Manual Document distribution

Dear All,
If we are using manual document distribution, for that is SAP business workflow required?
If not then how this functionality to be used for manual distribution?
Any document describing the same in steps that would be useful.
thanks,
Atul Tulaskar

Hi Atul,
If we are using manual document distribution, for that is SAP business workflow required?
No,workflows are not required for manual distribution.However,certain basic prerequisites need to be met.You may find detailed information [here|http://wiki.sdn.sap.com/wiki/display/PLM/DocumentDistribution(CA-DMS-DCD)].
Regards,
Pradeepkumar Haragoldavar

Similar Messages

Document Distribution Automation

SAP-DMS Expert
in Document Management System there is Document Distribution process
i know whole process of Document Distribution , but it is manual process
i want to Automated it , How can i ???
point rewarded

Hi Dave,
if you want to automate the distribution maybe SAP note 824949 might by usefull for you. Here the activation of the 'Event Type Linkage' is explained.
So please see this note and activate the event type linkage.
Best regards,
Christoph

Org Unit as Distribution Point for Document Distribution

Hello Experts,
I would like to maintain a distribution point for the document distribution. Therefore i still have maintained the distribution point (it is an org unit) in the available communication types (INT, RML,..) in SPRO...->Document Distribution->Define Communication Type.
But now every time when a distribution package will be started for distribution I get an error message: "Function <senden> not possible". The package should be send via distribution type INT to the distribution point.
Perhaps the communication type INT is not maintained for the org unit yet?Where can i do this?
Regards,
Christian

Hi Christian
The distribution point under Type of distribution point and Distribution point is used under the following conditions:
1. If distribution is initiated manually and the Distribution immediately indicator was set without entering an explicit distribution point.
2. If distribution is initiated manually and the
Distribution immediately indicator was not set.
3. If distribution is initiated by an event.
If the "Send to distribution point" indicator is set and no distribution point is entered explicitly, the current user becomes the distribution point if distribution is initiated manually. If distribution is initiated by an event, the user that triggered the event becomes the distribution point.
Follow this Procedure.Also Check all the setting in Define Distributio Types for Distribution type INT
where you mention distribution Point details.You will have to explore alittle bit.
With Regards
Mangesh Pande

Document Distribution workflow

I have document distribution workflow WS20000104 that is giving me
problems. It is failing on the Generate Distribution Order Package
Step. The Error is that no recipient was supplied.I think the
Recipient is contained in the Message Container. but this is not
passed into the workflow from the event. I supply the recipients on
the distribution screen
The event container on binding to the workflow container, does not
have the message object.
How can I pass the Recipients to the Workflow.

Hi,
As Jayanthi said, why dont you check your EVENT LINKAGE and BINDING.
Make sure that your Object's container element - DISORDER is being binded to EVT_OBJECT.
Yah,Message object is something that gets generated after the execution of Standard Task TS20000297(BUS1082002-GENERATE). So when this step fails, this Message container never gets populated.
So Message Object has nothing to do with EVENT BINDING.
May be, you can test the BOR BUS1082002 manually passing the same data and figure out the problem by debugging.
Hope this helps.
Regards
Raja Sekhar

Automatically start Document Distribution

Hello all,
i have a requirement to start the SAP standard document distribution automatically for a specific document if the status of this document is set to a release status.
I stll have implemented the Note 824949 and therefore have activated the event type linkage for the following BUS objects:
BUS1082 INITIATED
BUS1082 RESEND
DRAW     CHANGED   DOKST
DRAW     CHANGED   DWNAM
DRAW     CHANGED   DISTRIBUTION
The manual distribution for documents is still working fine but (the distribution log and the SBWP say it)
But I don't get any log entry and not SBWP mails if a document of a distribution list is set to a release status!!!!!!!! So the automatic process is not working until now.
Do you have some more hints?
Thanks,
Christian

I would use a workflow, at the point when a document is released you create an event. Based on this you can send the information. This is potentially not the easiest way but allows you to do function as you need it.
Regards
Thomas

Email document distribution PDF attachment conversion error

I have configured document distribution via emai with an attachment. My DMS documents have a single PDF original attachment.
The email transmits fine through SAPConnect, however when I open the attachment Adobe tells me the file cannot be opened, and is corrupt.
The issue seems to be in SAPConnect conversion, converting BIN to PDF. Any suggestions on the conversion function module or sample code for a fm to do the conversion are appreciated.

Hi,
regarding the information with the BIN extension I would kindly ask you
to implement the SAP note 873597.
Further please check the following settings which helped to solve
such issue in the past successfully:
1. Go to transaction : FILE
2. Select DOCUMENT_DISTRIBUTION
3. Double click on "Syntax group definition"
4. You will find the file length defined for "WINDOWS NT
5. Change the length value to 70.
6. Also for As/400 change the length to 40.
Best regards,
Christoph

DMS Document Distribution Problem Pls, Help Will be appreciated

When executing T-Code CVI8(Document Distribution), there is a system message that the order was successfully created. But when we looked at the distribution log using T-Code CVI9, the status of the document remains as SY and the processing of the distribution stops. We already finished the settings for document distribution and still this error persists. What could have been wrong? Pls advice.
Mail Me On:- [email protected]
Regards,
Akshit A. Patel

Hi Athol,
i have checked the workflow config accordingly,
workflow templates 20000104 and 20000137. are active.
a. 20000104 BUS1082 x 2 (Initiated and Resend)
b. 20000137 BUS1082002 x 1 (Resend)
But the Release status for these templates is NOT DEFINED, should it be RELEASED & the container tab for 20000104 shows a warning icon(Mandatary import parameter)on partial order & intial value not set & same for 20000137 shows warning icon on distribution order package & initial value not set.
what does this mean, is there any setting required for this?
2. Transaction SWU3 ensure that all has been generated (activated). Pay special attention to Maintain Runtime Environment -> Configure RFC destination.
I HAVE checked the above all are active except Configure RFC destination, what is the setting required for the same.
the 3, 4,& 5 setting what u have suggested are ok,i have checked them.
Please suggest for the 1 & 2 points.
thanks in advance.

Manual document number in User-Defined Object

Hi Experts,
I have a user-defined object of document type. I am trying to post a document using the General Service. However, I cannot assign manual document number. There is no handwritten property available. Is it possible to assign manual document number in user-defined objects using the DI API?
Thanks.
Melvin

Hi,
This issue has been resolved. For the benefit of those who will be encountering this error, it was resolved by manually assigning the Handwrtten field to 'Y'. Here is the code fragment:
shipmentHeader.SetProperty("Handwrtten", 'Y')';

Error in SAP standard workflow ddoStart - Start document distribution

Hi all,
I'm trying to use the document distribution but i'm failing completely. After doing what i think is the necessary config (setting all relevant tasks to general task should be all), i try to distribute. I create a list, selects people and click go.
When checking the log for the distribution later on, all workflows generated hang in the same place - namely the case branch before "check document distribution". Further on, the "check distribution order" task does have three potential outcomes after calling the business objects corresponding method. The problem is that the method "check" of bus1082 (doc. dist. order) does not return a check value as a parameter, even though it has a result internally.
I suspec i'm missing something here, but the wf still bombs out.
Tips and tricks guys?
Espen

HI all,
Problem is identified and a solution is found. THe businesss object's methods for distribution order did not have the flag for result parameter ticked. Opening up the standard SAP objects, tick the box and voila - it works.
Still puzzles me how SAP did release this. Didnt they test?
Espen

Document distribution...

Dear All...
Greetings!!!!!
I am new to DMS,basically I am a PP functional person and am not having that much knowledge abt DMS,but aware abt the functional and how it is carried out at transactional level.
I searched abt DISTRIBUTION process in DMS ,but was not able to found any suitable documents.
I just want to know how "document distribution" is carried out,
I can upload any type of req'd documents in the system through CV01n,and also able to maintain proper settings for it.
But still not much awrae of docement distribution....
Plz guide me in this process....Plz correct me if I am getting wrong..
Thanks......

Hi Rahul,
maybe the information at the document distribution area at http://wiki.sdn.sap.com/wiki/display/PLM/DocumentManagement%28CA-DMS%29 could you useful for you.
Further please see the SAP online help under http://help.sap.com under
- SAP ERP Cross-Application Functions
- Cross-Application Components
- Document Management
- Document Distribution
Best regards,
Christoph

Error no receipient found in document distribution

hi,
i'm getting error no receipient found in document distribution,
when executing document distribution in CVi7
Kindly let me know whether it is basis or workflow related issue,
regards
kokila

Hi Kokila,
one possible reason can be a missing flag in TA SO16. Please check
that the flag 'Organizational units' (under tab 'Adressing') is set and
that no sending restrictions are defined under tab 'Send'.
Best regards,
Christoph

Document Distribution with attached documents coming across in BIN format

Hello all,
I have 3 dist types defined in the system. RML, RMA, and INT
RMA sends to SAP Office and includes a link to the document defined in DMS and seems to work correctly.
RML sends the document to SAP Office as an attachment but the attached documents always is in BIN format and cannot be opened by the application.
INT sends to my external email but has the same problem as above, the attachment is always in a BIN format and cannot be opened.
This works the same with several different applications in DMS, Word, Excel, Text Files, etc.
Can anyone give me an idea what I may be missing in config that is keeping this from working correctly. We are running SAP ECC 6.0
Thanks,
Bill

Hi Bill,
Please check the following customizing in your system:
1) Please check you have maintained suitable length of syntax group for
Windows NT. Please maintain it more than 20.
Please proceed as follows to correct this entry:
Run the tcode SPRO
Implementation Guide for R/3 Customizing (IMG)
Cross-Application Components
Document Management System
   Document Distribution
    General Settings
     Platform-Independent File Names
      Maintain file names and file paths across all clients
       Syntax group definition
2) Please check the 'File processing' value for distribution type 'INT'.
Please set it as '2'.
Further please check note 355048 and as mentioned your settings in transaction DC30 for the workstation applications.
Best regards,
Christoph

DMS-Document Distribution Setup

Hello ,
I would appreciate if any one can give me some idea's on config part of Document Distribution in Document management system.
I maintained recipeint list and in CVI8 i started document distribution which gave me back an internal order number later i went to CVI9 to execute the initial order number which took me to Distribution log screen .
There i get message like Not assigned to distr. order package,i selected the Box highlighted pertiaing to that document and i executed for document distribution i received a message like Only partial orders with status AS, MA, ER, WO, or WR are allowed.
Guys sorry i may be wrong with the approach on the above step i carried out but can u breif me up what i should have to config and acheive my document distribution succesfull.
Regards,
Murali.S
Points will be awarded for sure.

Hi Murali,
please implement the attached note 1008281 which should solve this
behaviour.
Further please go to the swdd transaction and enter the following worklow
templates (WS20000104 and WS20000137).Go to the edit mode and activate
them once again.
Best regards,
Christoph

Document Distribution in DMS

Hi Gurus,
Has any one implemented the Document Distribution in DMS?
Please share your experience and documents if any?
email id: [email protected]
Points would be awarded.
Thanks,
Paddy.

Hi paddy
I have done document distribution and it is working fine..
kindly check the following
Steps
1)Recipient Management
Show all entries for recipient management
User menu document management system Environment Document distribution Recipient Office User
Use the address info and communication type RML. Show all entries.
2) Customizing settings :
Under Document management → Document distribution→ Distribution type→ Define distribution types
Click on the distribution type which you want to activate and make it default.
3) Go to DIR, Environment ---> doc distribution ---> create recepient list and save the recipient list.
4) Start the distribution with your defined entries. T code CVI8
5) Look at the log entries. CVI9
6) Use the Workplace in the standard SAP menu. If you did everything in the right way, you will find an entry in your workplace ( t code SBWP).
7) Refer Note 824949-Document distribution: for Activating Event type linkage.
Thank you
Regards,
nitin
Award points if useful
Edited by: nitin bhagat on Mar 31, 2008 8:59 AM

Document distribution with restriction on Status of the DIR

Hi all
In my business scenario, I need to restrict Document distribution based on Status of the DIR.(i.e) A user should be able to distribute a DIR of a particular status(RL-Release) he cannot the distribute the DIR in status(IP-In process).
I have maintained the following values in the auth. object,
C_DRAW_TCD
ACTVT : Create or generate, Change, Display, Distribute
DOKAR : DRW
C_DRAW_TCS
ACTVT : Display, Distribute
DOKAR : DRW
DOKST : RL
But still I am able to distribute the document in IP status(which I have not specified in the auth. object C_DRAW_TCS)
Is there any change in what i have done or any new object to be added?
Help me in finding out the solution.
Regards
S.Sivakumar

Hi Christoph
I have generated the profile and assigned to the correct user. In ST01, when I tested the autorization checks, all auth. objects checks are fine except C_DRAW_TCS.
For C_DRAW_TCS the auth. check is happening for only "03 Display" activity.It is not happening for the activity "59 Distribute". I have maintained the auth. object for both Display and Distribute. as follows
C_DRAW_TCS
ACTVT : Display, Distribute
DOKAR : DRW
DOKST : RL
But the auth. check is carried out for only display.
C_DRAW_TCS RC=0 DOKAR=DRW;DOKST=RL;ACTVT=03; and it displays Authorization check successful. For distribute the auth. check itself is not carried out.
Help me in sorting out the problem.
Regards
S.Sivakumar

Manual Document distribution

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