Mail folders - security

Hi
Is there any way at all to be able to password protect a folder within mail??
I have a work mac which others can access and so would like a sub folder in mail to hold private mail..... I am unable to set up a new account BTW.
Thanks.

It's not really possible, if you don't want people to see your private email you should access it via webmail (so you can close it easily and keep all messages out of the shared mail app) or use your own device like a smartphone.

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Cannot open your default e-mail folders. You must connect to Microsoft Exchange with the current profile before you can synchronize your folders with your Outlook data file (.ost)

Fresh installation of Exchange Server 2013 on Windows Server 2012.
Our first test account cannot access their email via Outlook but can access fine through OWA. The following message appears - "Cannot open your default e-mail folders. You must connect to Microsoft Exchange with the current profile before you can synchronize
your folders with your Outlook data file (.ost)" is displayed.
If I turn off cached Exchange mode, setting the email account to not
cache does not resolve the issue and i get a new error message - "Cannot open your default e-mail folders. The file (path\profile name).ost is not an Outlook data file (.ost). Very odd since it creates its own .ost file when you run it for the first
time.
I cleared the appdata local Outlook folder and I tested on a new laptop that has never connected to Outlook, same error message on any system.
Microsoft Exchange RPC Client Access service is running.
No warning, error or critical messages in the eventlog, it's like the healthiest server alive.
Any help would be greatly appreciated. I haven't encountered this issue with previous versions of Exchange.

So it looks like a lot of people are having this issue and seeing how Exchange 2013 is still new (relatively to the world) there isn't much data around to answer this. I've spend ALOT of time trying to figure this out.
Here is the answer. :) - No I don't know all but I'm going to try to give you the most reasonable answer to this issue, in a most logical way.
First thing I did when I was troubleshooting this issue is that I ignored Martina Miskovic's suggestion for Step4 http://technet.microsoft.com/library/jj218640(EXCHG.150)because it didn't make sense to me because I was trying to connect
Outlook not outside the LAN but actually inside. However, Martina's suggestion does fix the issue if it's applied in the correct context.
This is where the plot thickens (it's stew). She failed to mention that things like SSL (which I configure practically useless - anyone who ever worked in a business environment where the owner pretty much trusts anyone in the company, otherwise they don't
work there - very good business practice in my eyes btw, can confirm that...) are some sort of fetish with Microsoft lately. Exchange 2013 was no exception.
In exchange 2003, exchange 2007 and exchange 2010 - you could install it and then go to outlook and set it up. And when outlook manual Microsoft Exchange profile would ask you for server name, you would give it and give the name of the person who you setting
up - as long as machine is on the domain, not much more is needed. IT JUST WORKS! :) What a concept, if the person already on premises of the business - GIVE HIM ACCESS. I guess that was too logical for Microsoft. Now if you're off premises you can use things
like OutlookAnywhere - which I might add had their place under that scenario.
In Exchange 2013, the world changed. Ofcourse Microsoft doesn't feel like telling it in a plain english to people - I'm sure there is an article somewhere but I didn't find it. Exchange 2013 does not support direct configuration of Outlook like all of it's
previous versions. Did you jaw drop? Mine did when I realized it. So now when you are asked for your server name in manual outlook set up and you give it Exchange2013.yourdomain.local - it says cannot connect to it. This happens because ALL - INTERNAL AND
EXTERNAL connection are now handled via OutlookAnywhere. You can't even disable that feature and have it function the reasonable way.
So now the question still remains - how do you configure outlook. Well under server properties there is this nice section called Outlook anywhere. You have a chance to configure it's External and Internal address. This is another thing that should be logical
but it didn't work that way for me. When I configured the external address different from the internal - it didn't work. So I strongly suggest you get it working with the same internal address first and then ponder how you want to make it work for the outside
users.
Now that you have this set up you have to go to virtual directories and configure the external and internal address there - this is actually what the Step 4 that Martina was refering to has you do.
Both external and internal address are now the same and you think you can configure your outlook manually - think again. One of the most lovely features of Outlook Anywhere, and the reason why I had never used it in the past is that it requires a TRUSTED
certificate.
See so it's not that exchange 2013 requires a trusted certificate - it's that exchange 2013 lacks the feature that was there since Windows 2000 and Exchange 5.5.
So it's time for you to install an Active Direction Certificate Authority. Refer to this wonderful article for exact steps - http://careexchange.in/how-to-install-certificate-authority-on-windows-server-2012/
Now even after you do that - it won't work because you have to add the base private key certificate, which you can download now from your internal certsrv site, to Default Domain Policy (AND yes some people claim NEVER mess with the Default Domain Policy,
always make an addition one... it's up to you - I don't see direct harm if you know what you want to accomplish) see this: http://technet.microsoft.com/en-us/library/cc738131%28v=ws.10%29.aspx if you want to know exact steps.
This is the moment of ZEN! :) Do you feel the excitement? After all it is your first time. Before we get too excited lets first request and then install the certificate to actual Exchange via the gui and assign it to all the services you can (IIS, SMTP and
there is a 3rd - I forgot, but you get the idea).
Now go to your client machine where you have the outlook open, browse to your exchange server via https://exchang2013/ in IE and if you don't get any certificate errors - it's good. If you do run on hte client and the server: gpupdate /force This will refresh
the policy. Don't try to manually install the certificate from Exchange's website on the client. If you wanna do something manually to it to the base certificate from the private key but if you added it to the domain policy you shouldn't have to do it.
Basically the idea is to make sure you have CA and that CA allows you to browse to exchange and you get no cert error and you can look at the cert and see that's from a domain CA.
NOW, you can configure your outlook. EASY grasshoppa - not the manual way. WHY? Cause the automatic way will now work. :) Let it discover that exachange and populate it all - and tell you I'm happy! :)
Open Outlook - BOOM! It works... Was it as good for you as it was for me?
You may ask, why can't I just configure it by manual - you CAN. It's just a nightmare. Go ahead and open the settings of the account that got auto configed... How do you like that server name? It should read something like [email protected]
and if you go to advanced and then connection tab - you'll see Outlook Anywhere is checked as well. Look at the settings - there is the name of the server, FQDN I might add. It's there in 2 places and one has that Mtdd-something:Exchange2013.yourdomain.local.
So what is that GUID in the server name and where does it come from. It's the identity of the user's mailbox so for every user that setting will be different but you can figure it out via the console on the Exchange server itself - if you wish.
Also a note, if your SSL certs have any trouble - it will just act like outlook can't connect to the exchange server even though it just declines the connection cause the cert/cert authority is not trusted.
So in short Outlook Anywhere is EVERYWHERE! And it has barely any gui or config and you just supposed to magically know that kind of generic error messages mean what... Server names are now GUIDs of the [email protected] - THAT MAKES PERFECT
SENSE MICROSOFT! ...and you have to manage certs... and the only place where you gonna find the name of the server is inside the d*** Outlook Anywhere settings in the config tab, un it's own config button - CAN WE PUT THE CONFIG ANY FURTHER!
Frustrating beyond reason - that should be Exchange's new slogan...
Hope this will help people in the future and won't get delete because it's bad PR for Microsoft.
PS
ALSO if you want to pick a fight with me about how SSL is more secure... I don't wanna hear it - go somewhere else...

Wanting to tidy up mail folders

After having has some system problems I have a bit of a nightmare with my mail folders on my Mac. Although my mail is working I have umpteen folders with zillions of files (well 56,000 approx.) and I want to clean the whole thing out. I use GMail iMap as my mail server and all I really want to do is mirror my GMail messages. I have some local folders containing saved messages which I will keep separately and copy them back later. What's the easiest way of starting again with a nice clean ~library/mail folder ?

Check this article for more information.
https://support.mozilla.org/en-US/kb/add-security-exception
It is up to you to decide to create an exception or not.
It could just be a misconfiguration of your email provider, but it could also be a malicious site you're trying to connect to.
What site is the cert you get for? Who is the issuer of the cert you get?
See the attached screenshot for instructions.
I'd not create an exception until it's clear what happens.

I clicked to open one of my mail folders and when it opened, it immediately deleted all of the items in it! Why and can I get them back???

In my email app, I clicked to open one of my mail folders. When it opened, it immediately deleted all of the emails inside that folder. This happened with all the others too. How can I stop this and is it possible to get that mail back.

Did you try to open teh fle by double-clicking its icon? If the file was made with an older version of Office, you may get that message. Try opeing PP and, from its "File" menu, see if you can open the ppt. I've foundthat often gets around that message and then yo ucan save the file from the newer version.
If that doesn't work, consider asking in the Microsoft Office: Mac forums here:
Office for Mac forums
PowerPoint is not an Apple product and it seems a lot of people around here avoid Office.

Lost profile and all mail folders after mac crash

disaster! my mac crashed. when i restarted and opened thunderbird, i was prompted to create an account. ii spent a lot of time on mozilla support--determined that my address book was in tact and tried several things according to other posts including moving the profile. nothing worked. i finally set up a new account, hoping to import the old folders. but now its a mess. i cannot find anything that resembles the old folders, i dont have a back up (i know), and im in over my head.
does anyone have suggestions of how untangle this. or know of support available in nyc. the folders contain years of business emails--i would happily hire someone at this point.

If you are being asked to create a new account you have lost your profile not just the mail folders. Read this article on how to attempt to recover it.
http://kb.mozillazine.org/Recovering_a_profile_that_suddenly_disappeared

Just installed new OS (mavericks) and lost mail folders. any advice?

I had set up several mail folders. When I installed the new Mavericks OS they all disappeared. Left with Inbox, Sent, Drafts, Trash and Junk. Is there a way of recovering the lost folders? Some very important info in them.

I had set up several mail folders. When I installed the new Mavericks OS they all disappeared. Left with Inbox, Sent, Drafts, Trash and Junk. Is there a way of recovering the lost folders? Some very important info in them.

I have an edit button in my e mail account but when I press it I don't get the ''get new mailbox' button. How can I create e mail folders? Thanks.

I want to create e mail folders for my goole account. I go to the account and as suggested in the forum i tap on edit. Then instead of getting at the botton a button that says 'new mailbox' i get 2 boxes one red that says delete and one blue that says move. This is on an ipad 2. I have also an ipad 3 and there it does work. I have checked the settings in both ipads and they seem identical to me.
How can I create the foldesr then on teh ipad 2?
Thanks a lot!

You need to be in the mailbox list for the account when you tap edit.
Sounds like you might be trying to do it from insider you Inbox.
Matt

How can I backup my e-mail folders to an alternate location?

I would like to be able to make a copy of my e-mail folders. I could then use these folders to restore my e-mails in case of a system crash. They only thing I have been able to determine that they seem to be in a folder AppData under my login name. But the folder seems to be hidden or something because it does not show up. How can I access them and make a copy. Furthermore, how can I copy them back in case of a recovery?

There is an add-on to TB which allows import and export of emails in various formats to a separate storage medium (external disk, thumb drive, etc.).
The instructions on how to download and install it can be found at http://barryduggan.info/exportMail.php

Move mail folders from one mac to another

How to move my mail folders from one mac to another.
The foldera re on my mac. See below the attached image.

Some possible options in no particular order:
(1) Copy the folders to a SUB Thumb Drive.
(2) Use Dropbox
(3) If your Macs are compatible with AirDrop see list:
MacBook Pro (Late 2008 or newer)
MacBook Air (Late 2010 or newer)
MacBook (Late 2008 or newer)
iMac (Early 2009 or newer)
Mac Mini (Mid 2010 or newer)
Mac Pro (Early 2009 with AirPort Extreme card, or Mid 2010)
Activate AirDrop on both Macs to Move/Copy your Mail Folders.

Is there a way to "select all" in the mail folders?

I was wondering if there is a "select all" function in the mail folders on the iPad 2 pr iPhone 4s?
I added an email account to my iPad and it is now in the process of downloading 3,500 old messages that were on the server 50 at a time and I have to go through and select each one with the edit option to delete them in batches.

No way to do that yet,

How do I restore my archived mail folders after downloading Yosemite

After downloading Yosemite, all my archived mail folders have disappeared - can someone please help me, I really need to get this information back?

Do you have a backup?
Go to Finder and select your user/home folder. With that Finder window as the front window, either select Finder/View/Show View options or go command - J. When the View options opens, check ’Show Library Folder’. That should make your user library folder visible in your user/home folder. Select Library. Then Mail/V2/Mailboxes

I upgraded to Mavericks from 10.6.8 and I no longer have any of my mail folders in macmail. If I look up an email via spotlight, I can find it, so it's in there. How do I restore my folders?

I upgraded to Mavericks from 10.6.8 and I no longer have any of my mail folders in macmail. If I look up an email via spotlight, I can find it, so it's in there. How do I restore my folders?

As an update: I was able to find my archived boxes and emails on my hard drive by doing this:
Open a Finder window.
Select Go | Go to Folder… from the menu.
Type "~/Library/Mail/V2".
Once I was able to get my macmail working properly, most of my mailboxes appeared, however not all and only a few recent emails are in a few of the boxes.
I really need to move the emails from the archive back into my macmail. When I try to import using the mbox method, it doesn't recognize the .mbox even though they are .mbox. Other than re-emailing each individually to myself, I don't know what to do. Does anyone out there have any suggestions as to some easier solution?

Can you move mail folders from an old .Mac account to a new .Mac account?

I hope someone can help since even the Mac Genius at the Apple Store nor Applecare seem to know.
Due to massive spam to my .Mac account & it's alias accounts I opened a new .Mac account before my old account died. However, without any answers my old account died last night. Which probably doesn't help.
1. Is there a way to move my mail folders in 'mail app' from my old .Mac account over to the new .Mac account?
2. In 'mail app' > preferences > add account > the pop-up box for the new account automatically shows my old .Mac account information, full name, description, user name. But, if I replace that information with my new .Mac account name and info no one can tell me if that automatically delete any mail folders/information from the old account.
Basically I'm lost because no one seems to understand how the system works, not even the Mac Genius.
Any ideas?

You're welcome.
Second, because I couldn't get any real answers somehow last night I managed to drag & drop my 'mail app' mail folders onto my desktop. At least I have it there, LOL.
What do you mean by Mail.app mail folders? There is a single Mail folder which contains all Mail.app data (account folders, mailboxes, rules, junk mail learned settings, etc.) except for the Mail.app preference file which stores all account information and is stored in your Preferences folder.
Did you place a copy of the entire Mail folder located at Home > Library > Mail on the Desktop?
The question is can that mail folder from the desktop be placed into mail with the new .Mac account? Some of the old folders were from "on my mac" and some with .Mac & the server so not really sure what moved to the desktop. But, at least it's something.
The answer to this question is no. User created "On My Mac" location mailboxes are stored locally on the hard drive and are not associated with any account. User created "On My Mac" location mailboxes are located in the Mailboxes folder at Home > Library > Mail > Mailboxes are are not deleted when deleting an account or changing existing account information with Mail.
When creating an account with Mail, an account named folder is created within the Mail folder at Home > Library > Mail named by the user name and incoming mail server for the account. The associated account mailboxes are located within the account named folder with the exception of locally stored mailboxes for a .Mac type account or IMAP account. Locally stored mailboxes for a .Mac type account or IMAP account are located in the Mailboxes folder at Home > Library > Mail > Mailboxes. This would be the account's Drafts, Sent, Trash and Junk mailboxes if these mailboxes are not stored on the server which is available under the Mailboxes Behaviors tab for the account preferences.
Since a .Mac type account is really an IMAP account and behaves in the same way, you have the option to store Drafts, Sent, Trash and Junk messages locally on the hard drive with Mail for the account preferences.
Were you accessing your old .Mac account as a .Mac type account with Mail and if so, what were/are your settings under the Mailbox Behaviors tab for the account preferences for Drafts, Sent, Trash and Junk messages - storing these messages on the server or locally on the hard drive?
Since a .Mac type account with Mail is really an IMAP account and behaves in the same way, messages in the account's Inbox mailbox remain on the server and since Apple/.Mac has now cancelled this account, messages in the account's Inbox mailbox on the server have been deleted.
When you open the 'mail app' >file>add account> the pop-up box automatically has the information in there from the expired .Mac account.
Is your old .Mac account information still available at System Preferences > .Mac under the Account tab?
If so, this is where the Mail.app is getting the old .Mac account information which needs to be changed to your new .Mac account information.
If you placed a copy of the Mail folder on the Desktop for backup purposes, you can can create your new .Mac account with Mail which should not change or affect your existing .Mac account with Mail but you cannot "merge" account named folders and mailboxes between two accounts.
You can use the Import Mailboxes feature to import the old account's Sent mailbox if you did not store Sent messages on the server for your old .Mac account preferences.

How do i set up my iOS devices to see my mail folders from my Mac?

how do i set up my iOS devices to see my mail folders from my Mac?

Welcome to the Apple Community.
If your mail folders are actually "on my Mac" then your iOS devices cannot be set up to see them. However, if your mail folders are within your email service account and your email service is an IMAP account, then the folders should sync between devices.

How do I set my mail folders to keep items saved there indefinitely while only keeping mail in my active mailbox for a specified period of time?

How do I set my mail folders to keep mail saved there available indefinitely while only keeping active mail in my mailbox for a specified period of time?

There is no time limit in Firefox 4+ versions for the history.<br />
Firefox determines automatically how many pages can be kept without affecting the performance.<br />
You can see the current value via the reads-only pref places.history.expiration.transient_max_pages on the about:config page.
See:
* http://blog.bonardo.net/2010/01/20/places-got-async-expiration
If you lose the history then make sure that you do not use Clear Recent History to clear the browsing history.<br />
Also make sure that you do not have cleanup software that might clean up files in the Firefox Profile Folder.
*http://kb.mozillazine.org/Profile_folder_-_Firefox
*Firefox > Preferences > Privacy : History: [X] Clear history when Firefox closes > Settings
*https://support.mozilla.org/kb/Clear+Recent+History

Mail folders - security

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