MAP Software inventory

Question

I've been sent this email:
I am writing with regards to the letter I sent to you on the 4^th of July which requested that your organisation completes a Software Asset Management (SAM)
Review in line with the Microsoft Volume License Agreement (VLA) terms and conditions.
In that letter, I advised that I would be making further contact with you via email to provide you with the electronic document called the Deployment Summary which I am pleased to attach.
I have also attached a copy of the original letter that was sent to your organisation along with an FAQ document.
I hope that my initial letter and enclosed leaflet outlined the process and requirements for the review clearly, but to recap the next steps are as follows:
·                     Please
download and complete the attached Deployment Summary (DS) document and return it to me within the next 15 days.
·                     Upon
receipt of your completed deployment summary, I will work with our reconciliation and queries team to match this information to the licensing information Microsoft holds for your organisation.
·                     Once
the information has been analysed, we will produce a License Ownership Position statement for your organisation. There may well be areas that need further clarification and I will work with you to do this.
·                     When
this step is complete, a final License Ownership Position will be sent to you and I will advise you on any necessary steps your organisation is required to take to complete the review such as identifying any areas of over licensing or addressing any shortfalls.
·                     Finally,
you will receive a SAM tips and guidelines document along with a certification of completion.
In order to make the process as efficient as possible, we would highlight the following:
·                     You
may wish to engage your IT provider or a dedicated SAM partner to assist you with the process. We would recommend that you use the Microsoft pinpoint tool to find a specialist SAM partner.
Visit www.microsoft.com/pinpoint and select ‘Software Asset Management’ under the competency tab.
·                     Our
records hold information on all purchases under a volume License Program only. When completing the Deployment Summary, we recommend that you request from your IT partner/s a list of the OEM (pre-installed and hardware) or Fully Packaged Product (boxed retail
copies) that you have purchased. This is to ensure that we are evaluating your total license ownership position.
·                     If
you have purchased Volume Licenses under a different company name or have acquired licenses, for example from the acquisition or merger of another organisation, please have this information available.
·                     To
assist you with your inventory, the Microsoft Assessment and Planning Toolkit (MAPs), a free software program, is available for download. This tool can securely assess IT environments of up to 100,000 PCs. It is available at www.microsoft.com/map
I trust that the above information is clear however, should you have any further queries, then please do not hesitate to contact me directly.
So I've downloaded the MAP software and installed it on a Windows 7 machine. Ran a scan and it shows the machines on our LAN. How do I get the info MS actually need like Microsoft Office licenses
is use for example?

Answer 1

In regards to licensing, it is important to make the distinction that MAP is just a data collection tool and does not determine compliance. Licensing is mostly about documentation and you can use MAP to help compare what it finds to what you have for license
documentation. If you have any issues with using MAP or generating reports, then we can help, but for questions about licensing, you will need to direct those questions to the licensing professional you are working with.
There isn’t any one report that will give you everything you need for the audit, since the information required can vary. Here are some of the more common ones that you can use; I will try to break them into groups. All of these reports can be generated from
each scenario's detail page, most of which are found under the Usage Tracking scenario group.
For Windows operating systems:
You can use the reports found in the Active Devices and Users and Windows Volume License scenarios. The Active Devices and Users report has additional columns at the end if you need to make notes about machines, such as development vs. production machines,
machines that are still in Active Directory but no longer exist, etc. The Windows Volume License scenario requires that remote PowerShell is enabled on all of the applicable client machines.
For applications installed:
There is not a report built into MAP that gives detailed break outs by machine, but directions for exporting the data manually into Excel can be found in
this blog post. If you are only interested in summary information, you can find this report in Environment > Windows Environment.
The Microsoft Office suites discovered can be seen in any of the Office feature scenarios that are in the "Desktop" scenario group. Even though these reports are created from the perspective of helping someone plan their migration/upgrade to a certain version
of Office, it can also be used to see which Office Suites/products are installed on each machine.
For software servers (SQL, Exchange, etc.):
View their respective summary pages under the Usage Tracking scenario group.
For CALs:
To get Windows Server, SQL Server, and SharePoint Server CAL info you need to enable logging on the supported servers and then import and parse those logs after they have been collecting the data for long enough. We recommend 90 days but you can work out the
amount of logging that will be acceptable with your licensing professional. As you might imagine, this is a more involved process that is detailed in
this TechNet Wiki article. Exchange, SCCM, and Forefront Endpoint Protection will have data without importing logs.
It has been my experience that the licensing people are willing to work with you on what machines should be counted. I’m not sure what documentation they may need, but I would certainly ask what is and isn’t necessary.
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