Making Ship-to Manditory in Sales Orders

We have a customer that is having a bunch of UDF added to the customer shipto. They want these values to load to the sales order line item and to change if they change the shipto for that line item.
The way I thought I would do it is the following:
1) Create the UDF fields in the ship-to database (crd1)
1) create the UDF fields and a shiptoUDF (manditory) for marketing data rows
2) In the Sales Order screen, set formated query to automatically update the shipto UDF (and other udf) when the ship to name changes
3) Set the shipto name field to update to Null when the item number changes (alter column exit)
This works on entry, when a new line item is created, the default shipto is blanked out and the shipto UDF is thus blanked. This forces user to set a shipto and thus all the other UDF fields are filled in. user can add the document and everything is saved to database.
The problem is that when the user tried to back up to edit or look at order, the process of loading the order into the screen blanks out the Shipto fields as well.
Can anyone give help?

Probably you set the FMS on the ship to name to refresh regularly. Try to set it to Display Saved User-Defined Values.

Similar Messages

Re: Pricing for more than one ship-to-party in sales order

Hi Gurus,
Currently I am facing a problem regarding pricing the shipping charge for a sales order having more than one ship-to parties in it.
Our business process is having a pricing condition type which calculates the shipping charge based on the total value of the order.
The technical details of the condition type are as follows:
ZSHH
Cond. class =    A Discount or surcharge                  Plus/minus = A Positive
Calculat.type = B Fixed amount
"Group cond" & "RoundDiffComp" are "checked"
GrpCond.routine 1 Overall Document
Scale basis = value
Now due to this depending on the entire order value the shipping cost is calculated.
However when there are 2 ship-to-party the system should group the items to be shipped to each ship-2-party and calculate the prices accordingly.
Now as the "GrpCond.routine 1 Overall Document" -- it is taking the total order value while calculating the shipping price even if there are 2 ship2party in the sales order. I am just wondering how to go about this situation.
There is no value in the pricing formula that calculates the price based on ship-2-party.
Can anyone help me with this?
Does this mean that I have to create a new scale formula in VOFM?
Also how is the shipping price charged when the customer requests partial deliveries?
Thanks in advance
Vinit

Vinit,
   You need to create a new GrpCond.routine. You can do this in VOFM-> Formulas -> Structure of group key. You will need to have the carrier available in the communication structure komp. So assuming you do this, create a formula like 050(RV65A050). Enter code that would look like(I am assuming your carrier code is 10 in length):
FORM FRM_GRUPPENKEY_050.
xvakey      = '050'.
Xvakey+3(10) = komp-carrier.
ENDFORM.
Then assign 50 to the condition type(v/06) as the new GrpCond routine. This should give you your desired results.
Partial deliveries will only take the portion of delivery charges shipped from the line. Eg if 10$ freight on the line and 1 of 2 is shipped, you will only see 5$ on that invoice as long as your pricing rule is copy unchanged.
Edited by: Matthew Menzies on Jan 21, 2009 11:26 PM

Ship to party in sales order

Hi All,
I have few doubts about sales oder in SAP.
Ship to party is customer where we want to ship the goods.
1)The code which i see in Ship to party in not available in SAP APO.
Any idea how to check the ship to party of sales order in APO.
Thanks,
Krishna

Hi Ada,
Thanks for the reply but in my case this field is empty.
Where as in R3 there is Ship to party information.
Thanks,
Krishna

Change of Ship to Party on sales order after invoice

Hi all,
I have created a sales order, created a despatch advice and then created an invoice. After that i opened sales order and changed ship to party there. System is allowing me to change ship to party on sales order after invoice. I want that system should not let me change ship to party on sales order after invoice.
How can i do that as this is an audit issue as we have different prices for different ship to parties.
Please respond.
Best Regards,
AI.

Hi
You have two options
1. create a transaction variant in T.code SHD0 for VA02 and make the field as display in the variant. But remember that you will not be able to use standard T.code VA02 after this, you need to make and use a "Z" t.code like ZA02
2. Take the help of your ABAPER and ask him to find a screen exit in the sales order PBO module, where he will be able to grey out the ship to party field.
Hope this helps
Chandra Kiran

More than one ship to party in sales order

Hi All,
Can anyone tell me , could we have more than one ship to party in sales order if no then why not?
Regards,
Ashima

Hi Ashima,
One order can have any no.of ship-to-parties.If an order contains more than one item,there is a possibility to maintain different ship to parties for each and individual item.We can do this while processing the sales order,at item level.In order to do this we have to follow the menu path
In the overview of saled doc use the menu path Goto-Item-parner.
Here u can find default ship to party for all items.Here u can change your desired ship to party particulat to that item.
Like wise u can maintain any no.of ship to parties in a single order.
But one thing is imp all these ship to parties must be assigned to that sold to party,Which is entering at the header level.
Basing on the no of ship to parties we are maintaining at the item level during the creation of order, delivery splits into more than one.

Missing shipping point while saving sales order

hi all,
friends i am creating a sales order(VA01). when i use incompletion log. it shows shipping point is missing . when i go to fill shipping point , it shows no any data. i have checked customer and material,and also done shipping point determination . But it still shows shipping point missing in sales order .
so plz help me to solve this problem .
regards

First a plant should be determined in the sales order.for the plant to be determined in the sales order you shoud maintain aplant in the customer master or material master or in the customer material information record.
2nd thing is you must do shipping point determination in logistics execution under shipping assign shipping point,receiving point determination.for that shipping point is assigned to plant ,loading group,and shipping condions and the shipping point you want to assign. If you these two things then the shipping p[oint wiil be determined in the sales order.
Regards
Biju

Line item Ship-to Info is not the same in Header Ship-to Party During Sales Order Creation via IDOC

We have observed that during creation of sales order using idoc, the line item ship-to party is not the same with header ship-to. The ship-to party info in line item is equivalent to the header's sold to party. To give you a quick background, Sold to party info is given in idoc and ship to party is being determined using table EDPAR. In this specific scenario, sold to customer is not the same with ship to customer.
Initial checking on the code leads us in function module VIEW_KUAGV. This FM populates partner details of sales order header and line item in program LVEDAF1Z
Below is the code for Sales order Header. Notice that WE_INPUT parameter which contains Ship to party is passed as exporting parameter in FM VIEW_KUAGV. This is the reason why Ship to Party is populated correctly in sales order header but not in sales order item.
Initially, it first set to Sold-To Party. However, if WE_INPUT is given or provided, partner details is set to Ship-To Party.
Please advise on how we can make the ship to party info in header and line item be consistent. This is SAP Standard program which why we are hesitant to make change on the program. If there is a configuration to make this happen, kindly advise.
Regards,
Rommel

Hi Jayesh,
If I understand you correctly, you want that when creating SO from Quoatation
the Ship to Party also follow/copy Ship to Party from Quotation, right?
Just to confirm with you, when you creating SO reference from Quotation, you
use copy/follow-up function, am I right?
You can do this by setting in configuration of Copy Control (like mentioned by Hui).
Step as follow :
1. Go to IMG->CRM->Transactions->Basic Settings->Copying Control for
    Business Transactions
2. Create your BAdi (Business Add-In for Copying Control), such as get Ship to
    Party value from source document and use it in current document
3. Use this Rule you have created in BAdi (no. 2), in copy control transaction type
    IMG->CRM->Transactions->Basic Settings->Copying Control for
    Business Transactions-> Define Copying Control for Transaction Types
4. Here you set Copying Routine for your transaction types (put name of your Badi
    created in step no. 2)
Or alternatively, you can set it on access sequence in Partner Function
Ship to Party in configuration. You can define access sequence the Ship
to Party is taken from Preceeding Document -> Ship To Party
1. Go to Partner Function access sequence :
    IMG->CRM->Basic Functions->Partner Processing->Define Access Sequence
2. Create new access sequence with following entry :
    - Source COM_PARTNER_A (PrecedingPartner)
    - Check Mapping for Partner Being search
    - Partner Function in Source = Ship To Party
3. Assign this Access Sequence in you Partner Function used in Sales Order Transaction
   Type.
Tell me if this is what you looking for
Gun.

Monitor the changes of Ship to address in Sales Order

Hi,
My client has an requirment which they would like to monitor whether the ship-to-address has been modified after the order were save.
e.g.
Sold-to 12345
Ship-to 12356
SAVE the order
After the order are sale and sometime later, the user went in VA02 and update the ship-to-address to 23456
now
sold-to 12345
ship-to 23456
It there anyway we can have a report to check if the ship-to has been changes?
thanks,
Rebella

Hello Rebella,
The best option of monitering the changes incurred fro the Ship-to-Party details of a SALES ORDER are as follows:
If you are interested to pick up the information of changes values of Ship-To-Party from a Sales Order then i think you can use the table VBPA. This table will contain the updated value of Ship-To-Party partner function of a Sales Order.
Second option would be to use a program which actually run when you open a Sales Order in VA03 --> Environment --> Changes. You can develop a t-code which shall call this program.
You can also use the T-code AUT10 for tracking changes for a Sales Order.
Hope these infotmation helps you in resolving your issue and please don't forget to mark your thread as closed.
Regards,
Sarthak

Error while updating Ship to Address on Sales Order form

hi ,
A user is trying to update the ship to address on a standard sales orders screen, this is pretty common and never caused any issues. However with one particular order the user gets the following error :
"You cannot update Ship To Location; the standard value rule set prevents override. "
This is an Oracle shipped message and not custom code. The message name is OE_SEC_UPDATE_VIOLATION whose text is : You cannot update &ATTRIBUTE; &REASON
Seems like REASON is the message : OE_SEC_SV_VIOLATION, whose text is
" the standard value rule set prevents override. "
This is a message shipped by Oracle Order entry. I am not able to locate this message since the oracle shipped files are not available to us and this is not in any database code(i searched the code)
Does anyone know when this message is thrown. It seems like some value set error but am not able to figure out where it is being set.
Any help in this will be appreciated.
Thanks

Did you check if any Processing rule is defined for Ship to location update :
Setup> Rules > Security > Processing constraint ?
Maybe this order matches condition that prevents this field from being updated.

Item partners for Ship-to-Party in Sales order for Free goods items.

Dear All
After Creation of Sales order, there are 4 line of items in which 2 line of items having same Ship-to-party (Chargeble and Free)and remaining two line items having different Ship-to-Party chargeble and free items.
We have tried to change the Item partners of Ship-to-party in chargeble item of the 3rd line item it is changing but in free item the item partners not updating.
Pl.advice
Venkatesh

Dear Venkates,
Kindly deactivate the check box Not Modifiable of the corresponding partner function by selecting Partner determination procedure - Partner Functions in procedure
Do this change if you have maintained partner proc. for sales document type or item category in
SPRO - Sales and Distr. - Basic Functions - Partner Determination
Hope this would solve you problem. If not kindly elablorate your problem.
Regard,
Sagar

Incoterm to be derived from Ship to party in sales order creation via va02

Hi Experts,
I have a requirement.
When a new sales order is created from the screen va02, the inco term flows from the sold to party.
It should infact flow from the ship to party.
So standard SAP SAP derives the incoterms from the sold-to -party when creating saloes order from the va02 screen.
we should implement user exit for this.
I just did a little bit of search and got the info that the euxt should be done in MV45AFZZ. in the FORM USEREXIT_MOVE_FIELD_TO_VBKD
If anyone has worked on this please share your code details of things to be considered.
Regs,
SuryaD.

Hi Experts,
Found the solution.
TCode SE38,
In program MV45AFZZ, in FORM USEREXIT_MOVE_FIELD_TO_VBKD:
IF us_posnr = 0 AND svbkd-tabix GT 0 AND NOT kuwev-inco1 IS INITIAL.
vbkd-inco1 = kuwev-inco1.
vbkd-inco2 = kuwev-inco2.
ENDIF.
SVBKD_TABIX = 0 means that you are in the creation mode (VA01),
SVBKD_TABIX>0 means we are in the change mode(VA02)
US_POSNR = 0 means that there is no position number for the item yet.
Regs,
SuryaD.

Determine Partner from Ship to Party in Sales Order

Hi All,
I am in need of help. I have following requirement for Partner Determination.
1. In Ship to Party I have a Partner ZI
    I need system to get that ZI partner in my Sales Order.
I have setup the Origin Field to SH. But still it doesn't get it from it.
Thanks

I have good a partial solution. Here it is.
I have following customers:
Sold-to      Ship-to                      Additional Partners
Cust01       Cust01                      5001, 6001 (in Cust01)
Cust02       Cust02, Shp02.          2001, 3001 (in Cust02), 2201, 3301 (in Shp02)
Now When I creat a Sales order for.
Sold to = Cust02
Ship to = Cust02
Then System determine 2001, and 3001. (OK)
======================================================
Now when I creat a Sales order for
Sold to = Cust02
Ship to = Shp02
Then System determine 2201, and 3201. (OK)
======================================================
Now Suppose the following >>>>>>>>>>
IN SHIP TO PARTY Shp02 Partners 2201 and 3301 ARE NOT MAINTAINED.
Now when I creat a Sales order for
Sold to = Cust02
Ship to = Shp02
System determines 2001 and 3001. (which is in Sold to Party) THIS IS IN CORRECT.
System should not Determine anything.
=======================================================
How Can I Do this. I think User Exit is needed.

How to populate the ship-to-party in Sales Order at the header level

Hi Config experts,
I created Sales Order. I entered the Sold-to-party number, item and Qty and when I press ENTER, the ship-to-party field does not get populated with Business Parter number. I am expecting the same sold-to-party number to get populated automatically in ship-to-party field too. But it is still empty.
Any clues how to get BP no. automatically in ship-to-party field.
Thanks,
John

Hi John,
The partner is determinated by access sequences on your partner function in partner determination procedure. For example, if you set the access sequence 0017 'Current Partner: Sold-To Party' on ship-to party on your partner determination procedure, you can see the ship-to is set as sold-to when you enter the sold-to.
Regards,
Masayuki

Update ship-to partner in sales order using BAPI_SALESORDER_CHANGE

Dear all,
We are trying to update the ship-to partner in a sales order using BAPI_SALESORDER_CHANGE. This is working correctly for most of our orders, so we do fill the BAPI correctly. However for some of our orders on item level a different payer is specified than on header level. However in that case the BAPI will not update the ship-to partner, but given an error message VPD 034 u2018The document must contain the same credit control areas for all payersu2019. Debugging already learned that actually the message is given not because of different credit control areas, but due to the fact that the payers and therefore the credit customers are different (although in the same credit control areas). For this reason we can not update the ship-to party of a large number of our sales orders with this BAPI. Actually we have 2 questions:
· Has somebody experienced the same issue and did you manage to solve it somehow, so the BAPI could be used for this purpose of updating partner data?
· Do you know other ways of updating the partners or partner address of an existing sales order in the background?
Thanks in advance for your assistance.
Regards,
Satish.

It was caused by standard SAP.

Change ship to address in sales order

Hi Friends,
I am an SD consultant and need your help regarding a requirement.
While creating the sales order, the user changes the address of the ship to in the order - header - partner tab. The user deletes the name1 of the ship to party and keeps the name1 of the sold to party here. This is our business requirement. When doing manually, it is perfectly saving the changes. But, the client requires to handle it through program because sometimes the users are forgetting to change the ship to address and it is creating problems at field level. Our technical team is finding it difficult to handle the process and I would like to take the suggestions of experts here.
In brief, my requirement is,
when the user creates a sales order, system should take the name1 details of the sold to party partner and keep it in the name1 of the ship to party address.
Please let me know if any more details are required.
Thanks,
Ravi

HI Ravi
in the BADI 'ORDER_SAVE' you can implement the method 'PREPARE'.
this method will call after have pressed the save button.
best regards
Marco

Making Ship-to Manditory in Sales Orders

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