Manage work status in BPC 7

Hi experts,
I would like to know if we can manage work status in bpc excel. I have see that we can use evlck to get the status of the work status and we can use MNU_esubmit_modify to open the bpcweb page to modify work status.
But I want to modify the workstatus in bpc excel.
Do you have any solution ? with macro or other ?
Thanks in advance

Dear Janeth Sarai Ripert,
I suggest you to update the work status using BPC Web. If you want to force it using macro, I will give you information likes as:
1. SAP BPC will write the work status data into the table "dbo.tblfinancelock". It's for Finance Application
2. If you want to directly write data into that table, please you use the uppercase format.
3. SAP BPC never update data when the user updated that work status. SAP BPC will create one record.
4. You only can update work status data directly but not for update sub menu at BPF
Thanks,
Wandi Sutandi

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Work Status error BPC NW 7.5

Hi,
I am having some trouble with Work Status for BPC NW 7.5.
When trying to change status I always get same message: "Controlled by rule has been violated". I've tried with differente ussers and I am suer they have all rights necessary to change status but, there is no way.
Please help.
Thanks in advance,
Raul

We have already made all tasks related to Work Status:
1. Configuring Work Status u2013 Like Unlocked, Submitted and Approved
2. Enter the Owner property in dim Entity
3. Configure the work status setting at the application level: Entity as owner, Time and Category "YES"
4. Aplication Administration --> Define the hierarchy as H1. We have defined the hierarchy in Entity PANETH1 also
But still didn't work... as we though it should. We have gone through the Admisnitration manual for BPC NW75 and check everything again. Everythign was correct. But, we checked all appendix also. There is where SAP explains how is all working. In some stage, BPC thogh we were the manager (because of the Entity hierarchy structure) but our Work status was not define for a Manager (because we don't need it). We made a try with everything in BOTH and is Working!!! Cool.
We are going to adjust everythign to our requirements now. But, we now itiis working correctly.
Thank you very much for you help.
Raul

What is Work Status in BPC?

Dear All
I'm looking for a clear explanation regarding the Work Status in BPC. What is this think for and how it works?
Hope someone can help me. Provide me a doc or a link where I can find out the answer is also welcome. Thank you.
Regards,
Halomoan

Hi,
SAP is providing the Academy training for BPC.
CPM310 and CPM320
the recorded demos:
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/webcontent/uuid/50e76db5-874d-2a10-1abc-c757bd5d3a71 [original link is broken]
You can find some user guides on the Support Portal, under Installation & Upgrade guides. The click on SAP Business Planning & Consolidation, and then Release 5.1. Here's the link as well. https://websmp203.sap-ag.de/instguidescpm-bpc
Also review the HTG guides:
https://www.sdn.sap.com/irj/sdn/wiki?path=/display/bpx/corporatePerformanceManagement%28CPM%29How-to+Guides&
Regards
CSM Reddy

How to configure Work Status in BPC?

Hello everybody,
I have some problems with the hierarchy of work status control. I will explain it with a simple example.
I have 3 entities: A, B and C. A is B's parent, and B i C's parent.I have the status: Opened, submitted company, submitted subgroup, approved.
C is entering data with the status opened. When C finish, C change the status to submitted company. In that moment, C can´t enter more data because BPC desn´t let it. B's owner can enter data in C, but not C's owner.Ok, perfect.
Then B enter some data in C and change the status to submitted subgroup. In that moment, A can enter data in C but B continue being able to enter data too, and I would like that B couldn't enter data in C although A could.How can I configure this? Is it possible?
Thank you very much.

Hi Fernando,
The issue that you have is really familiar for me. We have exactly the same problem in a client a had.
As you explain, SAP BPC approval process have this problem. The conclusion is BPC approval process (Workstatus) only have 2 approval level, Owner and Manager.
Sorry but in your case when C have the power of introduce data, B could introduce data as well.
You should use reviewer option. Maybe with this functionality you can increment an approval level. For example C could be reviewer of each entity B is owner.
I expect my explanation solve your doubts
gabriel Garcia

Work Status Issues - BPC 10.0 NW

Hello,
I am having trouble changing a work status setting that is approved to open.
We have three settings, default, open, and approved. Approved has data loads locked to everyone. The other two are open to everyone.
Only a manager can modify the statuses. I am a technical support analyst so I have full access and can change any work status. However, when I look at the selection for the new status, all I see is approved. It will not let me choose another option. And this is for a specific company and month (June 2013). If I take that same company I can modify the closed status to open for other months and for the same company.
Status is set on company code and time.
Does closing at different hierarchies cause issues like this? Just not sure why I am unable to change it. Any thoughts?

Hi
When you need open a company code, make sure you open the parent node first and try to open individual company code.
You also need to populate the OWNER property for company code dimension.
thanks
ravi

Displaying current work status in BPC Excel report

Hi All,
Could any of you tell me how do we retrive the current work status that has been set for a particular application on to a Excel?
We would get this in BPC WEB reports, but we are lookin gto display it in excel itself.
Does EVLCk function have any link with this?
can any one share the details of list of EV functions that can be used in BPC 7.0.
Regards,
Swetha

Hi Swetha-
SAP Note 1348997 "BPC NW 7.0 SP03 Work Status Explanation" provides a detailed PowerPoint deck that explains the specifics around Work Status. Please note slide #39 and the mention of EVLCK.
A few additional notes that may be of interest:
EVLCK became available to SAP BPC 70 NetWeaver with SP02 (pls review SAP note 1310443, as well as the "BPC 7.0 SP03 NW Documentation Updates" in Note 1349538).
Regards,
Sheldon

BPF an Work Status in BPC v10

Hi averybody,
I am working in a project of BPC v10 and i have a question i would like to solve. Specifically i want to know if the new version of SAP BPC allow you to associate a step of the BPF with a change of the work status strictly.
Does anybody know something concerning this item? Any additional information about new functionalities of BPF and work status?
Thanks in advance,

Hi
You can certainly do that. When you've created a set of work statuses and want to associate the work states to a BPF, you can associate with a setting for Related Action along with the Input you are providing to the suers (scrnsht below). I am not sure you can make it mandatory for the user to change work status setting, but you can allow a change in the work status.

Work status from the BPC for Excel interface

Hello everyone !
I got an issue on version 7.0M of BPC with WorkStatus. When i try to access to the work status from BPC the page won't load but i can access to it by the Web. Do you have any clue about that ?
It it the BPC server configuration ? The web site is with ASP2.0 is it an issue ?
Best regards,
Damien

The problem seems to be related to how you configured the BPC application and web server.
Just check table tblapsetinfo and tblserverinfo from database appserver to see if you have right configuration.
I mean if you have the same name (FQDN or IP) for both application server and web server.
Osoft virtual directory must work using .Net 1.1 no t2.0.
Regards
Sorin Radulescu

Unlocking work status

Hi,
We are implementing BPC 7.5 NW version and having SP04.
we have an Entity A (parent entity) and unerneath that we have two entities B and C.
In the Entity Dimension we have an owner peroperty in which for Entity A we gave a user (say Administrator as the owner) and for both Entity B and C we gave another user (say-BPcuser as the owner)
So the user Administrator of Enitity A is the owner of Entity A and he is also now the Manager for Enitity B and C.
After making these settings, when we try to modify work status through BPC for Excel it takes to BPC for WEB and in BPC for WEB we make the following selection.
Category-Actual
Entity- A
Time -2010.April
And in the next screen we are changing the satus from sUBMITTED to APPROVED ( TO lock the Data region) and save it.
Now when we input any data for this data we are getting Check work status settings.( which is our desired output)
However when we try to change the work status setting From Approved to Submitted (to unlock the data region) with the ID Administrator (i.e Owner of Parent Entity A) it is getting saved.However when we try to input the data it is still showing check the Work status settings.
So can you please suggest me how to unlock the work status settings now so that we can post the data for that data region.
Thanks,
Shankar.v

Hi,
If you are in a development system and if you want to delete all the locks on the data at one go......you could try reordering your work states (rearrange your last work state for example by moving it one step further up). You get a message on the screen that this will delete all the locks on the data....just confirm the message. You could change the order again back to the original order.
Above is only if you are working on a development system and for test if you want to delete all the existing locks at one go.
If your system wants only to unlock a specifc dataset, select the required members of the work state dimensions (refer to your appliation and work staus to know what the work status dimensions are for your application). Note, if your selection includes any parent member for a dimension current work status is not displayed.(This is again as per the work status set up in BPC that work status is stored at non-parent members).
Please let me know if you still have any issues in deleting the locks

Work Status Setup

Hi All,
I have a question regarding basic work status setup for BPC 7.5 NW.
When I set to Manager in Controlled by at Work Status, we can modify
work status for the parent group.
Is the above statement true.
When I set to Owner in ControlledBy, we can modify the work status for
base member, but cannot modify for the parent group until we finish
changing the status for base member.
When I set to Manager in ControlledBy, we can modify the work status
for parent group as well as the base member.
What are your thoughts on these basic setups.
Thanks,
Krish.

Hi Krish,
There are few thumbrules, which we need to remember:
1. The default method for managing work status is bottom-up. That is, the status of a parent cannot be higher than the status of its children.
2. The maximum state a parent can be set to is the lowest state of its immediate children.
3. If the status of a parent is set to Locked, you cannot unlock the children.
4. The minimum state a child can be set to is the state of its immediate parent. For example, if the parent state is Submitted, the child state must be at least Submitted.
5. The owner of an entity can set the work state to any state designated as an Owner state.
6. The manager of an entity can set the work state to any state designated as a Manager state.
7. A manager is the owner of a parent-level member. The owner of a parent level member is the manager of all its descendants.
Now, coming back to your question:
1. If the user is acting as an owner, they can select a work status controlled by Owner or Both.
2. If the user is acting as an owner and the selected member has no parent, the user also acts as a manager (top of the hierarchy) and they can select a work status controlled by Owner, Manager or Both.
3. If the user is the parent owner in the role of Manager, then they can use the Include All Children option (to push the work state to children). This option is not valid for a base member, the Owner role.
Hope this helps.

Work status SPRUNCONVERSION

Hi,
We are using script logic in the package.
We would like to prevent the packed from running on u201Clockedu201D data.
Below is the code of the script. The statuscode of locked data is 3. The maxstatus parameter in stored procedure is set to 1 (unlocked).
*SysLib Stored_Procedure_Wrapper.lgl
//=============================================
// Currency translation logic
//=============================================
*RUN_STORED_PROCEDURE=SPRUNCONVERSION('%APP%','%CATEGORY_SET%','','GLOBAL','%SCOPETABLE%','%LOGTABLE%','' ,'' ,'', 1)
Unfortunately we still can write to the locked intersection.
We are using BPC MS 5.1.
Could you give us some advise how to solve this problem?

Mariusz,
If you define a business rule in a script logic file and call the script
logic file from data manager, the data generated by the business rule
will be posted to a locked data region since the business rule engine
cannot check Work Status. BPC has the limitation of the business rule. It has been earlier requested as an enhancement.
Regards

Work Status Saved Incorrectly

In SAP Note 1941785 say that's in BPC 10 MS in previous version respect to SP 12 Work Status Are Saved Incorrectly in sql tables.
What does it means? Have You Had Issue With Work Status in BPC 10 MS ?
Thanks
Samuele

Anybody has problem with work status ?
Thanks
Samuele

BPC 7.5 - Multiple Usernames in the owner property for Work Status Update

Good Day,
We have an issue in our BPC system, where our organisation dimension(entity) has an owner property which is maintained with multiple usernames. The issues comes in when we have to update the Work status for locking. The system recognises the first username as the owner property and only that first username can change or update the workstatus in BPC. We have a problem with that because we have a team of people that manages process.
The error that we get when one of the usernames other than the first one tries to update the work status is - "User not a Manager/Owner, Work status cannot be updated".
Please advise of the solution we are BPC 7.5 SP17
Thanks,
Themba

Hi Themba,
We are combining Team and multiple users without issues:
Vadim

Can Work Status be controlled by admin (or persons other than Owner & Manager)?

Hi Experts,
We set the initial Work Status as "Locked", and it should be unlocked when opening a new period.
System admin is the one responsible for opening a new period.
However, the "Controlled by" field of Work Status can be set as Manager or Owner only. The admin is neither a manager nor an owner.
Is there any method to let the admin change the Work Status?
Thanks in advance.
Winson

Hi Winson,
Work Status always works along the hierarchy. so create a super parent of all the members in the hierarchy . so for this parent owner is admin. so he can change the work status of all the children below him. since he is the manager of all.
Hope this helps,
Andrew.

BPC Work Status

Hi guys out there, where the truth is...
got a problem with the SAP BPC 70 netweaver work status and I don't know whether that is a bug, something I am overlooking or simply a non supported feature:
When launching the Work Status (MNU_SUBMIT_MODIFY) from an active input schedule with an active Current View I will end up in the WEB where the work status settings can be done. So far so good.
Then, two options are available:
Either set the Work Status for the active Current View or for a different Current View, which would then have to be specified.
And here is the issue:
What's beeing considered (and displayed) in the WEB as active current view, is completely different to the active current view in BPC Excel. In fact, it consists of the members that show up as first in the selection list of a dimension.
Question: is that the way it is supposed to be? Or is that behaviour subject to some settings in limbo or is that a bug?
Thanks for your thoughts and ideas guys!
Claus

Hi,
We had encountered this issue earlier. There is a fix for this in SP05 release. Please upgrade to BPC 7.5 NW SP05 for this. It is how it works in BPC 7.5 NW SP05.
When you move from BPC Excel to BPC Web interface - The CV in Web interface is updated with the CV inherited from BPC Excel.
The active CV option of the work status dimensions is also updated dynamically. It shows the values of the 'Active CV.
If you want to set the work staus for a different or another CV, choose the option 'Another CV' then change the values for the work status dimension accordingly.
Hope it is clear.
Thanks

Manage work status in BPC 7

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