your mail.
In modern databases this is done all the time, because a company can't afford to lose all of its financial data because 1 record went bad or there once was a power outage. For a user, losing his/her mail can be just as catastrophic. If they can, Apple can. Come on.
But that answer won't help ya, unless someone at Apple actually READS these threads and feels intense SHAME that they did not listen to that inner voice saying: hmm it looks spiffy now but we really gotta work on the internals a bit more. No, data is not sexy. Yes, it's boring. But it's necessary. Remember Steve's step father taught his son that the backside of a drawer should also be made neatly. Dad was right folks.
Since this mail I'm going into my 3rd combat with Mocrosoft Exchange which is another factor that, while it should be better than regular mail, also is another rogue runaway car that dents the fragile internal file structure of Apple Mail.
Yours truly, an Apple fanboy.

Mac mail can't send email, only receive. Why?

I have a webmail server that I installed on my mac mail. It is receiving emails, but it won't send. I use the correct port for outgoing emails and all the log-in info is correct. Can anyone help me? Is there a better mail app for mac I can use?

The Mac Mail program is not stupid but garbage in = garbage out.
The colon being added between Earthlink's server and your user name is normal with an authenticated SMTP server.
Although I have cable modem internet service at home, I've kept an old Earthlink dial-up account for use when traveling if a high speed wired or wireless connection isn't available (which is becoming less common). I use Earthlink's authenticated SMTP server to send messages with my Earthlink account when connected to my ISP at home and to send messages with my other email accounts when using Earthlink's dial-up for internet access when traveling.
My Earthlink SMTP server settings are as follows:
SMTP Server: smtpauth.earthlink.net
Server Port: 587 (this is determined by the ISP used for connecting to the internet but since you are not using Earthlink for internet access, Port 587 should work but not always)
Use Secure Sockets Layer (SSL): Off or not selected.
Authentication: MD5 Challenge-Response
User Name: Your entire Earthlink email address.
Password: Your account password - the same password use for checking the incoming mail server for new messages.
If these settings do not work, it is likely the ISP you are using for internet access is blocking the use of all SMTP servers that are outside of their network on any port even if authenticated.
I don't want to use my ISP's way of sending and receiving email.
I just want to use my ISP for DSL service and keep my earthlink
mail email address.
Unfortunately, you have NO control over this. You are at the complete mercy of your ISP and their restrictions.
You can add your ISP's SMTP server information to the Mail.app and select/use your ISP's SMTP server to send messages with your Earthlink account which is completely invisible to all recipients.

Is there a Mac Mail app to send emails to many, but individually?

If you want to send the same email to a bunch of people, you can stick all their email addresses in the TO field. That really makes some people mad since it discloses their email addresses to other recipients. The alternative is to send that email to yourself and use the BCC for the list. But many spam filters assume that BCC sent emails are spam, so some of your recipients won’t get the email. I've seen a couple of applications for Outlook (for example, Send Personally) that will send the same email to many people, but in an individual email. Is there anything like this that works with Mac Mail?
Debbie

Thanks, V.K. I will use your suggestion next time. I send out press releases to about 10 publications and they're already in a group folder, but I've been sending the releases individually.
According to a friend, Send Personally adds a button to your Outlook next to the send button. If you click the Send Personally button, it takes the long list of emails in the TO field and sends the email to each one as if you had done it individually. Sounds like something I could use, but I have no desire to use Outlook.
Thanks again,
Debbie

Problems setting up email client (Mac Mail) with BC hosted emails

This issue has me tearing my hair out! My client wanted to take advantage of the 10 emails addresses with WebBasics. Very simple to sort out and the emails are all happily available with mail going in and out through the WebMail interface. Brilliant.
However my client wanted to be able to access her emails through Mac Mail. And I cannot get the outgoing mail to work.
I have followed instructions to the letter, and I can get emails to come in but when I try to send it simply states that the stmp.clientsdomain.com say's it's offline.
I have tried using alternative ports, also using the ISP outgoing mail setting with no luck.
My main issue after speaking to the livechat guys at BC and using Factsheets, is the information on them (screenshots etc) just does not reflect Mac Mail, I admit that I am probably using a later / earlier version but the differences seemt o be huge. For instance, I keep being told that I need to UNTICK the SSL box during configuration. But my version of Mac Mail, doesn't give me the option to tick or untick at any point, it does however throw up a warning message saying that my client's domain is invalid inscure but I can carry on. Similarly when I look at the Account Summary on the FactSheet it says that it should show "SSL:OFF" but when I follow the instructions it states "SSL:ON" . I have gone into preferences afterwards to untick SSL but it still does not work.
Anyone have an answer?

Hi Peter,
I'm afraid not, I turned to Apple support forums, followed their advice for troubleshooting Mac Mail (obviously not relevant to you using Outlook) but It involved scanning ports checking firewalls etc, all of this was clear and I just cannot see the problem.
I even got one of the Livechat BC guys to look into it, by setting up a dummy email address on the client's account, I think he was rather intrigued, but I'm not sure he's had much luck as he still hasn't got back to and that was over 20 hours ago.
Can your client receive emails? I can only get my client's account receiving emails, when I try to send an email I just keep receiving an message telling me that it cannot connect to smtp!
According to the BC fact sheet for sending and receiving emails: "By Default, email software will set the SMTP port to 25, which is the standard port for the smtp protocol. However our mail service has two alternative ports available that you can send through. 8025 or 587.
However it's not blocked and those port settings didn't work either.
The Apple fact sheet made mention to firewall settings possibly also blocking, but it's not relevant to me using my version of OS.
Good luck, and please repost if you get any further.
I am now just looking for a reason that my client's mail WONT work on Mac Mail, just so I can sound professional when I tell them the answer is "no".
Penny

Mac Mail - Can I make emails in smart mailboxes not show in my inbox?

Hi,
I am running several mail accounts on mac mail. I just set up a bunch of smart mailboxes which are working but the emails in those smart mailboxes are still showing up in my inbox? I thought the purpose if mailboxes (smart or not) was to reduce your inbox volume?
Does Lion or any other 3rd party mail apps do this? Thanks.
OK sorry forum and Apple bandwidth and Storage..ha I didn't look hard enough at the forum...found my answer which is to create regular mailbox and set up a rule.
Message was edited by: davidgisme

Smart Mailboxes do not remove mail from where they are stored. They only serve to help you to organize and find spefific criteria quickly. They don't perform actions.
If you want to move messages, you could try creating mail rules to perform actions, such as moving messages. You will have to look to see if rules support the criteria you're looking for. Mail/ Account Preferences/ Rules

Mac Mail is eating my email

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