Master data clean up

Hi all ,
How to do vendor master data clean up? What does it exactly mean? Is there any procedure to be followed.
Thanks,
Avani.

Any master data cleanup menas you are checking the dead data or wrong entry in the data etc.
One way to check your vendors acitivity is to execute MC$4 for a certain period.
Among all you will find vendors having only zero amount in the analyzed period.
These a possible candidates for cleansing.
Further I would download the result to Excel, as well as all your vendors.
Then I would x-check which vendors did not even have a zero entry - did not appear at all- in the MC$4 report.
A) You can know the list of active vendor through transaction MC$4 wherein you can give the period say 2 years to find out list of vendor on which PO were raised.
B) To find out duplicate vendors you can very well use the tool SAP MDM which is specifically used to find duplicate master records.
SAP MDM helps in following ways
Delivers a single version of the truth for customers, suppliers, products, employees and user designated objects
Provides capabilities to share this single version of the truth internally and externally with partners
Leverages existing IT investments in business-critical data
Accelerates and improves the execution of business processes
To delete vendors from source list you have two options.
a) if you want to delete a vendor for supplying a particular material then you have to go to a source list of that material & block vendor from that list
b) If you want to delete a vendor from the system then go to transaction MK 06 & you can delete the vendor from the system.
I hope this will clarify your doubts.

Similar Messages

Deletion of master data with / without SID

Hi Experts,
Client have requested for master data clean up.
Requirement:
"Several masterdata tables in Production system contain wrong entries. These entries should be cleaned up. The attached Excel contains the keys of the entries to be deleted"
Steps to be taken:
1. emptied/deleted content of all the cube.
2. delete data from master data
Help required:
What will be impact of deleting master data with SID when DSO data is not deleted.
What if i choose without SID option for deletiing master data
Regards
Suresh Kumar

Hi Suresh,
Deleting master data is one critical job and ned to be very care ful.
First try to find out the where used list of that particular IO. delete data from all the CUBEs and DSOs. i don't think without deleting the transaction data from all the objects that you see from where used list, you will be able to delete the maste data.
System doesn't allow you, it will say "Not all selected data is deleted" Some message of this sort when you try deleting the master data.
If you are deleting the TD and master data, why do you need the SID to be spared, delete them too. next time you load the correct master data. the SIDs are again generated.
Go thru the below thread, this gives you lot if info on MD deletion.
[Re: SID Tables]

Clean up House Bank master data

Dear experts,
Our company did not use auto-payment and bank statement, the open item clearings are done directly use the Bank G/L accounts, it seems the House Banks are never used.
Now we want to clean up the old House Banks because these data are totally a mess, I'm not sure if any check or step need to be done before we delete them.
Pls. help to give some advices.
many thanks!
best regards
Sophie

When you say clean up house bank master data, do you mean the g/l postings?

CLEANING VENDOR MASTER DATA

I AM FACING A PROBLEM WITH SOMANY DUPLICATION OF VENDORS
I HAVE NEARLY 20 COMPANY CODES.
IN EACH CO CO THERE ARE NEARLY 5-10 PLANTS.
BEFORE I AM GOING TO BLOCK ANY VENDOR I JUST WANT TO CONFIRM THAT IS THERE ANY OPEN OR COMPLETED TRANSACTIONS AGAINST THAT VENDOR IN ANY OTHER CO CO.
HOW CAN I FIND THIS WITH ANY STANDARD T-CODE AND THE PROCESS ?
HOW DOES IT IMPACTS ON OPEN AND COMPLTED TRANSACTION DATA.
AS SOMETIMES WE DONE ONE TRANSACTION AND WANT TO BLOCK THAT CODE.
CAN ANYBODY SUGGEST THE BEST WAY FOR CLEANING THIS VENDOR MASTER DATA.
THANKS AND REGARDS
NAAGSEKHAR

Hi,
Generally if you want to do any transaction with Vendor in SAP, it would have been extended to the company code to which you are doing.
You check your vendors with table LFB1 so that you will come to know the company codes .Say a vendor XXXX is extended to other company code , other than the one presently you are doing the transactions.memans the vendor xxxx is supposed to be with cc yyyy anjd it is there with cc zzzz, you can also check for this vendor transactions in zzzz.
means you can reduce the effort.Now with table EKKO you can find the purchasing documents for this vendor/cc.
One more transaction with vendor comes in IM with 501 moment type ( initial entry with out PO).for this vendor you can check at MSEG table.
Regards,

Clean up old SID values from an InfoObject that does NOT have master data

I have a characteristic infoobject that does NOT have Master Data but it has a SID table. I assume that it is used primarily for the F4 value help. Now we have changed some of our data for this infoobject in R3 so that some of the values in the SID table will never be used again. My problem is that these values are still displayed in the F4 value help. And because the old values are very similar to the new values some users mistakenly pick the old value and then the query results come back empty.
FYI - The datasource that uses this infoobject as an attribute is extracted from R3 in a Full load each night. So there is no risk that the old values in the SID table will be needed in any Master Data/Cubes/DSOs/etc.
Is there a way to delete the unwanted SIDs from this table /BIC/SXCSAOFREG? Or is there some way to make sure that the unwanted SIDs to not show up in the F4 value help?
Thanks,
Dave

Hi David,
Goto SE14 trans --> ENter the table name as /BIC/SXCSAOFREG. Select the "Edit" radio button. Then Select "Delete Data" radion button & click on "Activate & adjust database". But be very careful NOT to click on Delete Database table(This will delete the physical database table!!!
Regards,
Pavan

Data clean for master data

We've got a lots of obsolete material master, some are used for kinds of orders and some are never used (just created by mistake).
The functional consultant has set "mark for deletion" for those master data to prevent from being used again.
The problem is when end user create orders, they still can select those master data, when the process the order, they are told this master data is not useable. Our end user ask to make those master data disappear when they select.
Master data archiving is highly depend on application data archiving, we do not want to archive 10+ objects to delete just one kind of master data. Is there a simple a way to make the master data disappear when end user select it?

no there is no simple way.
if they were never in use, then you can archive right away.
if they are used in data, then this data has to be archived first, that is just the way it is.
you cannot expect to get the goods from ebay before you have won the bid.Everything has its logical order, just deleting data leaves inconsistencies in your system and I guess this is a bigger issue.
I actually would ask what is wrong that your users use materials that is marked for deletion.
Did you create duplicates and they do not know which one to use? Did you delete the wrong materials, materials that are still in stock and have still demand from the market?
The match codes can be amended (new match code, or making use of the user exit in the search helps) to hide materials that are marked for deletion.
Set the material and sales status to restrict the usage, see my blog: Material master deletion flag and blocking activities

Query from master data

I am trying to create a structure to create a query as follows from 0EMPLOYEE master data. I have ceated a BI infoset with 0EMPLOYEE and using that to create this query. This query is intened to be used as the receiver query in RRI.
Sender Query (query1):
                              Employee Distribution by perfromace rating
Performance Rating Before_Min Below Above Total
Receiver Query (query2) : this should feed the employees used in query1 and get their attributes in a query
Employee       Last_Name First_Name, Annual_Salary
    A
    B
Qns:
1, What is the best approach to get this?
2. How do I create a characteristic query for Employee (without key figures) as in qurey-2
Amy help is apprecaiated.
Thanks in advance

Hi Bob,
Thanks for your message. I got the receiver query working by configuring the infoobject as a infoprovider and getting "# of records" as the dummy KF into the query and hide it. I need to clean up to supress results reow.
For connectign to this query as RRI, in the assignment details, do I use it as an Infoobject - parameter for 0EMPLOYEE or any other setting. I used the above settings and see more employees in the list than I had expected. i don't see the employee ids being passed on from Q1 to Q2 to provide a reduced result set when I limit the scope in q1 (eg: by filtering using the org unit or personnel area).
Any clues?
Thanks
Raj

Restricting time dependent records on employee master data in BW

Experts,
We have a Future hire report which gets data from 0Employee. Now whenever hire date of an employee is getting assigned in case of new hire record get's created in BW.
Now, due to some reason this new hire employee is not able to join on the hire date first assigned to him and new hire date is updated in PA30 for this employee in ECC.
This would create a new record in BW with new hire date for this employee which is valid in BW from the date it moved into BW till 9999 and the previous record 'Valid To' date is changed to previous date of the "Valid From" date of newly entered record.
Now all these records has moved into Multiple Cubes also therefore we cannot delete these records from Master data until transaction data is delete.
Client HR team is saying that previous records of all such employees are not valid , so they should not appear in BW reports even if they are running this report on historical dates.
0Employee is time dependent master data. So it makes sense to have one records for any actions done for an employee in HR system.
Cleaning up a master data for all such employee would be a tedious task and need lot of effort.
Is there any way , we can restrict previous records of all such employee , so that they do not appear in BW report in case users are going to run the report previous dates.

We were doing this activity as part of weekly house keeping job. Weekly we get list of invalid PERNR records from ECC team.
While deleting particular PERNR (say 10015824) from 0EMPLOYEE, and the log (SLG1)says, SID exists in DIM table (like /BIC/D0PA_C011).
First delete that PERNR (10015824) from cube (0PA_C01)
Use Tcode RSRV --> Tests in Transaction RSRV --> All Elementary Tests --> Transaction Data --> Entries Not Used in the dimension of an InfoCube (Dbl Click)
             From the right side window, expand “Entries Not Used in the Dimension of an InfoCube” Node &
             Enter InfoCube (like 0PA_C01), click “Transfer”
             Now, click “Execute” (Toolbar)… and the results displayed in the right side window..
             Now, click “Correct error” (Toolbar)
Now, try to delete same PERNR from 0EMPLOYEE, and if the log says SID used in some other DIM table, follow the above process.
If the log says, the SID used in DSO/Cube, then goto manage (of DSO/Cube) and do the selective deletion.

Export and import change document for user master data

Dear Gurus,
I have two queries on change document for user master data:
1. Are there any approaches to export and import change document for user master data?
We often do system copy from PRD to QAS for UAT and troubleshooting. Before system copy we export the user master data from QAS and then import after the copy process. We would like to keep the change document for user master data on QAS from being refreshed from PRD for security reason.
2. Change document for Role change in QAS
When the role is created or modified in DEV and then transported to QAS, the role change document doen't include this change log. The role change document in QAS only records those role changes directly made in QAS.
Could you advise this is by SAP design or are there any approaches to record this transported role change in the role change document in QAS?
Thanks
YBY

1. Perhaps you want to consider a system copy to a "virtual system" for UAT?
2. Changes in QAS (as with PROD as well) will give you the delta. They should ideally be clean... You need to check the source system.
Another option is to generate the profiles in the target system. But for that your config has to be sqeaky clean and in sync, including very well maintained and sync'ed Su24 data.
Cheers,
Julius

Exception message 62 - Master Data Inconsistant

I'm getting the referenced exception message when generating an MRP run with scheduling value of "lead time scheduling and capacity planning". I've done consistency checks on all master records - routings, work centers, etc - and all have come back clean. Anyone have any idea why this may be happening?
Thanks!
Bob

Hi,
62 Scheduling: Master data inconsistent Check master data !
Remove "In House Processing Time" from the Material Master MRP2
view. Ensure that the Production Version & Routing are correct. Run
MPS/MRP manually once corrected.
Regards
Sunil

Master data maintanance in ECC6.0

Hi,
Master data is consistenly maintained in ECC6.0.My question is why we need sap-mdm?
Regards
Yugandhar

Hi Yugandhar,
Looking at the importance of the master data, SAP MDM is specially introduced by SAP for managing the Master Data extensively. It focusses of various issues related with master data such as Duplication, Incorrect data, Missing data, No standard of Data, No Governance with a single tool - SAP-MDM.
This tool focusses not on transactions but on complete aspects so as to how to keep the master data in an organization clean. It provides a solution to all the listed issues above and many more. We might have a complex landscape where in many SAP-non SAP systems might be integrated and might be following their own standards, etc. Hence, this tool will act as a central hub of master data and provide a single version of truth to all the systems so that we have clean, complete and only 1 version of data.
SAP ECC also can maintain the Master data but it might not be able to handle various issues related to master data efficiently. SAP-MDM has an in-built Matching capability which helps up identify the duplicates. Also there is an easy provision of MDM workflows, which helps in maintaining proper authorizations and helps in Governance.
I would advice you to go through these links to know the features and use of SAP-MDM in a better way.
Bringing Clarity to Your Company with SAP NetWeaver MDM
https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/90db4c2d-a12f-2b10-8c99-e4feb7edac07
SAP NETWEAVER MDM Leverage MDM in ERP Environments - An Evolutionary Approach
https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/4059f477-7316-2a10-5fa1-88417f98ca93
https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/20c5eb85-f070-2910-6e9f-c8c97cb93638
Resolving Master Data Consolidation Challenges in ITBusiness transformation with SAP MDM Implementation:
https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/d01e649d-7e4d-2a10-90be-ef481dafbd6c
You can many other links and lots of information on SDN regarding MDM.
Hope this info helps.
Thanks and Regards
Nitin Jain

DMP Error when in Business Partner Master Data

Forum,
I have one client which produces DMP errors each time they go into the Business Partner Master Data screen. This is since they have been upgraded to 8.8 PL20. Prior to this, there was no such issue.
The spec of the machine is as follows:
Xp Sp3
Pentium 4
1.99GB RAM
Has anyone on here come across this problem since upgrading to 8.8 PL20?
Regards,
Juan

Hi ,
Check system message log.
Check if two instances of the BP Master are running.
check if any mandatory UDF or FMS or SP_TN creating a problem.
Try cleaning Tmp and log files.
Even if any of your add on EXe is not getting terminated properly then this may also cause such issues.
Thanks
Malhaar

Difference between Consolidation, Harmonization and Central master data man

Hi ..Expertise
Consolidation is use to identify duplicate records and merge them into one record.
Harmonization is the process of pushing the new cleansed data back out to your partner systems.
Central master data management means you create records within MDM and then you distribute (Syndicate) this centrally created data to your Remote Systems.
My Question is her after Consolidation both Harmonization and Central master data management is doing the same thing i.e. sending the clean data to the other system. What is the difference between these two? Please explain me with an example or scenario..

Hi Yugandhar,
There are three basic scenarios that we follow in MDM:
Data Consolidation
Data Harmonization
Central Master Data Management
Consolidation :
Conolidation (matching , normalization, cleansing) and storage of master data imported from client system. Entails capabilities to identify identical and similar objects spread across the local systems , build consolidated master data.
Key Capabilities:
1. Cleansing and de-duplication
2. Data normalization including categorization and taxonomy management
3. New interactive consolidation capabilities
Data Harmonization :
In case of Harmonization we generally aim at reaching high quality master data within heterogeneous system landscapes. Here the main focus is on ensuring high quality of master data within the connected systems and then distributing the Master data
Key Capabilities:
1. Automated synchronization of globally relevant master data information
2. New Interactive distribution capabilities
Central Master Data Management :
In case of CMDM, it is not always the scenario that the Client wants to go for the above two scenario`s, but CMDM is always required as it helps us to maintain the Business data effectively and efficiently.
After MDM is put into the business scenario all the operations related to the Master records are done in MDM only. For Eg: Creating a record, Deleting a record, Distributing a record etc.
Now it is the work of CMDM to centrally maintain the data and check that no duplicate enteries can be created.
And all the various systems that are attached to MDM gets the updates from CMDM with the help of Syndication Process or Distribution Process.
Key Capabilities:
1. Central creation and maintenance of data
2. Ongoing master data quality
Hope this would be helpful !!!!!!!!!
Regards,
Parul

How to delete MRP view data after create in Material master data ?

Hi all ,
After user create a useless MRP view data in Material master data , how to remove it ?

Hi
Material master once created cannot be deleted.Only thing u can do is to mark it for deletion
Go to Logistics > Materials management > Material master > Material > Flag for deletion > Immediately.
Give the necessary data that is needed for the view you want to delete.
Press and flag the view you want to delete.
Now the view is flagged for deletion. This means that it's use is limited and it will be cleaned up or really deleted at the next clean up of the system.
regards
Anand

Each time master data full load removes previous data and load with new ?

We load company code (0COMP_CODE) master data (full load).
1st day, we check company code master data, the record count is 150, 2nd day, the record count is 90. It sounds like the master data full load each time would clean the previous data and load with new data, am I right? If what I guess is right, then what setup is controlling this?
Thanks

I dont think it does cleanup.
MD records in the new load simply overwrite the records already present in the master data.
I mean if same record comes again its overwritten.If new record it gets added.
I wouldnt expect number of records to reduce drastically from 150 to 90.
Maybe before MD activation records could be more(as there will be both M(modified) and A(active) records).
cheers,
Vishvesh

Master data clean up

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