MAIL - freeing up space (trashing old attachments)

Hey folks - I thought I remember reading an article in Macworld a few years back about "cleaning up" Mail. That is, freeing up space on your computer by trashing old mail attachments lurking in the SENT and TRASH (and other) mailboxes. Does anyone recall or know how to do this? Thanks!

I didn't read that article but you might find this page helpful

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In my 16 gb iPhone 5, Mail has used up 5,6 gbs of memory. Trash is empty and there are a few mails in my accounts with no attachments. What's wrong?

In my 16 gb iPhone 5, Mail has used up 5,6 gbs of memory (and is increasing). Trash is empty and there are a few mails in my accounts with no attachments. What's wrong?

These are Apple's tips on this:
Will not turn on, will not turn on unless connected to power, or unexpected power off
Verify that the Sleep/Wake button functions. If it does not function, inspect it for signs of damage. If the button is damaged or is not functioning when pressed, seek service.
Check if a Liquid Contact Indicator (LCI) is activated or there are signs of corrosion. Learn about LCIs and corrosion.
Connect the iPhone to the iPhone's USB power adapter and let it charge for at least ten minutes.
After at least 15 minutes, if:
The home screen appears: The iPhone should be working. Update to the latest version of iOS if necessary. Continue charging it until it is completely charged and you see the battery icon in the upper-right corner of the screen. Then unplug the phone from power. If it immediately turns off, seek service.
The low-battery image appears, even after the phone has charged for at least 20 minutes: See "iPhone displays the low-battery image and is unresponsive" symptom in this article.
Something other than the Home screen or Low Battery image appears, continue with this article for further troubleshooting steps.
If the iPhone did not turn on, reset it while connected to the iPhone USB power adapter.
If the display turns on, go to step 4.
If the display remains black, go to next step.
Connect the iPhone to a computer and open iTunes. If iTunes recognizes the iPhone and indicates that it is in recovery mode, attempt to restore the iPhone. If the iPhone doesn't appear in iTunes or if you have difficulties in restoring the iPhone, see this article for further assistance.
If restoring the iPhone resolved the issue, go to step 4. If restoring the iPhone did not solve the issue, seek service.

There is no more space for virtual disk ServerName_2.vmdk. You might be able to continue this session by freeing disk space on the relevant volume, and clicking Retry. Click Cancel to terminate this session.   Time: 30/05/2014 1:16:20 AM

Recently, our mail server crashed at about 7pm one night, with the error 'There is no more space for virtual disk ServerName_2.vmdk. You might be able to continue this session by freeing disk space on the relevant volume, and clicking Retry. Click Cancel to terminate this session.'
When we click Retry, the server starts up OK.
There are no snapshots listed in Snapshot manager for any of the virtual machines on the host.
There is also free disk space available on the host and for the VM with the disk errors.
This happened at least three more times, often at bad times. Each time, we were able to click 'Retry' and the disk/system would allow the VM to start-up successfully.
I checked the Forums, the VMware support articles and the internet as I had not seen this problem before. I have completed the VSphere 5.1 - Fast Track course and this issue was NOT covered in the training.
Most of the advice on-line and even that on the VMware web-site was pointing to snapshots being the cause of this issue. There are no snapshots enabled and I cannot see evidence of snapshots ever being used.
- We are running VMware vsphere (5.1.0) and there are (were) 4 virtual machines running on the ESX host. We are using the free version of VMware/ESXi.
- The Hard disk types we are using for this Virtual Machine are 'Thin Provisioned'.
- There are 4 [Thin Provisioned] Hard Disks for this virtual machine.
- There are 6 CPUs
- There is 20GB of RAM (memory)
- The VM is running Windows Server 2008 R2 as the guest/VM operating system. It is an Exchange 2010 SP1 mail server. There is plenty of available disk space on all the drives. The [Exchange] log files are cleaned out regularly (automated).
I decided to move one of our non-critical servers off this host and on to another host to see if this helped the problem. This took quite some time, as we are not using HA or vmotion, nor do we have VCenter Server...nonetheless, I finally managed to get the non-critical server on to another host (n.b. This was a much smaller machine with less virtual resources assigned to it).
After moving the non-critical server off this host, we decided to monitor the Host and see if the issue resolved itself.
I checked the host about 6-10 times a day, from first thing in the morning till last thing at night - monitoring the performance of not only the Virtual Machine, but the ESXi host also.
There were no adverse performance issues. The only thing I did note, was in the Summary page on the ESX Host, under Storage, was If I right-clicked on the datastore and clicked refresh, then the free disk space would drop (ie from 140GB to 125GB).
After monitoring the host and VM for about 2 weeks, we did NOT have another instance of the above error.
Sorry for the long winded post, but I wanted to give as much detail given this error has been raised before and snapshots are usually blamed as the cause.
My question is this:
If the ESX host had plenty of available disk capacity and there were no snapshots enabled on the VM (or any other VM's on the same host), then why did our Virtual machine crash with the error that 'there is not more space for virtual disk Servername_2.vmdk'?
How do we prevent this issue from happening if we don't know the underlying cause?
I would greatly appreciate any advice or suggestions.
If I have not provided enough info on the specs or environment, please let me know and I will provide more information.
Thanks all,
Kurt

The type of storage is really based on your requirements, and your ability to withstand downtime.
iSCSI as you are using with a NAS such as Synology or QNAP. NAS Selector - Support - Synology - Network Attached Storage (NAS)
I wouldn't use iSCSI for Exchange or any database. It's a bit slow.
Do you have a single physical host? Then I'd probably to an external direct attached storage. This would be a card inserted in your host server that gives you multilane SAS/SATA connectivity (www.techcable.com/SAS-SATA/SAS-SATA.pps) and an external disk enclosure/array.
For multiple hosts to a single array, I recommend a fibre channel connection to a FC capable switch, and on to a FC connected array.
We used to use a HP P2000 (on old G1), but it's since been retired. Worked pretty well once firmware was upgraded. http://www8.hp.com/us/en/products/disk-storage/product-detail.html?oid=4118559#!tab=features. They can be connected via iSCSI, Fibre Channel or 6GB SAS so they are flexible and reasonably priced.
Recommendations:
     Use RAID 6 with your large disk arrays. With large disks there is a measurable failure rate when rebuilding a failed RAID5 array based on MTBF.
     Use smaller 15K disks in RAID 0+1 for speed on databases/Exchange.
     Use slower 7.2K disks in RAID6 for file storage.
We are a small hospital and we have 3 VMware servers with dual CNA (FC and Ethernet in a single twinax cable) connections to 2 redundant Cisco Nexus 5K switches and then 4 Fibre Channel connections to an EMC VNX 5300. It's extremely fast with about 50 virtual servers, but was quite an investment. One thing we don't have to worry about is down time. If there ever is an equipment failure, we have redundant everything, including power split between two UPSs.
Our VNX has 3 tiers of performance. 3 100GB SSD "Fast Cache" in RAID 1 with hot spare, to keep the most used data ready, but it's not really a tier, however one could be built utilizing the same disks. A second tier is performance tier with a 8 600GB RAID 0+1 and hot spare. The third is a bunch of 7.2K 3TB disks in RAID6. The VNX autotiers, placing data on disks depending on where it's needed. The volumes are sliced and diced automatically in the background to make this happen and we never have to touch it. I used a demo of Solarwinds Storage Manager to monitor performance for a while and the utilization was always low, meaning all data access was fast, througout the day.
D

Many of us know Outlook mails can be stored using a PST Mail app to review the old mails when needed on an iPad. I am considering a switch to Mac OS. But I am wondering if the same is possible with the mbox files.

Many of us know Outlook mails (pst files) can be stored using a PST Mail app to review the old mails when needed on an iPad. I am considering a switch to Mac OS. But I am wondering if the same is possible. What would be the file format of the emails on a Mac OS and the app equivalent of the PST Mail app? Thanks for helping me out. Durai

clw51 wrote:
Thanks for your response and yes I understand what you are saying. Maybe you could explain why "email users" hate HTML email with a passion.
These tend to be technical users who have a more purist attitude about email. They prefer that email be text-only, and consider HTML formatting to be superfluous for most messages. And I do think they have a point. If you have 100 plain-text emails and 100 HTML emails, you will notice that the HTML emails take up noticeably more disk space. And if the HTML email senders have loaded down their default emails with background images, signatures with corporate logos and winmail.dat attachments and all manner of embedded ornamentation, and (I never even thought people went this far) animations, then a simple email reply like "Thanks! I'll see you this evening," ends up carrying an tremendous additional amount of file size and network bandwidth overhead just to carry those six words. It not only means more disk space consumed, but it ripples all through the system: More space is required for backing up and archiving your emails, plus more mail server space and network bandwidth are consumed per message. Purists see this as an incredible waste of resources.
The message body of at text email can simply be "Thanks! I'll see you this evening."
The HTML version, at a bare minimum, must be
{html}
{p}"Thanks! I'll see you this evening."{/p}
{/html}
(replaced angle brackets with curly brackets so Apple Forums won't try and format it)
Already that's almost double the amount of characters required to send the message, just to format it in HTML. And that's if no fonts, styles, graphics, or media have been applied. If they are, the number of actual characters sent balloons dramatically.
I'm in the middle. I don't hate HTML email, I'll even turn it on when I think formatting will help my message. But I like to use disk space efficiently, so I've set plain text as my default for sending messages.

Mail 5: does not show some attachments if not config'd as Exchange

One of my email accounts resides on an Exchange 2010 server. I clean installed Lion the other day, but ever since early Snow Leopard builds, I had this issue where every now and again, emails received on that Exchange account would have attachments that did not show up when the message was viewed in Apple Mail. These are not unusual attachments. We're talking a .doc or two. An email with one attachment might appear attachment-less in Mail, and one with five attachments might appear as if it had four attachments in Mail.
The same is happening in Mail 5 on Lion. Here's how it goes:
1. When the account is configured as Exchange IMAP, a message received today with one .doc attachment appears without the attachment.
2. When the account is deleted and readded as IMAP, the same happens.
3. When the account is deleted and readded as good old Exchange, the message appears properly -- attachment and all.
Decided to try this after seeing that the attachment was showing just fine on my iPhone which connects via Exchange, not IMAP.
I'm curious. Anyone have any thoughts on why this is?

I've seen this behavior on both Snow Leopard and Lion as well, although I haven't linked it to the mail protocol being used. Sometimes even on my iPhone and iPad. It's variable, unpredictable and inconsistent. I'm sure somewhere buried in the arcana that is modern multi-part MIME messages there's an answer, but I'll be darned if I know what it is. All I can suggest is filing a bug report with Apple.

Trashing old movies

How do you go about safely trashing old movies that you are finished with? They are "hogging" all my disk space.

Open your Capture Scratch folder, find the footage you're done with, drag those clips to the trash, empty the trash. If you've exported QuickTime movies of your projects, you can trash them too.
I find it easiest to identify clips if I'm using column view in the finder.

Mail.app shows large emails; no attachments

So I decided to backup my Gmail account by starting up Mail for the first time and syncing. I would like to archive all my emails and attachments so I can delete my Gmail account.
After about an hour when it was all done syncing up I noticed that some large emails (8-30mb) had no attachment icon or any files visible at all. I know for a fact that those emails indeed should have files because my Gmail account displays them without issue. The text in the emails is unaffected.
Any advice would be greatly appreciated. Thanks.

The conversation view is set to on, and I believe that it's always been set that way since I got a Gmail account back in 2006. So are you saying that when I view my Gmail account from within Mail.app the large messages without attachments are just part of the conversation and that the attachments are only present in the original message? If that's the case, does that mean that the message in Mail.app is not actually the size it says and is only referring to the first message's size? That doesn't quite add up because my Gmail (web) says that my account has used up 2.6gb of space while Mail.app has accumulated 14.69gb after syncing! However when I selected 'Archive Mailbox' in Mail.app the folder it created was 4.31gb. Something isn't adding up!

In mail Snow leopard, the trash button was red, the unwanted mail orange, the type button is gone, help?

In mail Snow Leopard, the trash button was red, the unwanted mail orange,there was a type button. Now the type button is gone, the rest is grey, why?

I mean in OS X Lion of course. Same with Finder window: There used to be a 'Today' option, where has that gone? It was so easy to have an overview of the work you were busy with. Does anybody has a tip?

TS3276 It would seem that my Mail password is not my Apple ID password. I thought they would all be the same. I have no idea what my Mail password is and want to change it but can't as I do not know how to reset the Mail password without having my old o

I keep getting asked for my Mail password when I want to send or receive mail in Mail. I do not know what this password is as I thought it was my Apple ID password, but this fails. I have changed that password so many times recently as I thought they were linked (why aren't they?). How do I change my Mail password without having my old one? Are there some security questions I can answer to do this? Heeeeelp please.

Your iCloud password is your Apple ID and password. You must know it since you are posting here.
Have you transfered your MMe account to iCloud? If not, open iCloud in system preferences and sign in with your Apple ID and password.
If you have transfered it to iCloud, do this:
Go to the iCloud icon in System Preferences and open it. Sign out of iCloud.
Open Mail. If the iCloud or MMe account still exists in Mail's preferences under accounts, select the account and delete it. Then sign back into iCloud and choose Mail and any other applications in iCloud that you use. The Mail account should be put into Mail automatically.
Signing out of iCloud should remove the account from Mail and signing back in should put it back. There is no manuel account creation by you when using Apple Mail application.

Hi, I have an e-mail account no longer valid, I need to move my contacts to a new e-mail account and delete the old one. How, help?? Phone is a 3GS

Hi, I have an e-mail account no longer valid, I need to move my contacts to a new e-mail account and delete the old one. How, help?? Phone is a 3GS

So the answer to my question is yes - from an old Exchange account that was provided by a previous employer.
If so, you can't.
You can't merge or transfer contacts that were synced over the air with an Exchange account with another account, and the same for syncing the contacts direct with a supported address book app on your computer. This is how most employers want it.

I have an iPad 2 and receive e-mail through internet connection. When I delete e-mails, and clear my Trash folder, they re-appear. Setting are for remove from server when moved from Inbox. Any idea what I can do to actually delete them?

I have an iPad 2 and receive e-mail through regular internet connection. Lately, when I delete e-mails, and clear my Trash folder, they re-appear, downloaded anew from the server and marked as unread. My e-mail Advanced Settings are selected for "Remove from server when moved from Inbox." Even when I access the e-mail accountfrom my desktop and delete the e-mails, the re-appear on my iPad. Does anyone have any idea what is causing this and what I can do to actually delete them?

Sounds like you are looking in the wrong Administrative Group container which is why you are seeing your Exchange 2010 servers in there.
When you install Exchange 2003 only you will see a container named by default as "CN=First Administrative Group" container. But this could be named anything if you changed the Organization Name on the installation when you installed the first
Exchange 2003 server into the domain/forest.
You will notice that when you install Exchange 2010 part of the AD setup is to create a new configuration container and is named by default "CN=First Administrative Group (FYDIBOHF23SPDLT)".
So it sounds like you are not looking in the right location within ADSIEdit.
You may find the following article also helpful for this issue which is the same resolution:
http://blogs.technet.com/b/sbs/archive/2012/05/17/empty-cn-servers-container-causing-issues-with-public-folders-on-small-business-server-2011.aspx
I recommend though that you ensure your Exchange 2003 servers are fully uninstalled or no longer present in your environment before you go deleting the Servers container though.. The following Microsoft article will help with this:
http://technet.microsoft.com/en-gb/library/gg576862(v=exchg.141).aspx

My iCloud mail is used in my old apple id, how can i move my old iCloud mail to my new apple id

my iCloud mail is used in my old apple id, how can i move my old iCloud mail to my new apple id

If the old ID is yours, and if it is an earlier version of your current ID, go to https://appleid.apple.com, click Manage my Apple ID and sign in with your current iCloud ID. Click edit next to the primary email account, change it back to your old email address and save the change. Then edit the name of the account to change it back to your old email address. You can now use your current password to turn off Find My iDevice, even though it prompts you for the password for your old account ID. Then save any photo stream photos that you wish to keep to your camera roll. When finished go to Settings>iCloud, tap Delete Account and choose Delete from My iDevice when prompted (your iCloud data will still be in iCloud). Next, go back to https://appleid.apple.com and change your primary email address and iCloud ID name back to the way it was. Now you can go to Settings>iCloud and sign in with your current iCloud ID and password.

Why does incoming mail go into the trash on my iPad?

Incoming mail goes into the trash and not into the In box on my iPad. What needs to be changed, as these incoming emails have not been read. Why do they go into the trash?

sometimes when I register with some app or website, they send me a email. They sometimes say look in you trash or spam folder. you might just have to read them from there

TS3899 My email on my iPhone won't allow me to trash old messages -- I get "unable to move message" "message could not be moved to the mailbox Trash" I have restored to factory settings, asked AT&T about it (no help).

my iphone won't allow me to trash old email messages -- I get the little window that says "Unable to Move Message -- The message could not be moved to the mailbox Trash." AT&T can't help me -- no one else has this problem, even though we're all on the same server from my company. I have restored to factory settings, but it didn't help. My email account settings are correct, the same as on my computers, and I can trash old messages on them.
What do I do now?

I have had a similar problem recently and followed advice here. Specifically, I used the brute force approach. As suggested by this site, I strongly urge you to backup your mailbox before trying this fix - just to be on the safe side.
Message was edited by: Rich JG

Can I transfer/migrate my mail address book from my old G5 OS 10.4.11 to a new Maverick 10.9.4 ?

Can I transfer/migrate my mail address book from my old G5 OS 10.4.11 to a new Maverick 10.9.4 ?

Thank you so much! I actually need help transferring my old address book with all my contacts and their e-mail addresses. I had trouble setting up mail so I used my internet provider's webmail to send and receive mail, but that is fixed now.
If I have to manually enter each contact, I'll do that, but it sure would be nice if there was a way to transfer the address book.
Thanks again.

MAIL - freeing up space (trashing old attachments)

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