Mail trigger to person responsible

Hi
Mail should trigger, two days ahead of specific actiivty earliest start date and earliest finish date
Please let me know is there any standard functionality to meet this requirement without going for development
Thanks & Regards
Siva

Hi
I am not sure whether a milestone can funtion this (work flow/ or through any enhancement)...waiting for others to comment...
Try with methods BUS2002 and AFVC_NETW with help of your work flow consultant and developer.

Similar Messages

Notification - Email to the person responsible

Hi Experts,
I am trying to create a workflow which triggers an email to the user specified in the "Person Responsible" filed in the Tasks in a QM Notification.
A standard workflow is already configured which sends an email to the user who created the notificaion.
Let me know if any further information is required... I m pretty new to Workflo stuff...!
Kind regards,
Aabhas

Hi Aabhas,
If I get you correct, you are creatign a custom workflow to send mail to the Person Responsible.
If you are doing so, then you need to add a semd mail step in the workflow and fetch the recipient 'Person Responsible' from the associated business object or FM.
If you are new to workflows you can refer to the following links for assistance:
https://www.sdn.sap.com/irj/scn/wiki?path=/display/abap/workflow%252bscenario
/people/sapna.modi/blog/2007/02/19/workflows-for-dummies--introductionpart-i
Hope this helps!
Regards,
Saumya

Trigger mail(sending mail to respective person)when budget is release in PS

Dear Sir,
I want to trigger mail ( sending mail to respective person ) when budget is release in PS.
Please help for following :
Option 1 : User exit
Option 2: Workflow.
Regards
Vinu

Hi Vinod,
You can acheive this using a Workflow. What you need to do is set an user status as Rbud-release budget, and when ever you project is set to this status a workflow will trigger to the concerned aggest assigned to workflow task. Here you can provide a user decision as 1. Approve 2. Reject. When ever workflow triggers, approver can see in his inbox the project budget in Cj30 by clicking object link to cj30 and if he feels it is ok then he can click Approve button this will take him to CJ32 screen where he can release the budget. IF the user feels Budget need to be revised then he will click reject this will send an email to the person responsible to revise the budget and at the same time user status will be reset back to previous user status.
The above method we have adapted for one of our client. This is done by a workflow consultant.
Thanks
regards
kishore

Problem in mail trigger

Hi experts,
We are facing an issue in worklfow for notification.We need to assign a person responsible in QM02 and it triggers a mail whom so ever assigned as a person responsible.Its working fine in sanbox,dev and quality.But for a particular ID(say id - X) its not triggering mail in PROD.We tried with that same ID(X) in sandbox, dev, and Q.Its workfling perfectly and the mail it getting triggered .But in prod, if we assign other Ids(other than Id - X) its getting triggered(mail).But for particular ID(X), the mail is not triggered.

Hi
I am just guessing.
Not sure if i am correct, check if any parameters are predefined in SU01 for the ID-X.
Regards,
Bhaskar.T

Send SMS to person responsible from a maintenance order

Hi
I want to send SMS on the mobile of person responsible for an operation of an order. SMS should contain details for that operation.
Which exit/Badi is used for this.
What is the basis for these developments.
Kindly suggest.
Thanx
Ravi

Ravi,
Its actually very simple and There are number of ways to accomplish this all from ABAP and it all depends on what is available at the client site.please look up SMS / Email message from SDN and there are pages of blogs and sample codes.
From the application side It all depends on when you would be assigning the person responsible for the operation and when do you want to send the message and whether you would like to track the same as well.With the way the operation functionality on the order is setup, it would be easy to capture the trigger when the operation is "released".You could use the change document functionality available on system status change to capture the event. if thats not acceptable, then you would need to use the change document functionality to capture the Assiggnment of the operation and then Base your trigger based on it.
You could then assign the above event to standard task, which will basically call the send email function call (Ex: SO_OBJECT_SEND) but instead of the email address enter the entire cell phone number(Basis would have to have configured the SCOT transaction to send email from SAP before this can be done ) . After the message is sent successfully, You would need to also write an update call back to the Order operation to update a user status of the operation indicating that a SMS has been sent.
Regards
Narasimhan

PS on ERP not update after changing person responsible on PPM Phase or Task

I've implemented BADI DPR_FIN_GECCO_ATTR to update additional attributes on the ERP side, such as person responsible and some of the user fields. In a normal create of the project everything works fine. When only the person responsible is updated in cProjects no update occurs on the ERP side. Everything is updated properly on the PPM side, there is no error on COCPCPR, but the person responsible field is not updated. If the person responsible is updated on the PPM side and also another field, like the long text, everything works fine. For some reason, the change of just the person responsible does not trigger a replication on the ERP side.
Has anyone come across a similar situation? Is there a way to trigger that the ERP side should be updated?

Hi Experts,
I've been able to identify the problem and need help with the solution. The problem when just the person responsible is changed on a task in PPM is that change is recognized as a change to the object CL_DPR_ENTITY_LINK. This type of change does not identify the task and insert a record in the change table for the task object. In method ON_APPLICATION_OBJECT_CHANGED of class CL_DPR_APPL_OBJECT_CHANGE_MNGR the table mt_updated_objects needs to be updated with the task if it is not already present when this type of change occurs.
My question is how can I get the task object associated with the DPR_ENTITY_LINK object to insert into that table?
Points will be rewarded for right solution.

BAdi / ES in transaction CBIH82 to get Person Responsible

Hi,
In transaction CBIH82, I am having a requirement to send a mail to 'Person Responsible' when new entry is created. We can see person responsible by clicking on 'Safety Measure' button. I am using BAdi - 'BADI_EHSI_IH_POST_COMMIT'. But I am not able to get Person Responsible in it. That BAdi seems to be for the main screen and does not catch data of the subsequent screen. Any idea of any other BAdi / ES which will give me data for 'Edit safety measure'.

Check these exits:
EHSIAHM1            EH&S: Menu Exit 1 for Incident/Accident Log Header
EHSIAHM2            EH&S: Menu Exit 2 for Incident/Accident Log Header
EHSIAPM1            EH&S: Menu Exit 1 for Incident/Accident Log Person
EHSIAPM2            EH&S: Menu Exit 2 for Incident/Accident Log Person
EHSMPHM1            EHS: Menu Exit 1 for Measurement Project Header Data
EHSMPHM2            EHS: Menu Exit 2 for Measurement Project Header Data
EHSMPJM1            EHS: Menu Exit 1 for Measurement Project Measurements
EHSMPJM2            EHS: Menu Exit 2 for Measurement Project Measurements
EHSSARA             EHS: Check/Edit Lines in SARA List Before Printout
Reddy
Edited by: V.V.Reddy on Apr 22, 2010 1:47 PM

Detail of Person responsible

Hello Experts,
I have created WBS and activity in a project. The problem is that i want to send a mail to responsible person
when any document is attached to activity.
How can i do this ? Where to add details of person responsible?
In customization i have created responsible person but other information of that person where to add like his email address ?
Thanks
Kushal

Hi Kushal,
This thread appears to be duplicate post. I had replied to your earlier post and you may please close this thread and follow-up on the earlier post.
Regards,
Rahul

Campaign - Approval by person responsible

Hi All,
Could you please brief me about the process "Approval by person responsible"?
Will this be person responsible for campaign only?
In the case of Segments tab, what is the significance of "Functions"?
Regards,
Aapla

Hi Aapla,
In campaigns ,you have the functionality of getting the campaign approved,for this you need to activate the workflow WS10001004
This workflow gets triggered the moment you change the status of the campaign to Released,and a workitem goes to the approver ,he can check this work item in in SAP Business workplace (using transaction SBWP),when the approver opens his business workplace he finds a work item (in his workflows) and he can click on the work item and he is taken to the campaign screen, over there,he has two options ,either he can approve the campaign or lock it.
when he locks the campaign(by changing the status to Locked),a mail goes to the creator of the campaign in his SAP Business workplace,he can open the work item and make changes to the campiagn and save it,again a mail goes to the Approver in his SAP Business workplace,asking him to approve it,
This cycle continues till the campaign gets finally aproved by the Approver.The craetor is informed via an SAP mail,which he can check in his SAP Business workplace.
2. In the segments tab,the functions
You can assign marketing segments (profiles, profile sets and target groups) in the Marketing Planner to stipulate the group of people you want to address with the current marketing project.However, the marketing promotion need not only be directed to the companys address. It can also be aimed at people that have a specific function within the company. In this case, you would enter functions for the marketing segment to define exactly who should be contacted within a company, for example, the purchasing manager, project manager, and so on.
for eg if you assign a target group in segments tab,this target group contains organizations, supposing you want to address the contact persons of that organization having function Purchasing,you can do so by maintaining the function in the functions button,when the email campaign is run,the mail goes to contact persons having function Head of Purchasing at their address instead of companys address
Regards
Itty

In CJ20N, unable to change the "Person Responsible"

Hi,
In cj20n, When I create a new WBS under a project, the system defaults the Person responsible from the Project level.
The field is display only and I am unable to change it. There is no substitution active in the project profile.
Could anyone help me to change the config so that the user can maintain the "Person Responsible" at the WBS level for the existing projects & the newly created projects.
Thanks in advance
WD

Hi.
Dd you check (OPUK) the field selection settings for this field? You can make it editable entry in there.
Regards
Sreekanth

Add Option of choosing values from list in "Person Responsible" field of Cost Center Master

Dear All,
Could anyone advise me how can I add the option to Choose Values from list to field "Person Responsible",
in Cost Center Master Data ?
The Technical Name of this field is VERAK, and currently it is an open field.
I would like to allow the user to choose values from existing list.
Thank you!
Orly

Hi Orly,
You have take it to your ABAPer, who will have to modify the attributes of CSKSZ-VERAK field in CSKSZ structure. ABAPer will have to define it with foreign key and introduce the name of the table, which will be used for deriving the available values. No standard table exists for it, but you can either create your own Z-table or take it from users table (USR02) if you have the necessary information there. Of course, this action would account for modification of standard SAP structure.
Regards,
Eli

Creation of person responsible in CR01 (work center creation)

Hi
During the creation of work center (CR01). The following details are entered before i get the error message
1) Work center and its description
2)Work center category
3)Usage
4)Backflush
5)Standard value key
But i am unable to enter the PERSON RESPONSIBLE field (Message is NO VALUES SELECTED MAINTAIN ENTRIES).... if I am selecting yes with this message it is routing me to Choose Customizing project.
Please help me creating person responsible field
Thanks in advance
Rupesh

Dear Rupesh,
press F4, then for maintain entries press yes
then enter on continue w/o specifying project
then it's take u to location
here double on any or PP work center
then new entries
and specify one name here
then back, back & back
now u can get the name here
ADDED
maintain directly in T-code OP10
here go for new entries
give ur plant & person name
this should solve ur query
Regards
kumar
Edited by: kumar kumar on Sep 5, 2009 9:37 AM

How to work with Partner Function Categ. - Person Responsible vs. Employee

Hi together,
I have a question regarding partner processing (we are using Web Client UI):
Our customers are served by one Sales Rep. who is travelling and additionaly by an Account Manager who is working inhouse (he is assigned to & supporting up to 5 sales reps). In our R/3 System we are using two different z-(customer)partner roles - let's say SR and AM. When we create new customers and sales documents the AM is determined out of the assignment to the SR (SR has to be typed in by user). So the Sales Rep is the leading employee in the relationship to the customer, while the AM is the SAP power-user.
How should I use these Roles in CRM? Both employees have to be assigned to our Customer-BUPAs and to every sales document.
The first thought was using the CRM-partner-function 0012 Sales Rep.(category employee) for the SR and 0014 Employee Resp. (category person responsible) for AM.
My problem is that I don't know what the difference between the two partner function categories person responsible(0008) and employee(0005) is.
Because the SalesRep is the leading employee I think it would be better to use him as the responsible person? Another point is that the responsible person is available on all the Web Client Views on the first detail block and the other employees are only visible in the "parties involved" block. But the SalesRep doesn't use the system very often.
What do you think is the best way?
Best Regards
Stefan

Hi,
I think it makes logical sense to assign SR as employee responsible.
Please go through the following link for further information on this account.
http://help.sap.com/saphelp_crm40/helpdata/en/c4/1161f39f6ec94c88c90a11b0820a16/frameset.htm
Regards,
Deepak

I have configured a new one iphone 4s I have done it via wifi i has caught myself for defect the you ID (mail) of a person that toward a lot of time habia lived in my house. Someone can tell me the because??

I have configured a new one iphone 4s I have done it via wifi i has caught myself for defect the you ID (mail) of a person that toward a lot of time habia lived in my house. Someone can tell me the because??

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How to send a mail to a person from after completeing bdc .

Hi Xperts,
Please send me a options how to send a mail to a person after completing a bdc or from any report program.
mailed can be a sapuser or other service provider(ex:yahoo,gmail.any thing)
Please Any one i want it now .
Thank You.

FUNCTION RS_SEND_MAIL_FOR_SPOO* Email ITAB structure
DATA: BEGIN OF EMAIL_ITAB OCCURS 10.
        INCLUDE STRUCTURE SOLI.
DATA: END OF EMAIL_ITAB.
DATA: T_EMAIL LIKE SOOS1-RECEXTNAM. "EMail distribution list
CONSTANTS: C_EMAIL_DISTRIBUTION LIKE SOOS1-RECEXTNAM VALUE
           [email protected],[email protected].
Initialization
REFRESH EMAIL_ITAB.
Populate data
EMAIL_ITAB-LINE = Email body text 1.
APPEND EMAIL_ITAB.
EMAIL_ITAB-LINE = Email body text 2.
APPEND EMAIL_ITAB.
T_EMAIL = C_EMAIL_DISTRIBUTION.
--- EMAIL FUNCTION ---------------------------------------------------
REQUIRMENTS:
1) The user running the program needs a valid email address in their
   address portion of tx SU01 under external comms -> SMTP -> internet
   address.
2) A job called SAP_EMAIL is running with the following parameters:
   Program: RSCONN01 Variant: INT   User: XXX
   This program moves mail from the outbox to the mail server using
   RFC destination: SAP_INTERNET_GATEWAY_SERVER
INTERFACE:
1) APPLICATION: Anything
2) EMAILTITLE: EMail subject
3) RECEXTNAM:   EMail distribution lists separated by commas
4) TEXTTAB:     Internal table for lines of the email message
EXCEPTIONS:
Send OK = 0 otherwise there was a problem with the send.
    CALL FUNCTION 'Z_SEND_EMAIL_ITAB'
         EXPORTING
              APPLICATION = 'EMAIL'
              EMAILTITLE = 'Email Subject'
              RECEXTNAM   = T_EMAIL
         TABLES
              TEXTTAB     = EMAIL_ITAB
         EXCEPTIONS
              OTHERS      = 1.
Function Z_SEND_EMAIL_ITAB
""Local interface:
*"       IMPORTING
*"             VALUE(APPLICATION) LIKE SOOD1-OBJNAM
*"             VALUE(EMAILTITLE) LIKE SOOD1-OBJDES
*"             VALUE(RECEXTNAM) LIKE SOOS1-RECEXTNAM
*"       TABLES
*"              TEXTTAB STRUCTURE SOLI
*- local data declaration
DATA: OHD    LIKE SOOD1,
        OID    LIKE SOODK,
        TO_ALL LIKE SONV-FLAG,
        OKEY   LIKE SWOTOBJID-OBJKEY.
DATA: BEGIN OF RECEIVERS OCCURS 0.
          INCLUDE STRUCTURE SOOS1.
DATA: END OF RECEIVERS.
*- fill odh
CLEAR OHD.
OHD-OBJLA    = SY-LANGU.
OHD-OBJNAM   = APPLICATION.
OHD-OBJDES   = EMAILTITLE.
OHD-OBJPRI   = 3.
OHD-OBJSNS   = 'F'.
OHD-OWNNAM   = SY-UNAME.
*- send Email
CONDENSE RECEXTNAM NO-GAPS.
CHECK RECEXTNAM <> SPACE AND RECEXTNAM CS '@'.
*- for every individual recipient send an Email
(see OSS message 0120050409/0000362105/1999)
WHILE RECEXTNAM CS ','.
    PERFORM INIT_REC TABLES RECEIVERS.
    READ TABLE RECEIVERS INDEX 1.
    RECEIVERS-RECEXTNAM = RECEXTNAM+0(SY-FDPOS).
    ADD 1 TO SY-FDPOS.
    SHIFT RECEXTNAM LEFT BY SY-FDPOS PLACES.
    MODIFY RECEIVERS INDEX 1.
    PERFORM SO_OBJECT_SEND_REC
     TABLES TEXTTAB RECEIVERS
      USING OHD.
ENDWHILE.
*- check last recipient in recipient list
IF RECEXTNAM <> SPACE.
    PERFORM INIT_REC TABLES RECEIVERS.
    READ TABLE RECEIVERS INDEX 1.
    RECEIVERS-RECEXTNAM = RECEXTNAM.
    MODIFY RECEIVERS INDEX 1.
    PERFORM SO_OBJECT_SEND_REC
     TABLES TEXTTAB RECEIVERS
      USING OHD.
ENDIF.
ENDFUNCTION.
      FORM SO_OBJECT_SEND_REC                                       *
FORM SO_OBJECT_SEND_REC
TABLES OBJCONT      STRUCTURE SOLI
        RECEIVERS    STRUCTURE SOOS1
USING   OBJECT_HD    STRUCTURE SOOD1.
DATA:   OID     LIKE SOODK,
          TO_ALL LIKE SONV-FLAG,
          OKEY    LIKE SWOTOBJID-OBJKEY.
CALL FUNCTION 'SO_OBJECT_SEND'
       EXPORTING
            EXTERN_ADDRESS             = 'X'
            OBJECT_HD_CHANGE           = OBJECT_HD
            OBJECT_TYPE                = 'RAW'
            OUTBOX_FLAG                = 'X'
            SENDER                     = SY-UNAME
       IMPORTING
            OBJECT_ID_NEW              = OID
            SENT_TO_ALL                = TO_ALL
            OFFICE_OBJECT_KEY          = OKEY
       TABLES
            OBJCONT                    = OBJCONT
            RECEIVERS                  = RECEIVERS
       EXCEPTIONS
            ACTIVE_USER_NOT_EXIST      = 1
            COMMUNICATION_FAILURE      = 2
            COMPONENT_NOT_AVAILABLE    = 3
            FOLDER_NOT_EXIST           = 4
            FOLDER_NO_AUTHORIZATION    = 5
            FORWARDER_NOT_EXIST        = 6
            NOTE_NOT_EXIST             = 7
            OBJECT_NOT_EXIST           = 8
            OBJECT_NOT_SENT            = 9
            OBJECT_NO_AUTHORIZATION    = 10
            OBJECT_TYPE_NOT_EXIST      = 11
            OPERATION_NO_AUTHORIZATION = 12
            OWNER_NOT_EXIST            = 13
            PARAMETER_ERROR            = 14
            SUBSTITUTE_NOT_ACTIVE      = 15
            SUBSTITUTE_NOT_DEFINED     = 16
            SYSTEM_FAILURE             = 17
            TOO_MUCH_RECEIVERS         = 18
            USER_NOT_EXIST             = 19
            X_ERROR                    = 20
            OTHERS                     = 21.
IF SY-SUBRC <> 0.
    RAISE OTHERS.
ENDIF.
ENDFORM.
      FORM INIT_REC                                                 *
FORM INIT_REC TABLES RECEIVERS STRUCTURE SOOS1.
CLEAR RECEIVERS.
REFRESH RECEIVERS.
MOVE SY-DATUM TO RECEIVERS-RCDAT .
MOVE SY-UZEIT TO RECEIVERS-RCTIM.
MOVE '1'       TO RECEIVERS-SNDPRI.
MOVE 'X'       TO RECEIVERS-SNDEX.
MOVE 'U-'      TO RECEIVERS-RECNAM.
MOVE 'U'       TO RECEIVERS-RECESC.
MOVE 'INT'     TO RECEIVERS-SNDART.
MOVE '5'       TO RECEIVERS-SORTCLASS.
APPEND RECEIVERS.
ENDFORM.
2.

Mail trigger to person responsible

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