Mail trigerring when Financial document is posted

Hi Guys,
We have a requirement that a mail should be triggered automotically when a invoice/payment is made to Employee vendor
account ,i.e by using standard Transaction codes i.e FB01, F-43, F-53, and F-48, is there any standard functionality available in SAP to do the same, please give a advice on this.
Thanks and Regards,
A.RAMASWAMY.

Dear,
Please have a look at the below thread, as this can helpful.
Email generation after posting a document in FB60

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BSEG.CREATED event not triggering when a document is posted in FB60

Hi All,
I have a requirement in which i need to post documents in FB60/FB65/FB01 tcode. But when i post the document in FB60 the event BSEG.CREATED is not triggering. I could not see any trace in SWEL. But when i park the document in FB60, FIPP.CREATED event is getting triggerd.
Can anyone tell me why this BSEG.CREATED event is not triggering.
Thanking you in advance,
satheesh.

Hi Viji,
Thanks for your quick reply.
We have maintained the required configurations in the system related to this. But still the event BSEG.CREATED is not triggering.
for this the alternative solution is to implement the BTE '1030'. But our functional team is asking us to check whey standard business object BSEG.CREATED is not triggering when we post a document. So that particular reason we are not able to find out.
Configuration maintained.
1) Created a workflow variant and assigned it to particular company code(OBWA and OBWJ).
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3) Event linkage for BSEG is active.(SWETYPV)
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Rewrite value in BKPF when FI document posting

Hello!
I need your advice. I have task - Сlear field XREF2_HD in table BKPF when FI document is posting (FB01, for excemple).
I`m using BTE 1120 "Substitute header and items", belong you can see FM code which i use:
FUNCTION ZSAMPLE_PROCESS_00001120.
""Локальный интерфейс:
*" IMPORTING
*"     VALUE(I_BKDF) TYPE BKDF OPTIONAL
*" TABLES
*"      T_BKPF STRUCTURE BKPF
*"      T_BSEG STRUCTURE BSEG
*"      T_BKPFSUB STRUCTURE BKPF_SUBST
*"      T_BSEGSUB STRUCTURE BSEG_SUBST
*"      T_BSEC STRUCTURE BSEC OPTIONAL
*" CHANGING
*"     REFERENCE(I_BKDFSUB) TYPE BKDF_SUBST OPTIONAL
BREAK-POINT.
LOOP AT T_BKPF.
T_BKPF-XREF2_HD = '!!!!'.
MODIFY T_BKPF INDEX SY-TABIX.
ENDLOOP.
ENDFUNCTION.
But after execute this FM, all changes in T_BKPF are rollbacked (it`s OK, becouse after execute T_BKPF is rewrited from local table L_BKPF).
I think, i should i change data in T_BKPFSUB table, but field XREF2_HD is`t included into BKPF_SUBST structure. So, i have two questons:
1. How i can add field XREF2_HD into BKPF_SUBST?
2. What can i do?
The best regreades, DrAlex

You are right, using a where-used option on OPEN_FI_PERFORM_00001120_P, display a MOVE-CORRESPONDING from BKPF_SUBST to XBKPF internal table.
It does not seem to exist any point to enhance this structure in standard, you may append fields to this structure that should update BKPF (creating append ZABKPF_SUBST) but that may cause inconsistencies in other database tables, you could try to use a substitution rule (OBBH) and not the BTE to fulfil your requirement.
Regards,
Raymond

Mistake posting financial document using document type AA

HI,
The client post a journal entry document through FB01 but select document type AA (Asset transaction) and this financial document is posted as the document type AA.
Now, she run transaction ASKB but she keeps getting the error : "Internal error in item 0000000000: asset row is not complete"
and she cannot move on.
Is there any solution to this problem?
Thank you.

Verify that the incorrect financial document and its reversal document have the same offsetting entries. Also make sure you re-run any asset process that occur normally before ASKB gets ran.
Although I have never had this particular problem. I am seeing many posts that refer to this problem being related to asset reconciliation accounts. Meaning that the accounts used for periodic posting in ASKB cannot be set as reconciliaton accounts.
If you know the accounts used with ASKB, make sure they are not included in transaction OAMK. I think you can also display the GL account using FS00 and look at the control data tab to see if the reconciliation account indicator is set for "A" assets.
Perhaps the following thread will help..
Error while AFAB Run
The thread references notes 7595 and 859617

Documents not posted to cost center

Hi,
The documents are posted into sap from third party system through interface.
And in the transaction OKB9 (default account assignment), cost center is assigned to the particular GL account.
The FI document displays that particular GL account contains cost center, but there is no posting happened for Cost center while I check in the transaction KSB1.
Could anyone let me know why this happens? Do I need to make any settings in sap or the changes should happen in the interface?
Thanks in Advance,
Deepthi.

Hi,
Cost Element is assigned to the Cost Center in the transaction OKB9.
If I post a document manually into the system, it is being posted both in FI and CO. But when the document is posted into system through Interface, cost center is displayed in FI document but no postings in the cost center.
When we compare FI and CO balances, we found mismatch of the values.
Could anyone provide me some suggestions to analyze and solve this issue.
Thanks,
Deepthi.

Update BSEG-BEWAR when an FI document is posted

Hi,
The requirement is to update BSEG-BEWAR (Transaction Type) when an FI document is posted by any of the transactions F110, F111, FB01 or FF_5.
Substitution exit is not working for F110.
Please let us know any USER EXIT/ BTE/ BADI for the same.
Thanks,
Sweta

hello,
you could add implicit user exit inside FI_SUBSTITUTION_DOC FM.
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Error "Application document not posted" when tried to receive an idoc

Hi All,
My scenario is File to IDOC. the idoc reaches the R/3, but when i check in the transaction we02, under Inbound IDOCS, i see my idoc in status 51 - Application document not posted.
Does it mean idoc has reached R/3, but it didnt update the respective table in R/3? i'm sending idoc of type MATMAS05, its supposed to update table MAKT, but its not. Do i need to make any special settings for this? pls help me, its urgent.
Thanks & Regards,
Bhavana

Hi,
The IDOC is successfully coming from XI, but there is problem in R\3 end.
Idoc status is 51 with "Application document not posted"
This indicates that the logic for posting the application document is not coded properly in inbound function module. Verify the logic once again.
Also you need to confirm that the data related or in application configuration is right. If the data values are not correct the above error get generated.
refer blow link for the program
http://help.sap.com/saphelp_nw04/helpdata/en/78/21760251ce11d189570000e829fbbd/frameset.htm
Thanks
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Edited by: Swarup Sawant on Jan 28, 2008 11:13 AM

User exit when saving the financial document (VX11N)

Hi,
We are creating financial document as a letter of credit using transaction code VX11N. User would like to have some checking on the fields based on some user defined logic. Is there any user exit that can be used to serve this purpose. I am looking to usre exit similar to when saving sales order (i.e: USEREXIT_SAVE_DOCUMENT in MV45AFZZ).
Regards

Hi,
Check below link for all SD user Exits.
https://wiki.sdn.sap.com/wiki/display/ERPLO/SDUserexits
Best regards,
Anupa

How do you attach a scan to the end of an e mail? when I try it always sends the opened scan document as the e mail rather than as an attached file!

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PRELIMINARY_POSTING_FB01 when I_XCMPL is set to 'X' document is posted

Hi All,
When I am trying to park documents using PRELIMINARY_POSTING_FB01, the document is posted when I set i_xcmpl = 'X' but if I am right it should park the document as if we 'SAVE AS COMPLETED' say in FV60 i.e with status Completed.
I tried loads of other ways i.e just park using PRELIMINARY_POSTING_FB01with i_xcmpl = ' ' and BDC to click on Save as Completed, but the document is posted rather than parked with status 'Completed'!!
I tried to use PP_COMPLETE_DOCUMENT_ENJ which SAP uses behind FV60 when we click on Save as Complete, same problem again - Doc gets posted!!!!
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Did anyone face/facing similar problem? Am I doing something wrong? Is Workflow not properly configured in our system?
Any suggestions will be much appreciated.
Thanks
Naresh

Hi Naresh,
Did you able to resolve your issue? If so could you please let me know how you were able to do?
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Send Mail alert to customer when billing document is created

Hi experts,
My requirement is to send email alert to customers when billing document is saved.( in transaction VF01 ).
I don't want to send any pdf format. I just want to intimate customer that the invoice is created.
Searched forum and tried all possible ways. Please send the steps to configure the same.
Request your valuable suggestions in this regard ASAP.
Thanks in Advance.
Regards,
Farha.

Hi,
It is also similar to sending the PDF document through email.
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How to list Financial documents in General Ledger View

Dear Sir,
The Financial Document posted during MIRO does not show profit-center against the line item pertaining to Vendor Credit GL ( in Tcode FB03) . However when we click on "General Ledger View" then Profit-Center gets reflected against all Line Items of the document .
We want to display multiple Financial documents with Profit Center , pl guide us as how can we do it .
We assure to give full points for the suggested solution pl .
With Rhanks and Rgds
B Mittal

Hi,
1 - Enter transaction FBL1N
2 - Ctrl + F8 to change layout
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4 - Press left-right arrow and confirm.
Regards

Financial Document not updated with Sale Order Number

Hello,
I wish to update the Financial document posting from the billing document with the Sales order and line item number against the revenue account.
This is not populating in COBL-KDAUF.
I have seen some other messages concerning this, but none with answers.
Is this possible, I assume it is.
If so, are there any other necessary settings?
We are not using CO-PA, and I can get the reference number & /or allocation field to populate with the sales order number but not line item. But I want the coding block filled so that BSEG VBEL2 is populated.

Hi Roger,
In the situation that you have a 1:1 relation this is possible with a substitution and look then to the order in the first line from the invoice.
Where you can have a look to is the sumarization in FI and CO. TC OBCY for VBAK and VBRK.
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When you have 2000 posting lines in an invoice the system can create 1 posting line by used G/L account
With this transaction you can set-up that there is create one posting line by:
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You have first to look how your set up is. (perhaps when this is set-up correct you have already the order number in the field).
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Financial documents on delivery

Hi Gurus,
What are the financial documents generated on doing a post goods issue? I have created a sales order and created a delivery of the materials picked from stock. Upon saving the sales order when I go to Extras- Display Financial Document. I get the below message.
Kindly help me understand the concept underlying this.
"There are no financial documents assigned to this document" - VL257.
Thank You
Regards
Kumar

Dear,
Go to VL02N, enter the Delivery doc no and check the Document flow which shows the Picking request and the Goods Issue.Select the Goods Issue, click on the display document tab followed Accounting document which will display the Accounting impact on Goods Issue.The Accounting entries should be :
Dr Cost of Goods Sold
Cr Inventory
Thanks
Isaac

Mail trigerring when Financial document is posted

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