Making Groups Not From Address Book

Is there anyway to make a group but not use the contacts in my Address Book--I have a bunch of distribution lists in AOL--I do not want the people to be in my contacts in Address but I want to make a Distribution List--a way to drag them into the address

You could create a temporary group in the Address Book.
1. Create a group "distro list"
2. Add the list of email addresses to this group (can be imported from a text file or vCard file as well.)
3. While in Address Book, select the group and choose menu item File >> Export >> Export Group vCard.
4. Delete the unwanted group "distro group" from the Address Book.
This will create a vCard file on your desktop. Anytime you want to send mail to this group of users, just drag the vcard file into the "To:" field in your new email window.
If you need to edit the distro list, you can import, modify, then re-export and delete the group again from Address Book.
You could always just maintain your distro list in a text file and copy-paste, but this way at least gives you a somewhat portable archive of your list.
-ken

Similar Messages

Printing long notes from address book.

My notes in my addresses can be two or three pages long. For some reason when I print an address, using the LIST style, only what fits in the first printed page appears and the rest does not get printed. Any idea?

OK, weird that this morning (one day after you posted this question) I had the same question. I just want to print some return address labels for my own company. While I haven't been able to find a software based way to do it, I did think up a workable (if a bit ridiculous) hack. Copy the address you want to fill the sheet of labels with however many times there are labels on the sheet and select those however many copies and click print! I created 30 copies of my own company's address in Address Book, selected them, and printed a sheet of labels without problem. A bit dumb, but it works!
Hope that helps.

Export/Import groups from address book?

How do I export group lists from address book and import them to another MAC?

I can import individual contacts but when I export and then import a group list it imports as single contacts that go into the general contact folder. I cannot seem to import them as groups.

Cannot print from Address Book! Print freezes and will not proceed.

I want to print an address list for Christmas cards. When I select the Group, select all and select Print I get the option box. I then select my printer and use the down arrow to open the dialog box that shows I am printing from Address Book and gives the different forms I can use (ie list, label, envelope) as well as the fields to include in the list. Once I have everything selected I click the Print radio button. All of the information under the Address Book options line disappears. Print remains highlighted and my printer Que never opens or appears. If I manually open the printer there is no print job showing. At this point the Address Book application is frozen. I cannot select cancel on the print dialog box (I can click it, but it does not highlight and it does not close the dialog box! In order to get out of this situation I have had to close Address Book. The quit option on the menu does work and Force Quit is unnecessary.
I actually spoke with AppleCare on this issue on Friday 05 Dec 2008. The tech I spoke with knew of no other such situations, but when I started checking on this discussion page I see a posting from REECO from clear back on 24 Sept 2008. His posting can be found at http://discussions.apple.com/message.jspa?messageID=8161605&tstart=0
The technician had me do several things. One was to pull my Caches folder out of my system Library folder. He also had me remove some Address Book preference items. The end result of these actions was a Mac Pro that would not boot! (The failure followed an Address Book crash with a "KERPROTECTIONFAILURE" and the message that some QualityMedia plugin might have created the problem!)(I could find no such plug in either on my system or via Google search!) The tech had asked me to boot to safe mode by booting while holding down the shift key untill the spinning gear appeared. The machine never progressed to a successful boot! I ended up having to use a 2nd hard drive and physically place it in internal slot 1 on my Mac Pro proceeding to reinstall Tiger! The bad news is that this did NOT solve my printing problem.
If I am attempting to print from a new install with just the Apple address card and the Owner's card in Address book the print proceeds fine. Once I import my data I am back to the same print failure.
Some diagnostic steps I have tried. I have tried USB local printers and bonjour printers. I have used Epson and Canon printers. I have tried to print to a PDF. I have tried printing from another computer (12 inch PowerBook) with identical results!
At this point I am going to call AppleCare Monday morning and see if anyone there has any more suggestions. Any suggestions this forum has will be received gratefully!

I was having the same crash or "just not print" problem as seen in other posts. I was able to fix it however, by making changes in some of the address cards I was going to print. By editing the "parent", "child", "spouse" fields which will get added to the name line of the label, I was able to get labels to print (or pdf preview) without difficulty.
I did not try and determine exactly what the problem was, but basically did a data cleanup. Since I didn't know that those fields would print, I had previously included information beyond just a name in the fields, like birthdates and such, eg. "Jimmy - 12/1/05". After either removing the fields entirely where I didn't really need them, or just cleaning them down to names only, they printed just fine. I'd considered trying to disable the feature entirely but the data cleanup was not hard for a dozen or so names.

Issues email a group from Address Book

I have a group in my Address Book that I email about 4 times a year. The issue is that the group has over 210 members and a couple have multiple email addresses. I typically email them from my Gmail account. The "To:" field contains another email address of mine, and the group email addresses go into the "BCC:" field. At some point in time I had to break the mailing into 4 mailings because Apple Mail or the Gmail couldn't seem to handle something. It seems that the something was the large number of names. I am open to getting a third party program if it is not too expensive. Thank you in advance.

Most e-mail providers limit the number of recipients in a single message. GMail is no exception. See:
http://support.google.com/mail/bin/answer.py?hl=en&answer=22839
To quote the relevant part:
If you use a POP1 or IMAP2 client (Microsoft Outlook or Apple Mail, e.g.), you may only send a message to 100 people at a time.
To send to that list, looks like you can send to up to 500 using the GMail web interface, so you'd have to do that instead of using Mail.

I accidently deleted a group from Address Book. Is there any way to retrieve it?

I accidentally deleted a group from Address Book. Is there any way to retrieve it?

Not unless you have a back up. Time Machine??

Syncing Smart Groups from Address Book

Spent a lot of time creating a smart group in address book, only to find that iphone sync doesn't recognize "Smart Groups", only regular groups. Maybe the engineers can write some script to fix this little bugaboo to have the sync software recognize smart groups from Address Book and place them in the box so that the user can select the smart group and not have to sync the whole address book. Thanks.
tjrmac

Yes. Please. It would be great if the syncing of smart groups were to be added. Right now with the large amount of address' I manage for business, it's important that I see the same groups on my iPhone.
Please add.

BACKUP only ONE group from address book

One of my groups was accidently deleted from address book (I guess, anyway it is gone). I have a backup but I only want to restore that ONE group in the book. When I click on the backup file it says it will completely overwrite my address book. I don't want to do that.
How can I retrieve just the one group (which has about 150 addresses in it)? I do not know which of the names in my ALL list should be in this group.

The Address Book filing structure is similar to the filing structure used by iTunes.
You can't place a song in a new or existing playlist group without the song being added to the primary iTunes database first and the same with Address Book contacts.
As you know, deleting a contact from a Group or deleting the entire Group does not remove the Group contacts from the primary Address Book database.
You can't import a Group only from an Address Book backup file.

How do I import addresses from Address Book Ver 4.1.2 to the Lion Address Book version 7.0? Mountain Lion will not allow me to open Address book Version 4.1.2

How do I import addresses from Address Book Ver 4.1.2 to the Lion Address Book version 7.0? Mountain Lion will not allow me to open Address book Version 4.1.2

Do you have any addresses in the Lion version?
If not, copy the AddressBook folder from your username/Library/Application Support/ folder on the old mac (or backup).
Copy it to the same location on your new Mac, replacing the one that is there. Start Address Book in Mountain Lion and it should convert the files to the correct format.
If you do have addresses, it is a little more complicated.
First, create a Contacts Archive (from File>Export menu). This will be your backup.
Next, export the current contacts as vCards.
Then, follow the steps above.
Then, import all the cards you exported. If you select all and double-click, it will ask if you want to add them. You'll then have to add them to whatever groups you had set up.

How do I import addresses from Address Book Ver 4.1.2 to the Lion Address Book version 6.1? Lion will not allow me to open Address book Version 4.1.2

How do I import addresses from Address Book Ver 4.1.2 to the Lion Address Book version 6.1? Lion will not allow me to open Address book Version 4.1.2 to get to the addresses to copy

Do you have any addresses in the Lion version?
If not, copy the AddressBook folder from your username/Library/Application Support/ folder on the old mac (or backup).
Copy it to the same location on your new Mac, replacing the one that is there. Start Address Book in Mountain Lion and it should convert the files to the correct format.
If you do have addresses, it is a little more complicated.
First, create a Contacts Archive (from File>Export menu). This will be your backup.
Next, export the current contacts as vCards.
Then, follow the steps above.
Then, import all the cards you exported. If you select all and double-click, it will ask if you want to add them. You'll then have to add them to whatever groups you had set up.

HT204150 I have just set up icloud and all my contacts are duplicated from Address Book! My new iPhone is also showing duplicate contacts even though they are not duplicated in my address book on my computer. Please can you help

I have just set up icloud and all my contacts are duplicated from Address Book! My new iPhone is also showing duplicate contacts even though they are not duplicated in my address book on my computer. Please can you help?

Also, what are the source of your contacts? are they created on the phone, or you synced from yahoo/hotmail etc.
If thats the case, the circular arrow wont be visible but instead show "groups"
Contacts from different accounts are not synced to iCloud.

Contact disappeared from iPhone but not deleted from Address Book on sync

FYI, I have an iPhone 3G running iOS 4.2 (the latest), and I have never so much as thought about MobileMe.
Until two days ago, I have had no reason to doubt that my iPhone's Contact list is the same as my MacBook's Address Book list. I now have no confidence that the same info. exists in both: I know for sure that at least one contact long present in both has disappeared from the iPhone, yet syncing all contacts neither returns it to the iPhone nor deletes it from Address Book! I need help troubleshooting this contact as well as verifying that there aren't other similar anomalies corrupting my data, hopefully without manually comparing all 685 entries...
Two days ago, a certain number, let's call it (310) 555-5555, popped up in my recents list as a missed call and in my visual voicemail. When I listened to the voicemail, I discovered that (310) 555-5555 was Jane Smith. I remembered entering Jane Smith several months ago, so I thought hmmm, does she have a second number? I tried to add (310) 555-5555 to an existing entry, only to find my iPhone had no entry for Jane Smith anymore at all! I did not delete her myself, and I'm not aware of any 3rd-party app that ought to have affected the entry. I haven't called Jane Smith or (310) 555-5555 in quite some time, so I have no idea how long the entry may have been missing. I searched the whole phone (left of the first home screen)
At the next opportunity, I looked in Address Book on my laptop, and indeed found the expected entry for Jane Smith, (310) 555-5555. I have no idea how she disappeared from my iPhone -- did I or some third-party program delete her? Or did it happen through some sync issue? -- but I naturally worried that when I next synced, the deletion would sync, too, and I would lose the Address Book entry, leaving me without Jane Smith's number at all.
Such an event would defeat the entire purpose of backing up my phone contacts to my computer; I just moved to iPhone this spring after being a Palm user since 1997, and the idea that iPhone might not be reliably syncing my contacts is frankly terrifying. I checked and saw that my Address Book listed 685 contacts to iPhone Contacts's 684, so I decided to risk a sync in hopes that maybe I had caused a one-off deletion. I wrote down Jane Smith (310) 555-5555 just in case and hit sync.
The results of the sync and my subsequent troubleshooting have seriously undermined my confidence in the fidelity of the sync process. The first time, nothing changed--I still had 684 iPhone, no Jane Smith, and 685 Address Book, including Jane Smith.
Thanks in advance for any assistance.
Message was edited by: Lindsey Worth

Before conecting your phone, open iTunes on your computer and go to Preferences, on the Devices tab check "Prevent...from syncing automatically". Now connect your phone and when it appears in iTunes on the left sidebar click on its name. Go to the Info tab and confirm than your have checked Sync Contacts with Address Book. Now further down on the Info tab under Advanced>Replace information on this iPhone check Contacts. Click Apply and sync your phone. This will replace the contacts on your phone with the contacts in Address Book. (When complete you can go back to iTunes preferences and uncheck "Prevent..." to re-establish automatic syncing if your prefer this.)

Sync between MacBookPro and iPhone 3G does not sync properly. Calendars duplicate events but worse is that only contacts from Address book from letter T onwards sync. Any contacts on iPhone which are not on Mac are lost during sync.

Sync between MacBookPro and iPhone 3G does not sync properly. Calendars duplicate events but worse is that only contacts from Address book from letter T onwards sync. Any contacts on iPhone which are not on Mac are lost during sync.
Solutions?

No, I never really found an easy solution. I believe it is an issue with some corruption in the iTunes database on the specific device. In my case, both my iPad and iPhone now show duplicate stream songs if viewed through iTunes on my Mac, but they show different songs. A couple years ago I had a similar issue on my iPhone, and Apple support suggested I back up the phone, completely reset it, and then restore it from the backup. It did work, so I imagine it would probably work for my current issues with the iPhone and iPad. But resetting and restoring an iPad or iPhone always makes me a little nervous that something will get lost. When I did reset/restore the iPhone, I do have to say, the restore process was 100% perfect and I did not lose any data at all even though Apple support said I might. If you try to go that route, I would suggest backing the device up both to a computer through iTunes, and to the iCloud so that you have a double backup.
None of this really resolves the issue with how the iTunes databases are becoming corrupted on the apple devices though, so it is very likely to happen again until they fix it. I have been unable to determine if there were any specific actions or conditions which caused the corruption to happen in the first place.
Might be worth another call to Apple support, or dropping in the local Apple store if you have one near by.

HT2486 Iam trying to download data from a group in my address book into Numbers. When I click on the data to move and drag to Numbers nothing happens. Using OS X ver 10.9.2 iMac

Iam trying to download data from a group in my address book into Numbers. When I click on the data to move and drag to Numbers nothing happens. Using OS X ver 10.9.2 iMac

With Numbers 3.2 (released April 2014) drag and drop works on my machine again, either onto the canvas or into an existing table.
What also works (as Wayne described): select multiple contacts, command-c to copy, and (after clicking the canvas or a cell) command-v to paste.
SG

Drag and dropping an address from address book to the desktop, the address file does not go where my mouse is positioned.

If I drag and drop an address from address book to the desktop, the address file does not go where my mouse is positioned. It winds up somewhere in the middle of my screen. Any way to have the address file land and stay where my mouse pointer is?

You have to assign the favicon yourself to the desktop shortcut (right-click the shortcut: Properties) after you have dragged the link to the desktop.
You can usually find the favicon in Tools >Page Info > Media and save the icon there.
Otherwise use the main domain of the website and add favicon.ico (e.g. mozilla.com/favicon.ico ) to display the favicon in a tab and save that image to a folder.

Making Groups Not From Address Book

Similar Messages

Maybe you are looking for