Managing Previous Recipients (doesn't it over-write existing?)

i have also posted this in the Lion forum as i am stuck on lion on the mac pro even though i went ahead and upgraded to ML on the MBP before realizing this.
i had a couple of problems the last time i went into Mac Mail and tried to add my Previous Recipients to my Address Book/Contacts so that i can use this data to AUTOCOMPLETE emails on my MBP, Mac Pro and my iPhone. right now these databases reside solely on the computer that Mail is installed upon so ostensibly adding them manually to AB/Contacts allows you to sync for Autocomplete.
1. do you have problems with a Previous Recipeint named "John Smith" overwriting a Contact "John Smith" so that now in AB/Contacts you have just an email address instead of the phone number (which i need to make calls)?
2. is there a way to add these Previous Recipients so that they go into a /specific/ group? i have a ton of groups and currently with the switch to iCloud there is apparently no longer a way to SORT BY UNGROUPED which means i have a ton of contacts that only reside in ALL CONTACTS and this makes life very difficult for finding things.
3. do you basically maintain the link of these Previous Recipients by going into Previous Recipients on your various machines from time to time and checking to see what has been added to this list but has not been added to AB/Contacts? and then do you manually add these?
4. is there such a thing as Previous Recipients on my iPhone? i mean, if i reply to a VIP on my iPhone - would i think have to wait until i also replied to his/her email on one of my computers before i had a chance to see that this was a Previous Recipient that had to be added to my contact database?
TIA for any help or link to url's on this.
also a shout out to the mac developer crew. i would love to see a way to see globally how all my contacts are or are not sorted into GROUPS. at the very least it would be great to see the ones not in groups so i can make sure everything can be added to the group.
and finally, i am not a fan of the new UI for Contacts on the iPhone in iOS6. this checkmark business where i have to go through and uncheck All Contacts and then check the individual group(s) i want to see is a major pain from the previous implementation which i don't remember but which i never had a problem with. does anyone know how to manage 20+ groups without contantly clicking on and off things in this UI on the iPhone these days...?

hi carolyn. thanks. always good to hear from you.
i think i was not very clear.
the problem i am having is that this information is important for me to have on all my devices. right now it only resides on one (mac pro) and in order to get it to the others i apparently need to manually enter the data into Contacts.
but over the long term there is an issue as to how to maintain this data.
i can get in here by doing Window > Previous Recipients and i can manually transcribe these entries one by one into Contacts and then i can delete them from within this UI. but -
what happens when i continue to use mac mail? ostensibly the entries will get repopulated when i reply to an email (unless i turn it off) and if i turn it off i would have to actually check to see if a new email was coming from a new address that i needed to add to contacts.
is there a creative way to checkmark that the previous recipient has been added to contacts so that i won't have new email addresses from this same entry added when i reply but when i go to add NEW email recipients to Contacts so that i can maintain my contact database i can only add the NEW email addresses that have not been ported to Contacts....?
you know what i mean?

Similar Messages

Managing Mail PREVIOUS RECIPIENTS?

i have a MBP (ML) a Mac Pro (Lion) and an iPhone.
i want to get my Mail > Window > PREVIOUS RECIPIENTS into Mac Contacts ("Address Book" in Lion) so that i can send emails from all these devices to people that are already in this database which appears to be isolated on each computer and which does not appear to exist on an iPhone when you reply to an email from there (curious if that is correct).
anyway, i am trying to add these Previous Recipients and i am about 2/3 the way through on the MBP and it appears to me that the only way to do this is to ADD all the contacts you want to the CONTACTS application and to then SORT them in the Contacts Application. for instance, if i have my brother's mailing address in Contacts and i add the EMAIL address for him i then have two Contacts for my brother and i have to manually go in and copy the email address, paste it into the original contact for him and then delete the "added" contact. i could do this by printing out all my Previous Recipients but at least THIS WAY WHEN I SEE HIS NAME IN THE PREVIOUS RECIPIENTS AT LEAST I KNOW HE HAS BEEN ADDED.
Also, from what i can tell there is no way to ADD the Previous Recipient to a GROUP so you have to create a Smart Group in Mountain Lion Contacts Application that shows all "Contacts not in Group" so that you can then assign each of the Contacts you added to a Group (a Smart Group for this does not work in Lion).
ANYWAY - assuming i do this - i believe that i am seeing that the PREVIOUS RECIPIENTS on my MAC PRO don't know that they have been added to the Contacts database is that correct? or is this just an unfortunate consequence of the fact that my Mac Pro cannot upgrade to Mountain Lion? I mean, i have a ton of Previous Recipients in this database (way more than on my MBP) but i would hate to have to add and then sort alll my Previous Recipients again if they have already been added on the MBP. you follow?
is there something that i am not understanding or is there some method to smash these two databases together or export them or something a little less tedious than this dump and sort method that i describe?
TIA
managing Mail PREVIOUS RECIPIENTS?

hi carolyn. thanks. always good to hear from you.
i think i was not very clear.
the problem i am having is that this information is important for me to have on all my devices. right now it only resides on one (mac pro) and in order to get it to the others i apparently need to manually enter the data into Contacts.
but over the long term there is an issue as to how to maintain this data.
i can get in here by doing Window > Previous Recipients and i can manually transcribe these entries one by one into Contacts and then i can delete them from within this UI. but -
what happens when i continue to use mac mail? ostensibly the entries will get repopulated when i reply to an email (unless i turn it off) and if i turn it off i would have to actually check to see if a new email was coming from a new address that i needed to add to contacts.
is there a creative way to checkmark that the previous recipient has been added to contacts so that i won't have new email addresses from this same entry added when i reply but when i go to add NEW email recipients to Contacts so that i can maintain my contact database i can only add the NEW email addresses that have not been ported to Contacts....?
you know what i mean?

Junk mail filter in yosemite doesn't work. i can't find the 'mark as junk' selection or 'remove from previous recipients' which would help to filter out spam.

junk mail filter in yosemite doesn't work. from the flags, i can't find the 'mark as junk' selection. Formerly clicking on the email address in question would allow one to 'remove from previous recipients' which would help to filter out spam. I've adjusted all the settings under mail preferences, but that is not helping.

Hello Diane162,
Welcome to the Apple Support Communities!
I understand that you would like to be able to filter some of the junk mail that you are receiving in Mail. The attached article has a lot of great information on junk mail filtering, including how to mark as junk and adjust the junk filter.
Mail (Yosemite): Reduce junk mail in your inbox
Cheers,
Joe

How do YOU manage Mac Mail Previous Recipients?

i am running into a bit of a workflow issue as i try and finally conquer my contact/database. (BTW i am on Lion on the Mac Pro and ML on the MBP FWIW.)
i am trying to figure a way to either add NEW EMAIL ADDRESSES to my Mac Contacts/Address Book or to add these to my CARDSCAN database. the CardScan database i am using to organized all my business cards while my MAC CONTACTS/ADDRESS BOOK i use primarily to make phone calls.
Window > "Previous Recipients" is ostensibly a list of anyone that i have REPLIED TO. however, this database resides solely upon the computer on which you have Mac Mail installed on (i.e. i have hundreds of these on my Mac Pro and for some odd reason i only have one on my MBP). BTW another interesting question is whether there is a set of these on my iPhone or if/where it draws this information from for autocomplete in MAIL on the IPHONE.
anyway, i have a script that will add all my PREVIOUS RECIPIENTS to my MAC ADDRESS BOOK/CONTACTS into a single folder so that i can get the data from the MAC PRO into AB/CONTACTS so that both the iPhone and my Mac Pro can use this information for autocompleting email. however, this seems like a very temporary stopgap measure.
is the correct way to manage this to go one by one through each Previous Recipient, Add the one's that i want to AB/Contacts through the add functionality - at which point i can /see/ that this contact has been added to AB? if so, is there a way to do this so that my hundreds of EMAIL ADDRESSES don't totally pollute my CONTACTS on my iphone where i make phone calls? i mean, i want this data accessible to MAIL AUTOCOMPLETE but i don't really want to have to wade through all of these to get to a phone number.
also, while the script that i have will send them all to a folder this does not mark them as added to AB and it is confusing to me as to how i manage this when NEW previous recipients are in the list.
and do you have a problem with a PREVIOUS RECIPIENT email address overwriting a contact with the same name that is a PHONE NUMBER in AB/Contacts?
TIA for any help or links to good urls on this etc.

Open System Preferences > Sound > Sound Effects
Select: Play user interface sound effects
In Mail. From the Mail menu bar click Mail > Preferences then select the General tab.
Select: Play sounds for other mail actions
And make a sound selection from the New Messages Sound pop up menu.

Previous Recipients in Mail.app ought to have automatic management option

Most non-power users do not understand how to use Previous Recipients in Mail.app and there is so much more Apple could do to make that a more useful tool.
When someone changes their email address, Previous Recipients does not automatically update it; so if you don't manually remove the old address, the autofill function will continue to suggest the old address -- this is the source of a huge amount of accidentally misdirected emails.
I wish Apple would offer an option which the user can turn on to automatically offer to delete nonconforming Previous Recipients entries whenever the user changes an address in the Contacts application.
Ideally the preference would have three options: "don't do anything", "ask if nonconforming emails should be removed" and "automatically remove nonconforming emails when I change an email address in Contacts"

Use the +Provide Mail Feedback+ option in the Mail menu of Mail.
We're just users here helping other users with problems. Apple doesn't collect suggestions (or much of anything else) here.

To make sure sync doesn't over-write the phone?

I've just installed the new Itunes 9 but haven't connected my iphone USB cable yet Because I don't want to have the computer sync over write all my new info that's on the phone.
How can I make sure this doesn't happen.......??

You have control over this.
The iPhone includes a setting under the Summary tab for the iPhone sync preferences with iTunes, and iTunes includes a global setting to not automatically sync when any iPod or iPhone is connected. iTunes > Preferences under the Devices tab.
Installing an iTunes update alone should not over-write or change anything on your iPhone.

Address Book Contacts and Mail Previous Recipients Missing/Empty/Deleted

At one point yesterday, I was happily catching up on some email using Mail. All was well. I toggled a message as Junk and went to forward it to [email protected], which was, of course, in my Previous Recipients list. Only this time it wasn't. I noticed, too, in iChat, that all of my buddies had reverted to their IM screen names from their normal Address Book-based First Name/Last Name. So I opened Address Book (which had not been running), and it was empty!
To the best of my recollection, though I have a .Mac account, there was no syncing that occurred during any of this. Worse, when I did a manual Sync to see if .Mac would restore my contacts, it didn't. My Address Book remained empty. Fortunately, it didn't propagate its emptiness to .Mac, which I checked via the Web.
When I fired up my spare iBook, everything seemed fine, and a sync there didn't blow away anything.
I found a few posts that recommended replacing my now empty AddressBook.data file with AddressBook.data.beforesave, which was large enough to seem like it might still have a lot of my contacts. I did this, and my Address Book and Previous Recipients were partially restored. The only problem is that the beforesave file was dated June 2004 and is missing all contact information over the past year and a half.
What the heck happened?! Is there any better solution out there? Any thoughts on why .Mac wasn't able to restore the file? Also, what does Previous Recipients have to do with the Address Book data files?

Is your iBook the way you want it? all of your addresses? if so maybe you could back up that database and replace the old one thats fallen to pieces. If you try that though theres no real chance I think of rebuilding that old one as far as I know. My entouage database was an all in one type of deal. when it fell apart, you lost everything. I went to the mac mail and address book after that. everything is in seperate folders with that stuff. usually I've only seen this on older running installs of OS X. Like there is a bunch of directory probs. then things gradually get goofier over time.
Thats strange it doesn't want to import contacts to your computer.
I'll ask around

Way to merge previous recipients lists?

Hi guys-
Did a search on this with no luck. I recently bought a new desktop and 'migration assisted' all my data over from my laptop, but several things did not transfer, including my previous recipient list for mail. After a search I figured out where this file is, so know how to move it, but would prefer to merge it so that I don't lose any of the new emails from the last few months (I've been too busy to tackle this for about four months).
Is there an easy way to do this? Can I simply TextEdit the files together? Suggestions would be awesome, thanks!
With gratitude,
Matthew

hi barney.
thank you. i have been trying to figure out how to manage this but also to /maintain/ it.
from what i am gathering (i also found this method for manually transferring the database) the way to do this is to:
1. /manually/ add all Previous Recipient emails to my Address Book into a /new/ " previous recipients category.
2. wipe out all previous recipients in both the macpro and the macbookpro databases.
3. periodically check Previous Recipients on both computers, manually add to AB and then wipe out.
AB syncing with iCloud will get them to my iPhone at that point and apparently Mail looks to AB /first/ to get an autocomplete anyway.
if anyone has additional info to add to this i would love to hear it...
- jon

Moving Previous Recipients in Mail to New Computer?

Is there a method of moving the Previous Recipients in Mail from Mac OS X (10.4.11) over to a new MacBook Pro (10.6.4)? I don't want to have to put them all into my address book, but I find it useful to find old names and emails addresses occasionally and would like to keep using it.
Thanks very much for your help.

It sounds like you are doing things the hard way.
Is there a reason you didn't use Setup Assistant? If you still have the older Mac, you can do it with a FireWire cable, or with an Ethernet cable if your old Mac doesn't have FireWire. It makes the whole process a snap. It worked for me when I moved from a 2005 PowerPC eMac running 10.5, to an iMac running Snow Leopard. Everything came right over, including my Previous Recipients. It was "like magic".
You might want to consider starting over with Setup Assistant; I guarantee it will be faster and easier than trying to move items over piecemeal.
Otherwise, just copy over your entire Mail folder from /Users/yourhomefolder/Library. That should get everything Mail-related.

Solved: I cannot manage (bring online, initialize, partition, format, or write to) a VHDX hard drive once it has "Enable Virtual Hard Disk Sharing" enabled.

Hello,
Issue:
On a Virtual Machine with a secondary VHDX attached, I cannot manage (bring online, initialize, partition, format, or write to) the VHDX hard drive once it has "Enable Virtual Hard Disk Sharing (VHD Sharing)" enabled.
Questions:
Should I be able to manage (bring online, initialize, partition, format, and write to) a VHDX hard drive once it has VHD Sharing enabled? If I should be able to manage it, what am I missing?
Topography:
One SuperMicro Cluster In a Box (CIB) with 2012 R2 Data Center on each node. Microsoft Failover Cluster installed and working on each node. The Failover Cluster Servers on each host passes all cluster validation tests. Two Hyper-V 2012 R2 Data Center Virtual
Machine (VM) servers, one on each node. 1 common Cluster Shared Volume (CSV) and 1 Generation 2 Scale-Out File Server (SOFS) shared volume both Resilient File System (REFS) formatted. One 5 Gigabit (Gb) Virtual Hard Drive Type X (VHDX) file on the CSV and/or
SOFS. Integrity bit and read only turned off on VHDX file.
Each of the two Hyper-V VMs have one 127Gb VHDX Generation 2 primary hard drive and 1 VHDX secondary hard drive attached, both on SCSI Controller #1.
Background:
If I start VM1 without the VHD Sharing enabled on the secondary hard drive, I can bring the drive online, initialize, partition, format, and write to the drive.
If I enable VHD Sharing, I can no longer modify the drive in Disk Management in any way. With or without VM2 running.
Both VMs and the CSV and SOFS are on the same host cluster server, or not, no difference…
The VHDX is referenced either by the CSV name C:\ClusterStorage\Volume1\TEST1.VHDX
or a Shared Folder name
\\sharedfolder\folder\Test1.VHDX .
If I start VM1 with VHD Sharing disabled and I format the drive, then shut down and enable VHD Sharing, the drive is offline and requests initialization which fails with an "I/O device error", every other attempt to manage the drive fails with
the same "I/O device error", error.
Events:
VDS fails to write boot code on a disk during clean operation. Error code: 8007045D@02070008
Log Name:      System
Source:        Virtual Disk Service
Date:          3/3/2015 11:39:18 AM
Event ID:      10
Task Category: None
Level:         Error
Keywords:      Classic
User:          N/A
Computer:      Server1.Domain.local
Description:
VDS fails to write boot code on a disk during clean operation. Error code: 8007045D@02070008
Event Xml:
<Event xmlns="http://schemas.microsoft.com/win/2004/08/events/event">
<System>
    <Provider Name="Virtual Disk Service" />
    <EventID Qualifiers="49664">10</EventID>
    <Level>2</Level>
    <Task>0</Task>
    <Keywords>0x80000000000000</Keywords>
    <TimeCreated SystemTime="2015-03-03T19:39:18.000000000Z" />
    <EventRecordID>27318</EventRecordID>
    <Channel>System</Channel>
    <Computer> Server1.Domain.local </Computer>
    <Security />
</System>
<EventData>
    <Data>8007045D@02070008</Data>
</EventData>
</Event>
AND
Log Name:      System
Source:        disk
Date:          3/3/2015 12:16:42 PM
Event ID:      153
Task Category: None
Level:         Warning
Keywords:      Classic
User:          N/A
Computer:      Server1.Domain.local
Description:
The IO operation at logical block address 0x0 for Disk 1 (PDO name: \Device\MPIODisk1) was retried.
Event Xml:
<Event xmlns="http://schemas.microsoft.com/win/2004/08/events/event">
<System>
    <Provider Name="disk" />
    <EventID Qualifiers="32772">153</EventID>
    <Level>3</Level>
    <Task>0</Task>
    <Keywords>0x80000000000000</Keywords>
    <TimeCreated SystemTime="2015-03-03T20:16:42.017090000Z" />
    <EventRecordID>27333</EventRecordID>
    <Channel>System</Channel>
    <Computer>Server1.Domain.local</Computer>
    <Security />
</System>
<EventData>
    <Data>\Device\Harddisk1\DR1</Data>
    <Data>0x0</Data>
    <Data>1</Data>
    <Data>\Device\MPIODisk1</Data>
    <Binary>0F01040004002C00000000009900048000000000000000000000000000000000000000000000000000020488</Binary>
</EventData>
</Event>
Thanks again for any help,
Robert

Hi All,
I had to buy a Willy Wonka bar and spend a golden ticket to get an answer to this one.
We found that the default LogicalSectorSizeBytes of a VHDX is 512b. It needs to be 4kb.
The Host drive doesn't seem to matter CSV or SOFS. Below is a way to create a VHDX with the correct LogicalSectorSizeBytes.
In Power Shell, type --> New-VHD -Path C:\ClusterStorage\Volume4\Cluster2DataDisks\Cluster2Disk1.vhdx -SizeBytes 200Gb -PhysicalSectorSizeBytes 4kb -LogicalSectorSizeBytes 4kb
Attach the resulting file to your guest cluster servers and set the Enable Virtual Hard Disk Sharing option on both server. You should now be able to bring the drives on-line and initialize them. They will also add to the guest cluster pool.
Change the size, path and file name above to fit your Cluster Servers configuration.
Thank You
Sachin Kumar Support Engineer | Windows Server Setup Team | Microsoft Enterprise Platform for finding the answer to this one.
Hope this helps others.
Robert

Anyone know how to copy/export previous recipients list from Outlook to iCloud?

Hi,
Ever since using MobileMe and now iCloud to sync contacts with Outlook, I've had horrendous issues with mulitple duplicates within my contacts. In an attempt to resolve this, I've manually removed all the duplicates, synced with my iphone and ipad and iCloud and removed them from my local Outlook contacts folder. Then, within Outlook, all the contacts are only listed in the iCloud folder. This seems to be working well now for a few months, but now, every time I write a new email, there's no auto-suggest of my contacts emails, like there was before. Is there a file that stores a previous recipients list that can be copied or moved to accomodate emails being sent from my iCloud account?
Thanks for any help.

sanjinzvonic,
In my expeirence, the only way to do this is to restore your iPhone, setting it up as a new phone. You can try resetting all settings prior to this to see if that does it as well.
To reset all settings, navigate to Settings > General > Reset.
Backing Up, updating, and restoring your iPhone and iPod touch software
http://support.apple.com/kb/HT1414
Hope this helps,
Raleigh

Where is "Previous Recipients" located

Hi All,
I have a very sick Mail.app. It no longer has default black font for non junk mail. It no longer filters junk mail by the advanced rules (just plain ignores them,) And training mode caches nothing after some 200 have been marked as junk over the last month. The junk filter has been corrupted in some manor. It has actual been quirky since I went from 10.3.9 to 10.4.3 (by disk). So I intend on junking all of mail and reloading from my tiger disks using D.B. Cooper.app. But I want to save my "Previous Recipients" from the the "Windows" drop-down but I cannot find where "Previous recipients" is located. Can some one give me a Path?
Jim
thanks for all your help.
P.S. I too do not like the changes that have been made to this forum
G5D2/2.5Gs/410in+500out/23HD Mac OS X (10.4.4)

I too have been looking for this for a long time, but checked on Library, Application Support, even examined package contents of Mail and could not find it. It is dumb for Spotlight not to be able to help find a file that contains OUR non-application-code data. I read somewhere else that it is kept with ADDRESSBOOK (so copying AddressBook folder to somewhere else should copy that data also), which is strange to keep it there since it is MAIL data. Anyway, I looked but cannot find a file or resource with that. Still looking.
Imran

Resetting email icon so it doesn't display over 6000 emails on icon.

Resetting email so icon doesn't display over 6000 emails on icon

I was having the same problem, with a large file that was causing my Preview to open it everytime and slow it down. The fact is that it was opening the file even if it was deleted. But it was opening a temporary file somewhere, somehow.
I don't know if that's available in previous version os macOS, but I'm using Lion. Here's what I did:
1. Right-click on the icon by the side of the title of the window/document you wish to close
2. You can see now the path of that file - click on the folder right beneath the file name
3. That will take you the where the file is - delete the file.
4. Go back to preview and close the window.
To me this worked instantly. It wasn't closing before and now it did because the file really didn't exist anymore.
Cheers
Guz

Previous Recipients List is Empty, But They Still Show Up

OK, weird issue...
Over the years my previous recipients list has gotten pretty junked up. I read on the forum if I wanted to start from scratch to delete the file in the ~/Library/Application Support/Address Book/ that contained the info. I did that, restarted and when I look at Mail in the Previous Recipients list (Window/Previous Recipients) it is empty. However, when I start to type an address in Mail it is still pulling some info from somewhere that is not in my address book. Any ideas out there?

No one is smart enough to help me out on this one? I am sure someone has seen this!

Mountain Lion Mail previous recipients question

I have searched to figure out how to do this and I'm sure the answer is somewhere but I can't find it. I have edited a group in my address book and am now trying to send Mail to the edited group but Mail keeps autofilling in the old group. Thankfully I discovered this by expanding the group in my email to make sure the list of recipients was correct. It wasn't. How do I get Mail to forget the recipients of the "old" group and use the newly edited group? Thought that groups might show up in the "previous recipients" list under window>previous recipients and then I could just remove the group and start over but the group name isn't in that list. Hope this makes sense!

Well, thanks so much for the response and your attempt to help! However, when I control click the group and send email that way, it STILL populates with the old group. Ugh! For example, John Doe is in the "old group" but I have edited him and lots of others out of the group and others into the group but he still shows up in the list of recipients and the new guys are missing.
I have worked around this issue by just renaming the group but I'd really like to name it the old name because that is the name that makes sense! I've worked around the problem for now but would still like to know the answer to this issue. The crazy thing is that this happened to me this summer and I fixed it somehow but can't remember how! I thought it was by removing the group from previous recipients list. Perhaps that was the solution but the problem happened before I moved to Mountain Lion when several things changed in Mail.
Thanks again for attempting to help! Good to know the control-click trick straight from Contacts/Address Book--whatever it's now called.

Managing Previous Recipients (doesn't it over-write existing?)

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