Maintain Substitute -- E-Recruiting

In customer location, the hiring manager creates her admin as the substitute -- the business reason is, the admin can create requisition on behalf of her manager.
In the management involvment, when the admin creates the requisition, she does not see her manager as the hiring manager in the drop-down.
Is there anything need to be done?

Hello,
If manager B is then the substitute of manager A who is allowed to create requisitions, then he/she is able to create them via the 'normal create requisition request' service but now also for positions and support groups assigned to manager A.
Regards
Nicole

Similar Messages

E-Recruitment Maintain Substitute

Hi Expert,
We are implementing E-Recruitment, and i having trouble to find out how the Maintain Substitute works in MSS.
When manager A maintain the substitute to manager B for substitute the creation of requisition, i could not find where a dropdown or any function to create requisition on behalf of manager A. Is it suppose there will be a drop down in Hiring Manger in the Requisition Forms.
Is this correct way?

Hello,
If manager B is then the substitute of manager A who is allowed to create requisitions, then he/she is able to create them via the 'normal create requisition request' service but now also for positions and support groups assigned to manager A.
Regards
Nicole

Transfer authorisation while maintaining substitute

Hi All,
I have a requirement for substitutes in PO approval workflow.
Sceanario is:
If approver is on leave, substitute should approve the PO, however, substitute do not have authorisation to approve it.
Is there any way through which we can transfer role to approve PO when substitution is made active.
Can we use Substitution profile here? e.g. create a profile with authorisation to Approve PO and attach that profile when creating substitution.
Any other way to achieve this would be helpful.
Regards,
Sangvir Singh

Hi,
There is no connection between WF substitution profile and the user authorizations,
so no authorizations are added to a substituting user.
However, you can change the WF so the approver will approve the PO in a decision task,
but a background task (for example PurchaseOrder.Release of object BUS2012)
will perform the actual approval.
The background task uses the WF-BATCH user and passes all authority checks.
The substitution will be for the decision task and will require no auth as well,
so the substituting user can approve the PO.
You should, if you use this way, check the return of the release task to make sure there are no errors (PO locked for example).
Ronen

SBWP Maintaining Multiple Substitutes

Hi
I am trying to set up a manager in SBWP to be able to view the unobxes of a number of his staff.
I have managed to get it wokring using the maintain substitutes process using the passive substitution method. When I did this for the first user it worked as I expected. When the manager logged onto his inbox he could see his own inbox at the top and then at the bottom there was separate inbox for the user call "Office Substitution - John Smith"
However, now I wanted to add another user to his inbox. I go thru exactly the same process. When I go to the adopt substituon area it brings up the second user as an option as well as the first. I select both as I want to see both. However, when I look at this inbox it doesnt show the second person I tried to add. It still only has the first person showing there.
I have tried "unadopting" the first one then adopting the second but still only the first one shows.
Is this actually possible to view mulitple users inboxes in there at the same time? Or am I doing something wrong
Please help!

Hi Tracee,
I don't know what system you are on (I am on ECC 6 and SRM 5) as I have never seen an inbox where the user also sees the inbox of the person they are substituting for, but...
If you are doing user-to-user substitution, you can directly maintain table HRUS_D2 - this is completely acceptable to SAP. Then you can make entries into this table, first the 'from' user, then the 'to' user, then begin and end dates. Although, of course, if wishes were horses then the manager would maintain her own substitutes!
If you are using positional substitution, then this may explain the scenario you describe - but I would be interested in hearing back from you to see how you have made out.
Regards,
Sue

E-Recruiting EhP4 -- Management Involvement

In E-Recruiting EhP4, a manager can identify and make substitutes in the application. What can these substitutes do. Using their log-in (into MSS), can these substitutes be able to see the managers ranking (for example) and maintain them

Hello,
The substitute maintained by the manager is the one who assume his responsibility in E-rec when he is absence.
The E-recruiting manager role can do two things:
--> Create Requisitions
--> Maintain Substitutes
Please have a look at the following documentation for further details:
http://help.sap.com/erp2005_ehp_04/helpdata/EN/48/99a0c399273987e10000000a421937/frameset.htm
Regards,
Bentow.

Send mail notification on creation of substitute through SBWP.

Hi All
We create substitution for a person through SAP Mailbox. Settings>>Workflow settings>>Maintain substitute. This maintains the table HRUS_D2.
How can we send a notification mail to the concerned people (the person who has been created as the substitute) immediately? Is there a user exit for the same where we can call our FM which sends out the mail.
Please help.
Thanks in advance.
Harsh

Can anyone help me on this.

Substitute to be set

Hi All,
Our client has a requirement for approval of travel expenses.
The employee's manager approves the travel request which is raised by the employee.
1.Just in case an employee's manager is absent, the provision for a substitution should be explored.
2. The system should also send the expense report to the approver's approver just in case no action is taken in 3 days time within submission of the expenses.
Could you kindly help me out regarding how we can go about doing the above two points.
Apologies if already there is an existing thread that gives the answer for this....but would like to get your inputs on this as I am relatively new to SAP and SDN.
Thanks in advance for all the help.

Hi Eshram,
1. You want a substitute of your suppossed agent.
Here you dont have to do anything. This can be achieved through configuration.
Say, The actual agent is "A". But he will be on leave for one week. Now "A" work will be done by somebody, say "B" for that one week. Right ?
Solution -> Go to SBWP of "A".
Menu bar -> Settings -> Workflow Settings -> Maintain Substitute.
Here "A" can maintain the substitute "B" for a time interval.
It will work.
2. Within 3 days if no action is taken, then you want to escalate the Workitem to the approver's manager. Right?
Solution -> Search for Deadline Monitoring in the Forum.
Still then if you don't find any solution, then i will help you.
Thanks,
Debi

Job is missing for the Position while creating Requisition in E-recruitment

Hi Gurus,
I have a situation when I create new job requisition on the ESS. When I select the vacant position while creating requisition, the org unit text box is populated automatically but not the Job text box. The is relationship between Position - Org unit and Position - Job is maintained in SAP recruitment system. can anyone help me get the Job Text box also filled just as Org Unit text box.
Thank you

There is a note 1818432 for this issue.

E-REc : Recruiter Dropdown not populated during Requisition

Please do not ask for or offer points. It is against the rules of the forum.
Hi All,
While creating Manpower Requisition through MSS on Portal, system does not populate Recruiter dropdown in the Adobe form.
I have checked in the HR system that feature PINCH is properly created and called and accordingly table T526 is maintained with proper Recruiter user ID. The same User Id also has recrutier role assigned in Erec System.
Do I need to check some other point in HR or Erec system?
Helpful answers with be rewarded with points for sure
Thanks.
-Tejas
Edited by: Matt on Sep 23, 2010 10:31 AM

Hello,
In EhP4 what package do you have? Check if note 1318164 is already applied because in earlier versions it was not possible to to see the activities if you were not assigned directly to the support team in HRP5131. The system was not considering those assigned through a support group until the note was released. So you can compare your versions and also check if you are able to see if you assign someone directly as a support team member and not through a support group.
Regards,

Defining substitutes in a multi SAP component system landscape

Hi All,
I need some help trying to understand and figure out how to best proceed with a recommendation/solution for defining workflow substitutes in a new SAP installation that includes the following components: Netweaver 2004S, EP6, SRM5 and ERP 2005.
The client is planning to rollout various ESS, MSS, ERP and SRM workflows throughout the organization and use the UWL for all workflow scenarios.
Being new to the portal and UWL, I been reading and trying different things with respect to maintaining substitutes in the ERP and SRM systems as well as the UWL.
Ive figured out that the UWL substitute processing is not linked to the ERP and SRM functionality. This means that anyone responsible for approvals will need to log into the ERP system and define the required personal substitutes in the Workflow Inbox and then repeat the same process in the SRM Approval tab.
If the above is the only way to define substitutes, then the process will not be met with open arms for all sorts of reasons.
As Im new to these new SAP components, am I missing something? There is a simple solution to defining substitutes in this type of a system landscape or do you need to build something to provide the required/desired single entry point for both systems.
Also, what do the UWL substitutes provide?
Regards,
Jerry

Hi Jerry,
Yes the UWL does create substitutes across all connected SAP systems **PROVIDED**:
1. Each system has all the function modules prefixed SAP_WAPI_SUBSTITUT...
2. There is a mapping between the portal user and a user id in each of the systems
3. The user has the relevant authority (auth object S_WF_SUBST) to create/maintain/display substitutes in each of the systems
If you have the SAP_WAPI_SUBSTITUT... function modules in some systems but not others you should be able to copy them (you'll need some SSCR keys of course to copy them under SAP standard names) and everything should be fine. I've done this before to a 6.20 NetWeaver system and it worked fine.
If its still not working you need to check the support pack notes for EP6 - for instance you do need to be on at least EP6 SP14 patch 2 for all substitution features to work.
Regards,
Jocelyn

Specific Workitems should not go to substitutes

Hi
We have developed some custom workflow which has some sensitive data.
If a user has maintained substitutes for himself the sensitive workflow should not be recived by substitutes.
We have a custom clasification for the tasks. we tried creating a profile & attaching the classification to the profile
but if the substitutionn profile is ALL the substitutes recieve the work items.
We have changed the task type from general to forwarding not allowed.
Any way we can stop substitutes recieveing the specific workitems ?
Many thanks

Hi,
it sounds to me that the fact that it is working in development but not testing could be caused by development not being
configured correctly in some way and you believe it to be working.
on our system we implemented this scenario but were still open to substitute creators using ALL due to being lazy! we therefore implemented additional checks.
eg a generic decision task in our system uses sap standard transaction SWNWIEX. we had to create an enhancement
spot for this to do further authorisation checks to see if the user was really authorised and when they click on the workitem, it blocks them at that point. so, they can see it in their worklist but not execute it
Regards,
Tim

Activate Substitute for other user

Hi all,
I'm using Standard Substitutions in SBWP / UWL (SAP Portal) but now I found a specific requirement and I don't know how to implement it:
Imagine that one user is going on vacations for a long time and he forgets to activate a substitute for him. Is there any way to activate a substitute for him without accessing his account and activate the substitution?
Thanks in advance.
Regards,
Andre Sousa

Hello Andre
Try to have a look at transactioncode RMPS_SET_SUBSTITUTE. This can be used to maintain substitutes centrally.
If the user has maintained the substitute, but has forgotten to activate it, then there is another option. The Substitute can from the menu in SBWP, go to Settings->Workflow Settings->Adopt Substitute. By doing so, he gains access to the inbox.
Regards
Morten NIelsen

WORKFLOW substitute overview

Hello,
I'm searching for a very simple overview of substitutions for the person who substitutes an other person...
Person A activates Person B as his substitute from 01/09/08 until 10/09/08.
Via Setting>workflow settings>maintain substitute Person A gets an overview of all his substitutes with the period of substitution.
When Person B logs on in the SBWP, he can see who he is substituting (Setting>workflow settings>adopt substition), but he can't see a period.
Is there an other way than this to check who and when your are substituting someone?
thanks,
Joachim

First of all why do you logically delete workitems which are in error? As far as I know there is no option to continue that workflow. You should always investigate the error and try to resolve it so you can restart it.
>
Manoj Malpani wrote:
> Error workflow does not come under that pending instance ( Automatic Continucation). Is there any harm?
What do you mean by this? You said you saw the workflows which are in error under this pending instances. What you see there are the items which are in temporary error. This means the system will try to execute them again when the error monitoring job will run. So no need to take action.
I think you will need to be a bit more clear in what you mean and want.
Regards,
Martin

Assigning Substitute by third party

Hi.
As you are aware, approvers can assign substitute some one for their Shopping Cart approvals.
However some times approvers can forget to assign substitute and they leave. In this situation all the shopping carts are struck with the existing approver.
Is there any way where some one else can assign a substitute for an approver?
Something like a transaction code etc.,??
Many thanks.
erpman

Hello,
See below thread:
[Existing Approver is Replaced with New Approver|Existing Approver is Replaced with New Approver;
For few workitems to forward, use Deepti method.
To maintain substitute as an administrator, use transaction RMPS_SET_SUBSTITUTE. Be aware when using substitution, it will automatically stop with validity end date in SU01 for person to whom a substitute is given.
Regards.
Laurent.

Reg : To maintain subustution approver for all the workflow related mails

Hi
I what to know how to maintain a substution for some days for the following req.
As our CTO kyle whitehill is our present approver is going on a christmas & new year leave would like to Delegate his PO approval authority to R Unnikrishnan . new approver for some days AVP u2013 Network Commercial
So i want to configure that all the workflow related mail should go to the new person.
Pls help me on this,
Regards
Suresh.

Hi,
You can create substitution using the function module SAP_WAPI_SUBSTITUTE_MAINTAIN or using the transaction RMPS_SET_SUBSTITUTE.
Here you have to enter the username of the person for whom you want to maintain substitute, username of the substitute start date and end date of substitution.
This will do the job.
Note : Substitution allows only workitem sharing and not mail sharing.
Regards,
Raj

Maintain Substitute -- E-Recruiting

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