Mail merging Numbers data

I've only been using iWork for about a week. I've got a lot of things finally figured out, but I'm having issues with headers in Numbers when I try to mail merge into Pages.
Maybe I did something wrong (done a lot of that in my efforts so far), but when I tried to select merge fields, any fields in the column header didn't show up as merge choices. But if I removed the header and put the same info in "normal" columns, it worked fine.
Basically, when I had the column headers down the side, the first one contains a single number. The 2nd column contained a person's name. The rest of the columns were normal.
So, I try to select the various data and nothing shows a choice for either of those first two columns. All the rest show up fine.
While I can get it to work by not having column headers, I can see times when I may really want to have them.
Seems odd if I can't do it with merge though so I'm hoping there is something I missed.

Numbers is not designed to behave 'as you are accustomed to'. <</div>
Obviously, and I didn't say it was or even should be. I've changed many of my approaches based on how Numbers works. I'm sure I'll find some things are better - and some things that are weaknesses. No program is perfect. I also expect there are things it doesn't do that I'll feel are foolish weaknesses. I may even choose to express that opinion.
I'm doing all the studying I can manage - watching the tutorials, scanning other sources including the manual, asking questions. I suspect it will be quite a long time before I've done everything.
In fact, I made an error. <</div>
Actually, that error doesn't matter if I understood you correctly because I was just hoping to find a way to freeze a couple of columns and still use those columns in the mail merge info. So far the only way I know of to lock any columns is to make them headers, but then I can't use that data in the Pages document.

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When I tried to Mail Merge for Data is is not exporting any data.

HI,
EBS-12.1.3
DB-11gR1
OS - RHEL 5.6
[With my Login User and SysAdmin Login User] When I enter into to the "People -> Enter and Maintain" Form and then I press the "Export Button", there is error Alert
Function is not available to this responsibility. Change Responsibilities or Connect to the System Administrator
I Added the Function "HR ADI Seeded Integrator Form Functions" into the "AE HRMS Manager" Responsiblity. It is also working and Export Data icon is enable.
Problem:
But Problem is when I tried to Mail Merge for Data is is not exporting any data.
====================================================================
Steps
1.Move to the "People -> Recruirment" and then "Request Recruitment Letter" .
2. Enter the New Request. as
Letter Name "App. Letter Contract Site",
Automatic or Manual = Manual.
Select the Name from the LOVs for the Request for Detail Block.
3. Press the "Export Data" icon.
4. Integrator Page Appear with my Custom Integrator Name as "Appointment Letter - Contact Site".
5. Select the "Word 2003" from the View List. and Reporting is Checked.
6. Review the Folowing Enteries as:
Integrator Appointment Letter - Contact Site
Viewer Word 2003
Reporting Yes
Layout App. Letter Contract Site
Content XXHR_MBE_APP_LET_CONT_SITE_V
Session Date 2011/08/02
Mapping XXHR_MBE_APP_LET_CONT_SITE_V Mapping
7. Press "Create Document" Button.
8. It will open the Excel 2003 and then Word 2003. But no data down download from the Form.
9. It open the Mail Merge Letter but no Data is Display.
===========================================================
Note:
a. I am following the Steps from the Link:"http://apps2fusion.com/at/38-ss/351-generate-recruitment-letters-web-adi".
b. From the "Desktop Integrator Manager", "Oracle Web ADI", "HRMS Web ADI", it is working fine and Dowload the Data.
===========================================================
Thanks
Vishwa

Please try the solution in ("Function not available to this responsibility" Error While Cliclking On Forms Personalisation [ID 1263970.1]) and see if it helps.
Thanks,
Hussein

Mail Merge using data from Numbers for iPad

Here is my situation:
I use Numbers for iPad to collect data on-site when I'm doing estimates. I then download the data from iCloud to Numbers on my laptop and complete the estimates. I would then like to be able to merge the data into a proposal template I've created in Pages.
The issue seems to be that Numbers for iPad removes header rows but Pages won't accept a Numbers document as a merge source unless it has header rows.
Has anyone found a workaround for this?

I was using Excel and Word for my small business. Then in 2007 I upgraded the whole office to Apple, began using Numbers for basic invoicing. Back then, the solution I found was to use CSV export to InDesign. A few days back I downloaded the 09 tryout and thought using mail merge would be easy.
I get the false populating too: I assume it comes from empty records, as they do not overwrite field names. Somehow I don't think I'm going to go through 2 years of accounting records to reformat my spreadsheet, just so Pages can correctly work with data that is in fact correctly formatted.
Also, there must be an option with the mail merge feature to choose which records I want to merge?!? The current solution (duplicating and erasing unwanted ones) is ridiculous, hiding unwanted rows in Numbers also doesn't work.
As most of the new features in iWork 09 are cosmetic, this one would have been a reason to use iWork as a real office suite. Pity - not really worth the update.

Word 2010 Mail Merge Missing Data

I have a large Excel data file:
1725 records, 31 columns, 1.74MB total size.
Other data:
Windows 7 (64 bit)
Word/Excel 2010 Version: 14.0.7116.5000 (32-bit)
I am running a standard mail merge on a filtered subset of the data (112 records). At least one of the merge fields is RANDOMLY missing from the merge document. This is clearly evident because this is a field that is populated for EVERY record. I don't believe
that I have every seen this behavior before.
Can someone please direct me to the cause of this or a work-around?

There are numerous possible reasons. The most likely is that the column concerned has missed data types (e.g. numbers plus text and/or dates). Some explanation:
By default, Word (2002 & later) uses the OLE DB provider to get merge data from an Excel workbook. The basic problem with using the OLE DB provider is that it's designed to return data in a way that is compatible with Access and other relational database
packages. Access requires a specific data type for each field, and every value in that field must have only that data type. In Excel, however, cells in a column (field) can have different data types. When the OLE DB provider gets data from an Excel column
with mixed data types, it has to determine the data type for each column. The first 8 records are used for that (the 8 can be changed in the Windows Registry, but it’s not advisable to do so). Records that don’t conform to the determined data type are liable
to not be handled correctly. To complicate matters, for historical reasons, there are two text data types: "text" (up to 255 characters) and "memo" (can be longer than that).
Some common mailmerge issues arising out of this include:
• Numbers but not text or dates being output for some records; and
• Text data being truncated at 255 characters.
Ideally, one would ensure each field has only one data type. That way, the problem wouldn't arise.
Workarounds include:
• Inserting a dummy first record containing data in the format that is not being output correctly; or
• Reordering the data so the first record has content in the format that is not otherwise being output correctly.
Thus, if numbers appear but text and/or dates don’t, ensure the first record for that field has text or a date. Similarly, if text over 255 characters is being truncated, ensure the first record for that field contains more than 255 characters.
Cheers
Paul Edstein
[MS MVP - Word]

"Mail" Merge for data labels

I wish to use an Avery template to define the layout of a page and than populate the cells with data merged in from Numbers.
I can get the Avery template to work fine
I can get the first cell to populate with the first row of my Numbers Document/Table.
But the Mail Merge feature of Pages wants to make each row of the Numbers Table a different page instead of the next cell of the template.
How do I tell Pages to increment the row it is merging from from cell to cell instead of from page to page?

Richard,
That's the only way Pages will operate in a Merge, one record of the Numbers table per Section of the Pages document. It's pretty easy to use Find/Replace to delete all the Section Breaks and collapse the Pages document to one Section.
I don't know which Avery template you are using, so you're on your own on matching the layouts. Here's the basic plan:
Set the Pages document to have as many columns in the text layer as there are columns of labels.
Insert a Text Box and set the borders to None. Make sure the Text Box is Inline.
Put your merge field in the Text Box.
Set up the Merge link to the Numbers doc.
Size the Text Box to match the label size.
Edit > Mail Merge
Find/Replace Advanced. Find Section Break, Replace with nothing.
Replace All.
Now you may have to adjust margins and text box size to get it perfect.
Here are screen shots of the components:
Jerry

Does anyone know the best way to create a form that you can do a mail merge with?

I have been asked to create a form that can be used to do a mail merge. At first I thought I could create it in indesign and then pdf the file and do form fields right in the pdf, but I'm not sure if you can do a mail merge with data in an excel file and a pdf file containing form fields.
The other option I know I could use is a Word file and excel, but I don't think the functionality is as good as in a pdf (like addition of percentages, or error messages, radio buttons, etc.). And I do need to be able to do a mail merge. Anybody have any suggestions?

There is not built-in feature for this, but it can be done with scripting. The problem is it can be a bit complicated, and it more complicated to decribe in much detail in a forum posting. It involves creating the base form and making the pages templates. You can export from Excel to a tab delimited text file. You can then either programmatically create a template-based FDF that when loaded into Acrobat populates the PDF form, creating as many individual forms as needed, or using JavaScript in Acrobat to read the data file and generate as many individual forms as needed. Both approaches involve a similar amount of programming, but they're quite different.
You might want to look into this product, which apparently is no longer available but may be come back soon: http://www.debenu.com/products/eol/arts-pdf-variform-lite/

Is it possible to combine a address list with a Pages document and a data base in Numbers, the equivalent of "Mail Merge" using Microsoft?

Is it possible to combine an address list with a Pages 5.1 document and a data base in Numbers 3.1, the equivelent of Microsoft "Mail Merge"?

It is possible in Pages 09 and Numbers 09 but not in the versions you name.

How to get pages ver 5 mail merge to work using numbers as a data source

As a long time user of MS Word and Excel, I use the mail mail merge feature to create invoices by merging client contact info into the invoice template. At the end of Nov-2013, I changed to a new-to-me MBP-15. After purtchasing and downloading Pages, Numbers and Keynotes, I had difficulty using my Word/Excel files as a merge in Pages and Numbers. Apple support has told me that the feature no longer works in Pages/Numbers version 5 in the OS 10.9 op-sys. What a BIG disappointment. I've begun to find some work arounds, but they are a pain in the @$$.
Does anyone have any updates on this issue?
Has anyone found a simple to use work around?
Any help is appreciated.

Apple has removed over 90 features from Pages 5.
http://www.freeforum101.com/iworktipsntrick/viewforum.php?f=22&sid=3527487677f0c 6fa05b6297cd00f8eb9&mforum=iworktipsntrick
Pages '09 should still be in your Applications/iWork folder.
Archive/trash Pages 5 and rate/review it in the App Store, then get back to work.
Peter

How do i mail merge with the new Pages and Numbers?

How do I mail merge with the new Pages and Numbers?
On Pages 09 I have a document that draws variable data from a spreadsheet created in Numbers.
With the new Pages and Numbers program update, my links are lost and I am unable to see how to correct this.

Thanks Peter,
very disappointing.
My Pages 09 keeps opening in the new one.
I dont think they want me to be a loyal customer anymore.
They changed Final Cut Pro, so now I use Premier Pro
Aperture 3 has been left behind so now I moved to Lightroom 4.
And now Pages 5 does not have a vital component, so back to Word.
Sad day
Thanks again

Mail merge in PAGES and NUMBERS has GONE!

A while ago I painstakingly moved data and documents from Microsoft Excel 2008 for Mac to Numbers and from Word to Pages. I have been using Numbers for data lists and Pages for Mailmerge documents successfully since 2011.
With the latest "update" to Pages and Numbers, I thought I would see improved software and performance. What I got was a downgrade in functionality.
* Pages no longer supports mail merge
** Pages documents with mail merge fields are corrupted on opening them with the new version - SAVE THE ORIGINAL FIRST !
* Numbers documents can no longer be used with the previous version of Pages to perform a mail merge - the headers are not being recognised!
WORK AROUND
Don't use the new Pages or Numbers.
Keep your old Pages and Numbers documents in a safe folder.
Use the prior versions of Pages and Numbers for mail merging (HOPEFULLY APPLE READS THIS AND PUTS MAIL MERGE BACK IN THE NEXT FIX)
It is possible to maintain Numbers documents using the new version. This however necessitates saving your modified Numbers document in the old format (Save As...) before using it with the prior Pages version.
@APPLE: PLEASE RECOGNISE THIS MAJOR PLANNING ERROR ON YOUR PART AND GIVE US THE FUNCTIONALITY BACK ASAP !!!

I agree with Peter. This is NOT a forum for filing complaints directed at Apple. They do make that clear.
Paul, I suggest you channel your frustration toward Apple at their Product Feedback page: http://www.apple.com/feedback/
Mac

Word Mail Merge does not accurately import a Text field in Excel with more than 15 numbers

Hi, I've looked through some of the discussions regarding importing numbers from excel into word mail merge. I'm having a problem. In Excel I have a column that includes numbers with more than 15 digits. In Excel, I have made this column a text format, so
now in Excel those long numbers show up correctly. However, when doing a mail merge in Word, again the numbers past 14 digits change to zeros. I've read many help articles about this but am still not finding a solution. I even tried going the DDE route and
that didn't do it either. I checked out this answer: http://www.techsupportforum.com/forums/f57/mail-merge-data-corruption-429351.html which was the most helpful, but again, DDE seemed to work for this person but not for me. I hope someone can offer a solution.
I was hoping that I could do a picture switch, but that does not seem to be an option for this particular problem. I don't know why importing it in DDE format did not solve the problem. Thanks for any help!

Wow! After all my searching and just after posting this I figured out the solution! I originally had { MERGEFIELD Field_Name \# # } But then I just removed everything after the field name, as is normal for any other text field, so not indicating it was
a number, and now it shows up correctly even if the number (from a Text formatted field in Excel) is longer than 15 digits. Hope this helps anyone else who has a problem. I did not use DDE to solve this problem.

How to do a mail merg with numbers?

I've made a mailing list in numbers and now want to turn it into lables for mailing. How do I make this happen?

The instructions for doing a Mail Merge are in Chapter 11 of the Pages User Guide. The basic requirements are:
o Your Numbers document must have a merge table with one Header Row. The titles in the header row will be used to establish the links to your Pages document.
o You will get one Pages Document Section for each Row in your Merge table in Numbers.
o Your Numbers Document must be Saved. Only Saved data will be merged.
Regards,
Jerry

Why doesn't mail merge in Pages reflect changes made to the numbers source document?

When using mail merge in a Pages envelope document, changes made to its Numbers address source document are not reflected. I have to create a whole new Pages envelope document and choose the Numbers address source document merge fields all over again.
I never had any trouble doing this with Word and Exell!
What am I doing wrong?

Denney,
Mail Merge from Numbers works just as you are trying to use it.
You create a Numbers document with the proper layout for merging.
Enter the data in teh numbers document and Save it.
You create a Pages Document to merge into and create the links to the Numbers document.
You Edit > Mail Merge in Pages.
To merge again from the Numbers document, make the necessary edits, Save the Numbers document and do the mail merge again in the Pages document that you created for that purpose. The only problem that normally arises is that we forget to Save the Numbers document after editing.
Jerry

Mail Merging from Numbers

I'm trying to Mail Merge from Numbers into Pages to generate mailing envelopes. I've built the columns in my Numbers spreadsheet to correspond to individual merge fields (street, city, state, zip), and I can build my merge template in Pages. When I then try to merge the data from my Numbers document, all that gets generated is a copy of the first row. That's it. Not much of a merge... has anyone else seen this? Am I not merging properly?

Report the bug and try using Address Book instead for the merge this seems to be a more solid way of doing the job.
See my (very long post) http://discussions.apple.com/thread.jspa?threadID=1854549&tstart=0
Personally I am a firm believer in *Prepaid Window Face Envelopes*.
I imagine you want to personally address the correspondence, which means the name and address are already at the head of your letter.
Position them so they appear correctly in the prepaid window faced envelope and there is no second pass printing, no error matching letters to envelopes, no sticking on of labels or stamps and less waste to be thrown away at the other end.
More time to resolve other more pressing problems on my Macs.

I'm trying to mail merge a numbers document to make labels. It will only merge so that all the labels one one page are the same. I want them to all be different. Help

I want to mail merge a numbers doc so I can print labels. It will only merge with six labels of the same info on each page instead of six different labels on each page.. Help!

Pages only does one set of data per page but there are ways around this:
http://www.freeforum101.com/iworktipsntrick/viewtopic.php?t=245&highlight=merge& mforum=iworktipsntrick
Peter

Mail merging Numbers data

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