Mail (in Leopard) and Shared Accounts?

Not sure whether anyone's encountered this before, and my search of this and other forums hasn't turned up anything directly on point, but here's hoping:
In our company, everyone has his/her own IMAP account: [email protected].
Many of us work on the same projects/transactions, but not everyone is copied on the same e-mails. Rather than forwarding e-mails, etc., we established a new IMAP account (to which all users subscribe), called [email protected]. The SharedMatters account started off with approximately 15 or so separate mailboxes, but now has upwards of 200. As we receive mail in our own personal accounts that pertains to a project, we just move it to the appropriate mailbox in the SharedMatters account. Initially, the amount of e-mails in the mailboxes/folders wasn't all that great (and mailboxes were regularly archived when a project ended/transaction closed). Now, however, the amount of e-mails, together with the size of the attachments, is staggering.
To enable each user to be able to search the contents of the various mailboxes, the advanced preference "Keep copies of messages for offline viewing - All messages, but omit attachments" has been selected.
The problems with the setup above are: (a) the drain on the network is more than taking its toll: everyone has a local copy that is continuously indexed across all computers; the more people join, the worse it gets; (b) storage of the SharedMatters account on the individual computers (particularly laptops) is getting to be a problem; and (c) because of the synching issues (drain on network), folks are beginning to be irritated and not use a system that, at its core, is extremely helpful.
The question is whether there's a better way to set this up (or whether there's a product that can do this). I know that in a Windows environment, you could use "Public Folders" in Outlook and, if you weren't logged in to the network, you couldn't see/read/search the e-mails. That result would be fine now, except I'm not sure whether that's possible in Leopard/with Mail. No one here is truly wedded to "local storage" of the e-mails (i.e., they're fine with having to log in and don't mind not having the ability to search/look at e-mails when they're not logged into the system); searching the text of the e-mails when you're logged in, however, is absolutely critical (and searching the attachments too would be great).
With a couple of exceptions, we're all using Leopard (10.5.6) and Mail (3.5.2).
Any help would be more than greatly appreciated.

how have you upgraded to leopard? can you search in spotlight for one email you cannot find in Mail, and do you find it? if so what is the path, where is it located on your hard drive?
let me know

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