Mail only downloads recent messages from my work account/exchange

How can I get mail to download more/all messages from the exchange folds?

Go to Settings > Mail,Contacts, Calenders
There you will find the setting for Mail/Show
You can set the number of recent messages you want to appear.

Similar Messages

OSX Mail only downloads 1 message at a time

For some reason, recently, Mail has started downloading only 1 email at a time. If I've been away from the computer, I have to keep hitting get mail over and over for each email to be downloaded into my box. I have other email accounts in Mail that don't do that and it doesn't happen on my iphone, or in my gmail web based mail. Only in Mac Mail. HELP??? It's making me crazy! How do I fix it???

Hello harmonyjones.
Maybe the info provided by Google [here|http://mail.google.com/support/bin/answer.py?answer=13291&topic=12812] (click the link) will prove useful.
I also recommend using Gmail's IMAP access over POP. Google provides over 7 GB of storage at the moment, so I personally only download the message text with Mail.app and keep all the attachments on the server in order to save space on my hdd. If you want more info on how to switch to Gmail IMAP, I'll post a detailed description.
Good computing.
floba
(MN496)

Mail won't show messages from my .Mac account

I have set up 5 accounts in Mail. Two of these accounts are .Mac mail accounts and the other 3 are verizon accounts. When I receive an email in any account, the Mail icon bounces on my desktop and makes its alert sound. I can check the 5 inboxes and retrieve messages from the verizon accounts, but not the .Mac accounts. The .Mac inboxes will tell me how many messages I have in those accounts, but I cannot read them in Mail. I have to do go Mac.com to read these messages! The Mac accounts are enabled. All of the accounts were set up before the new Mail came out and Mail worked fine until then, but I have not been able to read my messages in Mail from the .Mac accounts since the new version of Mail. Is this a common problem and is there something I can do to fix my inability to read these messages in Mail?

Let’s check whether the rules could have a bearing on this:
1. Quit Mail.
2. In the Finder, go to ~/Library/Mail/.
3. Locate MessageRules.plist and move it to the Desktop. If there is a file called MessageRules.plist.backup, move it to the Desktop too. You may also see MessageSorting.plist files there; this is where Mail 1.x stored the rules, and they are no longer used by Mail 2.x, so just move them to the Trash if you see them.
4. Open Mail. As a result of removing the rules file, the junk filter will be disabled now. You may want to either tell Mail to go offline immediately after opening it, or shut down the Internet connection before opening Mail, to prevent it from downloading anything until the junk mail filter has been enabled again.
5. Go to Mail > Preferences > Junk Mail, enable junk filtering, and configure it however you wish.
6. Go online again if you went offline in step 4.
If the problem persists after doing this, then you know the rules have no bearing on it, and you may move the files on the Desktop back to the ~/Library/Mail/ folder, overwriting any files Mail may have created anew there (quit Mail first).
Note: For those not familiarized with the ~/ notation, it refers to the user’s home folder, i.e. ~/Library is the Library folder within the user’s home folder.

Mail 8.2 Sending Messages from Wrong Email Account

This has been happening more often than not lately on the Mail 8.2 app. It's driving me crazy, and really messing up my business since I have a professional email (using Outlook) and a personal email (Gmail).
Both email accounts are setup on my Mac Mail. What has been happening is that when I write an email with my professional email (Outlook) and hit send everything seems fine and it will send (like it should!). It shows up in my sent messages in the Mac Mail app under my Outlook account and everything, great!... Oh, but the thing is, it doesn't really send from my Outlook account.
When I log into my Outlook account on my web browser, the email is not shown to have been sent. But, When I log into my Gmail account on the web... What?! There is the message in my Gmail sent folder! How??? It has my signature from my Outlook account and everything. To add to the strangeness, when I look at my Mail app on my iPhone, it says that the email was sent from my Gmail, and not my Outlook...
So, Mail on my Mac says sent from intended email account (Outlook), but in reality it somehow gets magically sent from my personal Gmail account... and shows up on the webpages and my iPhone as sent form Gmail... This doesn't happen every time. Just when Mail feels like it I guess, HA!
This is frustrating. Since it doesn't happen all the time, I never know if people are getting my emails, but I finally got the fluke to happen with a friend. Voila, in fact when this happens even though it's being sent in Mail though my Outlook account, my friend receives the email from my Gmail account with my Outlook signature...
What is going on? Is anyone else having this issue?
I need my personal and professional messages synced to my iPhone and Mac, or I would just say good riddance to the Mac Mail app.
I will just have to start sending my professional messages form the Outlook webpage until this is fixed. This is really unprofessional Apple. I never had this issue prior to Yosemite.
Hope this made since, it's the best I can make of it.
Thanks!

From the Mail menu bar, select
          Mail ▹ Preferences...
The Mail preference dialog opens. Select the Composing tab from the row of icons at the top. From the menu labeled
          Send new messages from:
choose
          Account of selected mailbox
Note that this setting may have no effect if you start a new message while a VIP or smart mailbox is selected in the mailbox list. Those are saved searches, not actual mailboxes.
If the problem remains, select the Accounts tab in the preference dialog, then select the affected account in the list on the left.
In the Account Information pane, select the correct server in the menu labeled
          Outgoing Mail Server (SMTP)
If there's only one server in the menu, select
          Edit SMTP Server List...
and add a new server with the correct settings. If you're not sure how to do that, try the Mail Settings Lookup.
Another possibility is that the wrong card in your address book is selected as yours. Select your card in the Contacts application. Then select
          Card ▹ Make This My Card
from the menu bar.

Mail.app conversations contain messages from other conversations in Exchange account

When grouped by conversation, messages from completely separate conversations are appearing in the message threads. This only appears to be happening with an Exchange account (Office365). I have deleted the account and re-added it, to no avail. MS Outlook groups them correctly, as does the Office365 web version of Outlook, so I am assuming it's an issue with the OS X implementation of Exchange in Mail.app...
I'm using Mail.app version 8.0 on OS X 10.10
Any help appreciated!
Thanks,
James

When grouped by conversation, messages from completely separate conversations are appearing in the message threads. This only appears to be happening with an Exchange account (Office365). I have deleted the account and re-added it, to no avail. MS Outlook groups them correctly, as does the Office365 web version of Outlook, so I am assuming it's an issue with the OS X implementation of Exchange in Mail.app...
I'm using Mail.app version 8.0 on OS X 10.10
Any help appreciated!
Thanks,
James

How do I set my 3Gs to download only new email messages from my comcast account?

This is something I used to be able to do with my Treo, although I believe it was a date setting (ie. - mail sent for the last 1 day, 3 days, 5 days, etc...)
My iphone downloads up to how ever many messages (I am set to 50) irregardless of date sent. I often end up with old emails I do not want to see again and have already delete. IT becomes annoying having to delete messages over and over.

All i have done is right clicked the song > add to > '(Name)'s ipod' and normally my music will go to my ipod, but it didn't, is there a way to automatically set my music to download straight to my ipod instead of manually doing it

Mail has stopped retrieving messages from Yahoo

Mail has stopped retrieving messages from Yahoo email account. I deleted the account, cleared Safari history and recreated the account. Successfully retrieved all folders and contents of folders but no messages. Watching the Activity, it appeared to be retrieving the messages but none appear. Looking at the log, I can see FETCH error server. Not sure where to go from here to resolve the issue. Thanks for your help.

Based on what I've read in the forum, Yahoo mail has been having some problems.
Mail troubleshooting - Yosemite
What does Mail/Window/Connection Doctor Show? If the server is red, select it and look at the Show Details box.
Troubleshooting sending and receiving email messages
Troubleshooting sending email messages
SMTP servers keep going offline

HT1277 How do I make Mail remove junk/deleted messages from the server? The only option tht works for me now is the "Remove from server" button at Account Info Messages on server.

How do I make Mail remove junk/deleted messages from the server? The only option tht works for me now is the "Remove from server" button at Account Info > Messages on server. What am I doing wrong?

Mail > Preferences… > Accounts > Advanced > Remove copy from server after retrieving a message

Mail continues to download messages from delted email account

I deleted a Zimbra email account from Mail (Mail>preferences>followed steps for deleting the account), but Mail continues to download new messages from Zimbra. I ran mail connection doctor and the deleted account still appears with a green status indicator. This is the only evidence of the old account with the exception of the emails arriving in my Mail inbox. I would like to completely eliminate Mail's connection to the Zimbra account.
Mail version 7.3
OS X 10.9.5

Went to Preferences, clicked on the account in the left side menu, clicked the minus sign. Before deleting the account the computer toggled me to another window for managing Internet Accounts. I clicked the minus sign again for that same email account and the account no longer appears in my email account list.
Based on other posts about deleting an email account, I was expecting to see this prompt: "The account's setup information, mailboxes, messages, notes and to do's will be deleted permanently from your computer"
However, that prompt didn't appear. Instead I was directed to the Internet Accounts preferences pane as described above. While in Mail, if I go to preferences, the deleted account is not there and I do not have the option to send emails via the deleted account. The only functionality still enabled is the receipt of new messages.

TS3276 All of a sudden, Mail isn't picking up my messages from my Yahoo account. I got messages first thing this morning--and now, nothing. No changes made to passwords, etc. Connection Doctor is working fine too. Any suggestions?

All of a sudden, Mail isn't picking up my messages from my Yahoo account. I got messages first thing this morning---and now, nothing. No changes made to passwords, etc. Connection Doctor is working fine too. Any suggestions?

Here you go, Linc! Thanks.
INITIATING CONNECTION May 10 07:42:57.110 -- host:plus.pop.mail.yahoo.com -- port:110 -- socket:0x0 -- thread:0x7fd411b25c80
INITIATING CONNECTION May 10 07:42:57.111 -- host:plus.smtp.mail.yahoo.com -- port:465 -- socket:0x0 -- thread:0x7fd4122918c0
INITIATING CONNECTION May 10 07:42:57.111 -- host:smtp.mail.yahoo.com -- port:465 -- socket:0x0 -- thread:0x7fd4122dbe60
INITIATING CONNECTION May 10 07:42:57.127 -- host:p04-imap.mail.me.com -- port:993 -- socket:0x0 -- thread:0x7fd41380c770
CONNECTED May 10 07:42:57.229 [kCFStreamSocketSecurityLevelNone] -- host:plus.pop.mail.yahoo.com -- port:110 -- socket:0x7fd412581e70 -- thread:0x7fd411b25c80
CONNECTED May 10 07:42:57.241 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:plus.smtp.mail.yahoo.com -- port:465 -- socket:0x7fd412286df0 -- thread:0x7fd4122918c0
CONNECTED May 10 07:42:57.243 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:smtp.mail.yahoo.com -- port:465 -- socket:0x7fd41382fb70 -- thread:0x7fd4122dbe60
CONNECTED May 10 07:42:57.258 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:p04-imap.mail.me.com -- port:993 -- socket:0x7fd4138283a0 -- thread:0x7fd41380c770
READ May 10 07:42:57.277 [kCFStreamSocketSecurityLevelNone] -- host:plus.pop.mail.yahoo.com -- port:110 -- socket:0x7fd412581e70 -- thread:0x7fd411b25c80
+OK hello from popgate-0.8.0.357900 pop109.plus.mail.gq1.yahoo.com
WROTE May 10 07:42:57.296 [kCFStreamSocketSecurityLevelNone] -- host:plus.pop.mail.yahoo.com -- port:110 -- socket:0x7fd412581e70 -- thread:0x7fd411b25c80
CAPA
READ May 10 07:42:58.592 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:plus.smtp.mail.yahoo.com -- port:465 -- socket:0x7fd412286df0 -- thread:0x7fd4122918c0
220 *.smtp.mail.yahoo.com ESMTP ready
READ May 10 07:42:58.597 [kCFStreamSocketSecurityLevelNone] -- host:plus.pop.mail.yahoo.com -- port:110 -- socket:0x7fd412581e70 -- thread:0x7fd411b25c80
+OK CAPA list follows
IMPLEMENTATION popgate-0.8.0.357900
XOIP
EXPIRE-NEVER
PIPELINING
RESP-CODES
TOP
UIDL
USER
SASL LOGIN PLAIN
STLS
WROTE May 10 07:42:58.612 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:plus.smtp.mail.yahoo.com -- port:465 -- socket:0x7fd412286df0 -- thread:0x7fd4122918c0
EHLO [192.168.0.3]
WROTE May 10 07:42:58.618 [kCFStreamSocketSecurityLevelNone] -- host:plus.pop.mail.yahoo.com -- port:110 -- socket:0x7fd412581e70 -- thread:0x7fd411b25c80
AUTH PLAIN
READ May 10 07:42:58.662 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:plus.smtp.mail.yahoo.com -- port:465 -- socket:0x7fd412286df0 -- thread:0x7fd4122918c0
250-*.smtp.mail.yahoo.com
250-PIPELINING
250-SIZE 41697280
250-8 BITMIME
250 AUTH PLAIN LOGIN XYMCOOKIE
READ May 10 07:42:58.667 [kCFStreamSocketSecurityLevelNone] -- host:plus.pop.mail.yahoo.com -- port:110 -- socket:0x7fd412581e70 -- thread:0x7fd411b25c80
+
WROTE May 10 07:42:58.669 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:plus.smtp.mail.yahoo.com -- port:465 -- socket:0x7fd412286df0 -- thread:0x7fd4122918c0
QUIT
WROTE May 10 07:42:58.689 [kCFStreamSocketSecurityLevelNone] -- host:plus.pop.mail.yahoo.com -- port:110 -- socket:0x7fd412581e70 -- thread:0x7fd411b25c80
READ May 10 07:42:58.729 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:p04-imap.mail.me.com -- port:993 -- socket:0x7fd4138283a0 -- thread:0x7fd41380c770
* OK [CAPABILITY nk11p00mm-iscream005 1P45 XAPPLEPUSHSERVICE IMAP4 IMAP4rev1 SASL-IR AUTH=ATOKEN AUTH=PLAIN] iSCREAM ready to rumble (1P45:346) nk11p00mm-iscream005
WROTE May 10 07:42:58.737 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:p04-imap.mail.me.com -- port:993 -- socket:0x7fd4138283a0 -- thread:0x7fd4122f9cf0
1.39 AUTHENTICATE ATOKEN MTg4NTM1OAAxODg1MzU4AEFRQUFBQUJSakFJclRPZXVZRjNrSWZyMW05bVpLcTFjZnA3eVgrRT0=
READ May 10 07:42:58.782 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:smtp.mail.yahoo.com -- port:465 -- socket:0x7fd41382fb70 -- thread:0x7fd4122dbe60
220 smtp.mail.yahoo.com ESMTP ready
WROTE May 10 07:42:58.803 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:smtp.mail.yahoo.com -- port:465 -- socket:0x7fd41382fb70 -- thread:0x7fd4122dbe60
EHLO [192.168.0.3]
READ May 10 07:42:58.826 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:p04-imap.mail.me.com -- port:993 -- socket:0x7fd4138283a0 -- thread:0x7fd4122f9cf0
1.39 OK [CAPABILITY XAPPLEPUSHSERVICE IMAP4 IMAP4rev1 ACL QUOTA LITERAL+ NAMESPACE UIDPLUS CHILDREN BINARY UNSELECT SORT CATENATE URLAUTH LANGUAGE ESEARCH ESORT THREAD=ORDEREDSUBJECT THREAD=REFERENCES CONDSTORE ENABLE CONTEXT=SEARCH CONTEXT=SORT WITHIN SASL-IR SEARCHRES XSENDER X-NETSCAPE XSERVERINFO X-SUN-SORT ANNOTATE-EXPERIMENT-1 X-UNAUTHENTICATE X-SUN-IMAP X-ANNOTATEMORE XUM1 ID IDLE] User karmey57 logged in
WROTE May 10 07:42:58.835 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:p04-imap.mail.me.com -- port:993 -- socket:0x7fd4138283a0 -- thread:0x7fd4125de2e0
2.39 ID ("name" "Mac OS X Mail" "version" "6.3 (1503)" "os" "Mac OS X" "os-version" "10.8.3 (12D78)" "vendor" "Apple Inc.")
READ May 10 07:42:58.853 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:smtp.mail.yahoo.com -- port:465 -- socket:0x7fd41382fb70 -- thread:0x7fd4122dbe60
250-smtp.mail.yahoo.com
250-PIPELINING
250-SIZE 41697280
250-8 BITMIME
250 AUTH PLAIN LOGIN XYMCOOKIE
WROTE May 10 07:42:58.866 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:smtp.mail.yahoo.com -- port:465 -- socket:0x7fd41382fb70 -- thread:0x7fd4122dbe60
AUTH PLAIN ****************************
READ May 10 07:42:58.901 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:p04-imap.mail.me.com -- port:993 -- socket:0x7fd4138283a0 -- thread:0x7fd4125de2e0
* ID NIL
2.39 OK Completed
WROTE May 10 07:42:58.909 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:p04-imap.mail.me.com -- port:993 -- socket:0x7fd4138283a0 -- thread:0x7fd4122f9cf0
3.39 LIST "" ""
READ May 10 07:42:58.973 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:p04-imap.mail.me.com -- port:993 -- socket:0x7fd4138283a0 -- thread:0x7fd4122f9cf0
* LIST (\Noselect) "/" ""
3.39 OK Completed
WROTE May 10 07:42:58.989 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:p04-imap.mail.me.com -- port:993 -- socket:0x7fd4138283a0 -- thread:0x7fd4122f0570
4.39 LOGOUT
READ May 10 07:42:59.001 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:smtp.mail.yahoo.com -- port:465 -- socket:0x7fd41382fb70 -- thread:0x7fd4122dbe60
235 2.0.0 OK
WROTE May 10 07:42:59.015 [kCFStreamSocketSecurityLevelTLSv1SSLv3] -- host:smtp.mail.yahoo.com -- port:465 -- socket:0x7fd41382fb70 -- thread:0x7fd4122dbe60
QUIT
READ May 10 07:42:59.059 [kCFStreamSocketSecurityLevelNone] -- host:plus.pop.mail.yahoo.com -- port:110 -- socket:0x7fd412581e70 -- thread:0x7fd411b25c80
+OK maildrop ready, 28 messages (705314 octets) (5969772)
WROTE May 10 07:42:59.068 [kCFStreamSocketSecurityLevelNone] -- host:plus.pop.mail.yahoo.com -- port:110 -- socket:0x7fd412581e70 -- thread:0x7fd411b25c80
QUIT
READ May 10 07:42:59.222 [kCFStreamSocketSecurityLevelNone] -- host:plus.pop.mail.yahoo.com -- port:110 -- socket:0x7fd412581e70 -- thread:0x7fd411b25c80
+OK server signing off.

My mail only receives certain messages . received email from apple saying mail is full and it isn'

my mail only receives certain messages . received email from apple saying mail is full and it isn'.
a lot of email that others send me don't even get to may mailbox.

Your icloud storage must be full, from emails, backups, and other data.
Go to
Settings>General>Usage. This tells how much storage is used on both iCloud and on the device.

I just upgraded to Lightroom CC5 from 4, and the card will only download 1 image from my recent shoot of 10 images. Why can't I see the other images?

Lightroom 5 will only download one image from my card, when I shot 10. Iphoto doesn't have a problem with it. I never had this problem with Lightroom 4.

Sort by capture time and the images won't be "scattered all over the place".
Just show "NEW" photos in the import.
As Jim said, reformat your card after all your backups are done and verified.

Incomplete Download of Messages from POP Servers

I finally convinced my PC husband to switch over to Mac, and I've been gloating for years about how I'd have him up and running in minutes. Well...I've been working on this problem for days now.
He has two POP e-mail accounts, one for work and one Gmail. I originally set him up in Entourage, but encountered this problem: While all his e-mail from his work account downloaded to his Entourage account, Entourage acts as if Gmail doesn't exist. (The account is set up properly, just like on my own machine, and tests correctly, but when I check mail for the account, I'm told there are 0 messages there.)
Frustrated with Entourage, I then went to set him up in Mail. The Gmail account set up with no problem and downloaded all his messages from there. However, now it's the work POP account that won't function: He has 4000+ messages on his work account server (yeah, he needs to clean out his inbox more often), but Mail has repeatedly (I've started fresh several times) downloaded only 1700 messages, stopping with the most recent being June 2007. And, even though he has brand-new messages sitting on that server, whenever I try to get mail, I'm told there are no new messages.
For both of these problems, I've tried everything that's worked for me in the past, tried everything in the Help sections. I logged onto his office work account directly and even tried marking all messages as unread, but Mail still ignores anything new. I would appreciate anyone giving me some help before my husband says again, as he did last night, "Well, at least I have a nice new Mac typewriter."

Gmail POP access has a lot of idiosyncrasies and doesn’t work like a normal POP mail server would. In particular, it doesn’t allow the same message to be downloaded more than once by normal means.
As to the other problem you mention, sometimes messages left on the server clog up the account there, or Mail chokes on a message it cannot download and that prevents it from downloading the rest as well. Solving this problem will probably require removing one or more messages from the server. Except in the case of Gmail (which, as I said, has its own idiosyncrasies), leaving messages on the POP server indefinitely is a bad idea.
You may tell Mail to remove from the server all the messages that have already been downloaded by means of Preferences > Accounts > Advanced > Remove now. Alternatively, you may use the Account Info window to remove specific messages from the server. And if the account allows web access, you may also remove messages from the server that way.
Try removing from the server messages that have already been downloaded and/or the first message not downloaded yet (i.e. the message that Mail appears to be choking on).
You may want to try to download those messages with another mail client such as Thunderbird first, to avoid losing them — and use Eudora Mailbox Cleaner to import them back into Mail afterwards if you wish.

"mail" will not dowload messages from server

My "mail" program has been working fine until today. Now it will not download my messages from the server. I have made no changes what so ever in the settings and I have reviewed them & they seem ok. Being a rather new (6 mo) to mac I have no idea where to start. I have a duo intel 20 and when I switch to Outlook Express in windows no problem. Any ideas would be appreciated. I have it set to check for mail every 5 min. Also I can send ok. Jim Johnston

Hi Jim
I have a similar problem. Mail stopped receiving messages from the server on Tuesday afternoon around 4pm. I can see the messages on the server via a webmail page, so I know messages are there.
Strange twists:
1 if i rebuild the inbox, Mail will fetch all the mails from the server - but only those dating from before c4pm last Tuesday - the later ones stay on the server and are not fetched
2 ditto if I trash the preference file for received mail (as recommended in other posts) - again, it will fetch all mails up until c4pm on Tuesday, and no later
3 ditto if I trash the entire account, and then add a new account with the same settings - again, it will fetch messges only from before c4pm on Tuesday
4 my dotmac mails are set to forward to the server/account in question. Mail will fetch all of these successfully from the server - even those dating from after c4pm on Tuesday - so what am I to make of that?! The account and server are identical to the one in points 1-3 above.
I have (of course) contacted my ISP and they are mystified - they said they'll get back to me, but that was 36 hours ago and no news yet...
I read somewhere that filling the HD can have weird knock-on effects on Mail. My HD did temporarily fill as I was importing my iTunes library from my backup disk (I got the warning that the library wouldn't fit, so I cancelled the entire operation and actually imported nothing at all). I still have more than 6GB free on the HD.
I can send mails successfully using the account/server/ISP in question.
Can anyone help?

Critical : i think "Mail show n Recent Messages" just got it wrong

hi, it's been a while that i had tried the smallest setting for this "Mail > Show 25 Recent Messages" for something (i thought maybe it helped Mail to work faster) I cannot feel it exactly, but i just think of it as a good behaviour for me to read and trash unused messages right away so i can manage the mails.
But, unexpectedly, Mail App has acted strange. I was not sure about this until this morning i found 89 New Mails from my boss and only some spilled into my Mail App because "right now i got more than 25 Messages stored in my app" and yet not deleted them.
I just wanted to discuss about this because, in some ways, New Mails are essentially need to be read, and we have to store some, too. But if "Mail > 25 Recent Messages" means i will only strangled myself to whatever i wished to keep, this function has got it wrong. it surely does not mean that i do not want to read any new messages which has just come, right?
In a way, you might tell me to change it to bigger number of storage, which i already did, but i only hoped that you might find other good ways for us to "let me know that i have to clean up my inbox so Mail App can fetch new mails in for you" or something.
Here are my suggestions in a flash:
• notice us by a badge, and when we entered the mail app, notice us again that you know new mails are at the server, but because i had reached my mail limit, i have to trash something or expand the limitation.
• gray-out something old, and put something new on top, it sounds strange though.
hope this helps, thanks,

You could always just scroll to the bottom of the Inbox screen and click on the load more messages link.

Mail only downloads recent messages from my work account/exchange

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