Material Groups and SOX

Our users create shopping carts in SRM. For the catalog orders, the material group is automatically determined based on the UNSPSC code that is being passed back from the vendor. However, for those non-catalog orders, users must select the appropriate material group. We are finding that not always the best material group is selected. At the time of PO creation, I have been telling the users to change the material group to something more appropriate. Now, I'm being told that this could be an issue with SOX. Does anyone know why?
Is there another solution for changing the material group? Is there a second field within the material group config that can be used or some other field on the PO? We are not using material masters in SRM. It was a major headache prior to SRM and I don't see that changing anytime soon.
Monique Stephens

>
Monique Stephens wrote:
> Training is not the issue. Material groups are a matter of personal preference.
>
> My main concern is if it would be a violation of SOX if the material group is changed from the original shopping cart on the PO itself.
>
>
> Monique
If your business is privately held then SOX does not apply to you. If your business has stock w/shareholders then it does.
Correcting or making the material group more accurite is something that would be MORE SOX complient and not a violation.

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Payment Card Information with Material Groups and Work Orders

When processing purchase transactions that were purchased using a payment card, standard functionality in SAP says the system automatically generates a parked document with authorized users allowed to post these documents. When these documents are being posted, does anyone know if the user can enter a material group and/or a work order number for reporting purposes?

>
Monique Stephens wrote:
> Training is not the issue. Material groups are a matter of personal preference.
>
> My main concern is if it would be a violation of SOX if the material group is changed from the original shopping cart on the PO itself.
>
>
> Monique
If your business is privately held then SOX does not apply to you. If your business has stock w/shareholders then it does.
Correcting or making the material group more accurite is something that would be MORE SOX complient and not a violation.

PO Change according to material group and G/L Account no.

Hi Expert,
I have a requirement of "PO Change according to material group and G/L Account no.". I am using BAPI_PO_CHANGE.
But it is giving error.
"I 06 684 Releases already effected are liable to be reset
E BA 003 Instance 4500010532 of object type PurchaseOrder could not be changed
E ME 046 Purchase order item 00010 still contains faulty account assignments
W ME 039 Goods receipt posted unvaluated due to multiple account assignment
E ME 083 Enter G/L account no."
Can any body tell me how to fill this BAPI.......
Even i am trying to debug standard tocde of PO but it is not calling bapi BAPI_PO_CHANGE.
Could you please help me on this.
Regards
Sanjay Kumar

Hello,
To assign material group to G/l account you have to matain valuation class for Material group
SPRO >> Materials Managment >> Purchasing >> Material Master >> Entry aids for items with out material master.
Assign this valaution class to G/l in OBYC.
Regards,
Shailesh

Restriction on division, material group and material.

Hi friends,
current model,
infocube details as below,
0division, 0matl_group, 0material, currency, Base_unit, amount, quantity
Bex PLAN Query as below,
variables on 0division, 0matl_group
rows - 0material
columns - amount and keyfigure
now when the user selects a perticular division from the variable then he should be able to select only those material groups which are allowed under that selected division and similarly material, only those materials allowed selected division and selected matl_group.
I am talking about selecting from the variable (F4).
currently all material groups and all materials are allowed to select after selecting a division..
thanks in advance.

thanks, i solved it

Filtering R/3 Material Groups and Material Types

Hi,
I am trying to filter the Material groups and material types during master data upload from R/3 to SRM 4.0
I am tried doing the following:
1. In Txn R2AR2, i set up the request for DNL_CUST_PROD1 for MARA-MATKL(Material Group) & MARA-MTART(Material Type)and then run the Txn R3AR4 with DNL_CUST_PROD1. The replication was successful, but it pulled in all the R/3 backend material groups and material types.
Now i deleted the replicated material types and Material groups in SRM using SRM Std reports and this too was successful.
2. Now i tried another method - In Txn R3AC3, i selected the Object DNL_CUST_PROD1 and i added table MARA and set up the filter requirements for MARA-MTART(Material Types) and MARA-MATKL(Material Groups), i synchronized the filters and then when i selected the object DNL_CUST_PROD1 in Txn R3AS for initial upload, even this is pulling in all the material types and material groups from R/3 without filtering
Can anyone please let me know the exact procedure to filter out the R/3 Material types and material groups during initial upload of this data into SRM 4.0
Thanks

Hi,
Before starting the INitial load for MATERIAL,for filetr settings ,Go in tcode R3AC1.
There select the Object name as MATERIAL and click on the "filter settings" tab.
There in OBJECT FILTER SETTINGS
Enter the relevant filter criteria:
e.g. If you wnat to filter on Material type(MARA-MTART):
The input will be as follows:
Table /Structure :MARA
Field :MTART
OP :EQ Equality (= Low)
Low: "Material type name"
Incl/EXcl: Inclusive defined
And then click on the button "FILTER SYNC".
The filter settings are complete for the Material download.
HTH,
BR,
Disha.
Pls reward points for helpful answers.

Material Groups and assocaited valuation class and cost element.

Hi Gurus
Please help
I can see in the config the material group and associated valuation class is for Items without a materisl master, however where is the cost element derived, as I cannot see this data anywhere.
Regards

Hi
For some POs on cost center, (account assignment category K for example), you should have to enter a material group.
In configuration, you will assign a valuation class to these material groups (in spro, tcode OMQW). SAP will derive the cost element by reading table T030 (tcode OBYC) for the given valuation class.

Description of material group and material type

hi,
i want to know which are the tables for the description of material group and material type.
Edited by: Alvaro Tejada Galindo on Apr 2, 2008 3:49 PM

table name :MARA
Field name:
Material group:MATKL
for Material description
Table name :MAKT
fieldname:MAKTX
Rewards plz..........

Very Urgent Extn.Material Group and Material Group.

Hi Guru's,
      I was created Generic D.S Using table (AFRU) for Orders Confirmation.I was Created Info Source AND ODS.
     I nedd to maitain ODS Extn.Material Group and Material Group.but These fields are not Avilable in Data Source (AFRU Table not having).
    Data source having Field AUFNR (order number) I was mapped To BW Object 0prodorder. I was maitained master data for 0prodorder.
0prodorder master data (0prodorder_attr) having 0material (PLNBEZ Field mapeed to 0material) as a navigational Attribute.
i am asking to all is it possible to bring Extn.Material Group and Material Group update rule level using master data attribute option?
Please help to me Above issue.it's very urgent.
Thanks & Regards,
Guna.

Hi Manju & Gopi,
    This Order Confirmations cube having data from 2 data sources.
    There is a performence issue to clubbing so many tables.
     Any way i was maitained 0material is attribute(Nav Attr) of 0proorder.i was loaded 0prodoreder master data.
   0material having master data .Extn mat group & Material group are Nav Attributes of 0material.
Now is it possible to maitaining the data in cube Extn mat group & Material group ?
Please Give me Suggestion with out adding another table using view.
Thanks & Regards,
Guna.

Difference between material group and external material group

Hi,
Can anybody let me know the difference between the material group and external materila group from the business perspective.
Thanks

Hi Raghunandan,
Material Group : Materials having similar attributes will be goruped together and assigned to a Material Group.
Material groups are Extensively useful during :
Limit the Scope of Analysis
Reporting Purpose
External material group : Key that you can use to assign the material to an external material group or to a material group determined according to external systematics.
In General, External material groups are nothing but external representation of group of material which are extensively used in supply souce determination for provions materials related to retail and some other functions
In short if your Internal material group for example bearing is 0001 you can group externally further based on manufacturer like FAG for NRB. No accounting activity is based on it
Reg,
Ashok

Link between Material group and GL account

Hi Friends ,
Need your help in the following issue
Where is the link between Material group and GL account. i.e. If material group is selected in PO then the GL account for the material should get picked up automatically in PO (for account assigned POs) ?
What I know is
1. In Account assignment category configuration we need to assign the value "VBR" in Account Modification field.
2. In Material group configuration we need to assign the vluation class for material group
3. In Account determination(OBYC) for GBB transcation type for the combination of general modifier "VBR" & Valuation class we need to assign the GL account .
When PO is created with respective account assignment category the GL account is picked from the above setting.
My question is , "Is there any other setting apart from the above which will decide the GL account in PO fro account assigned POs"?
Thanks
Deva

Hi,
From IMG> Material Management> Purchasing> Material Master> Entry Aids for Items Without a Material Master,
With it you can define the G/L account assignment according to the relationship between material group and valuation class, from my point of view, you had better define some valuation class for non-produciton parts in advance.
Good luck
Tao

Linking material Group and the Account Assignment...

Hi Gurus,
I have a requirement from the client in which they want to restrict the entry of the Account assignment when a particular material group is enetered in the PO.
The requirement is actually either to have F (order) populated in the account assignment field in PO (display only if possible) when a material group in enetered in the PO.
Can anyone advise me of some configration settings for this please?? I know we could be able to do it as a customised setting for the customer and making changes to the PO program but my concern is will it affect the system and infact the PO program itself.
Thanks in anticipation.
Anoop

material group cannot be assigned as default to an account assignment category. The only link that can be formed is between item categories and A/c assignment categories. As some one has already pointed out, determination of G/L account for posting for a specific material group is possible.

Help with material group and customer

this is what i'm trying to do. i've segregated all my ferts into material groups. now when i go into va01 to create sales order and enter customer, i want it the system to suggest material that is only relevant for that customer, by material group, not by sales view which is the current setting. is there a way i can link customer to a material group? and if i do that will it suggest material for that customer when i goto the line item to enter material??

Dear Friend,
Frist difference Dynamic Product Proposal & Listing / Exclusion:
Dynamic Product Proposal is just list of Materials that is proposed as soon as you enter Customer Code in Sales Order. Customer can order materials that are not contained in Dynamic Product Proposal. It is for ease of Order Entry.
Listing / Exclusion is a List of maintained in system which restricts Customer to Order mateirals not mentioned in LIsting,
Thus in your case List / Exclusion is better option
As far as Config is concerned if you want to restrict the Materials based on Customer Code then no config. changes is required because the standard table 001 (Customer / Material) is already available.
Just maintain Condition Record in VB01 & try to create Sales Order. You will clearly see the effect.
Only config. you will need is this:
IMG - Sales and Distribution - Basic Functions - Listing/Exclusion - Activate listing/exclusion by sales document type (To activate Listing / exclution for your Sales Document Type. Maintain A00001 & B00001 here.
Hope this helps.. .
Thanks,
Jignesh Mehta

Both material groups and material types in search while creating SC

Hi Guys,
While creating a shopping cart ,when we are searching for materials that have been replicated in SRM we can search the material based on various parameters like Product ID ,Category ID etc.In SRM the Category ID is normally the material group.Now we want to search the material based on both,material group as well as material type.But i can have only one of these as my category.2 hierarchies R3MATCLASS and R3PRODSTYP exist in the system.But i do i make it work so that i can see both the material type as well as material group while selecting materials to shop.Is it possible??
Thanks in advance.
Regards,
Pawan

Hi,
What do you want to see exactly in the Selection screen fro the Product search???In the Std screen,you already have the field called PRODUCT TYPE where you can enter '01'(hierarchy) and '02'(Services).
But if you want the field HIERARCHY in the selection screen,then you need to modify the Std search help exit(BBP_F4IF_SHLP_EXIT_PRODUCT_GEN) attached to the Std Product search help(BBPH_PRODUCT) for the SHOP tarscn
You will need to create a Z search help exit(Z FM) and attach that to the Std Product search help given above.In the Z exit,you need to write the logic to display the reqd fields in the Selection screen.
BR,
Disha.
Pls reward points for useful answers.

PR-PO material with one material group and GRN with another material group

Dear friends,
If PR is made for 40W Philips Bulb , PO is made 40W Philips bulb and at the time of GRN it is noticed that 40W Wipro bulbs are coming then how to map this in sap?
Regards,
Mahesh.

Hi
In SAP movement type 101 and 161 for the Auto PO at the time if Receipt,
configuration
1. Material Master- Auto PO enable mark this tick in purchasing view
2.Vandor Master- Auto PO enable mark this tick in purchasing tab of vendor master
3. Material should be valuated maetrial
4. P oran shoud be a STD p organ and it has to be assigned with the plant,,
5 Info record has to be maintained with the Value/price with the Validity and tax code
6 you can not post into GR blocked stock for auto po
check following link
[Automatic Po creation With MB01 i am getting Error;
[http://www.sap-img.com/materials/steps-to-create-auto-po.htm]
Regards
Kailas Ugale

Authorizations for materials and material groups

Hello experts,
Is it possible to limit the authorization to make purchase requerisiton of some materials or material groups depending on the user?
I heard that it is possible be able to update some materials using the authorization M_MATE_MAT and including them in the material master, material group and user. But this also works for the creation of purchasing documents (PR,PO,RFQ,...)? Do I have to include this authorization for all the materials? If they do not have I understand that works for every people.
Thanks in advance for your help
Best regards,

Hi Madii,
actually Authorization works at the object level, i.s if you have provided the authorization for the user to makePR with certain Material Grp, then if you dont define that grp in the PO role, but still user will get the authorization from the PR role.
why you want to allow the user to make the PR of certain Mtrl Grp for which he should not be making the PO.
or let a different Body take care of the other mtrl Grp.
Hope it helps.
Regards,
Yawar Khan

Material Groups and SOX

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