Mass upload of documents through SAP Archive Link

Hi Experts,
Our client is having a requirement, to upload legacy (old) data from third party tool to DMS Content server through Archive link. Tool is implemented and it works fine for attaching individual document along with SAP Object like, Purchase Order, material, etc.
We dont have any idea as how to upload bulk of drawings for material, need your advice on this.
Regards,

Hi,
I am trying to get more info on how to bulk upload employee documentation through SAP Archive Link' OpenText Enterprise Scan into the categories in OAWD. Once the documents are in Enterprise Scan the Administrator needs to link these to the categories in SAP. This is a manual process - is there a way to bulk upload these documentation to the right categories? Since these documents vary I am not sure that OCR will be a help.
Pleae could you help in this regard.
Thank you.
Regards,
-- Gustav de Bruyn

Similar Messages

Use of SAP DMS & SAP Archive Link both together

Dear DMS Experts,
I am little bit new to DMS and have very less idea about functionalities and capabilities of SAP DMS & Archive Link.
I have got few questions:
1. Is it possible to use both SAP DMS & SAP Archive link togther.
For example, there are certain objects like GRN, Invoice, Employee etc which are not supported in standard DMS.
However, they are supported in archive link.
But at the same time, there is requirement of setting and resetting of some statuses of the documents attached with PM notification or with PR / PO. This functionality is available with SAP DMS.
So I want to know, is it possible to use SAP archive link for few objects and SAP DMS for other objects.
2. In case of SAP archive link configuration, we need to define link between Object Type, Document type and content repository
in node "Edit Links" under "Basic Customizing" under "ArchiveLink".
Here we can not use all the content repository which we have created normally. But we can use only limited content repository ID.
How does system decides, which content repository id can be used.? Where can i define that.?
3. With SAP archive link, can i store my documents in the same content repository in which I am storing my all the documents with SAP DMS. I mean to say, both the SAP DMS & Archive link, can share the same content repository.
We are having a seperate content server and requirement is to store all the documents in content server only.
Would request you all to please help.
Thanks & Regards,
Mihir Popat

..is it possible to use SAP archive link for few objects and SAP DMS for other objects...
Yes,you may use Archivelink for static documents that would be required purely for reference while DMS can be configured to handle documents that are more dynamic in nature (that require status change,version,revisions et-al)
..both the SAP DMS & Archive link, can share the same content repository.We are having a seperate content server and requirement is to store all the documents in content server only...
Yes,you may store DMS and Archivelink documents can reside on the same Content Server.Content repository is a logical area/partition,hence you may create one content repository for DMS and another for Archivelink(on the same Content Server).
Regards,
Pradeepkumar Haragoldavar

External Storage Repository for SAP Archive Link

We are about use SAP Archive Link as part of a document scanning process. For storage, the intention is to use EMC Centera. We are on SAP ECC 6.0.
Does anybody know if any additional software or hardware is required, or would we already be capable of retrieving images from Centera storage without anything additional.
If we start to store the scanned images on filestore, would it be possible to migrate the images to EMC Centera storage in the future without losing the link to the documents in SAP?
Many Thanks
Claire Crosby-Clarke

Hi,
>Does anybody know if any additional software or hardware is required, or would we already be capable >of retrieving images from Centera storage without anything additional.
If Centera storage is certified by SAP for Archivelink you will be OK.
In my company, we use Filenet and we had to purchase a special Archivelink connector.
We scan incoming invoices, do OCR, create automatically the SAP invoice and make the link with the scanned invoice in Filenet.
>If we start to store the scanned images on filestore, would it be possible to migrate the images to EMC >Centera storage in the future without losing the link to the documents in SAP?
I don't think so, because the link in SAP is an identifier in the storage software.
Regards,
Olivier

GOS objects SAP Archive Link

Hello Experts,
In transaction such as IW21, VA01, etc when we attach documents ( Excel, word, PDf's) in GOS ( Generic Services Objects) the document is stored in the Content repository and has a SAP Archive Link for e.g '&SO_KProObjectID=SOFFLOIO 4A6D66F30E37466EE1000000921B4EDD'
Is its possible to convert this Archive Link into an URL?
OR
Is it possible to read the contents of the document at archvie Link into an internal table???
Kindly help with possible solutions.
Regards,
Mansi.

Hi,
check this wiki [page|https://wiki.sdn.sap.com/wiki/display/Snippets/ABAP-SendingGOSattachmentstoanemailaddress]. It contains an example of attaching GOS objects to an email.
Cheers

SAP Archive Link and DMS integration configuration

Hi SAP Gurus,
I have always come across that SAP DMS is very well integrated with SAP Archive link, is that means SAP Archive link can be used as an storage location for storing original application files, in normal DMS check in original CV01N transaction.
does this Archive link appear as an option to be selected to store the original application file at CV01N Transaction, just like we get DMS_C1_ST (default SAP) or any ZDMS_SC01/02 (customised Storage catagories for checking in originals.)
another side iam also comming across SAP Archive link is an entierly different Module and involves different transactions to store documents and original.and no where related to DMS.
iam not able to draw at any conclusion weather to suggest Archive link as an storage medium for DMS check in originals, as i have not used it earlier in DMS.
Can this SAP Archive Link server be used as an sole and single original applicaion file storing system for DMS?
if so will it support all the DMS funtionalities, if not what is this fully integrated means, is it limited to make an copy / transfer of excess DMS files in SAP Archive server from existing DMS server? iam confused
please clarify.
Points awaiting for clarification.
Thanks and regards,
Shanti

Dear Hill,
Thanks for your response,
but my confusion is not yet solved.
let me put it in a better way,
1) You can store a document against a DIR with the GOS icon instead of in the originals area (called Document Archiving), i did not understand this solution please eloborate. where is this GOS icon in DIR,
2) There is one thing in menu path: Environment / check in archive.
so can we store originals in a Archive server directly by going in to the CV01N transaction.(iam not speaking about transferring Original already stored in a content server)
3) we are having a single archive server to Archive SAP data, can This SAP Archive server be used as an sole and single original file storing system for DMS Also?
4) if so will it support all the DMS funtionalities, if not what is this fully integrated means, is it limited to make an copy / transfer of excess DMS files in SAP Archive server from existing DMS server? iam confused to suggest this solution, as the client is not kneen on buying a separate server to store DMS files.
please clarify.
Thanks and regards
Shanti

Mass Update Contract Documents through workbook?

HI Experts,
Is it possible to mass update Contract documents through Workbook? if yes please proivde the workbook.
Thanks
Kushagra A

HI Kushagra
Please use the below mention fields to update the current Contract Document. you can use an CSV file to upload this.
see the attachment.
# Field name:
# Unique Agreement Name : This is the agreement's unique name to identify the agreement.
# Agreement Class ID : This is the agreement's class ID. It is '1004' for Master Agreement and '1003' for Sub-Agreement.
# Agreement Display Name : This is the agreement's display name.
# Attachment Name : This is the attachment's display name.
# Attachment Order Code : This is the attachment's order code to locate the attachment collected by the agreement.
# Attachment Size (KB) : This is the attachment's size in KB.
# Attachment Visibility : This is the attachment's visibility. Either Buyside only or Buyside and Sellside.
# Added by : This field indicates who added this attachment.
# Contract Document (Y/N?) : Please enter this field with either 'Y' or 'N' to indicate if you want to convert this attachment to a contract document.
# Contract Document Type: Please enter this field with the display name of the contract document type. Check the Setup->Contract Document Type for available choices.
# Contract Document Phase External ID: enter this field with the External ID of the contract document phase. The phase should be defined in the phase configuration of your contract document type.
Let me know if this helps
Thanks
Kanchan

For mass upload of documents

Hi Everybody
Is there any tools available for mass upload of documents into server? please provide me the information.
Thanks
Prasad

Hi Prasad,
There are several options that you can explore for mass document upload and see which best fits your requirements and constraints:
-You can upload documents by using LSMW(Legacy System Migration Workbench). Using this, you can safely upload 1000-1100 documents at one go.
- Ask your ABAPer to develop a BDC for mass document upload.
- Use 'DMS Loader' solution from SEALS systems. http://www.sealsystems.de/fileadmin/mediaFiles/Factsheets/DMS_Loader_en.pdf
Regards,
Pradeepkumar Haragoldavar
Edited by: Pradeepkumar Haragoldavar on Jun 17, 2010 11:09 AM

Prerequisite required for SAP Archival Link

Hello Friends,
I am new to SAP technology and have to work on SAP Archival Link. Could any body help me out how can i start off with.
What are the Pre-requisite for installing andf configuring SAP Archival Link.
Can anybody send me the SAP Archival Link Documentation.
Thanks well in advance.
my email id is [email protected]
Regards,
Ravi Shah<b></b>

Hi Prasad,
I am unable to access the url link which you have forwarded it is poping up with Authentication Message box and asking for (SAP Service Marketplace) Username and Password.
Please advise what to do?
Thanks and Regards,
Ravi Shah
Message was edited by: Ravi Shah

IPM11g: Uploading the document through Input Agent

Hi,
What is the difference between uploading the document through "*An input*" (which that maps an input file to an application when documents are uploaded in the background by the Input Agent.) and through "*Upload Document*".
Thanks

hi,
1. Storage area [Content reposotory] ex-ZDMS,
2.you need to create storage category ex-Z_DMS_DOC,
3. you need to maintain this category in ZDMS.[Content repository].
then run bapi,
Benakaraj

Upload Massive Employee Photo into SAP - Archive link - SAP ECC 6.0

Dear all,
I try to insert the employees photo in Archive Link (release 46).
I write a massive report to do a batch input, but I cannot insert the path and the name of the picture.
Because the BTC don't memory the "call method cl_gui_frontend_services=>file_open_dialog"
I wrote the folowing report
*& Report ZHR_BDC_UPLOADPIC
REPORT zhr_bdc_uploadpic
     NO STANDARD PAGE HEADING LINE-SIZE 255.
* include
INCLUDE bdcrecx1.
* i n t e r n a l t a b l e s
DATA : BEGIN OF it_data OCCURS 0,
     rp50g-pernr(8), " LIKE RP50G-PERNR,
     rlgrap-filename(128),
END OF it_data.
* s t a r t - o f - s e l e c t i o n
START-OF-SELECTION.
PERFORM open_group.
CALL FUNCTION 'UPLOAD'
    EXPORTING
      filename                = 'C:\PICTURE.TXT'
      filetype                = 'DAT'
    TABLES
      data_tab                = it_data
    EXCEPTIONS
      conversion_error        = 1
      invalid_table_width     = 2
      invalid_type            = 3
      no_batch                = 4
      unknown_error           = 5
      gui_refuse_filetransfer = 6
      OTHERS                  = 7.
IF sy-subrc NE 0.
    WRITE : / 'Unable to upload data'.
    STOP.
ENDIF.
LOOP AT it_data.
    PERFORM bdc_dynpro      USING 'OANEWCON' '0100'.
    PERFORM bdc_field       USING 'BDC_OKCODE'
                                  '=NEW'.
    PERFORM bdc_field       USING 'TOAOM-SAP_OBJECT'
                                  'PREL'.
    PERFORM bdc_field       USING 'TOAOM-AR_OBJECT'
                                  'HRICOLFOTO'.
    PERFORM bdc_dynpro      USING 'SAPLOA12' '0200'.
    PERFORM bdc_field       USING 'BDC_OKCODE'
                                  '=OK'.
    PERFORM bdc_field       USING 'OBJID-VALUE(01)'
                                  it_data-rp50g-pernr.
    PERFORM bdc_field       USING 'OBJID-VALUE(02)'
                                  '0002'.
*---- not exist - begin
*    PERFORM bdc_dynpro      USING 'SAPLOPTM' '0105'.
*    PERFORM bdc_field       USING 'BDC_CURSOR'
*                                  'SAPB-SAPPOOLINF'.
*    PERFORM bdc_field       USING 'BDC_OKCODE'
*                                  '=OKAY'.
*    PERFORM bdc_field       USING 'SAPB-SAPPOOLINF'
*                                  it_data-rlgrap-filename.      "JPG'.
*---- not exist - end
    PERFORM bdc_dynpro      USING 'OANEWCON' '0100'.
    PERFORM bdc_field       USING 'BDC_OKCODE'
                                  '/EBACK'.
    PERFORM bdc_transaction USING 'OAOH'.
    CLEAR it_data-rlgrap-filename.
ENDLOOP.
PERFORM close_group.
Could you help me to understand a different method to upload the pictures?
Thank you in advance.
Best regards
Luca Moschioni

Hi,
for uploading the photograph you need to do some customization.
1. Initial customization
Execute transaction code OAQ1 and put X in all the boxes.
Execute t code OAB4 and schedule the job
Execute t code SPAD and configure an output device
Execute T code OANR and configure the number range
Execute T code OAGI and deactivate Print list management system
EXecute T code SA38 and execute program RAPARAM and check for rspo/archive_format and make sure it should have 2 assigned on it.
2. Execute t code OAC0 and configure content repository
    Execute t code OAC2 and make your document type
    Assign JPG doc class to your doc type made in OAC2 in t code OAC3.
3. Now go to transaction code OAD5 and configure your settings
   Come to t code OAWD and upload all your scanned photo to SAP
I know the procedure is tedious and lenghthy but there is no way out.
If it helps you then reward it.
Enjoy
For further help contact at [email protected]

Attachment list in ME23N using SAP Archive link not working

Hello Everyone,
We are using Documentum as our document management system and have linked it to SAP through Archive link to link scanned Invoices against purchase orders.
After we run a query to link a PDF document to a purchase order in Documentum and then Login to ECC and tcode "ME23" and display the purchase order->Environment->Display Originals the document attached to the purchase order is getting displayed in Document viewer. But we want to display the document in "ME23N" and also against the Invoice document in "MIR4".
Can anyone please help me in finding a way to display the document in ME23N. I would greatly appreciate your help.
Regards,
Gopal.

Do a search. There are plenty of posts which cover the configuration of DMS and ArchiveLink as separate issues. Its not something you could add as a single post, its an entire module in itself.
On the issue of versioning, some products do support versioning with ArchiveLink but TRIM is not one of them. To get versioning on TRIM, you would need to use SAP DMS using TRIM as a repository. Open Text supports ArchiveLink with versioning with a product called Extended ECM which is designed to give similar functionality to SAP DMS but driven from the Open Text product as opposed to the SAP DMS. I.e. you create documents and publish them to SAP rather than creating them in SAP and storing them in the 3rd party content server.
Edited by: Athol Hill on Oct 6, 2010 9:45 AM

Unable to store PDF , XL , Word document into SAP archived tables

Hi Experts,
I have created a web interface in WD ABAP which stores the employee's attachement data into sap arcived link.
For that I have carried out following activities.
I have Complted customizing for a document type under business object PREL and for this I have reffered following link.
SASAP Archived Link
Now I have used file Upload UI element in WDABAP which passes the local file data in Xstring to following function modoules for creating
an attachment.
data: it_out type TOADT,
it_storage type ZDMSSTORAGE.
CALL FUNCTION 'ARCHIV_CREATE_TABLE'
EXPORTING
ar_object = 'HRPDATA' " Object catagory that I have created for file storage under Business Object PREL
object_id = '10000008'
sap_object = 'PREL'
document = filedata
IMPORTING
OUTDOC = it_out
EXCEPTIONS
error_archiv = 1
error_communicationtable = 2
error_connectiontable = 3
error_kernel = 4
error_parameter = 5
error_user_exit = 6
OTHERS = 7.
For reading the attached document I am using following FM's
CALL FUNCTION 'SCMS_AO_TABLE_GET'
EXPORTING
MANDT = SY-MANDT
arc_id = 'Z1'
doc_id = lv_doc_type"im_doc "'4D5D8445165220C8E10000000A3C082E'
COMP_ID = 'data'
IMPORTING
LENGTH =
tables
data = bindata.
*data: BINARY_TAB type
CALL FUNCTION 'SCMS_BINARY_TO_XSTRING'
EXPORTING
input_length = 10000
FIRST_LINE = 0
LAST_LINE = 0
IMPORTING
BUFFER = V_XSTRING
tables
binary_tab = bindata.
Now when I upload any file text or image file, its working fine. When I try to upload any pdf , XL or word document, it uploads the file into acchived table
but when I read this file by converting file data into xstring and passing it into file downlod UI element, It says file is corrupt. Please suggest that if that
is a issue with object catagory configration ( With storage class) or it is wrong way of reading a document for PDF, XL and word
Thanks in advance
Abhay

hi
please check the function module used whether it can handle the PDF as well as xl, word documents. if not use some other function module

Getting Error While Uploading Clause Document in SAP Sourcing 9.0

Hi,
--------------------system description--------------
SAP Sourcing 9.0
SAP NW7.31 AS JAVA
IBM DB2 9.7
I am getting error while executing clause document.
----------------------Error Description---------------
Login with buyer link into the system-> it has all authorizations
then Goto -> Contract Management -> Clause Library -> Clause list -> Click on New button -> Click on Add button -> Browse Document
it is showing POPUP with Error that "There is a problem with the Contract Generation web service Contact your system administrator"
Thanks and Regards,
Murtaza Najmi

Hi Gary,
it is standalone system i have, everything i have installed on one server.
i have already checked with restarting IIS server, and i can see word service while running url in contractgen.serviceurl, word service is running fine on browser but when i upload the document a popup window comes with error as i have shown above in my query
Thanks once again Gary for replying
Thanks and Regards,
Murtaza Najmi

Mass upload of clauses in SAP Sourcing

Dear All,
Please let me know if we can do a mass uplod of clauses in SAP sourcing like we can do for the contract documents.
Requirement is customer wants to uplaod many number of clauses in clause library.
Thanks,
Vinay

Hi,
I havent done this myself and there is no such workbook for performing this function. There is however a template.csv available which can be used for mass uploading Clauses. Here is how you can retreive it:
Goto Setup > Import Data > Create> In the Upload Import File, select any sample .csv for upload in the picker field. Then in the Object type field select Clause. Make sure you check the Preview Import checkbox. After clicking next, you can see the template.csv available there.
Once you download the CSV to your local machine, you can see the fields available there are fill out with a few Clauses to see if this works for you. The process for importing the CSV will remain the same as for any other template. The only caveat I see is that sometimes users try and fix the Content options with a word document and that may not be achievable via this option.
Hope this helps,
Vikram

Urgent !!! Leave Dox - needs to be stored inPA 30-in SAP Archive Link

Dear SAP Gurus
Pls help me !
Client would like to store leave application like attached document into the SAP ECC (in PA30) system.(info 2001)
Like : employee Photo (using SAP Archving Link)
I wouls likly to know , is there any possibiltys to upload & store leave document in infotype 2001 format could be word or PDF ,ect ... using pa30 in R/3 System.
Kindly provide the solution path to resolve this problem
Thanks
Thiru

Hi ,
Thanks for the reply
Digntal personnel concept is related to HCM forms !
My dought , is there any possibilty to upload and store the Leave support doument specifically infotype 2001once compete the workflow (like employee photo upload) , if yes kindly provide the possible suggestion
Thanks
Thiru

Mass upload of documents through SAP Archive Link

Similar Messages

Maybe you are looking for