Manage referenced files?

As a newbie to Aperture, I'm uncertain how to bring my "referenced files" into Aperture so they will become "managed" and available to the Vault process. I am finding it a much better option to have all my files in one location for ease of backup. Any pointer w/b much appreciated
thanks

I guess I've not been clear.
I've referenced files in Aperture, they are located in Adobe Bridge folders. If I consolidate with move option they will leave Bridge? If I use copy option they will then be managed in Bridge but available in both locations?
I'm sorry to belabor this, but want to be sure to keep my Bridge files secure while I continue to evaluate Aperture. Thanks for your patience.
Again, thanks for your effort on providing this assistance.

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Aperture Quits when using Manage Referenced Files

Hello everybody
All my images are on an external hard drive, but since the last Aperture update, It has several problems to connect them. When I try to reconnect them all using "Manage Referenced Files..." option, Aperture suddenly quits (whan I press reconnect button).
Is this normal? Is there anything I can do?
Thanks a lot in advance.
Message was edited by: Ainvar101

Hi,
It's entirely possible that if you were experiencing this frequently prior to the update, that errors have crept into the database. Does this tend to happen to all raws, old ones, or new ones?
Another consideration is that if the raws are large, then you may need to upgrade to 8GB.
Regards,
Calx

Manage Referenced Files dialog -- Hangs constantly in v2

The Manage Referenced Files dialog is hanging on my system costantly. It goes OK as I navigate to the first drive in the lower pane but hangs when I try to change to a second drive.
Message was edited by: thomas80205

I just tried archiving some more files to DVD and ran into this problem again. I've used the "Relocate Masters..." command to move the files to a folder on my desktop. Then I use Toast to burn them to DVD. When I use "Manage Referenced Files..." this is what happens:
It would appear that the PSD file isn't relinking because Aperture thinks the file size is smaller than it actually is.
Also, is there a way to contact tech support by email or phone?
MacBookPro Mac OS X (10.4.8)

Link to iPhoto (Manage Referenced Files)

Good day everyone,
Probably a couple of most stupid question, but i'm still unsure how it exactly works, and the User's Manual is not all that cristal clear about it.
* How do I "link" my iPhoto Library to Aperture ?
* One they are so-called "linked", does that mean that the touchups I do in Aperture will appear in iPhoto as well, or does the system Aprture/iPhoto keep two different files of the some original ? (e.g. : if I paint the hairs of my mother-in-law green in Aperture, will they appear green in iPhoto as well ?)
Thanks in advance

Thank you, Terence, for this explaination.
I hace to confess that I don't clearly see Apple's logic in this, by presenting the two apps as "cooperative". The way they work, as you clearly described, is totally independant.
So could we refer to Aperture as an "iPhoto for the pro's" ?
I really like some of its features, but at the same time, need also some functionalities of iPhoto.
Apple is claiming so loud an integration between the two of them that I was expecting some kind of a sync -even manually- between the two of them, or at least, that Aperture could be used as an external editor for iPhoto. It is now clear to me that is it not the case - thanks the reactions of the people here. And, IMHO, it's a shame.
But that's only my opinion.
Thanks to all of the contributor for their help, now at least, I know that i don't have to seek further for a function that does not exist.

Managed or Referenced files?

I'm using Aperture 1.5.6 for a year and although pretty familiar I still have a few questions about managed vs referenced files and they are:
1) Are all Aperture features available to both managed & referenced files. i.e., metadata, keywords etc. etc.?
2) If I choose to change referenced files to managed from my hard drives into the Aperture Library are those files duplicated or now only in the Aperture library?
Thanks

Despite this quote from page 140 of the User Manual,
"Choose whether you want the image files moved or copied to a new location by clicking the 'Move files' or 'Copy files' button".
If you choose to store them in their current location, they are neither moved nor copied.
If you choose to have them stored in the Aperture Library or elsewhere they are copied.
This is probably a good thing because, no matter what you do, it keeps your iPhoto Library intact.
DLS

Manage Aperture Referenced Files

I had thousands of files in Aperture, all referenced to an external hard drive. The hard drive is back-up and all the files are safe, but I dropped the original hard-drive that aperture was referenced too... Well, I didn't think it too big a problem, except that I had shot, and edited a few thousand more photos after my last vault back-up... I copied all my backed-up files onto a new hard-drive and thought I was OK... My aperture library looks in tact, except that Aperture thinks that it cannot find the Master files. Aperture Support tells me to simply "Chose File>Manage Referenced Files> except that it appears that I need to chose them all one by one! Is there anyway that I can relate all the Projects to their respective folders - they are all date sorted - in fact the filing system I use is YYYY-MM-DD-24HR-MN-SD-N, so identifying each file is actually quite easy, but I'm not very inclined to go through all the thousands of files I had saved, easier to just back-up from my last vault and then sort through all the lost work from the past few days, and learn to be more fastidious with the vault, and never ever drop a hard drive again!

Thanks. I did try that, but it would not allow me to select "Reconnect" unless I selected individual files and associated them correctly. I wasn't even able to do this for a project, let alone an entire library; but I can do it one by one!
I think my best bet is to just re-import my entire library... as it is well defined and sorted, so I can just use the file names already created and keep them in the current location. I may lose some editing, but most of the really important files have versions exported elsewhere.
My biggest question is: If the hard drive which stores referenced files is damaged again, how can Aperture restore to a facsimile back-up file on another drive?

How do I know if the image is a master or a referenced file?

I imported images into Aperture, and am now not sure whether to delete the originals (that were already on my hard drive in a photos folder).
How can I tell, after having imported them, whether the images in Aperture are referenced or master?
I'm just scared of deleting the original folder (the outside aperture one!)
Thanks!
Hannah

Not really...
That merely shows you the master image with no adjustments applied - I think the question was how to tell the difference between masters that are referenced vs. managed - the answer to that question is that you can either use one of the functions under the file menu to consolidate the images into the library as managed masters (not available if images in the current selection are already managed) or use manage referenced files to take a look at the location on disk (not available for managed masters).
The other thing that you can do is do a search based on file status (add a search element to the search HUD)
more info here;
[Aperture File Management|http://photo.rwboyer.com/2009/01/aperture-2-file-management>
There are probably some useful info regarding searching near the end of the article.
RB

Strange stack behaviour with referenced files

I have just started to notice peculiar behaviour with referenced images within stacks. I have been reviewing last years pictures with a view to clearing out the junk.What I have found is rather alarming in that on clicking a stack to open it all the images within the stack were the wrong pictures, wrong as in taken with a different camera in a different year.The top picture does not seem to be affected.On attempting to find the correct files using 'manage referenced files' all the wrong images are shown as found in the list view with their own file names at the same time the thumbnails (top right hand pane) show the original correct file names but with the wrong thumbnails,Aperture does not realise that it is referencing the wrong files and so will not let me reconnect to the correct files.
Anyone with a similar problem or a cure for this behaviour?

Ok I have deleted and rebuilt thumbnails files to no avail.
What appears to be happening is that aperture is using the wrong file-path for the affected pictures.
I keep all pictures arranged by date order so for example where the correct file path for an image would be;
Raid Zero/Pictures/2006/0609/060928/pict3722
Aperture is giving a file path of
Picture Library/2007/0712/071223/_DCS1023
in the manage referenced files pane it shows the wrong path as above, the thumbnail picture is of the wrong file but the thumbnail name and date is correct.
Interestingly since rebuilding the thumbs it is now possible to reconnect to the correct original file whereas before the reconnect option was not available, however it is only possible to do this one file at a time,the re-connect all function does not work presumably because Aperture is not aware that its filepath is wrong.
Oh dear.... Aperture has just crashed,this immediately after reconnecting 6 files and waiting for the files to update to the correct image in viewer mode.
GRRRRRRRRR!

Referenced files do not show same folders as in iPhoto/Aperture

I built my Aperture library based on all the previous work I did in iPhoto. Piece of cake! Then I copied the whole iPhoto folder (including aperture files) to an external drive. Using the finder, it shows the proper file path to the images, but when I "manage referenced files" through Aperture, folders such as "originals" are missing so I cannot reconnect the library. It seems to be seeing only certain folders. What am I doing wrong?

Not sure if this in an intentional move by Apple to discourage from combining Aperture masters and iPhoto libraries. It is bloody annoying. I finally bit the bullet and have begun copying all my iPhoto masters into a separate folder structure just for Aperture's library. I will then remove many masters from the iPhoto libraries except family photos my wife needs to access.
I will then have to relink thousands of images by hand (already begun...). Another annoying "apparent bug" with Aperture is that is won't search and relink multiple images properly unless they are in the same folder. Final Cut Express, on the contrary, will search my entire directory structure to try to find the external video references. Not sure why Aperture is so crappy at this...
A lovely little by-product is that a number (estimated 15%) of my referenced images that I am trying to relink have become corrupted such that Aperture thinks the original file is something other than the file it was. (?) I have to delete the versions in this case and replace the versions with the correct images. I am afraid that I will lose all editing on those images, but haven't really tackled the problem yet. Some examples of these corrupted reference images are below:
http://www.flickr.com/photos/bradsteelsgallery/4396430491/sizes/l/

Aperture 1.5.3 upgrade - now cannot connect to referenced files?

I just did the update to 1.5.3, and now my referenced files are all "offline" according to Aperture even though nothing has changed in the physical setup of my system.
Worse, when I attempt to "manage referenced files", the upper half of the window shows the 500GB external drive (Western Digital firewire 'Mybook') is offline, and the 'Mount' button is disabled. In essence, all of my image files are now offline according to Aperture, and it is not allowing me to Mount the drive that is there, plain as day, for FInder and other apps to see.
Also, the 'Reconnect' and 'Reconnect all' buttons on the bottom of the lower half of the window are disabled. The only buttons that are live are 'Update selection in browser', 'Hide reconnect options' and 'Done'. And the window's close and collapse buttons (upper left corner) are also disabled, though I can make the window full screen.
Anyone else notice this rather major problem?
TIA
MacBook 2GB RAM Mac OS X (10.4.8) 23" Cinema Display

Oops - user error after all - when the MacBook rebooted somehow the 250GB firewire drive (they're daisy chained) didn't mount, so while I saw the 500GB in Finder Aperture evidently was having a problem because of the 250GB.

Deleted Images from Manage Reference Files

I am relatively new to Aperture, having just purchased a month ago. I have about 3000 images in a project in which I have invested a good deal of time organizing with captions, keywords and some adjustments. I had several albums, books, smart albums in this project. I was doing some cleanup today and went to Manage Referenced Files (I usually work with all referenced files in my own folder strucure). I selected the button "Show Only Files Not Found". It listed about 300 files which I believed were files I had somehow deleted masters from outside Aperture but that did not want. I wished to delete these files from the Aperture library. I selected "Update Selection in Browser" and Done. These files then appeared as selected files in the browser, although all my files in the project were visible in the browser. I verified that only the 300 indicated as files not found in the Manage Referenced Files were the one selected and pressed command-delete.
It seems to have deleted all masters in the project. They are in the trash, but it seems I have lost all my keywords, file structure organization, captions, and adjustments.
Is this a known bug? Is there any way to recover?
I have not started using the vault system yet. I have a macbook pro 17 running mac os 10.4.8 and Aperture 1.5.2
Any help or suggestions about what may have gone wrong appreciated.
Doug

You might want to try holding down the Option and Apple keys when you launch Aperture and then select rebuild.
Jeff

Aperture indicates referenced files are offline

I keep my referenced images on the hard drive of my imac, and I have checked in finder that all of my referenced images are in their usual locations. Aperture will not let me adjust or export images because it thinks my hard drive is offline. If I try and adjust or export an image, I get the following message. "The selected master image is either offline or not found. Please reconnect it and try again." If I select "Manage Referenced Files", Aperture indicates my home directory is offline and does not show my directory tree on my hard drive.

Hi,
Could you tell me how you resolved this problem and got Aperture to recognize
your referenced files?
I also use TM to back up my computer, and all my referenced photos are actually stored on the TM.
This setup has worked beautifully for 6 months now, and suddenly my photos are "offline".
I can still see the files with the Finder, and also on TM and can successfully import them with
Aperture. The newly imported files are then recognized by Aperture as online. But all other files in my projects and albums are either "offline" or "not found".
I can't seem to get any where with 'Manage Reference Files'. For example, "reconnect" and "reconnect all" are both greyed out. 'Show in Finder' also indicates that the 'volume on which the files reside is offline'.
I am using a Mac Book Pro, OS X 10.5.4.
I am beginning to think I'll have to re-import all my files and re-create my projects. There must be some way to get Aperture to recognize the location of the referenced files.
Thank you for any assistance you can give.

New Hard Drive and Referenced Files

I added a new, larger hard drive for all of my referenced files. Using the Finder, I copied the contents of the entire old hard drive to the new one, and kept the name of the drive the same. However, when using Aperture, it says the hard drive is offline. Is there an easy way to tell Aperture that this new hard drive, which has the same name as the old one, is the one that should be used?

You are exactly right, Mk Gonda. I did a little more research on the forum and found a post by Skeeterman. He said essentially the same thing. For anyone interested, here is the process I went through, step-by-step:
1. Under "Library", highlight "All Projects"
2. Go to "Edit" and then "Select All"
3, Go to "File" and select "Manage Referenced Files"
4. Select the "Offline" volume you want to reconnect.
5. Uncheck "Show Only Files Not Found" (this was a key for me - it let me see all of my files)
6. In the right pane of the upper part, select any image. You may need to press the "Update Selection in Browser".
7. The File Path description will identify an image and display the path on the right side of the window. Go to the bottom pane and go through the exact File Path as shown above to the final image. In other words, select the same photo in the top and bottom windows.
8. The "Reconnect All" button should become active. Select it and wait.
9. On one drive I reconnected 34,000 images and that took about 2.5 hours. I just reconnected another drive with 11,500 images it took about 45 minutes.
Hope this helps!
Dan

How do you convert managed files to referenced files?

I have exported all the files that I mistakenly saved to my aperture library.
since I've exported them by year and month I can easily incorporate them into my referenced files on various external hard drives.
but how do I now actually get the managed files in the aperture library out of the aperture library? (I am trying to make the aperture file smaller so that it can more easily stay on my laptop).
and is there a way to get rid of the managed files without having to reimport all the files and reimport all the metadata …

As I understand it:
You had a bunch of original image files and imported them into AP using managed.
At this point the original files are totally separate from AP, since AP has copies of the originals in its library file (a package). If you relocate, AP will not put the files back where they were, especially since you have moved some files around in the database.
If you haven't done much editing to the masters, consider creating a new library and a new import. Otherwise, try relocating a small amount of your projects to see how AP sets up the folders on the disk.
But AP will not automatically write the masters back to where the originals were - the relocate process involves you indicating where the files will go. As I recall, you have to choose a folder structure from several choices and these may not parallel the originals. Plus, as I said above, since you have moved files around the database, you will definitely not get the same layout as the originals.

Image size problem after converting from Managed files to Referenced files.

I recently moved to Referenced files for all my images. I use a plug-in (Graphic Converter 8.8.2) to resize all images to a consistent size (1440 pixels wide, landsacpe format) for a web app that I use (Sandvox). With Referenced files, when I drag and drop the externally processed image, it shows up at exactly one-half the correct size (720 pixels). As a test, doing exactly the same opeartion with an Aperture library utilizing managed files, there is no problem...it works as expected.
As a temproray work-around, I found that instead of dragging and dropping, I use the Aperture Export function, everything is correct. This is not really what I want to do because I have a lot of images to process.
This is Aperture 3.5 and Mavericks, but the problem was there with with Aperture 3.4 and OS 10.7.5.

Thank you for the suggestion and running the test. I changed the Preview settings to 1440, and then 2560 and finally, Don't Limit. Quit and relaunch Aperture between each setting. No luck.
But you gave me a hint: maybe the problem has to do with the images being first Managed and then moved to Referenced files. So I tried one that has never been a Managed file and everything works correctly! Don't know if this is a bug or a feature.
Mystery solved, but I still have a lot of images to reprocess.
Thank you for the help.

Manage referenced files?

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