Making a smart or ruels driven mailbox?

I would like to have a mailbox that captures all email to and from a certain person. I tried making one with rules, but it does not seems to capture all mail for the person. I tried making a smart mailbox and that does not seem to work as well, or at least for me? I imagine I have done something wrong, any guidance appreciated.
In the case of the Smart Mailbox I have "contains message that have any of the following conditions. Include trash and include sent"
then I have four email address that the person uses with the limiters "from", "any recipient" "entire message" attributed to them.
Thanks,
Henry

This is not so easy! There are not enough criteria in your search to make it possible.
Some of the others who write on this forum may know an answer.
Jim

Similar Messages

Trouble making a smart album with multiple search criteria

Hello,
I've been using Aperture 3 for a while now but never really created smart albums. Thought I'd give it a go this time around. My filter criteria are:
a) Select all images that have a rating of 1 star AND
b) Have a red colour label assigned to them.
The Filter HUD has the following settings:
a) Any/All pop up menu = All
b) Source: Project
c) Rating IS 1 star
d) Colour Label IS Red
The smart album adds images from the project that match the rating criteria even if they're not labelled "red". On the contrary, if unrated images that have a red label do not end up in the smart album (and correctly so, I must say).
My ultimate objective is to create 2 smart albums based on rating AND label color - 1 star & red goes to the client as proprietary, whereas 1 star & green goes up on Flickr as public.
Am I missing something? Please assist.
I look forward to a quick response.
Warm regards,
Faizan

The color label rule is puzzling, and does behave exactly opposite to what you'd expect: It shows the set of labels that are allowed.
You have to uncheck all labels you do not want ansd only keep the red label.
The active labels have a grey border, the others none.
Here is an example of an album with labelled images "red": Notice the grey border around the red button, and borders around the deselected buttons.
Was that quick enough?
Cheers
Léonie

Making a smart playlist with more than one tag option?

I'm currently trying to create a playlist with just symphonies, concertos and piano sonatas, but if I add things with all of those options it things that I am looking for things named "symphony concerto piano sonata" How do I tell it I want all of those as seperate things not tracks named that?

Manok,
Set it up like this:

Making a Smart Shape a button will not pause slide

Hi.
I am not sure what I am doing wrong but when I use a smartshape as a button (I am selecting the Use as Button checkbox), the slide will not pause like it does when I insert a button. Any thoughts on what I am doing wrong?
Thanks,
Jeff

Hello Jeff,
Maybe this post will provide you with more details, will explain shortly: http://blog.lilybiri.com/why-i-like-shape-buttons-captivate-6
Normal buttons pause by default at 1.5secs, and you can uncheck the pause, change the timing in the Properties panel, Timing accordion.
Shape buttons do not pause by default. You have to check the Pause in the Timing accordion:
But they have a lot more advantages, as you can see in this screenshot, they can be shown for the rest of the project, which is impossible with any other interactive object.

Create a smart mailbox for one one specific email account?

It has been a long time since I've been in these forums, I have to update my computer model, ha!
Anyway, I notice that when I create a smart mailbox, the specific instructions pertain to both my .Mac account and my gmail account which are set up in the Mail application. I would like to make the smart mailbox rules only apply to the gmail account, but I can not find a way to do this. Is this possible?
I would also like to only include messages from my gmail inbox in my smart mailbox, instead of sent messages etc.

you can't combine AND and OR conditions is a smart mailbox. I really don't know why. it's a big oversight IMO. you can do it in finder smart folders. you can try something weird like making one smart mailbox which satisfies the conditions you wnat about matching words . then make another smart mailbox with the condition that a message is in the first smart mailbox AND in gmail inbox.

I have "unread" emails in my Mailbox and there are no unread messages there.

In my mailbox there are "unread" or "ghost" emails. My gmail accounts are perfectly fine however its my Exchange account that is causing me grief. I have now racked up 19 "unread" emails and 2 "unread" junk mail from the same account. I have tried making a smart mail box with the unread rule on, I have done a safe boot, I have gone back to the original sight of the email account and gone through all the emails there. I have turned the account off. I have deleted the account and added it again. I have tried highlighting all the emails, marked them as unread, and then marked them all as read. Still nothing!
I have no idea what to do now. Just 2 months ago I had my computer swept for viruses at the mac store so I'm hoping its not that.
Please help!

Delighted that helped
As I said, I think you tried many very good cures.
Enjoy your Mac!

New Album from Smart Album makes NEW VERSIONS of all files? Bug?

Got what I think is an oddball bug here, but see if any of you have experienced it.
Making a new album of the contents of a Smart Album with about 600 images resulted in the SBOD, a lot of time and disk activity and the creation of NEW VERSIONS of all the files populating the new album. This, of course, also doubled the number of files in the original Smart Album, since the keywords used are a match. First thinking it might be something I had not read in the manual, I grabbed the book and could not find this behavior listed…..so….my expected result is a new album with the identical contents of the Smart Album selected as the source.
I am creating a presentation for a client whose work is in multiple projects in a ~150GB library. All images are heavily keyworded, so making Smart Albums of specific elements of the work was easy. My intended workflow to get through this mountain of pix was to make Smart Albums of specific elements, then make New Albums from each, manually edit and reorg these albums individually, then combine my edits into a single book file.
Now the structure leading to this problem is as follows:
1) I created a single “main” folder to store all projects and other elements and hierarchy for this client. Clicking on this folder returns some 8500 images spanning multiple projects…all as expected.
2) At the top level of this “main” folder, I made about 20 Smart Albums to presort the main elements I wanted to include. I made the first Smart Album by clicking the icon in the top bar. The rest of the smart albums I made by duplicating the previous Smart Album, then changing keyword selection. I would select the new keywords I wanted, then de-select the ones that were from the album I had duplicated. The reason I did it that was for speed, there is little delay in displaying the items that were already searched for, and a significant delay in going from new. Anyway, somewhere in this process, I decided to organize my workflow further, so I created a new folder (calling it Smart Album Selects) at the same level as the Smart Albums, and then dragged the Smart Albums into the new Smart Album Selects folder. Still, no problem.
3) Later in my session, I went to create another new Smart Album, and this time I did so already in the Smart Album Selects folder. When I opened the HUD to select the keywords, the Keyword area and check box were greyed out!!! Weird, I though….so I simply duplicated an existing Smart Album from my Smart Album Selects folder, opened the HUD, and sure enough, all my keywords were there. I changed the keyword selection, and went on with work. During the day I did this same operation 3 more times, making 4 Smart Albums created the same way.
4) OK…here is the strange behavior. To make my new custom album from the Smart Album selects, I selected one of the Smart Albums, and clicked on the New Album icon. Got the expected dialog, make with 1 image or all images, selected all images, and instead of a new album popping up moments later, I got the SBOD, and the Activity Monitor said Aperture and my hard disk was cranking away. About 4-5 minutes later, Aperture became responsive again, and had created a new album. However, upon inspection, the album contained NEW VERSIONS of all the images that were in the Smart Album, about 600 files.
5) I went back and clicked on a different Smart Album in the same spot in the hierarchy…but it was one of the first ones I had created (meaning I built this BEFORE reorganizing into the Smart Album Selects folder). Tried making a new album again, with 1 image, worked fine, popped up instantly. Tried selecting 4 images, same thing, worked fine. Selected All, made album, worked fine.
6) Went back to the Smart Album I had the problem with, this time selected 4 images, make New Album, and sure enough the New Album had NEW VERSIONS of the pix again…OK, I went back to the top of my folder hierarchy, my “main” folder and made a brand new Smart Album by clicking the icon, and selecting keywords. Made a new album from that, no problem, popped up instantly, no new versions.
7) I then re-made all my Smart Albums at the top of the folder hierarchy, and they all work fine creating new albums. I got back to the task at hand…hopefully there is enough data here to let the Aperture engineers find this problem…Assuming, that is it is not just me misunderstanding some element in the program.
Sorry for the length, but has anyone else run into this??
PowerBook G4 1.67 2GB RAM 128MB ATI Video, External FW Drives for library Mac OS X (10.4.7)

Nope, all the images at this point in my workflow have been unstacked, with the non-picked members of the original stacks discarded.
Now that it seems I am not the only one who has witnessed this behavior, what I am really trying to find out, is what is the definitive proper operation of this according to the Aperture group at Apple.
Assuming I have opened a Smart Album with images displayed, and no images are selected.
Is the correct behavior:
1) Selecting New Album makes a new Untitled Album (very quickly) with the identical contents of the Smart Album....OR...
2) Selecting New Album makes a new Untitled Album (slowly) with NEW VERSIONS of the contents of the Smart Album. (Also, depending upon the number of images, typically brings up SBOD and makes Aperture unresponsive until it is complete.)
Now what I expected to happen was #1, as it is what happens when I select New Album when a project is selected. Given Apple's human interface creedo for intuitive operation, I think this is the most intuitive choice, because I can't think of a good reason I would want to double the number of versions of all files in an album, unless I expressly told the app to do this.
Could an Apple guy provide the definitive answer, please...
Thanks in advance for your help.
PowerBook G4 1.67 2GB RAM 128MB ATI Video, External FW Drives for library Mac OS X (10.4.7)

Why on the Smart Playlist options more limited on Mac's iTunes vs. Windows iTunes? kind of Ironic?

I have been using iTunes since the iPod mini was introduced! Over the years I have been a huge fan of making smart playlists! However the funny thing is... is that up until this year I have owned a PC and now that I own a MAC it is ironic that its version of iTunes LIMITS the options you have to make Smart playlist. The option that says "Match the [then you choose] following [or] all rules:" is only given at the top of the list of parameters. Where os on the PC version you can assign a parameter at the beginning starting with "Match all rules:" followed by something like "Rating... 5 stars" then you can choose "Match the following rules:" follows by a series of parameters; such as list various artists. This allows you to customize a playlist of your favorite song by some of you favorite artists. This is just one example... The "Match the 'following' vs. 'all' rules" (at any point in the sequense of rules, not just at the beginning) has really added to the dynamics (a new dimesion, if you will) of how I listen to music over the years. It is kind of wierd that such an option does not appear available in iTunes on Mac computers.

It's still there on the Mac. As with many things on the Mac they kind of hid this feature. When making your smart playlist pressing the Alt/Option key on the keyboard will switch the "+" button to a "..." button to add another "Match" rule.

Learning Filtering: Smart Collections doesn't show all filtered images

I'm studying using Classroom In A Book so this test is small and only using the few images provided on the CIAB CD.
It says in the book that a Smart Collection is a selection filtered according to whatever rules you specify.
This is fine, but when I click the down arrow to the left side of the screen to see the listings under Smart Collections only some of the filtered images are shown. Images that I marked with red are shown as a Smart Collection. Images that I marked with Green (only one) does not show. A single image that I marked with five stars shows up as a Smart Collection, so it can't be that you need more than one item marked before it shows up as a Smart Collection. I made sure that I have highlighted the folder that contains the images (made it local) and that they are displayed in Library Mode and in Grid View.
What might cause some of the images I have applied filter attributes to not to show up in Smart Collections?
TIA,
Ken

dorin_nicolaescu wrote:
Images that I marked with red are shown as a Smart Collection. Images that I marked with Green (only one) does not show. A single image that I marked with five stars shows up as a Smart Collection
What does the book say? It says "a Smart Collection is a selection filtered according to whatever rules you specify." It means the rules you specify for you r smart collection. These are default "canned" lightroom collections. The first happens to have the rule "show labelled with red", the second — "show 5-star images". Images tha match the rules defined in a SC - are displayed in that SC.
Double-click any smart collection to see its rules.
To create a new smart collection with your own rules, click Library>New Smart Collection.
The Smart Collections I have were created without me double-clicking on anything. The book just told me to try out some of the ways to mark images and to try out each way. All of a sudden, Smart Collections appeared with some of the marked images. I was just wondering why it stopped at some but did not do them all? Also, what if I don't want Smart Collections at this point? How do I turn it off from making arbitrary Smart Collections without my prompting?
Don't get me wrong dorin_nicolaescu, I am a beginner and know nothing. You sound like you have a good grip on what Smart Collections are and how they work. What you have writtenis helpful, especially the part about "To create a new smart collection with your own rules, click Library>New Smart Collection."
I am still in a Fog about why Smart Collections starts collections on its own.

How to use own created STYLE at SMART FORM

Hi all,
i am making a smart forms in which i want to use my own created STYLE even tough i already copied my style from the existing one and activate it it but when i m going to use it at SMART FROM,it give me SMART FROM default style.i can't understand what is the issue and why it is not showing in smart form even i have already activate it.
Thanks & Regards,
sappk25

Thanks every body,i have resolved it by my own self.
Thanks & Regards,
sappk25

DRAG AND DROP, OR MOVE MAIL TO NEW SMART MAIL?

HI,
I DO NOT SEEM TO BE ABLE TO DRAG AND DROP OR MOVE OLD MAIL INTO NEW SMART LOCATIONS?
CYFROMAYO

Smart mailboxes are not storage locations. They are simply a kind of remembered search. You cannot put things in those mailboxes, they simply show anything found in other mailboxes that matches the criteria you defined.

How to rid smart playlist of all video and keep selected music in it only?

I tried making a smart playlist that would be the source to Party Shuffle. I was successful in putting all the music into the playlist that I wanted, including exclude the music I didn't want. The one thing that's bugging me is that I put edited the playlist so that both Movies & Music Videos would not appear. It appears that when I edit the settings to that, not only do the Movies/Music Videos disappear, but so does all the music! WHY????? Why does this happen????

Okay, firstly, I'm sorry. I'm new to this ridiculously un-consumer-friendly service, and I cannot for the life of me figure out how to post a new question, so I am just posting in the first topic I've seen.
a) How do I post a new question?
b) My question is this: I just accidentally deleted my downloaded files from my hard drive. This consisted of only free podcasts. Now, when I look on iTunes, I still only see the files I have never downloaded. How do I get it to recognise that the files I have previously downloaded are no longer present?
If anybody could answer either of these questions (or preferably both), that would be grand.

Smart Folder bug

Any time I use a smart folder, well I have only tried with one. With the search criteria, system turned on, and visibility to everything. So that I can search my whole system. Everytime I do this I cannot search anything after. Nothing, in finder or anything until I restart. Spotlight seems to work. It sometimes comes up with a few results, I didn't notice a pattern just yet, but there are very few. Once I restart it works normally until again I make another smart folder and search in it. Also I did try rebuilding the spotlight index after making a smart folder to no avail. I tried resetting PRAM, SMC, fixing my drives permissions/repairing. Nothing has worked. Please help!. Ive also noticed significant performance changes in yosmite.

Please read this whole message before doing anything.
This procedure is a diagnostic test. It’s unlikely to solve your problem. Don’t be disappointed when you find that nothing has changed after you complete it.
The purpose of the test is to determine whether the problem is caused by third-party software that loads automatically at startup or login, by a peripheral device, by a font conflict, or by corruption of the file system or of certain system caches.
Disconnect all wired peripherals except those needed for the test, and remove all aftermarket expansion cards, if applicable. Start up in safe mode and log in to the account with the problem. You must hold down the shift key twice: once when you turn on the computer, and again when you log in.
Note: If FileVault is enabled in OS X 10.9 or earlier, or if a firmware password is set, or if the startup volume is a software RAID, you can’t do this. Ask for further instructions.
Safe mode is much slower to start up and run than normal, with limited graphics performance, and some things won’t work at all, including sound output and Wi-Fi on certain models. The next normal startup may also be somewhat slow.
The login screen appears even if you usually login automatically. You must know your login password in order to log in. If you’ve forgotten the password, you will need to reset it before you begin.
Test while in safe mode. Same problem?
After testing, restart as usual (not in safe mode) and verify that you still have the problem. Post the results of the test.

Temporary Fix for Smart Playlist order bug

I stumbled across a Smart Playlist that was keeping the correct order and discovered why. It was a Smart Playlist that contained 2 other Smart Playlists. The original Smart Playlists didn't keep their order but the new one that combined them did. So I experimented on a few other Smart Playlists by making new Smart Playlists that only contained another Smart Playlist. And it works. I've also been able to keep Live Updating enabled.
Hopefully this will help everyone who reads this get by until Apple fixes this bug, which they seem to reintroduce about once a year.

I'm sorry but none of these suggested fixes work, including sort before sync, media kind as music, not referring to other smart playlists, turning live update off, setting Play Order; nothing worked. Plus, on large smart playlists (2000+ songs), not only were they not ordered correctly but the phone (4S no less) pauses 20 seconds to think every time you go into the playlist after a sync.
In fact the only "fix" for me was Apple's last suggestion in their KB article on the subject of smart playlists not syncing in order: in iTunes select my smart playlist, then select all, then make a new playlist (using I believe Edit/New Playlist) based on that selection (which is now not smart), order as needed and sync. It works great but of course the list is now is non-self-updating and I have to manually update it when I add new songs. Not a big deal but still a pain.
For me, order is critical only on my Recently Added playlist, so I went manual with that one. The others I tend to shuffle so the lack of ordering isn't as big of a deal.

Smart "managed images" album

When I switched to Referenced images, I adopted Karen Buckland's trick (thanks, Karen!) of making a smart album to keep track of any images that are still Managed for some reason, so I could then relocate them as referenced.
When I send an image to Photoshop and save, I know it comes back in as managed. It also comes back as part of a stack (created when Aperture creates a PSD version to send to Photoshop). But the image won't show up in the "managed images" smart album as long as it's in a stack.
Is there any possible way to have a smart album recognize this, and have it include managed images that are part of a stack?

In the smart album query hud, check the box at the bottom to ignore stack groupings.

Making a smart or ruels driven mailbox?

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