Mass change of valuation class

Hi Folks,
We need to change Valution class for almost 150 materials.
I'm referring SAP note:-160970 for this.
So,please guide me from where should I start?
I think I need to first check any open POs or stocks are there or not...right?Anything else?
But,if suppose I found a lot of POs and stocks for this material,then how would I clear this?
What are the transactions for Mass deletion od POs and production orders.
Please assist step by step as this will have huge impact on FI.
Thanks in advance....

Hi
You can change the valuation class of the material if
NO Valuated stocks in the current period or in the previous period
No Open purchase orders or delivery schedule linesn
No Production orders for which a goods movement has already taken place
If valuated stocks already exist, you can change the valuation class only as follows:                         a) Post the stocks of the material to an interim account.
                           b) Change the valuation class in the material master record.
                          c) Post the stocks of the material back to their original account.
If open purchase orders already exist, you can only change the valuation class if you first flag the corresponding purchase order items for deletion.
If production orders exist for which a goods movement has already taken place, you can only change the valuation class if you first set the status of the production orders to Deleted.
MEMASSPO - Mass Maintenance of the Purchase order
More details refer to SAP note 160970
Edited by: sunny on Dec 8, 2008 2:21 PM

Similar Messages

Change the valuation class of material [Stock transport order scenario]

Dears,
Client would like to change the valuation class of material.
There is no open Purchase order/Process order/Purchase requistion and stock in plant.
Scenario- One Stock transport order is created.
For same goods issue (351-issuing plant) and goods receipt (101-receiving plant) is done.
When we are going to change the valuation class of said material, message is "purchase order is open
and it shows the no of STO [for which receipt and issue is done]"
To resolve this issue we had first delete the STO line item no(ME22N). Then change the valuation class.
(this allows). and then undelete the STO line item. Through this we can change the valuation class of material.
Please advise in such business process that this is right way or there may be other option.
Thanks & Regards
Rajan

rajanshah219,
Here's my take on how to fix:
*Manually change Config TCode OMT4 - change message MM 326 & 327 to type "W" (if open order exists...now you can enter through warning messages)
*If inventory exists, then issue out of stock to a cost center
*Change valuation class
*Put stock back into inventory (reverse to that same cost center) Note issue out and reverse back into inventory must happen in the same posting period.
**Valuation class should be changed as expected
**Manually change config TCode OMT4 - change message MM 326 & 327 back to type "E"
Thanks,
Jason

Not able to change the Valuation class of a Material

Hi Team,
I am not able to change the Valuation class of a Material even if the stock is zero.
Please assist.
Thanks in advance.
Chetan

Hi Chetan,
Please check if any open PO for this Material exist, if it is there, delete it and try to change VC.
Thanks,
Ninad

Change in valuation class

Hai Friends,
How can i change the valuation class in the material master for specific material types.

Hi,
Valuation classes are already defined by MM people in OMSK based on material types and this valuation classes post the stock value of the material into respective G/L accounts.If you want to change the valuation class go to MM02-->Accounting1 choose the respective valuation class and save.One thing you have to notedown is if you assign in correct valuation class then at the time of stock posting system throw error message that G/L account has not maintained.
Regards,
Hari Challa.

Change of Valuation Class for the existing material

Hello,
I am facing the issue while trying to change the valuation class of the existing material.
The material type is 'NLAG' which is non stockable material. However, all the PO are account assigned to the G/L account & cost center. Hence there is no stock of the material exists to any plant/ SLOC.
There is no open PO/ schedule lines/ Production orders are exists for the material. Also there is no stock exists at any plant. Even then system is throwing the message as 'The valuation class cannot be changed' (Message no. M3 368).
After debugging could see that it fetch the PO that are logically closed (has GR, IR, vendor payment has been made).
We do not want to have the split valuation for that material.
The material is in existance for quite a long time, so could you please help me to change the valuation class?
Thanks in advance,
Samip Patil.

Hi Raju,
To resolve SAP error message M3 368 I would suggest that you refer to SAP note number 1967543. This note outlines the issue and a resolution to it:
Please have a look at the description of the error M3 368. This error may occur if one or more of the following already exist for the material:
1. Valuated stocks in the current period or in the previous period
2. Open purchase orders or delivery schedule lines
3. Production orders for which a goods movement has already taken place
Resolution:
If you have valuated stocks in the current period or in the previous period, you will get message "Stocks already exist.". You have to clear all the stocks both in current period and previous period. Please have a look at SAP Note 30656, it shows an example on how to clear the stocks in
previous period. You can use transaction MIGO to execute this step.
If you have open purchase orders or delivery schedule lines, you will get message "Purchase orders already exist.". You can find related purchase orders after you click 'Display Error' button. Please delete them in transaction ME22N.
If you have production orders for which a goods movement has already taken place, you will get message "Production orders already exist.". Please archive these production orders. You need to set deletion flag for these orders firstly and go to SARA, use archiving object PP_ORDER to archive
these orders.
Kind regards,
James

Changing Material Valuation Class

Hi All
I have a situation where at the time of cutting over, certain materials have gone in with an incorrect valuation class - now that needs to be changed..
Can anyone please guide me as to what all I need to do in order to bring this change through?
Thank you
Rukshana

Hi
There are a number of posts on this thread
try this one, you have to write stock of and all open documents and then make the change
Valuation Class Change for Material
we did this recently and cross team co ordination is required

Mass change of material's valuation classes

Dear all,
Our client has an incorrect MM accounting determination because the customizing for the OBYC was not properly definied initally. This issue is causing many problems in accounting since the accounts are not being correctly determined,
After being analyzed the situation we have concluded that the best way to correct the problem is to define a new classification of valuation classes and link it to new valuation grouping code which will be assigned progressively to all the plants in the system, activating immediately the new accounting determination.
Since the system is already live,the change will need to be done directly in production environment. As you all know, in order to change the valuation class of the material we need to post the stocks of the material to an interim account in order to be able to change the valuation class of the material.
Since it would be very complicate at this point of the project (we are running out of time) to flag for deletion all the existing open purchase orders/production orders, we will switch the error message for them to a warning in the material master as suggested by the system.
And here it comes my quetion, many of the plants have WM and we are not sure which the required steps are to allow as to post the stocks to the materials to an interim account and either how to do it technically (we are talking about 50.000 materials).
Any suggestion will be very appreaciated.
Thank you very much for your help!!!
Luis

>
Clemente79 wrote:
> - I forgot to mention that we also have QM and PM. I assume that for QM we would need to check all the materials with >inspection lots, and process them in order to transfer the stock to unrestricted use, but is there any way to do it massively?
there is always LSMW
>
Clemente79 wrote:
> For PM, I am not sure whether there is any equipment status which might prevent us to issue the materials, do you know it?
> - And finally, I assume whether we have any special stock status, like reserved or consignment, we would need to transfer to unrestricted use via standard logistics movements, am I right?
not sure of PM, you might want to ask that in the PM forum ... but i should think, that if you stopped all posting during that process there should not be any impact with your equipments ... or do you have something special going there with BOMs/configuration?
special stock: i would do it that way.
i appreciate the invitation, btw.

Change Valuation class

We have a need to change the valuation class of the material master with tcode MM02, and the material has a lot of open Purchase Orders and Sales orders, and many batches created for this material. This material use by many countries, and we cannot replace it with a new material number for my plant.
System issue message Valaution class cannot be changed because of a lot of open doc and batches exists, in this situation how to change the Valuaiton class, it will be quite impossible to delete all those open doc and batches. ?? What can we do in order to change the valuaiton class of the material master MM02.??

Hi,
You have to eliminate those problems that is reported by SAP.
E.g.:
- no stock in current and previous period has to exist (eliminate stock: MB1A201posting date in the past; reset stock level: MB1A+202)
- transactional data has to be deleted
- if there are goods movement in current period you have to cancel all of them or you have to wait till the first day of the next period
If you want to change valuation category as well, you have to archive batch master records.
This is not an easy thing to do, you may face several difficulties...
Mass transaction can be used if you have several transactional data to delete (check transaction MASS)
You can search for threads on this forum or for OSS notes too.
Regards,
Csaba

Changeing Valuation class-what happens to deleted open docs.

Hello,
we are planning to change the valuation class for material. In order to change the class we would have to delete all open items that trace back to the material (PO, GR, IR). I run me2m to identify the open documents for that material.
My issue is when I reverse or delete the IR, GR, and PO what happens to the those documents.? We have documents that go back to 2007.
Do we have to recreate the PO, GR, IR after we change the class.?What are the long term effects when doing this change (Audit)?
Please advise.
Thanks.

You don't need to worry about old documents as long as they are not open.
You just need to invoice out all the open GRs or cancel all those GRs. In case of POs, you have to ensure the GR qty is equal to IR qty for each PO line, then you can mark the line as deleted so that the system will allow you to change the val. class. You also need to make the stock to zero.
Once val. Class is changed, you can undo all the above.

How to change Valuation class in material master(have stock)

HI,
I would like to change the valuation class in material master, How to change VC? is there any process before changing VC?
I heared when Material have nil stock then only it's possible to change VC, Is it correct? which TC can I use for change VC?
Regards,
venki

Dear venki,
To change Valuation class you must have zero stock in the current period, and zero stock at the end of the last period, plus no open PO lines . flag for deletion all open PO lines,
Regards
shankar

Valuation class of material master to be changed

Hello,
My master data team has insereted a wrong valuation class in the material master record. Purchase order has been raised and a GR has been done for the same. SAP gives following steps to change the valuation class:
The valuation class cannot be changed, choose 'Display error'
Message no. M3368
"Diagnosis
You wanted to change the valuation class. However, this is not possible because one or more of the following already exist for the material:
Valuated stocks in the current period or in the previous period
Open purchase orders or delivery schedule lines
Production orders for which a goods movement has already taken place
System response
Your change is reset by the system.
Procedure
If valuated stocks already exist, you can change the valuation class only as follows:
a) Post the stocks of the material to an interim account.
b) Change the valuation class in the material master record.
c) Post the stocks of the material back to their original account.
If open purchase orders already exist, you can only change the valuation class if you first flag the corresponding purchase order items for deletion.
If production orders exist for which a goods movement has already taken place, you can only change the valuation class if you first set the status of the production orders to Deleted."
My question is how do I post the stocks to an interim account since stock accounts are configured to post automatically?
If anyone knows how to manage the posting, please let me know.
Thanks
Keyur

Hi,
Make the movement with a movement type in MIGO that posts to the same account in FI for all Valuation classes.
After changing the Val. CLass then reverse the above movement.
Kind regards

Change of Material Valuation Class - What Approach to Consider?

Dear SAP Expert ...
In OSS notes # 160970, it mentions that starting from release 4.6B we
can use Customizing Transaction OMT4 (Change System Message) to change
corresponding check from error to warning. With this function, the
system won't check if there are existing document (e.g. = PO, SO,
etc.) for respective materials (which we want to change the valuation
class from), thus we only deals with stock on-hand.
However, the same notes also recommend the customer need to ensure that from
organizational point of view there are no inconsistency occured after the change of valuation class.
We're doing investigation of the automatic account determination which
is driven by some valuation class and ensure that it won't introduce
any inconsistency in Financial Statement (Balance Sheet and Income
Statement).
Basically there are 2 (two) aspects we need to adjust:
(1) Make sure there are no stock available for respective materials during the change
(2) Adjust the error to warning message for system message using OMT4, thus the system won't check any existing document (so we don't have to delete thousands of existing document)
We'd like to clarify with you (if similar experience available before) if the following approach we take has been according to the standard practise and NO
inconsistency will ever occur in the future.
The approach we take is as follows:
(1) Identify the FROM valuation class and TO valuation class
(2) Identify automatic account determination from each FROM an TO
valuation class (IMG path = OMWB)
(3) Determine the G/L account used when the changes happen, e.g. :
    Consignment Expense/Revenu (AKO)
    Expense/Revenue from Stock Transfer (AUM)
    Change in Inventory Account (BSV)
    Materials Management Small Difference (DIF)
    External Activities (FRL)
    Incidental Cost of External Activities (FRN)
    Purchase Offsetting Account (FKG)
    Purchasing Freight Account (FRE)
    Materials Management Exchange Rate Diff (KDM)
    MM exchange rate rounding differences (KDR)
    Gain/Loss from Revaluation (UMB)
(4) Determine the implication of (different) G/L account posting to the Balance
Sheet & Income Statement reporting
We'd like to say huge thanks in advance for any input or advise.
Regards,
Alvon Sibarani

Gopala ...
That's an interesting approach you provided below. Really appreciate for the input.
Just for your background:
1. Our company is also using global instance system (located in US), where all business unit around the globe connects to.
2. With global instance, we have to standardize majority of the system setting & configuration into a common design.
3. The common design includes the valuation grouping code, which we use single code (e.g. = ABCD)
4. I supposed the single valuation grouping code is introduced for ease in corporate reporting tree.
5. The issues we experience on the valuation class is basically happen for only 1 business unit (in China)
6. Adjusting the valuation grouping code might solve the 1 business unit issue, while on the other hand we must also consult with the global finance group on the implication to the corporate reporting tree with introduction of the new valuation grouping code (e.g. = WZYX)
Again that's a valueable input we have here and we'd like to discuss it first with the finance group on the implication. I personnaly doubt the global finance will agree with such approach, not to mention it approaching the year end thus no "major" modification be introduce.
Regards,
Alvon Sibarani

Changing of Material Valuation Classes

Currently changing of material valuation classes in standard SAP can be achieved if :
    1.   If valuated stocks already exist, you can change the valuation class
        only as follows:
        a) Post the stocks of the material to an interim account.
        b) Change the valuation class in the material master record.
        c) Post the stocks of the material back to their original account
    2.   If open purchase orders already exist, you can only change the
        valuation class if you first flag the corresponding purchase order
        items for deletion.
    3.   If production orders exist for which a goods movement has already
        taken place, you can only change the valuation class if you first
        set the status of the production orders to Deleted.
Is there any other ways that point 2 and 3 can be avoided when trying to change material valuation classes?
Thanks,
CW

HI,
That makes it very tricky doesn't it.
But if this is done at your quietes time (if there is one, but even 24hour 7 day operations have a quiet time?)
You can still carry on producing but yopu will have to hold off from posting anything while the PP orders are blocked/deleted.
I guess that you could use an LSMW job to make sure that the time taken is a minimum.
The job just needs to be fed a list of all PP orders containing the material/s involved and it can then set the delete flags and reset them in seconds (with a manual change of the Valuation class inbetween).
There is not going to be a clean and easy solution to this, all we can do is to try to reduce the pain.
Steve B

Valuation class changes for open orders

what are the reason SAP doesn't recommend to change the Valuation class for open orders or when the material is in transit.

Hi,
System will not allow to change the Valuation classes of a Material in the Following cases:
1. Material Stock should be zero. If any stock is there it wont allow to change vc.
2. Material should not have any open Purchase Requisitions/ Purchase orders/ Reservations etc.
So, If if you want to change the Valuation class Transfer allthe stock of the material to another plant and delete all the related Transactions.
Reg,
Ashok
Assign points if useful.

How to change the value of Valuation class.

dear friends:
i want to change the value of Valuation class in the material master .but system warning info occurs .
The valuation class cannot be changed
Message no. M3 368
Diagnosis
You wanted to change the valuation class. However, this is not possible because one or more of the following already exist for the material:
Valuated stocks in the current period or in the previous period
Open purchase orders or delivery schedule lines
Production orders for which a goods movement has already taken place
System Response
Your change is reset by the system.
Procedure
If valuated stocks already exist, you can change the valuation class only as follows:
a) Post the stocks of the material to an interim account.
b) Change the valuation class in the material master record.
c) Post the stocks of the material back to their original account.
If open purchase orders already exist, you can only change the valuation class if you first flag the corresponding purchase order items for deletion.
If production orders exist for which a goods movement has already taken place, you can only change the valuation class if you first set the status of the production orders to Deleted.
Procedure for System Administration
In Customizing for the Material Master, you can switch the check for open purchase orders and/or for production orders to a warning. You do this in Define Attributes of System Messages by assigning the message type Warning to message MM 326 and/or MM 327 respectively. However, first ensure organizationally that further processing of the open purchase orders or production orders cannot result in inconsistencies.

To resolve SAP error message M3 368 I would suggest that you refer to SAP note number 1967543. This note outlines the issue and a resolution to it:
Please have a look at the description of the error M3 368. This error may occur if one or more of the following already exist for the material:
1. Valuated stocks in the current period or in the previous period
2. Open purchase orders or delivery schedule lines
3. Production orders for which a goods movement has already taken place
Resolution:
If you have valuated stocks in the current period or in the previous period, you will get message "Stocks already exist.". You have to clear all the stocks both in current period and previous period. Please have a look at SAP Note 30656, it shows an example on how to clear the stocks in
previous period. You can use transaction MIGO to execute this step.
If you have open purchase orders or delivery schedule lines, you will get message "Purchase orders already exist.". You can find related purchase orders after you click 'Display Error' button. Please delete them in transaction ME22N.
If you have production orders for which a goods movement has already taken place, you will get message "Production orders already exist.". Please archive these production orders. You need to set deletion flag for these orders firstly and go to SARA, use archiving object PP_ORDER to archive
these orders.
Kind regards,
James

Mass change of valuation class

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