Manual JE using control accounts

Hi all
Is it possible to pass manual JE using control accounts..?
rgs anand

Hi Anand,
If the control account is associated to a Business Partner, you have to enter the BP Code on the JE (press CTRL+TAB).
If the Business Partner is associated to more than one control accounts, then you can display the Control Account column on JE and select the required control account.
Hope it helps.
Cheers,
Marini

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What is the advantage of UBR/UER as Control Accounts

Hello Expers / Dina,
Could it be possible to explain the concept behind adding a new features of UBR/UER as Control Accounts in Oracle Projects Billing R12.1.3
According to Oracle :-
With Unbilled Revenue or Unearned Revenue (UBR/UER) as control accounts, you can now re-interface rejected invoices or revenues without any discrepancy at the project and transaction levels.
What does they really mean to say?
Please help.
Thanks
:-)

Hi,
I found the bug which led to this new enhancement. Here is a summary of the issue prior to the latest release:
"In the current model, UBR/UER calculations are done when revenue or invoice is interfaced. There is a known issue with this model when a interfaced revenue get rejected by GL or a interfaced invoice gets rejected by AR. Tieback
process will clear off the ubr/uer on the rejected documents as the UBR/UER will be rederived when they get reinterfaced. This is a technical limitation of the current architecture. We are looking at a solution which will not clear off the UBR/UER at document level during tieback process and will reinterface the documents with the same UBR/UER."
Due to this limitation customers were having to do manual GL journals. When they wanted to start using Third party global control accounts it was restricting them from being able to do manual journals, hence we had to fix the root issues before they could continue using control accounts.
Hope this helps.
Regards,
Dean

How can i use the open debts control account

Does any one knows how to use this control account, i tried at the journal entry and it works great but i wonder if there is another document where i can use this account for a cutomer.

Hi,
You can check Note No. 1158816 regarding your query.
Kind Rgards,
Jitin
SAP Business One Forum Team

Posting opening balances to control accounts

Hi everyone,
I am entering the opening balances in SAP B1 2007 PL: 42 and I am unable to post the A/R and A/P balances because they are control accounts and there are transactions already posted to these accounts. I can't do a Journal Entry either. Can anyone give me a suggestion on what i should do?
Thanks

Hi,
Control accounts in Business One is only used for buisness partner transactions. Meaning, any transaction doone on the account is connected to a BP.
If you with to post on a control account in a manual JE just press Ctrl+Tab when the account field is active in the JE screen, select the relevant BP and make your posting.
The control account field is not displayed by default in the Je screen so you should use form settings to make it visible and active if need be.
If the BP has more than one control account you can change from the default one that will be selected by deleting the control account on the JE line and tabing out, a screen will open with all control accounts associated to the BP.
To post Opening Balances, use the BP option instead of the account option.
Hope it helps,
Jesper

Control accounts

GL should NOT allow you to enter a manual journal against a control account.
Is this feature working the same for control accounts in 11i?
We are in 11.5.10.2.
Is there any work around for 11.5.10.2.

I'm not sure about the forms personalization.
But the GL Flexfield segment value setup is:
1. Go to GL Responsibility -> Setup -> Financials -> Flexfields -> Key -> Values
(Or) System Administrator ->
2. Application as General Ledger, Title as Accounting Flexfield, Strucure as Operations Accounting Flex (select your accounting Flexfield name)
and Segment as Account (select your Natural Account segment name).
3. In Values, Hierarchy, Qualifiers tab, click on Qualifiers field
4. Enter Yes/No in Control Account field.
5. If the account value is new one, it will populate the gl_code_combinations.reference3 accordingly, when a new code_combination_id creates.
6. If you want to modify the account qualifier, then you can follow the same steps.
7. But you need to run the concurrent program “Program - Inherit Segment Value Attributes” to sync up the value in reference3 of gl_code_combinations.
8. This programs needs to be run, if any qualifier has been changed (Not only the Control Account).
9. Then you can't enter GL manuals using this account segment.
By
Vamsi

Control Account reversal

I need to reverse(to nullify account balance) control account balances of debtors & creditors .How can i do this.
regards
hatim ali asgher

Hi
The Control account can be used for Manuall Entries this is system Design.. if u have to reduce the acc. balance of BP then use the respective code of that BP and transfer to respective acc. in JE if u wana to use BP the U have to use CTRl + TAB to select the list ob Bp's.
Giri

Aging report and Control account value not matching

Hi All
The value what i am getting from Vendor liabilities aging and Control account is not matching for the same dates, all my parameters or selection criteria are same
Same report if i am taking for the current date it giving correctly,
If i am trying for a previous day the problem is happening
How can i solve this issue

Hi,
Please check if the transactions are done for different Control Accounts and both the account balances are included in the Aging Report.
Also, check that ALL the customers/vendor groups are taken.
Make sure that you are running the backdated aging with the checkbox as mentioned in the Note 800294.
If still facing problems may be you can provide with more details as to what the control account balances and what is the Aging, difference.
PS: Check if there is any manual journal entry is created in the control account?
Kind Regards,
Jitin
SAP Business One Forum Team

Diferente Control Account in A/P Credit Memo copied from A/P Invoice

I have a strange situation in SBO2007. An A/P Invoice for Vendor X was created duplicating an A/P Invoice from Vendor B. The new Invoice was created with a differente Control Account from the assign in BP Master Data of Vendor X. The Invoice waas copied to a A/P Credit Memo but it used the right control account these time. Now I have an Invoice and a Credit Memo that reconcile each other but with different control accounts.. What is the best way to correct or undo these situation ?

Hi,
This problem is solved in B1 2007A SP01 PL12. To prevent this issue, you upgrade your current B1 version to the PL.
The existing problem in the db can be solved by SAP Support. Log a message to SAP support to obtain the solution.
Prior to uprade and log message, check this note 1463211:
Incorrect Control Account when duplicating invoice
Symptom
Create an AP Invoice for a Business Partner(BP1). Duplicate this invoice to another Business Partner(BP2) who has different control account. The journal entry of the duplicated invoice posts the amount to control account of BP1 instead of BP2.
Behavior is reproducible for AR Invoice as well.
Other terms
Control Account, Payables Control Account, Receivables Control Account, Journal Entry, Incorrect Control Account, Duplicate Invoice, JE, SAP Business One
Reason and Prerequisites
Application error
Solution
SAP intends to provide a patch or patches in order to solve the problem described.
The section Reference to Related Notes below will list the specific patches once they become available.
The corresponding Info file of the patches in SAP Service Marketplace will also show the SAP Note number.
Be aware that these references can only be set at patch release date.
SAP will deliver patches only for selected releases at its own discretion, based on the business impact and the complexity of the implementation.
In order to detect whether this issue affect your DB, please run the
following query :
SELECTt1.BaseRef as 'DocNum', t1.transid, t1.shortname [BP code], t1.account [account.jdt1], t0.debpayacct [BP control acct],
CASE
WHEN t1.transtype = '13' THEN 'A/R Invoice'
WHEN t1.transtype = '18' THEN 'A/P Invoice'
WHEN t1.transtype = '14' THEN 'Credit Memo'
WHEN t1.transtype = '15' THEN 'A/P Credit Memo'
WHEN t1.transtype = '204' THEN 'A/P Down Payment'
WHEN t1.transtype = '203' THEN 'A/R Down Payment'
ELSE 'Others'
END
FROM jdt1 t1
inner join ocrd t0 on t1.shortname = t0.cardcode
WHERE t1.account <> t1.shortname and t1.account <> t0.debpayacct
AND TransType in (13, 18, 14, 15, 204, 203)
If the above query retrieves results, please log a support message
via the Service Marketplace referring to this note including all
relevant information.
Apply the solution of the note to solve your problem.
JimM

Key code 24 using control down - no longer works in 10.6

I have a script that should open a dialog box to make a picture using Copernicus. the command I try to invoke is 'Control ='.
here is the script.
tell application "Copernicus"
activate
delay 2
tell application "System Events"
key code 24 using control down
end tell
end tell
or alternative I tried:
tell application "Copernicus"
activate
delay 2
tell application "System Events" to keystroke "=" using control down
delay 5
end tell
However both do not work, it does do nothing on - key code 24 using control down -.
If I do a manual 'Control =' it works regardless if the Application is active or in the background.
Has anything changed in 10.6 that this sort of code no longer works? How do I set it up for this to work?
Message was edited by: ChangeAgent

Pierre L. wrote:
I have downloaded Copernicus 1.5.2 (Build 15) just to better understand the issue.
is what I use.
However, I am unable to find any “Control =” keyboard shortcut in any menu of that application. Does that shortcut belong to Copernicus, or is it a shortcut that you have added yourself in the Keyboard pane of the System Preferences?
I added it replacing 'F7' for various reasons. however “Control =” works if I do it via the keyboard.
As for me, after assigning a “Control =” keyboard shortcut to a TextEdit menu command, I have no problem invoking it from the following script.
*tell application "TextEdit" to activate*
*tell application "System Events"*
*key code 24 using control down*
*end tell*
OK. as said it works using the keyboard, but not via the script. could it have something to do with Copernicus? I simply do not understand as to why it does not work using a script.

Can't post JE to control account

I am trying to import my clients historical month end balances for 2008 (Jan, Feb, March etc...). However, my imports are erroring out with the message "Cannot perform transaction in controlling type account 1210-310-00." This is my client's A/R account. If SAP isn't going to let me post to any control accounts how can I upload my client's historical GL balances?

You do need to split the opening balance between the actual debtors. This can also be achieved using the Opening Balances form, and keying the data for each business partner.
It will make it more difficult when receiving payments against the however, so, we generally import open documents as service based documents with the GL account for "revenue" offsetting to an Opening Balances account. This should all reconcile to nil once all the Gl Opening balances have been entered.

In B1 Import of G/L history does not go to Control Account? How then?

Hi Forum,
I have tried it myself and read through the forum to know, when we import transactions such as A/R and A/P G/L history, we can not import the renovations to the A/R or A/P Control Account.
If we make the control account, non-control, then it can not be made Control again after transactions are entered? Call these accounts that contain A/R and A/P history as 1111 and 2222.
Some customers may have many control accounts for A/R and A/p depending upon their warehouses etc.
The question is?
Going forward all current transactions from A/R and A/P will go to a different control account say 1000 and 2000, and all old transactions related to that customer from previous months is in a different account - 1111, 2222.
How do you handle this situation? What do customers of SAP B1 do? For getting history of Business partner, other statistics etc.
Thank you for your help.

Hi Son Tran,
I tried tried your suggestions the best I could in my setting, but I failed again. The DTW keeps complaining about Control Account can not be used. Here are my Journal Entry import header and lines that work (that is without control account).
OJDT Header below:
==================
RecordKey     AutoVAT     DueDate     ReferenceDate     StampTax     UseAutoStorno     VatDate
RecordKey     AutoVAT     DueDate     ReferenceDate     StampTax     UseAutoStorno     VatDate
1     tNO     20080402     20080402     tNO     tNO     20080402
Matching JDT1 Lines
==================
RecordKey     LineNum     AccountCode     Credit     Debit     DueDate     ControlAccount
RecordKey     LineNum     AccountCode     Credit     Debit     DueDate     Account
1     0     12350000     180          20080402
1     1     41100000          180     20080402
1     2     24100000          0     20080402
1     3     13500000          126     20080402
1     4     51100000     126          20080402
Note: Control account column is not used at all.
In the above JDT1 Lines all account codes are non control accounts. There is only one A/R account that I want changed to control account. That is 12350000 will be changed to 12110000 (this is a control account).
When I do the change to control account, the above DTW import fails with the error - 1000415 Cannot perform transaction in controlling type account JDT1 - 1211000 error 65171.
Look forward to your help.
I also tried many other combinations and failed.
Thanks.

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How to create an object like "Control Account" in JE? u5982u4F55u7F16u5199u63A7u5236u79D1u76EEu63A7u4EF6

I want to create a user screen like Journal Entry. How could I create an object like "Control Account" in JE?
我想编写一个象u201C日记帐分录u201D那样的屏幕，但是不知道其中u201C控制科目u201D列的控件如何编。请教各位高手。谢谢
Edited by: An Ping Zhang on Sep 15, 2009 4:57 AM

Dear An Ping Zhang,
The "Control Account" column in JE is used ChooseFromList.
You could refer to SDK sample
SDK\Samples\COM UI\VB.NET\17.ChooseFromList.
BTW: you could post your question in Chinese into SAP Business One 中文论坛
/community [original link is broken]
Best Regards
Jane Jing
SAP Business One Forums team

How to reconcile customer balances with control accounts

Hi!
Sanjay Here,
1. how to reconcile the customer balances pl. explain in details.
2. how to reconcile the customer balance with control accounts
3. how to do the automatic clearing through T code f.13. pl. give us the screen shots if available.
4. how to reset the T-code f.32 clearing documents, if wrongly showing in customer balance.

1. how to reconcile the customer balances pl. explain in details &
2. how to reconcile the customer balance with control accounts
Ans:- Thru report painter T-code FGI4 (Form) & Report FGI1 using cutomer summary table we can define report, which shall give the desired requirement. It give customer wise & controll account wise balances.
3. how to do the automatic clearing through T code f.13. pl. give us the screen shots if available
Ans. F.13 is used for GL automatic clearing basing on the required config for GL . Like GR/IR clearing is there in automatic posting we have to define COA, GL & creteria1, creteria2 ..... Incase of GR/IR field name can be VBUND (Purchase order). When configure this in F.13 when we check the check box GR/IR and GL system shall look for setting for automatic clearing based on creteria it shall automatically clear.
4. how to reset the T-code f.32 clearing documents, if wrongly showing in customer balance
Ans. To reset a claerinf document Tcode is FBRA. Reset the clearing doc first and reverse the doc Tcode FB08.
Thanks
Colin Thomas

Manual posting to reconciliation account under asset account group

We need to maintain Asset Group (G007) to allow manual input in order to post a period end-closing adjustment as required by our external auditors. ( i.e in the reconciliation account under the asset account group, we need to check the 'allow manual input' option so as to do posting to this account manually).
Under normal circumstances, the posting should have been from WBS Element, to AUC, then to Fixed Assets. However, since all the procedures have been completed until Depreciation Run, we have no option but to input this manually.
Similar Recon accounts which allow manual inputs are Accounts Receivable (GL Code 115000) and Accounts Payable (GL 210000).
My intention is to have this captured in the system as of Dec. 31, 2008; Reversed the same transaction on 01-Jan-09 and process it normally as mentioned above.
Valuable assistance will be highly appreciated.
Best regards,

You can make manual postings on the asset reconciliation account with the transaction ABF1
Use PK 70 or 75 , G/L account and transaction type 100.
The result is that asset accounting is no longer in line with your G/L accounts.
Put this transaction in your authorization make the posting and reverse and take the transaction out off the authorization!

Manual JE using control accounts

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