Mail to be sent from SAP inbox to user outlook

Dear All,
Any idea of sending the mails automatically present in SAP Inbox into user outlook inbox.
All at a time cannot schedule all the users.
Only once we can schedule.
Regards,
Anand.

Hi,
refer http://wiki.sdn.sap.com/wiki/display/ABAP/SendSpoollistofbackgroundjobtoSAPinbox
Thanks,
Chandra

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How can i autoforward that mail from SAP INBOX to the outlook

Hi ,
My Requirement is that,
I have to send an email to outlook, whenever PO Created in SRM System
I have created custom workflow, i have added a sendmailtask step, i given the SAP userid to send SAP Mail to the user.
It is sending SAP Mail to the User to his inbox perfectly.
Now, how can i autoforward that mail from SAP INBOX to the outlook. This is has to work for all users.
Please give some suggestions. ot it can be achived any other way.
Note: This is Email Message not a workitem.
I have doubt that RSWW program will work only for workitems.*
Thanks & Regards,
Suresh.

Hi ST,
what I understand from your requirement is that you are able to send messages using SendMail Step to SAP Inbox and now you want it to be sent to users Outlook.
Here you need to create a container which would store users email address of Outlook (which would be stored in SU01 or in a ztable), use this container in your Send Mail step and in the Recepient Type as email.
Hope it helps.
Aditya

Forwarding mails from SAP inbox to Microsoft Outlook

I need to forward notifications in SAP workplace to Microsoft outlook...anybody worked upon,,??
any function module which will capture the mails in mailbox...how to do??
Thanks in advance....

Hi sap technical
Procedure:
Go to the Business workflow ...then follow the below steps ...!
its kind of configuration needed in the SAP System no coding required.
Step1..go to the Business Workplace
Step2..
Access the settings by choosing SETTINGS - OFFICE SETTINGS.
Choose the automatic forwarding tab.
Here you can create new forwarding rule using the create button.you will get new window then..
Step3...
Insert your email address into the forward to field and choose External address from the drop down box.
Choose the time period of this forwarding rule. In this example want to keep this forwarding for a long time.
Step4....
If you dont want to keep copies of received SAP office mails remove the option.
Choose copy to save the values
If your email address is already maintained in your user profile you will receive a following pop up
Step5...
Now you can save the new forwarding rule and all of your SAP Office mails will be forwarded to you outlook inbox.
You can also remove the forwarding rule anytime you want.
Sample Code :
Find the below code.
DATA : RECEIVER TYPE SOMLRECI1 OCCURS 1 WITH HEADER LINE,
S_DOC_CHNG TYPE SODOCCHGI1,
S_OBJECT_ID TYPE SO_OBJ_ID.
need to fill up the following compulsory
1. S_DOC_CHNG-OBJ_DESCR = 'Mail subject line here'.
2. RECEIVER-RECEIVER = '[email protected]'.( or as per ur requirement ).
3. RECEIVER-REC_TYPE = 'U'. "Internet address
4. S_OBJCONT contains the content of the mail.
you have to append it.
CALL FUNCTION 'SO_NEW_DOCUMENT_SEND_API1'
EXPORTING
DOCUMENT_DATA = S_DOC_CHNG
DOCUMENT_TYPE = 'RAW'
COMMIT_WORK = 'X'
IMPORTING
NEW_OBJECT_ID = S_OBJECT_ID
TABLES
OBJECT_CONTENT = S_OBJCONT
RECEIVERS = RECEIVER
EXCEPTIONS
TOO_MANY_RECEIVERS = 1
DOCUMENT_NOT_SENT = 2
DOCUMENT_TYPE_NOT_EXIST = 3
OPERATION_NO_AUTHORIZATION = 4
PARAMETER_ERROR = 5
X_ERROR = 6
ENQUEUE_ERROR = 7
OTHERS = 8.
IF SY-SUBRC 0.
MESSAGE ID SY-MSGID TYPE 'I' NUMBER SY-MSGNO
WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
Reward if found helpfull,
Cheers,
Chaitanya.

Forwarding FAX error message from SAP Connect to user outlook e-mail ID

Hello,
We have a few POs sent by FAX to vendors using top call .Some times FAX does not transmit the PO to vendor . The status of the message is updated as error in SAP connect( t-code SOST) . The user who released the PO or recreated the message is getting the mail to his/her SAP inbox with PO number XXXXXX is not trasmitted due to ............. .
The programs SX_OBJECT_STATUS_RECEIVE , SO_STATUS_DOC_SEND are getting the update from SAP connect , compiling the update message and sending mail to SAP inbox .
We ahve a requirement that the user be notifed to the outlook that the PO has not been transmitted to Vendor so that hey can take alternate action .
Is any one using this functionality or suggest a way to send only the FAX error messages to buyer/releaser to his/her outlook .
Thanks
Venkateswara Rao Yeleswaram

Hi Thareq,
I am also having the similar problem.
When ever a notification is created, Champion is receiving the messages daily to his outlook though reminder functionality doesn't exist in the workflow.
"Your Workflow inbox in the SAP system MEP, client 100, contains the following work item:"
Can you please let me know how this has resolved in your case. Your reply would really help me out to solve my issue.
thanks.

Outgoing mail from SAP Inbox

Hi,
I have a problem of the mail sending from SAP inbox to external email id. The text which Iam entering in the mail is converted into pdf format and being sent as an attachment. we are using the version 46C. Please let me know on this.
Thanks!
Sreenivas

what is the issue ?
u dont want PDF ? then chek ur settings in SCOT.
in SCOT -->double click on STMP nore >internet>here u will get converion format settings
Regards
Prabhu

How to read a mail from sap inbox thru abap code?

how to read a mail from sap INBOX thru abap code? can anyone tell me the technical approach? I NEED TO READ A MAIL and then need to pass the parameters to a bapi.
Message was edited by:
shahid mohammed syed

Hi SSM,
Did you manage to have your program working? I also have same requirement. I tried standard FM and BAPI but I always encounter authorization error when I tried accessing other user's mail. Thanks.
Regards,
Ryan

Sending mail from sap Inbox to outlook

Hi All,
Iam new to SAP workflow. Here I need to send the mail from SAP Inbox to Outlook for high priority keeping red flag as icon.
can anyone tell me how to set up this and go ahead to start.
Thanks
Kumar

IF I understand you correctly, you want to send a mail to Outlook (external email address) as a step in Workflow.
If you are on Release 6.20 or above the following solution will work. I do not remember what is available in earlier releases.
1) Define a multiline element based on SOXNA-FULLNAME to hold the email addresses. How you populate this element with the addresses depends on your requirements.
2) Insert a Send Mail step in the workflow.
3) In the Mail Tab, Select 'U' as Recipient Type.
Assign the Multi Line element defined in Step 1 to E-Mail Address.
4) Define the Subject and the body as needed.
Please note that you should have External mail sending from SAP enabled and a batch job that runs periodically to push the mail.
Cheers,
Ramki Maley.

Emails sent from SAP to external Internet address getting stopped(errored )

Hi,
I was trying to send e-mails from spool. But when size is getting larger, the mails not getting out of SAP. Shows message (No delivery to because message too long, maximum length 20,000,000 bytes).
But the email when sent to SAP-Inbox, there is no issue.
Do anyone know how/where to maintain the outgoing mail size??
Thanks,
Ipsita

hello,
this is option from system customisation in sm30: v_sxserv (field max_msglen)
see also: oss#841883, oss#841089, oss#837300
regards,darek

E-mail from SAP R/3 to Outlook

Hi,
I am facing issues when attempting to send e-mails from SAP R/3 to Outlook it gives following error. E-mail id of the user id correct but for some reason but I still get these odd error/no message.
There is no resource constraint from SAP R/3 side, I have even seen a case when both the e-mail ids(To & CC) were correct. It failed on CC and TO went successful and visa-versa.
1. When E-mail is erroring out in SOST
Internal error: No Send Order Generated. Error Code:NI_SREQ
Internal error: No Send Order Generated. Error Code:NI_SREQ
Message no. XS829
Diagnosis
An error occurred in program No Send Order Generated. Error Code:NI_SREQ
Error text:
Additional information:
System Response
Message processing terminated.
Procedure
Report the error to the SAP Hotline.
Log :
04/11/2007     10:30:28     Document sent
04/11/2007     10:30:28     Wait for communications service
04/11/2007     10:30:35     Internal error: No Send Order Generated. Error Code:NI_SREQ
04/11/2007     10:30:36     Document deleted from queue
2. When NO STATUS is updated in SAP - SOST.
Recipient Is Valid. Delivery Attempted
Message no. XS718
Diagnosis
The communication system recognized the recipient as valid and will send the message to this recipient, or will generate an appropriate status message if the message cannot be delivered.
System Response
Processing was completed normally.
Additional information on the node used (in the system language of the node, if available):
250 2.1.5 [email protected]
Procedure
No action is necessary.
04/11/2007     11:00:41     Document sent
04/11/2007     11:00:41     Wait for communications service
04/11/2007     11:05:35     Recipient Is Valid. Delivery Attempted
04/11/2007     11:05:35     Document deleted from queue
Appreciate your help in resolving the issue.
Thanks
Nani

Default domain is maintained.
This issue is happening only with few users when they are trying to send a mail through some customized Z t-code.
Recipient ................... Is Valid. Delivery Attempted.
Message XS718.
Pls advice.

Can we change the font in the email that is being sent from SAP ?

Hi,
I have a requirement where in we need to change the font for the contents in the mail being generated from SAP.
I am using the FM SO_DOCUMENT_SEND_API1 to send my mail.And the contents are just appened to an internal table as text elements.
Can we change the font in the email that is being sent from SAP to Arial 10points?

E-mails generated with that function module are created in plain text format. The font that would appear when reading the e-mail would be dependt on the user's setting for the e-mail application (e.g. Outlook).
To my knowledge, the font cannot be affected during it's creation.
Hope this sheds some light on your issue.
-Mark

Mail always being sent from first account

When I click "reply", my mail always goes out from my eathlink account, even if the original email came in on my website account. I have to manually change it, to have it go out from website account.
How can I set the default so all my mails now are sent from my web account automatically?
Thanks

Hello Mimi.
Have you created and are accessing your website email account as a separate email account in Mail or are you forwarding messages received by your website email account to your Earthlink email account?
If you are accessing your website email account as a separate email account in Mail, when hitting reply for a message received by your website email account, the website email account should be used by default as the sending email account.
With all Mail.app versions prior to Tiger Mail, there is not a default email account selection used when selecting New to compose a new message.
When selecting New to compose a new message with Jaguar or Panther Mail, the default email account used is based on the current mailbox selected in the Mailboxes drawer. If you have your website email account's Inbox or Sent mailbox selected in the mailboxes drawer when selecting New to compose a new message, the website email account will be chosen as the sending email account automatically.
When "In" or "Sent" or a user created "On My Mac" mailbox is selected in the mailboxes drawer (without an account's mailbox selected), the default account used when selecting New to compose a new message is the first account listed in the Account's pane or list at Mail > Preferences > Accounts. If you are accessing multiple/separate accounts in Mail, you can select/drag the chosen account in the Account's pane or list to the top of the list to be listed first.
Tiger Mail includes a default "Send new mail from" account selection preference when selecting New to compose a new message regardless which mailbox is selected in the Mailboxes drawer but when selecting reply or forward for a message received by an email account, the default account used is the account the message was received by.

Deleted workitems are moving from sap inbox to other inbox

hi,
The client is receiving the workitems which are deleted from sap inbox in their inbox. How the issue can be fixed?
Thanks,

Hello,
"The client is receiving the workitems which are deleted from sap inbox in their inbox"
How are they "deleting" workitems?
What do you mean by "sap inbox" - the SBWP mail inbox or the SBWP workflow inbox?
What do you mean by "inbox".
A bit more clarity, please.
regards
Rick Bakker
Hanabi Technology

Deleting email from SAP inbox

Hai All,
I want to delete a email from SAP inbox, without logging into SAP with that person's userid.   Please let me know how to do it.
Regards,
H.K.Hayath Basha.

Hi Hayath Basha ,
You can do if you have a Workflow Administrator role and have access to Tcode : SWI5 (WorkLoad Analysis).
Following is the procedure :
1. Go to SWI5
2. Provide the required parameters ;
   Resposibility :
     Type US
     ID    User ID of whom you want to delete the WI.
   Period :
      Choose To be processed by
3. Execute the Report..
   Now you will see all the workitems in his inbox.
4. Select the workitem you want to delete from the list.
5. Double click on the workitem selected.
6. select the menu Goto -> Technical work item display
       You will be taken to Display workitem screen
7. In Display workitem Screen select the menu
       Edit -> Change
   Now you will be give a option to Delete Logically.
8. Click on Delete Logically button to actually delete the mail from the SAP inbox.
Let me know if this works.
Thank you
Srinivas

Forward from SAP Inbox to Outlook

Dear Experts,
User would like to forward automatically all his messages from SAP Inbox to the external mail address.
In Inbox->Settings->Office settings->Automatic Forwarding Tab the user define address to forward and assign Forward all documents .
The only messages that are forwards to the external mail address are in class "documents" ,
But class "workflow"are not forward to the external mail address .
Please advise where is the problem to forward also the class "workflow" to external mail address.
Thanks,
Moshe

Hello Moshe,
You will have to configure SMTP and SCOT for this sending of mails
Please refer to following link for the documentation on this:
http://mysapinkpot.blogspot.com/2007/11/configuration-sending-mails-from-sap.html
Let me know if you have any issues
Rohit

Track Emails Sent from SAP

Is there any way to track emails sent from SAP to Internet Address ? Can we know whether the delivery was successful, how many mails sent to whom on a specific date ?
PS: I am in 4.0B Version which doesnt have SOST Transaction. Also it doesnt have Utilities->Overview of Send Orders option in SCOT.
Thanks in advance.

Hi,
I've had this problem before and the best way to find out if emails were sent or not is just to follow up with the actual people getting the emails...
SAP will only tell limited info about external emails anyway ... once the email passes through the internet gateway it's no longer SAP's problem.
If you are the one controlling the email sending, can you just create a log table and write to it each time?

Mail to be sent from SAP inbox to user outlook

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