Mac mail rebuild mailbox interruption

In an effort to integrate my emails from a previous installation into my current installation, I imported emails.
I then tried to rebuild the mail box in order to get the search to work properly.
Did not realize that I had run out of disk space, so I had to force quit, and then try again.
as a result, I have two "Data_Rebuild-n" folders along with my original "Data" folder.
What does the rebuild process do and in what sequence?
Is all my data spread over the three existing folders?
How can I recover and successfully rebuild (now that I have enough drive space)?
I search for answers, but have not been able to find an so far.
any suggestions?
Thanks, in advance.
J

The issue with g-mail became cronic. Now I can't delete e-mails received to my gmail account.
When I try to delete emails in the gMail or Mail inbox the following message is show.
The Message could not be removed to the mailbox (null)
The destination mailbox "(null)" does not allow messages to be moved to it.
This started after following the recomendation I found in the forum to sync gmail folders to the Mail - folders.
I am looking for solution to get back to the original condition that while not what it should be it is better than now.
Was hoping for solution were I wouldn't have to delete gmail account from mail then start again.
Any ideas welcome as I would like to delete emails in the gmail folders in Gmail without logging into Gmail every time.
Thank you

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Mac Mail - Grouping Mailboxes

Hi, is there a way to deal with each user account on it's own rather than have the 'Mailboxes > Inbox, Sent etc' set-up followed by each user account below that? I have read time and again people suggsting setting up smart mailboxes but this seems a bit unnecessary when outlook for mail has a simple option to 'group similar mailboxes together' or not as the case may be. Before you suggest just using outlook for mac I already am but need a separate mail application to deal with different email accounts as I currently need to keep track of 10 user accounts and would prefer to separate them, I was hoping mac mail would make my life easier!

Let's see if we can work through your problem.
A Smart folder's contents will NOT sync to other devices. It's a way to view messages on one device.
An IMAP folder will sync to other devices. IMAP folders do NOT show up under "On My Mac".
A folder under "On My Mac" will not sync to other devices.
The Friends & Family, insurance etc folders work fine and still show up on all devices. It's only the smart mailbox that seems to 'hide' my mail from her on my other devices.
The account is an IMAP account.
The Friends & Family folders exist only as it states "On My Mac". They do NOT sync. If you move messages to these folders the changes will not be reflected on other devices. While you can create the same "On My Mac" folders on multiple devices, they are not created via the server.
Please verify that both your accounts types. I suspect at least one is set as POP on this computer.
Open Mail > Preferences > Accounts > select account > you should see account type
You need to assign the Alex XIVVI folders.

Mail rebuild mailbox issue with Gmail

I set up Mail 4.6 to receive and send e-mails to and from Gmail as per the instructions on the Gmail site and used additional information on this forum.
What is happening is whenever I rebuild the gmail folder it downloads again all the files I have deleated. I rebuild after deleting a lot of Spam and e-mails I no longer need.
As recommended the account is set as a imap account.
Under the mailbox tab it is set:
DRAFTS: Store draft messages on server - box not checked
SENT: Store sent messages on server - box not checked
           Delete message: dropdown set to: One day old
JUNK: Store Junk messages on server - box not checked
          Delete message: dropdown set to: One day old
TRASH: Move deleted message to the Trash mailbox - box is checked
             Store deleted messages on the server: - box not checked
             Permanently erase Delete message when: dropdown set to: One day old
Under the Advance tab it is set:
Enable this account - box is checked
Include when automatically checking for new messages - box is checked
Compact mailboxes Automatically - is greyed out - box is checked
Keep copies of messages for offline viewing: dropdown set to: All messages and their attachments
I am not sure is this last item of 'Keep copies of messages for offline viewing' refers to the the Gmail server or the mail box - if it is the gmail server then I guess Mail is just syncronising with this; thus any mails I delete will be down loaded again. ((All the other mail servers I use I set under Advance tab to 'Remove copy from server after retrieving message' - but this option is not shown for gmail.
Two things are happening:
a) When I delete files in the Mail, Gmail folder the next time I rebuild the mail box I get 1000 + emails down loaded; even though I may only have deleted 30 or so.
b) At other time mail will show downloading e-mails in the blue download indicator, but no new emails appear.
Would welcome some direction on how to resolve these issues; thank you.

The issue with g-mail became cronic. Now I can't delete e-mails received to my gmail account.
When I try to delete emails in the gMail or Mail inbox the following message is show.
The Message could not be removed to the mailbox (null)
The destination mailbox "(null)" does not allow messages to be moved to it.
This started after following the recomendation I found in the forum to sync gmail folders to the Mail - folders.
I am looking for solution to get back to the original condition that while not what it should be it is better than now.
Was hoping for solution were I wouldn't have to delete gmail account from mail then start again.
Any ideas welcome as I would like to delete emails in the gmail folders in Gmail without logging into Gmail every time.
Thank you

Mac Mail - rebuild address book

I've replaced the disk drive in my daughter's MacBook after a total disk crash and reinstalled OSX etc.
She had quite a lot of stuff backed up, but not her MacMail address book.
Fortunately our ISP has kept nearly 3000 emails she sent via webmail (when she didn't have the MacBook with her) over the past 2 years.
Reinstating the email account, we have downloaded all the folders from the ISP.
There are now 2 "Sent" folders. One, created by MacMail with the paper aeroplane icon, contains the emails she has sent since the crash, the other, with an ordinary "folder" icon contains the 3000 recovered emails from the ISP server.
We can add the sent email addresses from the MacMail "Sent" folder to the address book via "smart addresses" and "previous recipients", but this is only a few.
I then tried selecting the ISP "Sent" folder and told MacMail to use this as its "Sent". Sure enough the two folders swapped icons, but "smart addresses" and "previous recipients" still only knew about the few emails in the original MacMail "Sent" folder, they don't pick up the 3000 or so.
1) Can I make SA and PR recognise these emails?
2) Failing that, could I copy or cut and paste the 3000 emails from one folder to the other and get it to work? I don't really want to do this but I will if it's the only way.
3) Is there any way of similarly trawling through the received emails (of which there are over 1000 we've managed to recover) and extracting the senders' addresses into the address book?
We could identify each unique email in both folders and, with smart addressing turned on, add them to the address book one at a time, but this would be a long and tedious process.

I then tried selecting the ISP "Sent" folder and told MacMail to use this as its "Sent".
Is this a POP or IMAP account? Who is the email provider?
1) Can I make SA and PR recognise these emails?
What exactly is 'SA' and 'PR'?
2) Failing that, could I copy or cut and paste the 3000 emails from one folder to the other and get it to work?
Maybe. You would only need to move them all at once from one folder to the other; copying them to the other folder would create an additional problem. But you may also need to rebuild your Mail index before they would be recognized.
3) Is there any way of similarly trawling through the received emails (of which there are over 1000 we've managed to recover) and extracting the senders' addresses into the address book?
Yes. Check out this Contextual Menu plugin Mail CM (free trial, but very low cost so there's no point in not paying for it).
Mulder

Mac Mail: How do I remove deleted emails' subject history from mailbox search

Even though the emails are long deleted (& deleted from trash) when I enter in the mail search field old email subjects still appear?
Is there a way to stop this happening?

Hi there,
You may need to rebuild the mailbox in order to update the search index. Take a look at the article below for more information.
Lion Mail: Rebuild mailboxes
http://support.apple.com/kb/ph4952
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Mail: new mailbox, archive, rebuild

I wanted to archive my mail because the inbox was too full.
So, I created an inbox "on my mac" and tried to move my messages there.
When I tried to move or copy my messages from my inbox to the on my mac folder, I got a message saying "an error occured while moving mail to mailbox."
I read about different solutions to this problem and decided to try the "rebuild" button. But, now all my messages and notes are gone.
(The messages are not on my msn mail server, so they can't be retreived that way.)
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I've tried moving the envelope index and starting mail over again. That didn't work.
I also went to library - mail and moved the old POP folder to my desktop to restore it. There are only four of 2000 messages in that folder.
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Messages disappeared after rebuilding mailbox in Apple Mail

I had a lot of messages in my mailbox (over 20,000). During rebuild of the inbox, the program froze after a while, so I had to force quit the application. Now all of my messages after June 2006 (about 17,000) are missing. Is there any way to get these messages back to my inbox?
I did backup of the whole system about a month ago, but I would like to resolve this somehow else as I received a lot of important stuff over last month.

First, in the Finder, open Home/Library/Mail/this mailbox (if the Inbox, then it will be in the account folder for that account, if an On My Mac mailbox you created it will be in the Mailboxes folder). Open this xxxx.mbox folder, find the Messages folder, open it, and report the number of files said to be in this Messages folder?
Are you sure it froze? How long did you wait? It is normal for all messages in the list of messages to temporarily disappear during Rebuild.
More info, please, including whether using POP, IMAP or .mac if this is the Inbox.
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On 10.4.11 Mac Mail I get this: Mail cannot update your mailboxes because your home directory is full. You must free up space in your home folder before using Mail. Delete unnedded documents or move documents to another volume. I can't open mail.

On 10.4.11 iMac Mac Mail I get this message: "Mail cannot update your mailboxes because your home directory is full. You must free up space in your home folder before using Mail. Delete unneeded documents or move documents to another volume." I can't open mail to do this. I have reinstalled software but no effect. How do I get into Mail to delete?

Found this on the "more like this" Worked like a charm!
With the Mail.app quit and using the Finder, go to Home > Library > Mail. Copy the Mail folder and place the copy on the Desktop for backup purposes.
Go to Home > Library > Mail > Envelope Index. Move the Envelope Index file to the Desktop.
Launch Mail and you will be prompted to import mailboxes. Select OK and allow the import process to complete.
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"Mail cannot access your mailbox information because it's already in use. Rebuild Mailbox information Quit" Both quits Mail.

After installing Yosemite, my Mail stops working after about 20-30 seconds when this Dialog Box pops up, freezes Mail and says:
"Mail cannot access your mailbox information because it’s already in use.
Another application on your computer or on your local network is using your mailbox information. Click Quit to quit Mail. Then log out of this computer and any other computer you’re using. After you log in again, open Mail on one computer only.
If this message reappears, there may be a network server problem. Contact your system administrator to determine if it can be resolved by rebuilding your mailbox information. Then click Rebuild Mailbox Information.
If this message reappears, there may be a network server problem. Contact your system administrator to determine if it can be resolved by rebuilding your mailbox information. Then click Rebuild Mailbox Information.
Rebuild Mailbox information Quit"
Clicking on either one quits Mail. I am receiving my emails. I can even send my self a test email and receive it before it freezes up in 20-30 seconds. My ISP thinks it's a "Kernal" software problem.
Through advice by a friend, I have tried:
Applications - Utililities - Disk Utilities - and selected my hard drive and then click Repair Permissions
Rebooted a bunch of times. The first time Repair Permissions printed a few pages of stuff. The 2nd, 3rd and 4th times, it printed out this:
Repairing permissions for “Macintosh HD”User differs on “private/var/db/displaypolicyd”; should be 0; user is 244.Group differs on “private/var/db/displaypolicyd”; should be 0; group is 244.Repaired “private/var/db/displaypolicyd”
Permissions repair complete
But I still have the same problem I stated the the beginning of this:(
Any more advice?

I have the exact same issue, just after installing Yosemite. Please advise

Adding a new mailbox in MAC Mail not working

Please assist me on how to troubleshoot this issue I'm having on my mac mail.
I added a mailbox by clicking the primary email inbox then after that I checked the newly added mailbox but no emails are coming in. I tested to send an email to that mailbox but still no emails are arriving.

Hello cliffcrusher,
Thanks for using Apple Support Communities.
For more information on this, take a look at:
OS X Mail: Troubleshooting sending and receiving email messages
http://support.apple.com/kb/ts3276
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TS4083 My mailboxes do not appear in alphabetical order in the mailbox view pane in Mac Mail??

My mailbox list in the mailbox view pane does not appear in alphabetical order. (Mac Mail iCloud account). This is on my iMac running Lion 10.7.4. Interesting though, the mailboxes are alphabetically sorted in my laptop and iPhone which are both also synced to my apple account. I'm baffled???

Hi Graham,
Getting the alphabetical sort of your songs is easy. If you upgraded to the new iTunes all you would do is view your music and go to the List view. That option is on the right hand side underneath the search bar. Once you have change to that view, just click on the Name view to organize by name.
Using the new iTunes
https://support.apple.com/en-us/HT203128
Take it easy,
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Using Tiger (10.4.11) and Mac Mail 2.1.3. It always crashes when I try to import a Mailbox from Eudora. Any ideas?

I've done it without problems as a test.
Have you done any Disk or OS Maintenance lately?
How much free space do you have on the HD?
Does it always crash in the same place/time?

Junk "mailbox" keeps appearing in Mac Mail 3.6 (OSX 10.5.8) Any ideas???

Hello all. I am a MobileMe user, synced mail between 2 macs, iPhone, & iPad. In my Mac Mail prefs I have I DO NOT have junk mail filtering checked, I want everything (spam or not) to go to my inbox. There is no junk mail brown paper bag icon on my sidebar. The problem is every once and a while an email will come through and there will then be a folder(mailbox) created called "junk" and that email will show up in that mailbox, that I did not create. I can read the mail, delete it, or do whatever I need to do with it, then delete this "junk" mailbox from my sidebar, but then it might happen again the following week, or not for several months.
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Any ideas?
Thanks
Steve

This happens to me too, usually only when I log into my mobileme account via a web browser (which I rarely do), but just a few minutes ago it happened spontaneously when Apple thought some legit mail was junk.
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Looks like there is a bug in Apple's software where in some cases they ignore the settings in preferences, then they see that there are not folders that they deem are necessary so they create them for you.
I've tried a few different ideas on how to deal with this, mostly by turning on junk mail and making some rules to put everything in my inbox, but none of them worked well. I think we'll just have to live with this bug. I've seen lots of postings on problems with junk mail for years now, and Apple doesn't seem to be doing anything about it.

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Hi,
I am running several mail accounts on mac mail. I just set up a bunch of smart mailboxes which are working but the emails in those smart mailboxes are still showing up in my inbox? I thought the purpose if mailboxes (smart or not) was to reduce your inbox volume?
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OK sorry forum and Apple bandwidth and Storage..ha I didn't look hard enough at the forum...found my answer which is to create regular mailbox and set up a rule.
Message was edited by: davidgisme

Smart Mailboxes do not remove mail from where they are stored. They only serve to help you to organize and find spefific criteria quickly. They don't perform actions.
If you want to move messages, you could try creating mail rules to perform actions, such as moving messages. You will have to look to see if rules support the criteria you're looking for. Mail/ Account Preferences/ Rules

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Mac mail rebuild mailbox interruption

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