Mail Setup - Gmail - Show All - Local Folders - IMAP - Yosemite - Am I set up properly?

Hi All
I recently moved to Yosemite on a recently acquired rMBP - and after a little fun setting up Mail I seem to be settled in. However whilst experiencing some Mail / Gmail issues (now sorted) I read how other people are setup - and I am now wondering if my setup is incorrect or rather 'not how it should be done'. I access my email via my rMBP and an iPhone using IMAP. I am currently set up thus:
1) I have three mailboxes / email addresses provided by Virgin Media - these are actually Gmail accounts
2) I have a series of folders / sub folders 'On My Mac' which is where I move / store my emails once dealt with that I want to keep
3) I have the 'Show All Mail' label set to hide in Gmail - and 'Show in IMAP' for this label is unchecked
4) I have the mailbox behaviour in Mail set thus for all accounts:
I have found using this setup I have no problems with duplicate messages in Mail or the Gmail portal that others seem to have experienced - and when I move messages to 'On My Mac' folders - or delete them in Mail they disappear from the Gmail inbox and are moved to Gmail's Bin / Trash in Mail as desired. Gmail is also keeping all of my sent mail on their servers. This way I am using a fraction of my Gmail storage space - hence plenty of space to carry on like this for some years. I backup my email locally - including the inboxes and sent mail which I assume are safe anyway on Gmail's servers.
Is this a suitable setup - am I missing something by doing it this way?
Many thanks

Hi Eric
Thanks for looking over my setup and allaying my concerns
I had wondered about setting up folders (labels on Gmail) to take the place of my folders 'On My Mac'. However having three different email addresses - and some mail from each of those going into the same local folder - I thought this could end up in a mess - unless it's possible to share a 'label' across email accounts...
I have around 3Gb in local folders - so plenty of room if I wanted to do that. I suppose it would give me access to those folders on my iPhone if it worked properly - and provide another backup online.
I guess I just wanted to keep it simple as I have seen plenty of people fighting to get Gmail / Mail talking properly.
Thanks again.

Similar Messages

Hi, Thunderbird just done an update on my computer but now in e mails iv`e lost all my folders I had, For example I had a folder for my receits and other thing

Thunderbird just done an update on my computer but now in e mails iv`e lost all my folders I had, For example I had a folder for my receits and other e mails I wanted to keep.

can you provide a bit more info before you do anything.
I'm presuming this is a pop mail account - please confirm.
First, make sure hidden files and folders are visible:
The AppData folder is folder is a hidden folder; to show hidden folders, open a Windows Explorer window and choose "Organize → Folder and Search Options → Folder Options → View (tab) → Show hidden files and folders".
* Help > Troubleshooting Information
* click on 'show folder' button
* click on 'Mail' folder.
* Please post image of the contents of the 'Mail' folder.
In thunderbird:
* right click on mail account name and select 'Settings'
* Select 'Server Settings' for the mail account
* Look bottom right for 'Local directory'.
* Put mouse cursor in the text box, then use keyboard arrow keys to navigate to the far right..some of the directory will be hidden as it does not fit it all in, so keep going to the right until you reach the end.
* Then left click, hold down and move mouse to the left to highlight the entire entry.
* Right click on highlighted area and select Copy.
* Paste info into this question in the forum.

Just noticed that when I close my mail app by double clicking the home button and swiping up it dies something weird. After doing this when I open my mail, instead of showing all my mailboxes it automatically opens one of them instead. Anyone know why?

Just noticed that when I close my mail app by double clicking the home button and swiping up it dies something weird. After doing this when I open my mail, instead of showing all my mailboxes it automatically opens one of them instead. Anyone know why?

Just to recap, this is a collection of ports I have collected over time for people who needed this information when setting up the HP ePrint app so that they could view their email from within the app. I am certain other applications also need this information. Although lengthy, I could not find a more comprehensive place to retrieve this information. Feel free to post additional information, faulty information, or other related topics below as this is simply a collection of data and it would be practically impossible to test all of them. Thank you!
Don't forgot to say thanks by giving "Kudos" if I helped solve your problem.
When a solution is found please mark the post that solves your issue.
Every problem has a solution!

IPhone Mail App not showing all messages

I have set my iphone mail settings to show 500 recent messages, but it only shows 10 messages - how do i get past this problem?

What Kind of email account is it.
If the account is Gmail or Yahoo, those are IMAP accounts which all messages can be retrieved from the server over and over again if you remove the account and re-add it.
Now if you are using like a SBC-Global, ATT.net, Bellsouth, Anything that is a POP3 Account it will only download new message and not past ones.

Changed server name, lost all local folders

Greetings,
Recently my hosting company migrated me to a new server. Thing is, not only is a new server, but also new name. This AM I figured I had to finally address the issue so I made what I've come to learn is a mistake - I went into Tools -> Account Settings and changed the name of the server from "A" to "B". Oops. The account is an IMAP account, and has been for years.
This probably wouldn't be a big deal, but at the same time, something very odd happened - all of my LOCAL folders disappeared. So figured ok, something screwy happened I'll just go find the files. Not that easy...
- If I search my hard drive for the name of a folder that was in the local folders, the search turns up empty. The folders appear to just be gone. Checked recycling bin, nothing there.
- I went into Thunderbird to see where local folders are kept. Easy enough: D:\xxxxx\Mail\Local Folders. Went looking there. Mostly empty. What IS there has 0kB. Considering I have (well... had?) about 15-20 years of email stored, this isn't likely.
- I even scanned the drives with both Recuva and VirtualLabs Data Recovery. Both turned up nothing for the missing folders.
I tried looking through the support sites, and tried a few of the "obvious" solutions:
- View has both "messages" and "threads" set to "all".
- I've restored a pref.js file from a few days ago
So I'm stumped. Am I missing somewhere that I should be looking? Am I missing a solution?
Version of Thunderbird is 31.6.0.
Any help is greatly appreciated.
Thanks!

Hi Matt,
Thanks for the quick response. I agree that it would seem like two different issues, but... coincidence?
The server migration in question was supposed to be seamless. I believe the servers were mirrored for a time, and then the original server was shut down. This is supported by the fact that my mailboxes on the "B" server were all in tact, including the entire IMAP folder tree (about 20-30 sub folders within the inbox). Those folder did not disappear with the migration/server name change.
As for the "local folders"... I was/am very certain they were indeed local, but I tried to find some evidence. I was intermittently using Mailstore Home to run mail backups, and looking in there, I see all the missing folders, and they are indeed "local folders". Not IMAP subfolders.
Thanks again!

Mail w/ Gmail showing "important" messages in inbox as unread even when deleted and read on other devices

This is a werid one but hoping somehere here can help or at the very least someone from Apple is listening.
I'm using several Gmail accounts across all of my macs and iPhone / iPad. To be specific:
13" MacBook Air - Mid 2011
13" MacBook Pro - Mid 2012
27" iMac - Mid 2012
iPhone 5s
iPad Mini
(All Macs are running 10.9 with the latest build of Mac Mail 7 (1822). All software updates are performed on all machines. Both iDevices are iOS7 latest versions.)
All of my emails (5 gmail accounts and 2 exchange accounts) but one (a Gmail account) work just fine across all devices. I have one Gmail account that acts weird, but only on one mac (iMac 27"). Here is the issue:
On this account, all devices EXCEPT the iMac, when I read a message it shows up as read on all other devices. When I delete a message it deletes from all other devices (but is still accessable from All Mail folder). However on the iMac, it never shows up as read (still shows the blue dot next to it and still shows a number next to the mailbox name). If I delete a message on another device, someimtes on the iMac is remains in the inbox, sometimes it deletes.
Some further info that might help / things I have tried:
I tried Removing the acocunt and re-adding it to Mail.
I have tried reindexing all mail per Apple's method. This works, but as new mail comes in, and gets read on other devices, the problem returns.
I have tried to "rebuild mailbox" about 20 times. Sometimes it works, sometimes it does not. The problem always returns as above, after reading / deleting mail on other devices.
Sometimes just rebooting Mail seems to catch some of the items deleted on other devices, but not mail that is read on other devices
I also noticed that many of these mail itmes were labeled as "important" in GMail so I went in and switched Gmail out of the "important" mode and back to the classic. Then I reindexed and rebuilt again just to be sure. Now the mail is no longer labled Important, but the read counts are not correct and I'm still showing read mail as unread on this one device.
I have also deeply compared mail on my iMac and my MBA. All settings in preferences are the same.
Does anyone have any idea why this is happening? It's making it very hard to use my iMac for work and it's my primary machine. I'm cringing at the alternatives (outlook is simply not an option for me)

Read the blog post Mail in Mavericks Changes the Gmail Equation and see if there suggestions work for you.

Show all shared folders on Mac?

I have a Windows PC. It has lots of shared folders. Suppose the name of the PC is "WinPC1". If I use a Windows laptop, I could easily see all shared folders by typing "\\WinPC1" in the address bar.
Now, I am using a Mac. I know I can add specific folders by adding the server as "smb://WinPC1/<individual folder name>", but it cannot map the root "smb://WinPC1". Suppose there are 100 shared folders, then I would have 100 mounted folders on Mac.
Is there any way to map the root folder, like in Windows PC? I mean I only want a mounted folder for the "smb://WinPC1", not "smb://WinPC1/docs", "smb://WinPC1/musics",... and so on.

G'day,
There are two issues here:
1) Browsing the shares available on a server (i.e. looking at the list of folders)
2) Connecting to a share (i.e. mounting the sharepoint).
I think what you are trying to do is 1).
You should be able to use Finder to browse any available server (without mounting the individual shares) by connecting on the PC name in the SHARED section of the sidebar.
Does the PC show up in the Finder sidebar? Does this help?

Some mail messages not showing content after upgrade to Yosemite

I have just upgraded my system software to Yosemite and Have found that some of my mail messages are not displaying their content. I have closed and re-opened Mail and also taken all mailboxes offline and back online but the problem still persists.
Does anyone have a solution to this problem?

Hi Illaass,
I've already rebuilt the mailbox several times. I have run disk utility, started my masc in 'safe mode', reset the PRAM and finally re-installed Yosemite again. This didn't solve the problem. I started my mac in 'safe mode' one more time today and than restarted my mac and the problem appears to have been sorted. However, I'm not sure if the problem will re-occur if I shut down my mac tonight and restart in the morning1

Apple mail inbox not showing all new gmail

When checking gmail through apple mail some mail is showing in archive, some in important, some in other folders, but NOT in the actual inbox itself.
Running Yosemite and all up to date.
Any clues as to why?

Try rebuilding the mailbox. This can take awhile if you have a lot of mail.
Rebuild mailbox

New Mail in GMAIL shows up in the ALL Mail folder but NOT in the Inbox

Recently my iPhone 3G began looking at my gmail account and was not pulling the mail down. So I had to go web based to see if there was anything in my mailbox. I don't know if the problem is that I have this same account with the mail app on my mac and I may check it on the web, iphone or on my computer and it's possibly confusing the system. Very frustrating because I have to check my mail twice, in different places, just to make sure I didn't miss anything.
Hopefully this was clear and thanks for any help
C

DId you try, settings, notifications?
under your gmail or whatever mail you have you can choose to fetch every 15 minutes, hour, or manually. Sounds like you are on manually, when you open your email.
MAnually does save battery though.

Make mail dock badge show all emails in inbox

Is there a way to make it so that the badge on the mail icon in the dock shows the number of emails in the inbox (not just the unread ones?)
thanks

Thanks for the update. I guess it would be great if both Apple and MS come up with a solution for this issue as it is very critical. Please keep me posted if hear from them.
I found some article in Apple support with the following details. I tried both the options and it doesn't work either. More info here http://docs.info.apple.com/article.html?path=Mail/2.0/en/ml1002.html
Reindex mailboxes. To do so, quit Mail and, in the Mail folder in your home Library folder, move the Envelope Index file and any folders that begin with "Mac-", "Exchange-", or "IMAP-" to a different location, such as your desktop. When you open Mail, it reindexes all messages in local mailboxes or POP folders and re-downloads all messages from the mail server. This process can take several minutes depending on how many messages are in your mailboxes.
For a POP account, reimport mailboxes. To do so, choose File > Import Mailboxes, and then choose "Mail for Mac OS X." In the Mail folder in your home Library folder, select the folder that begins with "POP-" (for example, [email protected]). If the problem persists, try again, this time choosing "Other" and then selecting the affected mailbox itself (for example, Library/Mail/POP- [email protected]/Inbox.mbox).
Message was edited by: Santhosh Paramesh

Mail - Mavericks - Gmail -- Can't rearrange Folders in Apple Mail "On My Mac." Please help.

Prior to upgrading to Mavericks, all my "On My Mac" gmail folders were arranged in alphabetical order. After the upgrade, they got jumbled around. For awhile, Mail would let me rearrange some of the folders. Then, that stopped. In other words, I have many folders that I'd like to alphabetize where I store mail. Unfortunately, when I click on a folder to drag it, it appears to let me do so, even showing the blue line indicating as much. But when I release the mouse, nothing happens. Any suggestions?

SwankPeRFection wrote:
Also, unless you have a really old Hotmail account that's been grandfathered into POP support, by default MS no longer allows POP access to newer Hotmail account from about a year or two ago. Without MS Live Mail, your only access will be via web browser.
I have POP3 access to an outlook.com email address as of now, it is a migrated hotmail account and it uses pop3.live.com to receive plus smtp.live.com to send, exactly the same as Hotmail did.
Microsoft publishes the POP servers for domains using the .live servers (Hotmail, Live and Outlook.com) here they are:
The Windows Live Hotmail outgoing SMTP server settings for sending mail using Windows Live Hotmail from any email program, mobile device or other email service are:
Windows Live Hotmail SMTP server address: smtp.live.com
Windows Live Hotmail SMTP user name: Your complete Windows Live Hotmail email address ("[email protected]" or "[email protected]" for instance)
Windows Live Hotmail SMTP password: Your Windows Live Hotmail password
Windows Live Hotmail SMTP port: 587
Windows Live Hotmail SMTP TLS/SSL required: yes
The Windows Live Hotmail POP3 server settings to download incoming messages from Windows Live Hotmail to your email program, mobile device or email service are:
Windows Live Hotmail POP server address: pop3.live.com
Windows Live Hotmail POP user name: Your full Windows Live Hotmail email address ("[email protected]" or "[email protected]" for example)
Windows Live Hotmail POP password: Your Windows Live Hotmail password
Windows Live Hotmail POP port: 995
Windows Live Hotmail POP TLS/SSL required: yes

Addresses in mail don't show all that are in Address Book?

I have about 25 names listed in a group in Address Book. When I access this group in Mail, only 8 are shown. Any ideas how I can get all 25 as they used to show up in Mail and now don't.

Same here... When I receive invitations in mail (from either Outlook or other iCal users), the "automatically retrieve invitations from mail" no longer works since upgrading to leopard. Works on my wife's system, however.
Also noticed that sending invitations to other users running Outlook no longer works if they are in the Outlook client, but works if they are using the web interface to exchange. Very strange.
So close to making the Mac able to play nice with the office, but yet so far... I am not going to pay $400.00 for Office 2008 for Mac either.

Why is iCloud drive not showing all my folders?

Greetings and Salutations,
Upgraded everything to ios8 on the iPad, and to Yosemite on the iMac and Macbook Pro. I bought 200gb of iCloud Drive storage and then moved what was on an external drive to the iCloud drive on my iMac. No problem. Then I go to the Macbook Pro, open the iCloud Drive and what do you know? Only about half of the folders and documents are showing up! Same thing on the is iPhone 6 and the iPad 2 with iOS 8.
Anyone else having this issue with iCloud Drive not syncing correctly? Appreciate the help!

Again, my issues were limited to the iPad.
In Settings/iCloud I signed out of my iCloud account. It asks you a couple of times about what data you want kept on your iPad. I chose to delete everything to give a clean slate. (You might want to opt to keep stuff depending on your situation.) It will also remove your device from Find My Phone if you use it.
I then turned off the iPad, waited 10 secs, and re-booted it. I then went back into Settings/iCloud and signed into my iCloud account. It then verified my account (it took a while to do this), and I went into Numbers to check that it had access to my iCloud Drive. It may have been that Apple's servers were really busy last night but it did take a while for all my documents to be available in Numbers, Pages, etc. It wasn't instantaneous but the apps were telling me that things were being updated so I left it to it. All fine now.
You could also do the same steps in OS X System Preferences/iCloud.
Neil

Mail does not show all mails from the same sender

Hello,
I have a problem with Mail - maybe an undiscovered bug? I play lotto on the free online platform www.freelotto.com. Each day freelotto sends me 6 mail receipts for any individual lotto game I took part of. The sender is always the same in each of these mails.
When I receive these mails on my iphone I got all the six mails I expected. The same on my ipad. But in Mail on my Mac (same settings) I got just four. Two mails are always missing!!! I have no idea why. The are not in the SPAM or any other folder (also not in the recycle bin). They are just missing at all. I also checked my mail provider but those two mails are not longer on the mail server. So Mail must have received them - but does not list them.
What can I do?
Regards,
Meisinotti

No one who could help?

Mail Setup - Gmail - Show All - Local Folders - IMAP - Yosemite - Am I set up properly?

Similar Messages

Maybe you are looking for