Managing Mail from multiple POP accounts across two Macs

Hi Folks,
My Mail app is configured to download POP mail from my Gmail, Yahoo, and personal domain accounts, so that I can read it all in one place, and have a copy of messages on my computer.
I tried .Mac for a while last year, but because these are all POP accounts, the synchronization essentially meant that the same messages were downloaded to each Mac I used. At least, that's how it worked for me.
I now have to reconfigure one of my Macs, a PowerBook, due to a hard drive crash. And I'm thinking: If I want to use Mail on my Powerbook and my MacBook, would I essentially accomplish the same thing as .Mac synchronization by making sure each copy of Mail is configured to leave my messages (Gmail, Yahoo, personal) on the server? Wouldn't I then just have the same messages downloaded to each machine whenever I logged into Mail?
Just trying to wrap my head around the most efficient way to set this up. This approach wouldn't exactly be efficient, but it seems to me the most thorough without having IMAP available, and would allow me to read and respond to messages regardless of the computer I'm using at any given time. Does this make sense? Thanks for any insight.
Michael

would I essentially accomplish the same thing as .Mac synchronization by making sure each copy of Mail is configured to leave my messages (Gmail, Yahoo, personal) on the server? Wouldn't I then just have the same messages downloaded to each machine whenever I logged into Mail?
Yes: this is exactly how I do it, except that I set Mail on each machine to delete messages from the server after a week. You do this each account, in the 'Advanced' tab, and you have the choice of after 1 day, 1 week, 1 month or when messages are removed from the inbox. This prevent you clogging up the server, and as long as you use each machine within the specified period you will get all your messages downloaded to each one. Of course on one machine you won't know if a message has been read or answered on another, nor will you have a record of sent messages on other machines unless you Bcc the answers to yourself.
I have it set up to Bcc automatically (using QuicKeys but you could do it manually of course) so that each machine sends to an email address specific to that machine, from which it is forwarded to the main account: then using a rule that if a message comes from the machine it was sent on it's deleted, otherwise it's moved to the 'Sent' folder.

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Mail hang when getting email from multiple POP accounts

I'm posting this issue again.
Mail hangs while getting new mail from multiple POP accounts almost every time. When it does, only Force Quit can quit it.
The following DID NOT fix the hang:
- Reconstructing all mail boxes
- Exporting, deleting and reimporting all mail boxes
- Disabling all rules
- Deleting anti-spam history
- Deleting all emails from all mail boxes
Testing each POP account individually while putty the other two offline works fine.
I also noticed that sometimes the new mail counter in Inbox displays 2-4 new messages while there is no new ones. Switching boxes/folders and back to Inbox fixes it.
The POP accounts are:
One plain text POP
One secure POP
One GMail POP
Can anyone help?

You’re welcome.
I did try to clear the junk mail preferences
The Junk Mail preferences cannot be “cleared”. What do you mean?
it crashes almost every single time.
It doesn’t crash (i.e. quit unexpectedly). It freezes (i.e. becomes unresponsive), right?
I transfered my data to a Mac Mini. I had the same exact problem on it too!
so it seems it has nothing to do with the OS plugins or the setup I have.
Well, that would depend on what exactly does “I transfered my data” mean...
Try first disabling all the rules in Preferences > Rules AND the junk filter in Preferences > Junk Mail. If the problem persists, proceed as follows.
Verify/repair the startup disk (not just permissions), as described here:
The Repair functions of Disk Utility: what's it all about?
After having fixed all the filesystem issues, if any, and ensuring that there’s enough space available on the startup disk (a few GB, plus the space needed to make a backup copy of the Mail folder), try this:
1. Quit Mail if it’s running.
2. In the Finder, go to ~/Library/Mail/. Make a backup copy of this folder, just in case something goes wrong, e.g. by dragging it to the Desktop while holding the Option (Alt) key down. This is where all your mail is locally stored.
3. Locate Envelope Index and move it to the Trash. If you see any other “Envelope Index”-named file there, delete it as well.
4. Move any “IMAP-”, “Mac-”, or “Exchange-” account folders to the Trash. Note that you can do this with IMAP-type accounts because they store mail on the server and Mail can easily re-create them. DON’T trash any “POP-” account folders, as that would cause all the mail stored there to be lost.
5. Open Mail. It will tell you that your mail needs to be “imported”. Click Continue and Mail will proceed to re-create Envelope Index — Mail says it’s “importing”, but it just re-creates the index if the mailboxes are already in Mail 2.x format.
6. As a side effect of having removed the IMAP account folders, those accounts may be in an “offline” state now. Do Mailbox > Go Online to bring them back online.
Note: For those not familiarized with the ~/ notation, it refers to the user’s home folder. That is, ~/Library is the Library folder within the user’s home folder, i.e. /Users/username/Library.

Can't get new Mail from my Pop-Account...

Hello,
I have a problem with Mail, as I can perfectly send but not receive Mails from my Pop-Account. The settings are fine and the problem came up suddenly. When I try to get mail from Pop-Account the application starts to load, shows the number of mails in the account, begins to count up the size and then stops. I can even see the title of the mails by opening the window of the Account, but Mail does not download them.
I would be really pleased if anybody could give me an advice what to do.
Thanks a lot an greeting from a German in Bahrain
Jan

Hello and thanks to both of you,
I am using Mail 3.1 and the Account is coming from Strato, a German provider. Before, I had no problems neither with receiving nor with sending, but suddenly it stoped. I tried another account (gmail) that worked without any problem. Also your advice with SSl and the ports did not help . I Also phoned the Helpline of the provider Strato without any result . Also the place does not change - it neither works at home nor at work.
Regards from a desperate Mac-User

Cannot send mail from my POP account

I have a IPod Touch with the latest software installed (I believe that is 3.1.3).
I have 2 email accounts which I use, a MobileMe account which I am not having any problems with, but my POP account is having problems sending emails. I can receive emails just fine but when I send an email from my POP account I get the error "cannot send email - sender address was invalid". I have deleted the account and set it up as "Other" with all the same settings that are on my Mac but It still does not work. By the way the outgoing server is smtp.west.cox.net if that makes any difference.
Any help would be appreciated.

Thank you, Baforer. Between your solution and another person having the same problem, I was able to solve mine, an error message saying "Sender address is invalid" when I know my email address WAS correct.
For anyone else with this problem, I'm using comcast.net in the Northern Virginia area, I went into "Preferences" under the Mail menu (on my Mac), and clicked on "Accounts", Outgoing Mail (bottom of the page), hit button called "Server Settings" and see what port is displayed. In my case, like Baforer, it was 25. So exit out of Mail on your computer and go into Settings on your iPod Touch, Mail etc and go deep to Outgoing mail server, my case "smtp.comcast.net", enter, in next window, all the way at the bottom it says "Server Port"; click on that, a keypad will come up, erase whatever is displayed and enter 25 (or whatever was on your mail acct on your computer - previous step above) and you're finished. You'll here the familiar "whoosh" as those emails in your Outbox get sent on their way.

Setting up mail to retrieve from multiple POP accounts? Is it possible?

I am turned down when trying to add a second POP account to mail. Any advice? Is it even possible?

Welcome to the Discussions.
If truly separate POP email addresses, then the Username for each will either be the portion of the email address in front of the "@", or the entire email address, depending on the protocol of the provider. I suspect you are trying to enter the same Username in the setup for each?
More info, please.

Iphone deleting mail from server pop account?

Popped 3 messages from my account to iphone (3.0). Deleted them on iphone. Then popped from my computer from the same account, and should have seen the mail on the computer. Advanced mail settings on the phone have all mailboxes set to iphone local, and push was on. Nothing should ever be removed from the server.

I have Deleted Messages under Advanced set to Never, but do not have anything available to change about Server settings under Incoming settings - just SSL, Authentication, IMAP Path Prefix, and Server Port.
As already provided, this is an IMAP account.
All server stored mailboxes with an IMAP account are kept synchronized with the server automatically with each email client used to access the account. You can select to store the account's Drafts, Trash, and Sent mailboxes on the server or locally, but the account's Inbox mailbox is stored on the server and cannot be changed.
When deleting a message from the account's Inbox mailbox with an IMAP account, the message is removed from the account's Inbox mailbox on the server and transferred to the account's Trash mailbox. This will be reflected automatically when checking the account's Inbox mailbox with the email client used on your computer for accessing the account since all server stored mailboxes with an IMAP account are kept synchronized with the server automatically with each email client used to access the account.
If you have the account's Trash mailbox set to be stored locally, you can try transferring the messages from the account's Trash mailbox back to the account's Inbox mailbox so these messages will be available when accessing the account's Inbox mailbox with the email client on your computer.

Open any type of attachment in mail from a POP account

When I receive any type of attachment in email (pop account) the attachment shows up as a "winmail.dat" Why is it not showing up as PDF, xls or doc etc...?
Iphone 1.1.3 16g
I would like to be able to open any type of attachments that come into my email.
Thanks

This is a Microslop proprietary problem/bug when the sender of a message uses Outlook as their email client and uses RTF for message composition, and especially when sent thru an Exchange Server.
http://www.pchell.com/support/winmaildat.shtml
Funny that Microslop names this document - "How to prevent the Winmail.dat file from being sent to Internet Users" as if those not using Outlook as their email client and not thru an exchange server are from another planet or something. This is MS proprietary garbage they have known about for a very long time but refuse to do anything about.
http://support.microsoft.com/kb/q138053/
Long story short, as your Outlook using friends to compose all messages sent to you in Plain Text (preferably) or HTML. Not RTF.

Mail won't delete e-mail from originating POP account

I have several pop3 e-mail accounts set up in Mail. Messages are retrieved perfectly, but though I delete them in Mail they remain in the original account (ie: optonline). I need to then log into the pop3 account and delete them again in order to empty the originating mailbox.
IMac Mac OS X (10.4.7)

Go to Mail > Preferences > Accounts and under the Advanced tab for the account preferences, is "Remove copy from server after retrieving a message" selected and if so, what is your selection below for removing messages from the server when downloaded by the Mail.app?

HT1277 I can't seem to receive any incoming mail from my pop account why is this?

In the past couple of days I have been unable to recieve any incoming mail, but I'm able to send emails out! There is nothing wrong with my actual server, so I'm not sure what is wrong with my mac.

I'm thinking this is an authentication or port issue. Is this how you set it up?
http://www.startlogic.com/support/tutorials/view_tutorial.bml?kbid=7958
The receiving email ports are:
IMAP is port 143
IMAP-SSL is port 993
POP is port 110
POP-SSL is port 995
SMTP and SMTP-SSL is on ports 25, 587 and 465. Port 587 has to be SSL, and port 465 is enforced TLS-wrapped and is generally used by Outlook users.

Problems downloading e-mails from a POP account

Hi... my emails are being downloaded in the iphone but when i connect my laptop and open outlook those e-mails are not downloaded into my computer. Then, when i try to open the emails in my iphone, it says " Message has not been downloaded from server" , so I cannot forward the content again into my laptop.

You need to check the settings on your iPhone to see if you have it set to delete the messages from the server after you pick them up from the phone. One of the things about POP3 mail is it is designed for access from one mail program. In other words, if you access from one device. If you set the iPhone to leave the mail on the server, it will be available for you to check from your home computer/laptop.
Hope this helps you.

Can no longer send email from my pop accounts or my .mac from iPhone

My phone won't send any email anymore. In fact, when I compose a message and hit send it just disappears. No record of it anywhere.
All my mail accounts used to work perfectly! I've checked all my settings and have tried from both wifi and the ATT Edge network. Neither works.
This is ridiculous.

First,
I'd run all availiable software updates. After that, I would try removing all of the accounts from "Mail", and then re-adding them. Be aware that if your folders and such are located on your mac, and not on the mail servers, you may risk lose some information (always have a back-up).
Sometimes, when you have a number of e-mail account there can be server issues abound. I would go into the server lists and make sure that they are set properly. If you see the "use only this server" box, check it for each of them.

Problem with deleting mail from my AOL account on the Mac Mail Program

It worked perfectly on Tiger. But now that I am using leopard, I get this error message when I try to delete my aol mail on the Mail program.
"The IMAP command “UID COPY” (to Deleted Messages) failed for the mailbox “INBOX” with server error: UID COPY failed Deleted Messages: no such mailbox."
How do I fix this?!?

See this...
http://discussions.apple.com/thread.jspa?messageID=5652832&#5652832

The past few days my Mail app has started downloading multiple copies of e-mails from all pop servers. This is only happening on my Macbook not other macs. Deleting mail from server does not help. I ran ClamXav found 2 viruses deleted problem continues

opps. Long title there... The past few days my Mail app has started downloading multiple copies of e-mails from all pop servers. This is only happening on my Macbook not other macs. Deleting mail from server does not help. I ran ClamXav found 2 viruses deleted those. Checked for software update and installed suggested downloads. Problem still contintues. Any suggestions?

Folks,
even after having repaired the inbox folder under "properties" a few times, I still had some e-mails where the contents are different from the subject line.
In other words in the inbox there are two e-mails: one with subject line "abc", and another one with subject line "def".
When I display the e-mail with the subject line "abc", the contents are from the e-mail with the subject line "def" in the in-basket.
What else can be done to correct this problem?
Thanks and best regards.
Fred Kunz-Shirzad
Chemin Ronzeures 6A
1297 Founex VD
Switzerland
[email protected]

Mail with multiple gmail accounts sending messages from wrong email, other than the one i select

mail with multiple gmail accounts sending messages from wrong email, other than the one i select:
i'm using mail on osx 10.7 with multiple gmail accounts. when i create an email, i check to be sure i'm sending/replying from the correct account. after i send it, somehow it actually sends it from a different account, other than the one i've selected "from." this is evidenced by the reply email i receive. how can i fix this?
in preferences, i have "send new messages from : account of selected mailbox"

From the Mail menu bar, select
          Mail ▹ Preferences...
The Mail preference dialog opens. Select the Composing tab from the row of icons at the top. From the menu labeled
          Send new messages from:
choose
          Account of selected mailbox
Note that this setting may have no effect if you start a new message while a VIP or smart mailbox is selected in the mailbox list. Those are saved searches, not actual mailboxes.
If the problem remains, select the Accounts tab in the preference dialog, then select the affected account in the list on the left.
In the Account Information pane, select the correct server in the menu labeled
          Outgoing Mail Server (SMTP)
If there's only one server in the menu, select
          Edit SMTP Server List...
and add a new server with the correct settings. If you're not sure how to do that, try the Mail Settings Lookup.
Another possibility is that the wrong card in your address book is selected as yours. Select your card in the Contacts application. Then select
          Card ▹ Make This My Card
from the menu bar.

See mail from multiple accounts

I could have sworn that when I got my iPhone I could see my mail from all my accounts. Then I played with preferences and I am stuck with the one I selected as default. Is it possible to see all accounts?

If you have multiple email accounts, you have to go into each one individually, then into the inbox, to see emails for that account. There is no summary view that shows all the emails from all the accounts in one screen.
I went over to the iPhone feedback page and left them a message suggesting that as a future enhancement.

Managing Mail from multiple POP accounts across two Macs

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