Mail Merging from Numbers

I'm trying to Mail Merge from Numbers into Pages to generate mailing envelopes. I've built the columns in my Numbers spreadsheet to correspond to individual merge fields (street, city, state, zip), and I can build my merge template in Pages. When I then try to merge the data from my Numbers document, all that gets generated is a copy of the first row. That's it. Not much of a merge... has anyone else seen this? Am I not merging properly?

Report the bug and try using Address Book instead for the merge this seems to be a more solid way of doing the job.
See my (very long post) http://discussions.apple.com/thread.jspa?threadID=1854549&tstart=0
Personally I am a firm believer in *Prepaid Window Face Envelopes*.
I imagine you want to personally address the correspondence, which means the name and address are already at the head of your letter.
Position them so they appear correctly in the prepaid window faced envelope and there is no second pass printing, no error matching letters to envelopes, no sticking on of labels or stamps and less waste to be thrown away at the other end.
More time to resolve other more pressing problems on my Macs.

Similar Messages

Mail merge from numbers in icloud

Is it posilbe to do a mail merge using numbers and pages when both files are on iCloud?

It can be done but you have to know where to look. The documents you've added to iCloud are in a folder called Mobile Documents in your user library. If you're going to do this on a regular basis, I suggest making an alias of the sub-folder of Numbers documents in your Documents folder where it will be easy to point Pages to. Or you can open the file from the cloud in Numbers & save/move it to access.
I'm going to leave feedback to the Pages team about this.

Mail Merge from Numbers with long text fields

I'm having trouble doing a Mail Merge that's reading fields from a Numbers spreadsheet. Everything is working as expected except for my one field that contains several sentences of text for each record. Nothing from that field gets transferred into the merged document and there is no error message (the courtesy of an error message would be much appreciated if I'm hitting some limit of the feature!).
If I make fairly short text fields, it will merge successfully, but it would be tedious to go through my large text field and break each one into multiple shorter ones, and I haven't been able to figure out the limit on text length if there is one, so there would be a lot of trial and error. It doesn't seem to be by number of words, so perhaps it is by number of characters?
I have tried cutting and pasting into a new table in Numbers, pasting as values in case there was any weird formatting at issue.
I can't find anything to help me either fix this or at least know what the limitations are on Mail Merge. The only discussion I found here suggested either splitting the text fields or creating a new document, and those haven't worked for me.
Thanks for any leads people can give me on this!

mezzaluna wrote:
Luckily I'm only merging a few dozen records, so I can go through by hand and pick out the odd spaces. But I'm open to any ideas for saving me that work, too!
Numbers can do a character count, but unfortunately can't do that 'live' as you are entering characters into the entry box; only when the string has actually been entered into a cell.
You can, however, make an estimate of the number of characters by entering them into a text frame of fixed width using a mono-spaced font. In the examples below, the font is Andale Mono 10pt, and the text boxes are 4.50 inches wide.
The top example shows the result when exactly 254 characters from the first paragraph of your previous post are entered in the box. For this example, leaving off the two words that wrapped onto line six and including only the first five lines of text would leave a 'headroom' of nine (or ten, depending on whether the space after "but" was included) characters.
To use: Enter your text into the text box using Andale Mono 10 pt. Select and Cut the first five lines. Click on the table cell to receive this chunk. Go Edit > Paste and Match Style to use the font set in the table, or simply Paste to use Andale Mono in this cell.
Repeat until all text has been transferred.
More below.
You can also get the actual character count using the LEN() function. In the table on the left, each of the cells B3, B4 and B5 contain the formula
=LEN(A)-254
A3, A4 and A5 contain part or all of the text shown in the two text boxes. I've set the alignment of these cells to 'Align right' to show the end of each string.
The Conditional formatting rules below are applied to cells B4 and B5. They set the background colour of the cell to 'amber' when the cell in column A is within 10 characters of the maximum and to red when the maximum is exceeded. The numbers in the cells show how many more characters may be added (negative numbers) or how many excess characters (positive numbers) are in the cell to the left.
These check cells may be placed in a separate table, and the formula revised to include the table name of the data table.
Regards,
Barry

Mail Merge from Numbers picks up wrong cell

I have a Numbers document with several tables (each in a different Sheet). The document was created by exporting data from ScrumWorks Pro into an excel document and than opened in Numbers. The data I use in the mail merge is in one of the tables. To prep the table for the merge, I set the top row of the one table to be a header row and save as a numbers document. Some of the columns in the table reference other tables in the document (for example = PBI::Table 1::C2).
In Pages, I use three of the columns as merge fields (column B - "Task Title", column F - "Original Estimates (hours), & column I - "PBI Title"). Column I is the one with references to the different table in the same document.
When I do the mail merge, the first page correctly gets the first two column, but not the third. The second page of the mail merge picks up column E instead of column B, column I instead of column F, and again not the third merge field. The third page of the mail merge picks up column N instead of column B, column H instead of column F, and again not the third merge field ... etc.
I am guessing that it wants/needs further modifications to the Numbers document to prepare it for the merge, but I am not sure what. Anyone have any ideas?

Not surprised at all.
You wrote that the column F contains hours values.
The truth is that it contain date_time values displaying only the time component.
The Mail merge hate this kind of data.
There is a simple workaround. Insert a new column just after column F.
In the new cell G2, insert the formula =""&F2
Apply Fill Down
In the Pages document, repose the field supposed to extract values from column F by one defined to extract from he new column G.
I'm quite sure that the merge feature will behave as you wish.
Yvan KOENIG (VALLAURIS, France) samedi 28 mai 2011 21:31:37
iMac 21”5, i7, 2.8 GHz, 4 Gbytes, 1 Tbytes, mac OS X 10.6.7
Please : Search for questions similar to your own before submitting them to the community
To be the AW6 successor, iWork MUST integrate a TRUE DB, not a list organizer !

Mail merge from numbers

Hi there,
I'm trying to create a mail merge using an address spreadsheet created in Numbers and then trying to merge it into Pages.
I'ne taken all the necessary steps, selecting the source, selecting the merge fields etc etc and when I get to the final step the Mail Merge option in Pages in greyed out. I am thinking the Pages is prompting me to take another step but I'm not sure what that next step is. I've watched the video on the Apple support site and followed every step carefully.
If anyone here can help I would very much appreciate it.
Cheers
Morgan

You need to designate a row as a header row in the Numbers table. Imported spreadsheets don't mark the first row as a header row. If the top row does contain the labels, hover the cursor over the row number, click the down-facing arrow that appears & choose convert to header row.
If you don't have a row with labels to convert, add a header row using the Table menu or click the icon (middle icon) in the format bar then type in the labels.

Can I mail merge from numbers to pages

I have designed a post card on pages that I want to merge with a databse in numbers. I am trying to find out how, but nothing seems to work.

Sadie,
You will get one Section, a Page for most purposes, for each row in the Numbers Merge Table. To print two different cards on one page there are two basic approaches. First, you can create a Numbers table that has two cards worth of data on each row. For instance a row could have name1, address1, name2, address2, then the next row name3, address3, name4, address4.
The other approach is to create your postcard layout such that two and only two cards will fit on a page and let the merge create only the first one on each page. Then collapse the merged document by doing a Find and Replace to delete all the Section Breaks between records. If your spacing is correct, each page will then fill with two cards worth of data. It can take some fiddling but when you get it right, save it a a template so you don't have to figure it out again next time.
Jerry

Mail Merge from Microsoft Word 2010 to "Individual" PDF documents.

Hi Adobe brothers and sisters,
I need help with this one.
I'm Mail Merging over 300 letters and each letter has seven pages. What I'm currently doing is mail merging from Excel to Word then printing it into a single PDF document. Once printed, I select each seven pages and then reprinting in PDF with the name its intended for? This is very time consuming and hoping there is an easier way.
Is there a way to save each individual PDF documents (each letter) and have them labeled by a specific name listed on the letter intended for (eg: surname) without going through this lengthy process.
Regards,

I've developed a tool that will allow you to extract each group of 7 pages
into a single file with just a few clicks. See:
http://try67.blogspot.com/2012/01/acrobat-extract-groups-of-pages.html
However, the file names of the generated files will be generic. If you want
to use some text from the pages themselves in the file names, that might be
possible, but would require a more complex script. Contact me personally to
discuss it further.

Can I merge from Numbers, multiple small cards on one page?

I am trying to set up a page that has business card size text fields, about 8 on a page. I would like to merge from Numbers into these cards but when I do the merge, the first page is all the same card content, then the next page is duplicates of all the next record info. Is it not possible for each "card" I am making to merge different information on one page? Maybe I am trying to do the impossible.

Richard,
Yvan's script as well as the other Tips may give you sufficient options. However, since you were a bit vague about the content, but gave the impression that it is not standard business card content, you may be be interested in a specific option that I favor. I use a transfer table that arranges the Numbers content by card position before you merge. I'll give you a simple example that you can alter to fit your circumstance.
Let's say we have a single column, Column A, of data in Table 1 that we want to merge 8 cards to the page in a Pages document. We'll assume that you have a Header Row and that the data begins in Row 2.
Your Transfer Table will need eight columns (A through H), one for each card position, and a Header Row. The Transfer Table will have titles in the Header Row cells of Card1 through Card8. These titles are the ones you will use when you set up the merge in Pages.
You will Fill the body cells of the Transfer Table with the formula:
=IFERROR(INDIRECT(ADDRESS((ROW()-2)*8COLUMN()1, 1, , , "Table 1")), "")
In the Sheets Pane, drag the Transfer Table to the top of the list. You can't merge from a table unless it is first on the list for the sheet. Here's a graphic...
Save the document and you're ready to merge from it. In your Pages document, you will call for the appropriate column title in the Transfer Table in each of your eight card positions.
Jerry
Message was edited by: Jerrold Green1

I'm trying to mail merge a numbers document to make labels. It will only merge so that all the labels one one page are the same. I want them to all be different. Help

I want to mail merge a numbers doc so I can print labels. It will only merge with six labels of the same info on each page instead of six different labels on each page.. Help!

Pages only does one set of data per page but there are ways around this:
http://www.freeforum101.com/iworktipsntrick/viewtopic.php?t=245&highlight=merge& mforum=iworktipsntrick
Peter

HT2500 how do e mail merge from mail

How can i do e mail merge from my mac

Something is not quite right here. A MacBook Air does not run any version of IOS, and would you per chance be using OS X 10.10.1 Yosemite instead?
In Excel, export your Christmas addresses as a comma separated value (CSV) file.
In OS X Contacts, make a new contact group — let's call it Christmas 2014. Click on this group to make it current. Then from Contacts > File > Import, select your CSV file from the import file chooser. Your Christmas list of contacts are now generated within the new contact group: Christmas 2014. This may be an imperfect process, and may require you to clean up some of these contacts.
In Contacts > File > Print, you can pick your Avery address label sheet stock number, pick the Christmas 2014 distribution, sort these contacts alphabetically, and print up your labels. Your labels will appear in the large display box in this print dialog. I am excluding this in the screen capture.

How du you mail merge from macbook???

how do you mail merge from macbook???

Apple has removed merging from Pages 5 along with over 100 other features:
http://www.freeforum101.com/iworktipsntrick/viewforum.php?f=22&sid=b770b101a064d d0e553249a97fb7cddd&mforum=iworktipsntrick
Pages '09 should still be in your Applications/iWork folder, use that.
Peter

How do I do a mail merge from contacts to Pages?

The old version of Pages allowed a simple mail mail merge with Contacts. The "What's New in Pages" document says you can still mail merge from Contacts, but I'll be hanged if I can figure out how. Will someone please tell me how to mail merge from Contacts to Pages? Otherwise, I've got to learn a new word processor.

There is no built-in mail merge feature with Pages v5. Apple only supports mail merge if you are willing to either create your own AppleScript application or use pre-written AppleScript solutions. Examples are here and here. Pages community discussions about these are here by the developer.
If you are unwilling to do engage in AppleScript, then fall back and use Pages '09 v4.3.

How do I mail merge from multiple Numbers sheets into a single Pages doc?

I am trying to mail merge in a Pages doc with more than one Numbers file as a source.
I am unable to do this, because the target fields only reference a single Numbers sheet. Fields needed from other Numbers sheets to populate my Pages doc show up as 'untargeted' and the merge attempt fails.
Can anyone help?
Thanks!

shefletch wrote:
I am trying to mail merge in a Pages doc with more than one Numbers file as a source.
I am unable to do this, because the target fields only reference a single Numbers sheet. Fields needed from other Numbers sheets to populate my Pages doc show up as 'untargeted' and the merge attempt fails.
The User Guide is clear: we may merge from ONE Numbers table.
Reorganize your datas so that they are available to the merge process from the first table of the first sheet of the used document.
External references are your friends to do that.
Yvan KOENIG (VALLAURIS, France) mercredi 9 septembre 2009 18:01:34

Mail Merge From Within Professional 8

Hi,
Is there any function in Professional 8 similar to Word's Mail Merge? I work for a company that has a need to "stamp" unique copy numbers on certain documents. Here's what we presently do:
We have a Word file of a testing procedure (we have a number of different testing procedures), and we receive a request for x number of controlled copies so that the analysts in the labs can conduct testing. An example of the number for the first controlled copy for this year would be: TD125-09-0001 (TD=Testing Document, 125=the main document number (which never changes, we have about 130 of these documents), 09=the year, and 0001=unique controlled copy number. So we would issue TD125-09-0001, TD125-09-0002, TD125-09-0003, TD125-09-0004 and so on depending on a given request.
Now the problem: We are going to be switching to an Electronic Document Management System (EDMS) in which the documents, when printed from within the EDMS system will print with the EDMS Headers and Footers, and therefore cannot be brought outside of the system.
My workaround was to print out the Testing Document from within EDMS, therefore it will print with all the appropriate Headers and Footers that the system generates upon printing...then scan the document as a PDF to use as a template, and apply the controlled copy numbers to the PDF version. The only problem is that Acrobat doesn't seem to have functionality similar to Word's Mail Merge....the beauty of which is you choose which "recipients" you would like to merge, and regardless of the length of the document, it will imprint the same number on every page, print another copy with the next sequential number, etc. I've looked around in the Professional 8 application and the closest I've come is forms, but then you have no functionality to generate sequential copy numbers except to do each one manually.
Does anyone know of a plug-in or scripting that will mimic the functionality of Mail Merge but from within Adobe?
Much Appreciation In Advance!,
Paul

Hi Rick
To explain in brief, the main master table (OCRD) is replicated in fields in the audit trail table (ACRD). A few additional fields are available in the ACRD such as Instance which is a numeric incremental number for each update to a master. Instance 1 is of course the Add action when it is created. Therefore you can pull the information of the BP straight from the ACRD table without having to join and using the MAX number of Instance to get the latest "snapshot" of the master. Then there are fields such as update date and time which can be used to determine if any records have been updated in say the last 5 minutes for example.
Another suggestion would be to add an activity to the BP rather for each letter that must be created, as this will give you history of each letter that was sent. What can work quite nicely will be to change the layout of the activity to be some letter format and then possibly save this to PDF or print to a Document generator printer as a TIFF file and then attach these back to the activity. From the activity you could also fax, email or print the letter.
The above scenarios are just a suggestion, and I guess a way of trying to impress on you that SAP Business One is still a good choice, despite a few shortcomings. The important thing to remember with SAP Business One is it's flexibility in terms of User Defined Fields, Formatted Searches, SDK, UDO's, DI API, etc. which can in many cases overcome functional gaps. The best advise is to consider how big the gap is and what it will cost to fill it in terms of project time line and cost.
Hope this helps
Kind regards
Peter Juby

Problems with pages and mail merging from Address Book

hey guys. I have just created an invitation using one of the templates in Pages. this template is for four postcard size invites on one sheet of A4. i want to merge addresses from my address book. i can do the merge except that rather than four different contacts on each page i end up with four of the same on each page before it moves on the next contact on the next page. what i want to do is for it to merge one address per postcard. in Word i would put 'next' as the last field in the merge fields but i cant find a similar command in Pages. please can some advice?

I don't use Address Book for mail merging, but I tested this on a four page document and it worked for that so maybe it will work for your postcards. First, do your merge with full size pages and one address per page. Then in the print menu select Layout (drop down from Copies and Pages) and set it for 4 per Page (any direction you wish). That should print four different addresses on one sheet.
Walt

Mail Merging from Numbers

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