Mail folders in Library are a Mess!

1) I have a G5 and a G4 laptop both with the same Mail POP accounts set up in Mac Mail of each computer. The only way I have found to sync the two is manually (I do have .mac I don't use it as I have never figured out the syncing) - I go through the same manual process with regular folders as well as with mailboxes in the Library folder under Mail.
2) I literally transfer the .emix messages from one computer to another and checking the dates they were created helps me to identify which ones I move.
3) I keep track of all of this in my head and it has basically all worked up until recently when it seems to be getting the better of me. When I rebuild my mailboxes on the laptop they no longer seem to contain all the messages I need or they appear but say "download from server"
4) Also, when I push the Sent Mail airplane icon on the G5, it takes about 3 minutes for my messages to appear and I have 29, 714. What I don't understand is where they are stored. The ones which appear in the mail Application I cannot find as .emix messages. And in the Mail folder(in Library) in SENT in Messages it says there are 118, 398. So why can't I see all these in the Mail app.
5) My question is - what do I do now and how do I sync in the future. Would Smart Mailboxes help me - I can't figure out how?
6) And last - I have 4 duplicates of each message - so how do I get rid of these (maybe this why I have 118,000) . I have Duplicate annihilator and it doesn't work - I think it would take 3 weeks for it to go through them all..
Any help would be much appreciated...

1) In my desktop Mail app I have 3 pop accounts set up and including my .mac account which is set up as a POP - does this make any sense? I want all 3 of these accounts synced - is this possible?
You cannot sync POP account mailboxes with the server. Received messages with a POP account are downloaded from the server by the email client used to access the account. The account settings in Mail and with other email clients such as the Mail.app provide for removing received messages from the server when downloaded but the account's Inbox mailbox in Mail or with any email client is not and cannot be synchronized with the server. Synchronization with the server is available with a .Mac type or IMAP account with Mail or as an IMAP account with other email clients.
http://en.wikipedia.org/wiki/PostOfficeProtocol
http://en.wikipedia.org/wiki/IMAP
To utilize the IMAP account sync function with the server requires accessing your .Mac account as either a .Mac type account or as an IMAP account with Mail. To change the account type for the account will require deleting and then recreating the account in Mail selecting .Mac or IMAP as the account type when recreating the account.
Before deleting the account, create an "On My Mac" location mailbox in Mail - one to be used for the account's Inbox messages and one for the account's Sent messages. At the menu bar go to Mailbox and select New Mailbox. Since you are accessing POP accounts only with Mail at the present time, "On My Mac" will be the only location choice available. Enter a name for the mailbox and select OK. Repeat for the additional mailbox or mailboxes.
Transfer/move messages from your .Mac account's Inbox mailbox to the user created mailbox designated for the account's Inbox messages and do the same for the account's Sent messages.
When deleting an account with Mail, the account's mailboxes in Mail are also deleted at the time.
2) When I turn on the Sync with mac options - it works for my address book but not for my mail accounts?
Don't confuse the two sync functions - really 3 different sync functions available with a .Mac account.
1) .Mac or IMAP account access with Mail and/or with IMAP account access with other email clients such as Mail on your Mac or on a different computer.
2) Syncing Bookmarks, Calendars, Contacts, Keychains, Mail Accounts (Mail account information only) and Mail rules, signatures and smart mailboxes. This provides for keeping the same information available and kept synchronized with multiple Macs. I also have an old TiBook G4 and all this information is kept synchronized for me on both Macs.
3) Keeping iDisk storage information synchronized.
All 3 are different and separate functions.
3) And what I don't understand is that nowhere does it say it will sync my folders/mailboxes - simply my account settings, rules etc...
True because what is says is all that it does. You cannot keep the mailboxes for different email accounts or user created "On My Mac" location mailboxes in Mail (which are stored locally on the hard drive) kept synchronized with the .Mac account server. You can keep .Mac account server stored mailboxes synchronized with the server only.
4) I bought SyncTogether which is a syncing software only to realize that it wouldn't sync my MAIL FOLDERS/MAILBOXES ( like SENT MAIL and the dozen or other folders I have) - it does the same as .mac sync and syncs simply the settings and accounts and smart mailboxes which I don't understand how to use...
Sounds like you wasted money on software for features included with a .Mac account.
5) I separate all my incoming mail into folders/mailboxes and then either have rules sort it or sort it myself..I need my mailboxes and I need to be able to access them from both my macs...I never use the online .mac mail - I just use it from my desktop -
When accessing a .Mac account as a .Mac type or IMAP account with Mail, you can also create server stored mailboxes for the account with Mail. When creating a new mailbox with Mail, you will also have the account name to choose from as a location choice (in addition to "On My Mac") when creating a mailbox. You can choose .Mac account location (server stored) mailboxes for your rule criteria.
You can also move/transfer existing "On My Mac" location mailboxes to the server.
After deleting and then recreating your .Mac account as a .Mac or IMAP account with Mail, you will also have a .Mac account icon in the mailboxes drawer. This is for server stored mailboxes with the exception of the account's server stored Inbox mailbox which will be located and remains under Inbox in the mailboxes drawer.
When creating a server stored mailbox for your .Mac account, it will be created and located under your .Mac account named icon in the mailboxes drawer. You can select/drag an existing user created "On My Mac" location mailbox under your .Mac account named icon in the mailboxes drawer which will copy the mailbox and contents within to the server.
All account mailboxes under your .Mac account icon in the mailboxes drawer in addition to the account's Inbox mailbox under Inbox in the mailboxes drawer will be available and kept synchronized automatically with Mail on both Macs and when accessing the account as an IMAP account with another email client on your Mac or on a different computer.
I access my .Mac account as a .Mac type account with Mail on my Mac and as an IMAP account with Outlook Express on my PC notebook running Windows XP at work. All server stored account mailboxes including any user created server stored mailboxes created with Mail or with OE are available and kept synchronized automatically with both email clients and all server stored mailboxes are also available when accessing the account via webmail using a browser. Any server stored mailboxes created via webmail access will also be available with Mail.
5A) Should I be creating Smartmailboxes instead of Mailboxes? From what I could understand, this won't really help me as it just virtual.
Smart Mailboxes will not help in this regard. Smart Mailboxes are virtual mailboxes only but any new Smart Mailbox created with Mail on one Mac will also be available with Mail on the other Mac automatically as part of the .Mac sync function for Mail Rules, Signatures and Smart Mailboxes.
6) and last - how do I upload to my .mac account? Is syncing through .mac different than Idisk - where does Idisk come in?
First part of this question already answered - select and drag an existing "On My Mac" location mailbox to/under your .Mac account named icon in the mailboxes drawer which will copy the mailbox and messages within to the server.
Think of iDisk as a separate server stored hard drive which includes .Mac account server stored mailboxes and messages which go against your total available iDisk storage space. Check .Mac account Help on the server when logged in to your .Mac account via webmail access using a browser or search the Help function locally on your hard drive.
7) Thought I was finished but - one more question - .mac sync only has a certain amount of storage on it - is the only way I can have all my stuff in sync to spend lots of money on more storage space...I have thousands of messages in my mailboxes...so what do I have to archive those somewhere? And how do I do it?
A .Mac email account has a default amount of server storage space allocated which you can change/adjust. You have 1 GB total iDisk server storage space available to you as part of a .Mac account which includes email account storage.
I have 120 MB of storage space allocated to my .Mac account but I can allocate more or less as I need and see fit but this goes against your total 1 GB of total iDisk storage space available.
Since I have 120 MB allocated to my .Mac account, this leaves me 880 MB of iDisk storage space available for other such as for Apple's Backup software to keep backup data stored on the server, iWeb for iWeb created websites and for your .Mac account Public folder which you can use to place large files, etc. for others to access and download which are too large to send via email.
You probably don't need to store every single message that you received and sent not deleted on the server so at some point you may need to decide which messages need to remain on the server and if you want to keep all messages on the server, you will need to purchase additional .Mac server storage space when you exceed 1 GB total for everything stored on your iDisk combined.
When I reach my allocated 120 MB, I transfer received messages that I want to keep but no longer need on the server from the account's Inbox mailbox to a user created "On My Mac" location mailbox. This process stores the transferred messages locally on the hard drive AND also removes the messages from the server at the same time.
Log in to your .Mac account via Safari and check your .Mac account preferences there. I believe it is under the same area as your billing information, etc. where you can adjust your total 1 GB iDisk storage space between email and iDisk up or down.

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Here's the answer:
This solved my question by stuartj257 on Dec 8, 2012 11:35 AM
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It is very easy to change the names of film rolls within iPhoto to make them easier to find images within. Open the info panel in iPhoto by clicking on the "i" icon. Once it is opened, click on the roll title in the viewing window.
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I know this might sound confusing but it really isn't.
Get back if any of this sounds like something you might want to do.

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Fresh installation of Exchange Server 2013 on Windows Server 2012.
Our first test account cannot access their email via Outlook but can access fine through OWA. The following message appears - "Cannot open your default e-mail folders. You must connect to Microsoft Exchange with the current profile before you can synchronize
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If I turn off cached Exchange mode, setting the email account to not
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I cleared the appdata local Outlook folder and I tested on a new laptop that has never connected to Outlook, same error message on any system.
Microsoft Exchange RPC Client Access service is running.
No warning, error or critical messages in the eventlog, it's like the healthiest server alive.
Any help would be greatly appreciated. I haven't encountered this issue with previous versions of Exchange.

So it looks like a lot of people are having this issue and seeing how Exchange 2013 is still new (relatively to the world) there isn't much data around to answer this. I've spend ALOT of time trying to figure this out.
Here is the answer. :) - No I don't know all but I'm going to try to give you the most reasonable answer to this issue, in a most logical way.
First thing I did when I was troubleshooting this issue is that I ignored Martina Miskovic's suggestion for Step4 http://technet.microsoft.com/library/jj218640(EXCHG.150)because it didn't make sense to me because I was trying to connect
Outlook not outside the LAN but actually inside. However, Martina's suggestion does fix the issue if it's applied in the correct context.
This is where the plot thickens (it's stew). She failed to mention that things like SSL (which I configure practically useless - anyone who ever worked in a business environment where the owner pretty much trusts anyone in the company, otherwise they don't
work there - very good business practice in my eyes btw, can confirm that...) are some sort of fetish with Microsoft lately. Exchange 2013 was no exception.
In exchange 2003, exchange 2007 and exchange 2010 - you could install it and then go to outlook and set it up. And when outlook manual Microsoft Exchange profile would ask you for server name, you would give it and give the name of the person who you setting
up - as long as machine is on the domain, not much more is needed. IT JUST WORKS! :) What a concept, if the person already on premises of the business - GIVE HIM ACCESS. I guess that was too logical for Microsoft. Now if you're off premises you can use things
like OutlookAnywhere - which I might add had their place under that scenario.
In Exchange 2013, the world changed. Ofcourse Microsoft doesn't feel like telling it in a plain english to people - I'm sure there is an article somewhere but I didn't find it. Exchange 2013 does not support direct configuration of Outlook like all of it's
previous versions. Did you jaw drop? Mine did when I realized it. So now when you are asked for your server name in manual outlook set up and you give it Exchange2013.yourdomain.local - it says cannot connect to it. This happens because ALL - INTERNAL AND
EXTERNAL connection are now handled via OutlookAnywhere. You can't even disable that feature and have it function the reasonable way.
So now the question still remains - how do you configure outlook. Well under server properties there is this nice section called Outlook anywhere. You have a chance to configure it's External and Internal address. This is another thing that should be logical
but it didn't work that way for me. When I configured the external address different from the internal - it didn't work. So I strongly suggest you get it working with the same internal address first and then ponder how you want to make it work for the outside
users.
Now that you have this set up you have to go to virtual directories and configure the external and internal address there - this is actually what the Step 4 that Martina was refering to has you do.
Both external and internal address are now the same and you think you can configure your outlook manually - think again. One of the most lovely features of Outlook Anywhere, and the reason why I had never used it in the past is that it requires a TRUSTED
certificate.
See so it's not that exchange 2013 requires a trusted certificate - it's that exchange 2013 lacks the feature that was there since Windows 2000 and Exchange 5.5.
So it's time for you to install an Active Direction Certificate Authority. Refer to this wonderful article for exact steps - http://careexchange.in/how-to-install-certificate-authority-on-windows-server-2012/
Now even after you do that - it won't work because you have to add the base private key certificate, which you can download now from your internal certsrv site, to Default Domain Policy (AND yes some people claim NEVER mess with the Default Domain Policy,
always make an addition one... it's up to you - I don't see direct harm if you know what you want to accomplish) see this: http://technet.microsoft.com/en-us/library/cc738131%28v=ws.10%29.aspx if you want to know exact steps.
This is the moment of ZEN! :) Do you feel the excitement? After all it is your first time. Before we get too excited lets first request and then install the certificate to actual Exchange via the gui and assign it to all the services you can (IIS, SMTP and
there is a 3rd - I forgot, but you get the idea).
Now go to your client machine where you have the outlook open, browse to your exchange server via https://exchang2013/ in IE and if you don't get any certificate errors - it's good. If you do run on hte client and the server: gpupdate /force This will refresh
the policy. Don't try to manually install the certificate from Exchange's website on the client. If you wanna do something manually to it to the base certificate from the private key but if you added it to the domain policy you shouldn't have to do it.
Basically the idea is to make sure you have CA and that CA allows you to browse to exchange and you get no cert error and you can look at the cert and see that's from a domain CA.
NOW, you can configure your outlook. EASY grasshoppa - not the manual way. WHY? Cause the automatic way will now work. :) Let it discover that exachange and populate it all - and tell you I'm happy! :)
Open Outlook - BOOM! It works... Was it as good for you as it was for me?
You may ask, why can't I just configure it by manual - you CAN. It's just a nightmare. Go ahead and open the settings of the account that got auto configed... How do you like that server name? It should read something like [email protected]
and if you go to advanced and then connection tab - you'll see Outlook Anywhere is checked as well. Look at the settings - there is the name of the server, FQDN I might add. It's there in 2 places and one has that Mtdd-something:Exchange2013.yourdomain.local.
So what is that GUID in the server name and where does it come from. It's the identity of the user's mailbox so for every user that setting will be different but you can figure it out via the console on the Exchange server itself - if you wish.
Also a note, if your SSL certs have any trouble - it will just act like outlook can't connect to the exchange server even though it just declines the connection cause the cert/cert authority is not trusted.
So in short Outlook Anywhere is EVERYWHERE! And it has barely any gui or config and you just supposed to magically know that kind of generic error messages mean what... Server names are now GUIDs of the [email protected] - THAT MAKES PERFECT
SENSE MICROSOFT! ...and you have to manage certs... and the only place where you gonna find the name of the server is inside the d*** Outlook Anywhere settings in the config tab, un it's own config button - CAN WE PUT THE CONFIG ANY FURTHER!
Frustrating beyond reason - that should be Exchange's new slogan...
Hope this will help people in the future and won't get delete because it's bad PR for Microsoft.
PS
ALSO if you want to pick a fight with me about how SSL is more secure... I don't wanna hear it - go somewhere else...

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Hi,
I recently bought a new iMac (2 weeks ago). I originally setup 3 mail accounts on the main user ID (created by the migration assistant software from my old laptop. I imported the mail folders manually from the old Thunderbird and all was good.
I then decided to leave the main user account for my wife, create my own user account and put mu POP mail account in my user account. Again all good.
Now the problem, I want to move the "On My MAC" mailboxes from the main user account to my accounts mail. No matter what I do, it doesn't work.
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Hi Glenn,
Might I please dredge up this older topic?
I want to "import' or "transfer" my Mail accounts and many, many mailboxes from my EXISTING laptop to a new Lion BUILD that I am constructing on an external device. Both are 10.7.4 of course.
I have been constructing a fresh BUILD of 10.7.4 on an external device--reinstalling all my apps as oppposed to a Migration, which brings everything across in one big sloppy mess. I have issues with some defunkt HP software that won't fully uninstall--and I just want to start fresh this time. (there's remnants panther, tiger, leopard, and SL from years of migration) My rebuild is not live yet, it doesn't have any accounts. I did this already on another 8core I use for work--performance and stability has increased.
As for MAIL, I understand everything in your post about local vs iMap. In my case, I have about 25GB of mailboxes and attachment both On My Mac and on iCloud. (I realize this is redundant and that iClould keeps a local copy).
Of course when I startup from the external BUILD device (its on a Lacie portable FW drive), launch MAIL and then try to import mailboxes, there is no way to see the main Library on the EXISTING OS--so I can't navigate to that that Mail folder that contains the stuff. I'm interested in knowing if there's any Console or Terminal command that will reveal that Library folder on my laptop.
Or I'll do it the way you describe above, though I'm a bit suspicious. My gut tells me I'm better off importing the mailboxes--because I would be concerned there's other Preferences and supporting files that wouldn't get moved in that big transfer. Will all my attachments come accoss?
While we're on the subject, any posts or white papers you can direct me to that will show me how to move my iPhoto libary in this similar manner?
thanking you in advance Glenn

HELP - Lost Mail Folders - Any way to recover?

All of my custom email folders have disappeared. This is tragic, as my last backup was several months ago (yes yes... I know this is my own fault). After reading around online here, I see that the Preferences file can get corrupted if hard drive space is low. I am guessing that this is my problem, since I had Photoshop running at the same time, and only 6gig free on my 80gig drive, and remember a pop-up window appearing in Photoshop saying that my hard drive space was low.
This being the case -- just because a preference file gets deleted/messed-up, does this mean that there is NO way to recover those messages? What happened to those original files of mine that held those messages? I must have had 30 folders, and all of them are zapped from my hard drive? Not in the trash, not in the POP folders in my Library, not anywhere when I do a Find for their name. I just don't understand how they could disappear completely, and isn't there a chance that there is some recoverable data somewhere on my drive??
I also don't understand why my Junk Mail, Sent Mail and InBox mail was NOT deleted. Only the folders that I had created to file my messages. And I didn't have to re-setup my accounts or do anything like that.
Thanks in advance for any advice that anybody might be able to share.
G4 Titanium Powerbook Mac OS X (10.4.4) Mail 2.0.5

Hi all. I sure appreciate everybody's suggestions and feedback. Even though ultimately things have not worked out for me, I have a renewed faith in the Apple community as a whole -- which counts for something.
I'll try to sum up what happened for me. First, my mail folders/mbox files were nowhere to be found on my computer (either by looking in that specific heirarchy or by doing a Find for their names). Also, I did not delete any accounts at the time of the problem. I DID delete a folder from within Mail that showed up at the top of my Mail list, named "/" and which contained a single folder named "library" (I think?) which contained a single folder named "mail" or something to that effect. Basically, several folders nested within each other, with the bottom folder being caled "INBOX" (written like that) and containing mail that I had not seen before. I selected all, dragged it to my real InBox, and then deleted the top-level folder from Mail's list (named "/"). It was shortly thereafter that I lost all of my mail folders. I've never seen a mailbox folder just add itself to the list like that -- has anybody else? And then combine that with the fact that I was running a huge Photoshop file and had maxed out my hard drive's empty space as PS used it up for memory... So basically it evidently all set up a situation that caused corruption on a huge level, and caused me to lose every custom mailbox that I had defined, but not my InBox, Drafts, Sent Mail or Junk. (Luckily my Junk mail was saved, eh? How lucky for me. ha ha)
With the advice of folks here and at the Apple store and on the phone with data-saving software reps, I tried Disk Utility to first repair permissions and then fix the disk. It did find a few things on both tests, and I did repair them -- but Mail still wouldn't pull up those folders. I also ran TechTool and Data Rescue II on my drive (TAKING HOURS AND HOURS) -- but no luck.
Nobody ever seemed to think I would have much luck, but I had to give it a shot, since losing all of that mail was going to be hard for me.
And so this afternoon, I have come to the conclusion that my situation is hopeless, and I need to get back the use of my Powerbook (I have huge deadlines that I'm really behind on now, because of all of this down-time having software check my drive).
The lesson here, boys and girls, is to not take lightly the significance of hard drive space -- and to not only backup your most important files (like I did)... but to also back up your mail folder regularly... as well as any other quirky little things that might not seem obvious, but which if were eliminated from your life, would make you sad.
So thanks again to all who posted their suggestions -- it was worth my effort to give everything a shot, even though unfortunately there was not a happy ending.

Mail folders in Library are a Mess!

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