Mapping gate pass in G/R process

Hi Friends,
We are facing one issue relating goods received from the transporters not getting offloaded on time & incurring huge demurrage charges. The modus operandi is...,
1) transporters arrives with the goods at weigh bridge near security gate.
2) weigh the goods
3) stand in a Q untill the stores person advise him to offload the goods wherever he decides& then he does the GRN in SAP.
4) after unloading, again the truck arrives at the weigh bridge for tare weight.
This entire process may take 1 or more than 1 day..may be 2, 3 becos we are currently working on project. The transporter claims demurrage charges which is very difficult to track.
Is their any settings in SAP so that whenever transporter arrives, the gate keeper shall make the Gate pass in SAP inputing date/time of the truck arrival & also of the weigh scale.
And later on whenever stores person shall make the GRN he shud come to know when the said truck hv arrived so as keep the track on their demurrage charges. And finally gate keeper again need to input the outgoing date/time of the truck & their tare weight in systems. This data shud be available on the MIGO screen itself. Pls check & advise with any config settings ( if required to be done )
Thank you
Prashant B

Hi,
To meet your requirement, you need to develop Z report for this because for gate entry SAP doesnot provide any standard facility.
1] Prepare a Z report to create gate entry.
In existing process, securities are maintaining the gate entries in their registers. The entries are like
Vendor name, material, material description, qty, PO number, vehicle no, in time, out time, gate entry no, gate entry date etc etc
2] For this, you have to maintain all these fields in a Z Table
3] You can also fetch these gate entries in MIGO using exists.
In this way you can track this requirement.
Regards,
Amol

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Gate pass before Goods Receipt

Dear All,
Our client wanted to have the Gate Pass system so that after gate pass entry only, the MIGO can be done.
The Stock goods going outside also should be traced.
How to map this scenario?
Regards
Edited by: Venkateshwaran Balaji Kannan on Aug 26, 2009 5:16 AM

Hi,
To meet this requirement, the best suitable option is create a Z facility for mapping gate pass.
for this you have to take help of ABAP.
Create a Z-table including the fields like vendor, material number, PO, quanity, unit, vehicle number, in-time, out-time,vehicle number etc as per your requirements.
Create a Z-proggram to enter all this data which will result in a unique gate entry.
You can easily refer this gate entry while MIGO (requied to use any proper exit for this).
The same can be achieved for outgoing materials.
Above specified is conceptual and logical, you have to convert it in the Functional as well as Technical Logic and then proceed.
Amol

Gate pass for external processing

Hi,
please guide me for this ,
damaged equipments are sent out side the company for a repairing ,and store people issue gate pass for the same while handing over to vendor,
i understand that this processing can be done using control key,
but how the gate pass in the system will be created ,is ther any provision for that in PM area,
Thanks in Advance
Vishal

Sending the equipment to vendor for repair you can use the following process
1.     Create out going equipment as UNBW material type
2.     Generate service PR (Control key PM03)
3.     Generate service PO
4.     Create stock in MB1C transaction with movement type 561
5.     Transfer to vendor in MB1B with movement type 341
6.     Receive from vendor with movement type 342 in MB1B
7.     Transfer to you storage location with movement type 311
8.     Create service entry sheet
For gate pass, I hope you need to develop custom report.
Thanks
Amitabh

How to pass BindVariables to External Process (Workflow)

I build a shell script (unix) which accepts a command line parameter .... a "filename"
The "filename" is a dynamic name!
The workflow is build with a custom input parameter "filename" ... which I want to pass to an external process, which calls this shell script:
How can I do that ?
ExtProcess:
Command : Val=/bin/ksh
Parameter_List : Val=":/home/bin/myscript.sh:${Task.Input}:"
(Binding ":Filename" replaces the whole value, sorry)
Succes_Threshold: Val=0
Script : Val="" , Binding=":Filename"
... does not pass the value of ":Filename"
Script : Val="/tmp/fixed.name"
... works only with fixed names
what I really need is something simple like:
Parameter_list : Val=":/home/bin/myscript.sh:${Parameter.Filename}:FIXPARAM:"
or Script : Val=":${Parameter.Filename}:${Parameter.Param2}:${Parameter.Pram3}"
... similar problem I had with FTP, I found no way to pass dynamic filenames or other parameters (except LOCATION Parameters)
... similar problem I had with EMAIL I found no way to include PARAMETERS to the mail body (except to replace the whole body by 1 parameter)
Is there a solution or is in current version OWB 9.2 only "static" parameters supported.
I also was missing to pass OUTPUT-parameters for example of a TRANSFORMation,
I also was missing some urgent SYSTEM-parameters for self identification of the process(like "SYSTEM.TASK_NAME" "SYSTEM.EXECUTION_AUDIT_ID" "SYSTEM.ITEM_KEY" )
Thanks for all hints and best regards
Martin

Actually... After further investigation this may not be needed. I'd be interested in the answer, to understand what is possible.
The concept of passing parameters in the OWB workflow designer is rather limited, in my humble opinion. Sure, you can designate a "start" sequence that takes a parameter and you can pass that to mappings/transformations but there is no chance for feedback. Ie, if I manually (or through some rigged script) execute the flow with the "PARAMETER" then it will be able to bind. What about mid-flow. IE, select the record to be "processed", then call a "flow" with that as a parameter.
Am I mistaken? Is there a way to expose the "out" parameters of a mapping, or the return of a "transformation function" as "OUTS" in the process flow.
Of course, in a world where everything is OWB and in the DB one can leave data in tables, and pick it up on the other mappings. HOWEVER, most BI systems involve external retrievals, etc. that need a bit more "intelligence" then "run and return 1,2,3" . :)
Hope this is helpful for product feedback. If I'm mistaken on the WF capabilities please clue me in. :)
btw, I'm an OWB fan, certainly. The progress over the past two years has been excellent.

Development of Form for Returnable and Non-returnable material Gate pass

Dear Experts,
I am working with an Indian client impementing SAP PM. I need help in developing a form for Returnable and Non Returnable Gatepass. Requirements are below;
RGP/NRGP should be made for all materials going out of the factory, irrespective of it being coded or not
It should be plant specific
It should have reference to material movement document for tracking purpose
It should have details of vendor, transport company, vehicle number, permits if required, etc
A Z report should give details of all RGP/NRGP based on material document number and date
Please guide me based on your experience.
Thanks,
Boby

Boby,
This can be met. But before developing this, have you implemented the refurbishment process of PM module? This will really help in tracking the equipment and also for the development of RGP/NRGP.
First you have to create a form for the gate pass and have to create an enhancement in MIGO for triggering the RGP/NRGP, else you can also create a separate Z transaction code for printing the Gate pass. You will get all the fields like vendor, material, QTY, movement type from the MIGO GI document.
For the gate pass the MIGO document will be the reference all the times, you can also develop a Z report for the records for the gate pass.
Regards,
Praveen

Requirement for Gate Pass Imprtent Requirement

Dear All,
the Customer is asking for the gate pass entries to be entered into the system . as you all know there is no std sap transaction for creation of gate entries in sap . this has to be customized . types of gate pass used here is both returnable and non-returnable .and the gate entries are made both when any material comes in or goes out ....
kindly suggest better way to customize the above requirement so that when pending Gate entry report is run ... it should tell us
1) which gate entry is related to which Purchase order or Sales order or any other reference
2) No duplication of gate entries
3) If a same material comes in and goes out , what should be the gate entry ( new gate entries can it be seen with reference to its old gate entry numbers ?? )
your valuable inputs eagerly awaited ..
Thanks ,
kiran

Hello Kiran,
In our business process,we have Returnable(RGP) and non Returnable goods pass(NRGP).we create RGP/NRGP challan against a Vendor and here we don't give any reference like PO or SO for Returnable goods (Pass)/NRGP.
for Returnable we mention expected date of return.for non returnable there is no expected date.we can track the goods are received or not by return date/received date of material when we receive the goods.if we don't receive,its shows in pending.we we also maintain price of the material when we send the material.
while receiving the material,we enter the quantity and receiving date.hope helpful
Regards,
Varun

Re : Returnable Gate Pass / Non-Returnable Gate Pass

Hi Everybody,
I have a buisness requirement, where we require :
1. Returnable Gate Pass ( like a job going for weighing and coming back)
2. Non-Returnable Gate Pass.
Can anybody explain me in detail the standard SAP process, which can be carried out for the same.
Please note that these are not for returnable packaging.
Thanx in Advance
Anand.B.K.

Hi,
Can you let me know in details how to go about with MvT : 541, and the form for the same, how to take printout.
Thanx for the help in Advance
Anand

Gate Pass Entry for material

Dear Forum,
At my client's place if any material like Alternator of Motor is going for repairing or Overhauling purpose they maintain the data in Gate pass format manually..But now they want to do it in SAP...
The details are as follow--
1. Vendors Name, Address
2. Material, material description
3. Returnable/Non-Returnable material
4. Prepared by etc..
Is this possible with Std SAP..?? or do we need to have any ABAP development...
Please do the needful..
Regards
Nainesh

For any type of material document printout you can follow the process:
1. Maintain the Printer Name in SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Printer Setting
Enter the local printer where you want to print your Goods posting document
2. Ensure that in SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Item Print Indicator, 1 stands for Matl Doc print out
3. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Print Version, maintain Print Version 2
4. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Maintain Print Indicator for Goods Receipt/GI/Transfer Posting Documents
Here for Particular mvt type 101,201,121,311 etcu2026 Maintain the Print item as 1--Material document printout
5. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Output Determination->Maintain Output Types, for the Output types WE01, WE02 and WE03, ensure the following--
Select the particular Output type then goto Details
a. Default Values: Dispatch Time is 3 or 4 as per reqmt. and Transmission medium is 1
b. Print Parameter is 7
6. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Output Determination->Printer Det->Printer Determination by Plant/Str Loc, Maintain the Output device for all your Plants
7. Go to MN21, for Tr Type WE/WA, Print Version 3, maintain Print Item as 1.
Now the settings are ready for Printing Material doc
8. While doing MIGO, ensure that in General Tab, you get "3 Collective Slip" beside the Print Indicator and you tick mark the field.
9. Now depending on the setting in 5a, the Matl doc is printed. If it is 3, you have to print it using MB90. If it is 4, it is printed immediately
Now for the need of what are the data you want in the printout you have to sit with your ABAP er and decide.
regards,
Indranil

Returnable & non returnable gate pass

Hello SAP Experts,
There is the requirement for the procedure & configuration of returnable & non returnable gate pass for any material going out for repair or for refillment in our company.Also tracking its billing documents which can include service + replacement of any spares.With print out of the document.
Service Management is not configured in our company.
Thanks & Regards,
Anisha

hi
>1. im not able to get the print out in MB90
Check following if useful to u
1. Maintain the Printer Name in SPRO->Malt Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Printer Setting
2. Ensure that in SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Item Print Indicator, 1 stands for Matl Doc print out
3. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Gen Settings->Print Version, maintain Print Version 2
4. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Print Control->Maintain Print Indicator for GI/Transfer Posting Documents
5. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Output Determination->Maintain Output Types, for the Output types WE01, WE02 and WE03, ensure the foll:
a. Default Values: Dispatch Time is 3 or 4 as per reqmt. and Tr medium is 1
b. Print Parameter is 7
6. In SPRO->Matl Mgmt->Inv Mgmt and Phy Inv->Output Determination->Printer Det->Pr Det by Pl/StoLoc, maintain the Output device for all your Plants
7. Go to MN21, for Tr Type WE, Print Version 3, maintain Print Item as 1.
Now the settings are ready for Printing Material doc
8. While doing MIGO, ensure that in General Tab, you get "3 Collective Slip" beside the Print Indicator and you tick mark the field.
9. Now depending on the setting in 5a, the Matl doc is printed. If it is 3, you have to print it using MB90. If it is 4, it is printed immediately.
>2.for the m/c sent for repair, if they found some damaged part & replacing it, then how to capture its bill part.
this part will come in ur process part
if ur using ur own part then agin u have to issue it to the vendor
or if its been used by the vendor then u have to pay charges manually
regards
kunal

Can anyone help me wid d codes for Generated Program for gate pass

can anyone help me wid d codes for Generated Program for gate pass in MM
Message was edited by:
Ronei Shedi

Hi
There is no std business process in SAP for Gate pass for the Material entry
before GR stock entry into the stores.
You have to write a Z program based on the details of Purchase order tables EKKO and EKPO.
This will mainly check whether the correct PO qty was delivered or not with proper quality.
So use the PO tables EKKO and EKPO and fetch the data and use it
Since this is client specific there is no feneralised program for it.
Reward points if useful
Regards
Anji

Gate Pass Number

Hi all,
where can i find the gate pass number in the sales process

Hi
Path for LECI: Go to Logistics/Logistics Execution/Inbound Process or Outbound Process. You can see LECI there
if you give me brief i can help you out more.
Thank you .
Regards
Ram

Gate Pass Entry

Dear All,
how we can activate gate pass entry in SAP.
regards,
qsm sap

Hi,
Are you talking about gate entry of material???
If I understood your question properly
This is not available in standard SAP. You have to create Z programm for mapping gate entry thru SAP.
In that you can cosider following input fields
Plant (you can called as Gate)
Type : it is GR or GI
What kind of material it is VEN,LOAN,SUB contract etc
Name of vendor
Challan number
Po ref
Matl desc, matl qty,if reqd its value
Regards
Kedar Kulkarni

Gate pass for External repairing

Hi,
please guide me for this ,
damaged equipments are sent out side the company for a repairing ,and store people issue gate pass for the same while handing over to vendor,
i understand that this processing can be done using control key,
but how the gate pass in the system will be created ,is ther any provision for that in PM area,
or it has to be develpoed?
Thanks in Advance
Edited by: PM_in_SAP on Nov 10, 2009 12:50 PM

Hai Dear
There is no sap functionality about this. But in another hand we could generate the Custom T code. Like Dialogue just keep the material document in header (refer only 541 movmenet). Thro Internal table generate the fields like vechile, transporter, remarks..Once you entered the docuemnt the line items, Qty sud appeare in t code line items.
there you can put the RGP, NRGP also. While saving the no has to generate , i mean gate pass no. Reconsilaion , reporting custom code also possible
The entire thing is work in SAP. talk with your abaper

Non- Returnable gate pass issue

Dear All
Kindly explain the process for sending an item outside the company on NRGP/RGP/Invoice for which item code is not available in SAP e.g., a machine part which comes out a machine; or a door which comes out of buiding.
Rgds
Srini

hi
SAP doesn't provide any option for creating Gate Pass (Returnable & Non-Returnable) in standard.
Returnable Gate Pass: -
1. MM01 - Create Material Master for every Spare Part / Machinery to be sent to Vendor for Repair as Non-Valuated (Material Type "UNBW") (Do not extend Accounting and Costing views since you don't require postings of Stock value and consumption values, you only want to track the Service/Repair Charges)
2. MIGO - Goods Receipt > Others (Receive the quantities of these materials using Movement Type 501 / 511)
3. ME21N - Create Subcontracting PO (Here Main Material and Component will be same material)
4. MB1B - Transfer Posting w.r.t. Subcon PO (Mvmt Type - 541, Spare Part stock will get posted to Vendor Stock)
5. MB90 - Take Print out of this Material Doc as Returnable Gate Pass (U need to configure Message Determination of Inventory Mgmt)
6. MIGO - GR against Subcon PO (101 - Receive Spare Part, 543 O - Consumption of Spare Part form Vendor Stock)
7. MIRO - LIV for Service Charges w.r.t. Subcon PO
Non-Returnable Gate Pass: -
1. MIGO - Goods Receipt > Others (Receive the quantities of these materials using Movement Type 501 / 511)
2. MIGO - Goods Issue > Others (Issue the quantities of these materials using Movement Type 501 / 511)
3. MB90 - Take Print out of this Material Doc as Non-Returnable Gate Pass (U need to configure Message Determination of Inventory Mgmt)
Note: - If Client is not satisfied with this then you need to go for development of Gate Pass System.
please check transaction code LECI
Related configuration
SPRO --> Logistics Execution --> Shipping --> Basic Shipping Functions --> Registration of Visitors and Means of Transport
try making a zprogramme and z transaction
regards
kunal

How can I pass parameters from one process flow to another process flow?

How can I pass parameters from one process flow to another process flow (sub process) in warehouse builder? let me know the steps I have to do in warehouse builder.
Thanks in advance,
Kishan

Hi Kishan,
Please post this question to the Warehouse Builder forum:
Warehouse Builder
Thanks, Mark

Mapping gate pass in G/R process

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