Mail budget availability control

Hi guru,
I have the following problem.
I would like to send an email when the budget limit on internal order is exceeded.
Is tehere any way to send the email not only to person responsible but also to other receivers?
For example:
1) mail ti person responsible
2) mail to manager
Thanks
Regards

Hi Christian,
thanks for your response.
I have another question: it is possible, in the exit shows in the note, determine the purchase order that exceed the budget limit?
Thanks
Regards

Similar Messages

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    Hi,
    I suggest you collecting the data on these orders (KOB1/KOB2), sum up the amounts and check what budget these orders required. There is no retroactive availability check possible. You can switch it on, but it will be active only for future postings.
    Regards,
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  • Can Budget Availability Control be turned off at WBS elements Level?

    For Project and WBS elements, we activate the budget  availability control in the budget profile and assign the budget profile to the Project. So once we budget one WBS elements under that project and release the project, the availability control is active for all WBS elemens under this project.
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    Edited by: Shrikant Rakate on Sep 10, 2008 9:21 AM

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    Thanks.
    But I have added Budget profile from Plant Maintenance -> Order type settings.
    So, I can assign only maintenance related Investment program  and positions in my Maintenance Order.
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  • BP 613 error message in internal order budget availibility control

    I Define Tolerance Limits for Availability Control 50% has a react "2    Warning with MAIL to person responsible"
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    Hi
    Note down the message number.
    Go to T.code OBA5 input the Application Area first two letters of the message number and look for the message number (the other digits in the message number).Change it from E to W under online and Batch.
    Hope your issue should be resolved
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  • Restrict email - Internal budget availability control

    HI,
    our availability control kicks in at 80% commitment of the assigned budget. System sends an email at every commitment after 80%.  Is it possible to restrict system to issue a single email at 80% and none thereafter?.
    Kindly advise
    Umang

    Hi Umang
    I dont think so... The tolerance settings specify that once that is reached it has to mail...
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  • Exempted cost element not working for budget availability control

    Hi,
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    0200         433010                     *
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    Thanks and regards'
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    Hi,
    This is a std SAP Functionality and system should exempt the costs for the cost element maintained in the Configuration for that Controlling Area.
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  • Internal Order Budget - Availability Control

    I have done the budget profile, entered the budget figures, created internal order budget with the required profile.  However, when I entered the fi document with this statistical IO, system does not give any message as per the tolerance setting actions.  I tried to run the activate availability control again.  But the system gives a message that availability control is not activated.  Why this is happening ?  Where can I see the availability control is activated for this Internal order ?

    Hi
    1. Check if your order is released
    2. Check in budget profile (OKOB) if activation type is "1" and whether you have checked "overall" or not....
    3. Hope you have defined tolerance limits against the combination of contr area and budget profile
    Regards
    Ajay M

  • Can we create a Budget & Availability Control for revenues with internal orders?

    Dear SAP Gurus,
    I have created an expense budget with the help of an internal order and have assigned the same to an expense GL (cost element). I have done all the necessary system settings and the system gives an error message when the F-02 document posting exceeds the budget.
    My query is, I want to replicate the the above for revenue postings. I have done the same system settings for revenue posting however the system does not give an error when the budget amount is exceeded.
    Can I please get some assistance with this requirement?
    Best Regards,
    Akshay

    Hi Akshay,
    System will not give the error in the case of Revenue GL. Because all the revenue GL will be hit for credit. It means it will update negative against the budget available. It means
    Current Budget-(-Revenue Budget)= Current Budget + Revenue Budget= Available Budget
    Because of this system will never give the error.
    Regards,
    Ankit Agarwal

  • Budget Availability control and Assigned Value in Project

    Hi,
    Project is so structured that it is similar to the product structure. Assume a simple case with two level BOM where a sub assembly M1 includes another sub assembly M2.
    In project, these two sub assemblies are assigned under two different WBS elements W1 and W2 respectively where hierarchically W1 is assigned under W2.
    After release we have two Production Order P1 and P2 account assigned to W1 and W2 respectively.
    Assume M2 stnd price is 100 and M1 stnd Price is 150.
    My process output ultimately is only M1 so I would prefer to give a Budget of 150 Rs. However, since P1 and P2 production Orders are accoun assigned, a total 100+150 =250 Rs is showing up under assigned value and error of Budget over run is being encountered.
    One solution can be to give budget of 250 Rs, which not logical as I am producing only M1.
    We tried by un flagging Additional and Assign funds in plan indicators for Order category 20 and 10 in OPSV. But that did not help.
    Once P2 prod order is confirmed, the assigned value for W2 is becoming to actual cost of P2 and remains even after setting TECO and Settling P2. It becomes Zero only when W2 is removed from acct assignment of P2, which again can not be a solution as WBS and Prod Order will loose the linkage.
    We desire avaialbility control to verify only against the actual cost Project. No assigned value should be considered.
    Need your help to resolve it.
    Thanks
    Saikishore ganga.

    Hi Sudhir,
    Thanks for the valuable input.
    As you rightly said we can not produce M1 without M2. But budget has to be only 150 Rs. Because
    Cost M1 = Cost M2 + other mat Cost in assly + Assly operations Cost.
    Cost M1 = 100 + 10 (assume) + 40 = 150 Rs.
    Physically I am Producing only M1. So my budget would be atmost the cost of the item that is 150 Rs.
    But in project we had to assign M1 and M2 under two diff WBS elements because it takes considerable amount of time to completed entire qnty structure i.e BOM and Routing of M1 and then release. Till them M2 has to wait for M1 BOM and Routing to be completed. In order again time , M1 is assigned under W2 , W2 is released and in MRP W2-M1 BOM explodes and manufacturing begins.
    When M1 bom gets ready, it is assigned under W1 and then W1 will be released. Duplication of Prod Orders are taken care.
    However, by using exempt cost elements feature I think we can resolve the above.
    Will update once I do my experiments on this.
    Thanks for the input.
    Saikishore. Ganga

  • Budget availabilty control error

    Dear Gurus,
    I am facing problem while doing time sheet booking at WBS ELement. System gives error "Budget exceeded for the WBS (Error no:BP 603)"
    The steps I follow are as under:
    1. I created a project in CJ20N
    2. Budgeted the project in CJ30
    3. Released Budget in CJ32
    4. The settings of the budget profile are such that when I release the budget, Availability Control gets activated.
    5. Released the project
    6. In CAT2, I post actual hours and give reference of the reciever WBS of the project.
    Now, in CAT7, when I try to transfer to CO, system gives me the error:
    "Item 001 WBS xxxx BUDGET EXCEEDED (error no. BP 603)"
    Same thing happens if I try to settle a work order on the WBS and any FI posting
    But it allows to post costs for Goods issue.
    In tolerance limit settings, the usage is 100% and "All activity grps " is selected
    Regards,
    VDS

    Hi
    It seems to be the budget is increased once ur doing CAT7.. so increase the Budget in the WBS element and try to post it again..
    I hope this is the problem
    - Pithan

  • Change mailform for Availability Control e-mail in Project Systems

    Hi Experts,
    We have set up availability control and maintained all the necessary tables in order to activate this.
    We are also auto forwarding this emails to outlook using SO36.
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    Controlling posting 100007807
    The assigned funds are 807.22 INR less than budget in document item
    001 WBS element GSC-15-006-1-1-1-1 .
    I want to change content of this mail.
    how can i do this ?
    Thanks

    Hi
    How you are sending message from SAP to outlook, using autoforward option?
    If yes then remove the autoforward option from SBWP t.code. Once you receive the message from SAP system (Budget exceeded), copy the message and create the new message and send to the required user.
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  • Availability Control e-mail in Project Systems

    Hi,
    We have set up availability control and maintained all the necessary tables in order to activate this.
    We are generating e-mails in Microsoft Outlook which is great, however I have been asked if we can change the content of the e-mail?
    The current layout is as follows:-
    Controlling posting 13224907
    Budget was exceeded by 1,100.00 GBP in document item
    001 WBS element B/000003-PREP-B .
    I want to be able to change this and add additional text.

    Hi
    How you are sending message from SAP to outlook, using autoforward option?
    If yes then remove the autoforward option from SBWP t.code. Once you receive the message from SAP system (Budget exceeded), copy the message and create the new message and send to the required user.
    Thanks
    S.murali

  • Payment Budget Exceeded - Availibility Control

    We are trying to save a Purchase Order which is using a commitment Item, and get a error "Payment Budget Exceeded"and above this error it says Availability Control".
    but when we check the budget allocation against this commitment we find enough amount available.
    how do we get around this problem?
    Lalchand.R

    Hi suresh,
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    Lalchand.R

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