Material Master Archive/Delete

Hi All
I want delete all dormant Material Master/One time procured Material Master.
How acan I procede? How will I find which material are dormant?
Regards
Ajit

1. Check material master - material status
2. Check the tables for stock at valuation area level
3. Create a program with the help of ABAPer to check existing of purchase documents, GR, GIs etc....I mean if there is any movement in the time period specifed (say 2 years).
Hope you know the process of archieving.....if not chek the below link
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/90f75a80-867f-2d10-7aa6-ac164e43e89f?quicklink=index&overridelayout=true
BR,
Krishna

Similar Messages

Material Master Archiving Issue

Hi,
I have Issue with Material Master archiving. I got an error message" MARD:Reservation /Dependent requirement exist.
I have checked in MB24-Open reservations. All Reservations are closed. No stock existed. No Transfer requirements & No stock in transit.
I ran MBVR also.
How to solve thsi problem.
Regards,
Sridhar.

Hi Sridhar,
You may refer to note [900537 |https://websmp210.sap-ag.de/~form/handler?_APP=01100107900000000342&_EVENT=REDIR&_NNUM=900537]for details:
Error W4017 - Reservation/Dependent requirements exist:
This message indicates that some reservations exist for the material you
are trying to archive. You should be able to see the existing
reservations using table RESB. Firstly, you must archive the document
that caused the reservation to be created, for example Production Orders
then you must archive the reservations themselves. Afterwards, it should
be possible to archive the material.
Note 30781 may assist if you identify that these requirements stem from
purchase requisitions.
Hope it helps.
Thanks and regards,
Polly

Material Master Archive Process

Hi
1. How can we archive a material master? Explain in details..
2. Wats the impact on the above.. pls describe
Vijay

Transaction SARA contains all the SAP archiving objects for all the SAP R/3 applications modules. All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown. Provided here will be an example on how to archive the SAP Material Master.
Archive a Material Master Record
When a material is no longer required in a company or plant, you can archive and delete the material master record.
You have to Flag the material master record for deletion. This is known as logical deletion.
Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.
The Archiving steps :-
Archiving object MM_MATNR for archiving material master records.
You can display the archived data, but not reload it.
To archive the material master, first goto transaction MM71.
Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).
Save the variant.
Maintain the Start date and Spool parameters and click execute.
Click Goto Job Overview to check the archive status.
To do a permanent delete, goto transaction SARA and click Delete button.
Maintain the Archive Selection, Start date and Spool parameters.
Click Test Session for testing or click execute to start the deletion program.
Click Goto Job Overview to check the delete status.
Now, if you goto MM02/MM03, you will not be able to find the record in the material master.

Material Master Archiving

Hi
I want to archive Materials set for deletion flag. My Main problem with Technical settings for file path, logical file.
Please guide me how to customize the technical settings in SARA transaction.
Sridhar

Hi Sridhar,
Please refer to the link below for more information :
http://www.sap-img.com/bc003.htm
With Regards
Srinivas

Flag Material master for deletion at plant level using MM17

Hello Everybody,
Here is the issue.
We are trying to flag materials for deletion using MM17.
When we try to set deletion flag at client level everything looks good.
But when we try to set deletion flag at plant level we are getting the following error message.
      Messages have been issued: number MASS172234000587
      Message no. MK101
      Diagnosis
      During inbound processing for the IDoc, messages have arisen while checking material data.
      System Response
      The system has filed these messages in the form of an application log with the number
Any thoughts..
Regards
Pravin

If you get such red message in MM17, then you can select it and click the button for detail.
This will get you into the application log where you can review the detailed error cases.
Alternative, you can access the log with transaction SLG1, enter as object: MASS and as sub object: BUS1001
Execute.
Double click the message text "Messages have been issued: number MASS172234000587
You get a pop-up from where you can disply the application log (hyperlink Execute at the very end of the text)

Reg material master

Can you please help look for information on:
1. How to identify the last used date of materials?
2. How to identify materials that have not been used at all?
3. Any report that is available to directly delete material master?

Hi
1. How to identify the last used date of materials?
ANS : MAy be from MB51 u can get when last document was posted for this material with movement type
2. How to identify materials that have not been used at all?
Ans : MC50 dead stock for perticular date range
3. Any report that is available to directly delete material master?
Ans : U have to mark material master for deletion in MM06 and then archive it
Follow link for more details
http://www.sap-img.com/bc003.htm
cheers!!!
Vishal...

Deleting ? Archive Material Master

Hi,
Please help me how to delete or Archieve Material Master?
how to use Tx SARA and MM71?
Please Urgent.
Thanks
Prasad

hi
Archiving the Material Master
Transaction SARA contains all the SAP archiving objects for all the SAP R/3 applications modules. All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown. Provided here will be an example on how to archive the SAP Material Master.
Archive a Material Master Record
When a material is no longer required in a company or plant, you can archive and delete the material master record.
You have to Flag the material master record for deletion. This is known as logical deletion.
Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.
If a material master record cannot be archived and deleted at a given organizational level, the reason is given in the log (for example, a purchase order exists for the material). The log also contains technical data such as the number of material master records read and the number deleted.
Some of the archive error log message :-
Costing data exists
Use in routing
Use in sales and distribution
Use in bill of material
Delivery exists
Costing data exists
Info record exists
Purchase order exists
The Archiving steps :-
Archiving object MM_MATNR for archiving material master records.
You can display the archived data, but not reload it.
To archive the material master, first goto transaction MM71.
Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).
Save the variant.
Maintain the Start date and Spool parameters and click execute.
Click Goto Job Overview to check the archive status.
To do a permanent delete, goto transaction SARA and click Delete button.
Maintain the Archive Selection, Start date and Spool parameters.
Click Test Session for testing or click execute to start the deletion program.
Click Goto Job Overview to check the delete status.
Now, if you goto MM02/MM03, you will not be able to find the record in the material master.
Reward points if helpful
Thanks and regards
Ravikant Dewangan

Archiving/deletion of material master record from Plant

Hi Experts,
I have 50000 materials in 0001 Plnat and recently created a new plant 0002. I transfered 2000 materials from 0001 to 0002. In this scenario when I run a report in Plant 0001, all the 5000 materials are appearing, which i dont want to see the transfered 2000 materials.
I tried with Archieving with SARA transaction but material is archived at Client level only, not at Plant level. Now I want to change the Material type (FERT)of those 2000 materials which are transferred to Plant 0002 to other material type(HALB). Can you please explain the chanllenges in this process ? or suggest other process.
Regards,
Bhagavan.

Hi,
You can change material type using transaction MMAM.
In this case systemw ill check the material should not have any inevntory posting.
It should not have a valuated stock.
New material type sgould support same amount of material views as old one ( it might have other master data present like purchasing info record).
Edited by: santosh sarda on Nov 12, 2010 5:32 PM

Archiving material master

Hello Friends,
I have put deletion flag for material by MM06 & tried to execute SARA transaction, however While doing archving, iam getting the following errors in the SM37 job log after write step, please let me know how to resolve th same:
1. MARC: production order exists
2. MARC: use in product group exists
3. MBEW: plant is assigned to the valuation area
4. MARA: Dependent material master data still exists
5.50026991526002R ROLLBACK carried out
6.MARD: error deleting table MARD
Thanks,
Kumar

Hi Kumar,
If a purchase order, Open production order or any other Dependency exists for the material, Material master record cannot be archived and deleted at a given organizational level, the reason will be given in the log the log also contains technical data. check all dependencies for the materials and up on clearing them flag the materials for deletion first and then Archive them.
Ref the links:
http://www.sap-img.com/bc003.htm
http://help.sap.com/saphelp_46c/helpdata/en/ff/515e5449d811d182b80000e829fbfe/frameset.htm
http://help.sap.com/saphelp_46c/helpdata/en/8d/3e59bc462a11d189000000e8323d3a/frameset.htm
Pavan

Mass deletion of material master at plant level

Hi,
Is there any way to flag materials nearly 500 Nos for deletion at plant level.
Regards,
Vengat

hi,
Use mass transaction for putting the delete indicator for the material master...this is to be done from MM17 tcode...
and later they all could archived...Archive it from MM71 and can display this from MM72..
Regards
Priyanka.P

Delete Batch in Material Master

Dear Gurus,
Please help me while i removed the Batch managment check mark in views (Sales: General Data & Plant data) of material master system show error [Batch management requirement cannot be changed; choose
Message no. M3530]
i already put the mark of deletion with (MSC2N) in all batches against this material.
Waiting your fast response.
Regards
Aamir

Hi,
1: Check the Status of Article in MMBE for total batches of the article.
2: There should not be any open Purchase Order Use SE16 & Table EKPO Give the Article
     Number for which we have to find the Open Pos; Alternatively ME2M can also be used
3: There should not be any Sales Order. Use SE16 & Table VBAP Give the Article Number for
     Which we have to find the Open Sales Orders
4: There should not be any Purchase Requisition. Use SE16 & Table EBAN Give the Article
     Number for which we have to find the Open PRs
5: There should be no Stock in Transit MB5T
6: There should be no Plant availability Stock MB53
7: There should be no Reservation MB25
8: Previous Period Stock should be zero. Use MM03 with Plant Stock & Storage Loc. View.
     If Stock Exists follow the Procedure:
u2022     If previous period stocks exist, we can make a withdrawal posting as follows. Post the same amount to current period stock (for example, using movement type 561) so that previous period stock and current period stock are identical.
u2022     Make a withdrawal posting in the previous period for the stock together with posting date (for example, using movement type 562).
9: Stock requirement should be zero MD04
10: There should be no open Delivery Use SE16 & Table LIPS
11: There should be no open Warehouse Transfer Request Use SE16 & Table LTBP or LTAP
12: The Batch Corresponding to the plant for the article has to be set for deletion indicator
      Tcode: MSC2N
13: Once the batch deletion indicator is set, Archive all batches for the article.
If any of the above Stock Exists it has to be closed; If Any of the stock exists we cannot uncheck the batch management indicator.
After closing all the open items; the related business documents viz Purchase Orders, Delivery, etc have to be archived.
Regards
AM

Archiving issue in material master

Hi
I am trying to delete the material master through SARA t.code
1.enter the archiving object MM_MATNR
2. then click write button enter the varient name(zarc..)click maintain
then enter the materials ...tick the radio button production mode..save the varent
3.then come back click the starttime click time immediatly
4.come back click spool parameters
5. then comeback click deletion button then enter user name
6. then click select archive files..her popupscreen displayed but there are no files.....
i have faced issue thre ..so next step how can i proceed..pls guide me any one...
when i am go to job overview ... my job ststus is finished and cancelled ..it has ahoes both status ...than i goto joblogs..error displas like ...........
Virus scan profile /SARC/ARCHIVING_ADK does not exist
Message no. VSCAN032
Diagnosis
The virus scan profile /SARC/ARCHIVING_ADK was requested, but is not entered in the configuration of the virus scan profiles.
System Response
The virus scan profile cannot be retrieved.
Procedure for System Administration
Check the configuration of the virus scan profiles.
regards
Sesidhar

HI,
ADK-based archiving relies on two main elements, which are used for the development and administration of archiving solutions: Archive Development Kit (ADK) and Archive Administration (transaction SARA).
ADK and SARA are part of the standard SAP Web Application Server. ADK is the Application Programming Interface used by the applications to develop archiving solutions, while Archive Administration (transaction SARA) is used mainly by data archiving administrators to manage all tasks related to data archiving, including job scheduling and management, writing, reading and deletion of data, as well as Customizing.
Pls check the link:http://help.sap.com/erp2005_ehp_03/helpdata/EN/ed/18cc38e6df4741a264bddcd4f98ae2/frameset.htm
This issue is to be solved with the ABAP consultant, dealing with the Web based applicaitions...
Regards
Priyanka.P

How to delet material master

hi everybody:
The user has created several material master by mistake, and some of them have transaction datas. Now the user has created correct masters.
The problem is the wrong master master are always displayed when running report or material selection. Is there any transaction to delete the master, or is any transaction to "hide" such material and make them not displayed during report or material selection?
I know archive is one option, but too complex. Is there any other solution?
Andy
Edited by: Andy on May 9, 2008 9:16 AM

Hi Andy,
Alternative1:
Use transaction MM70 - Material Master->Other->Reorganization->Material->Choose.
     Build variant with selection range of material master records to be selected for deletion and maintain
     run parameters.
     Execute.
     Use transaction MM71 - Material Master-> other-> Reorganizationn-->Material->Reorganization
     Build a second variant
     Maintain run parameters and execute.
     It is also important to remove the records manually from info record, POs, PRs, reservation etc
     for successful deletion of the material.
Alternative 2 :
http://help.sap.com/saphelp_erp2005/helpdata/en/8d/3e59bc462a11d189000000e8323d3a/content.htm
Reward if helpful.
Regards,
/N

MATERIAL MASTER DATA ARCHIVING

Dear Experts,
I have archive material master data from the data base.
As a prerequisite for material master data archive,
Purchase orders for the materials are archived already.
Invoices documents are archived already
Material documents are archived already
No material stocks exists for these materials.
Please tell me deletion flag is to be set for the material at client level ?
Table MARA
Field LVORM

you can delete and archive a material master at any level.
If you want archive the full material master, then you have to set the deletion indicator in MM06 on top level. if you just want archvie a storage location view, then you set your deletion indicator at this level only, as well in MM06.
In general MM06 is not necessary, as the SARA MM_MATNR write program allows to archive materials without having a deletion flag.

Deletion material master in bulk

Hi Friends,
I want to delete some materials (50). I am not going to use those materials further. How could i delete it. I heard we can do archive process to delete that in bulk...so far i have not done that archive process...kindly tell me how to do that process and where to do that process...?? can i select the materials which i want to delete during archive process..??
Regards,
Prasath

Hi,
Deleting is something which u will block for usage and still data exits in the system
Archiving is something where u permanently remove the data from the system
Go through the follow steps to archive the material master.
Archiving the Material Master
Before Archiving the Material Master the materials need to be flagged for deletion in T Code MM06/MM16.
Archiving the materials is done thro T Code SARA. All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown.
When a material is no longer required in a company or plant, you can archive and delete the material master record.
Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.
Archiving object MM_MATNR for archiving material master records.
To archive the material master, first go to transaction SARA
Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).
Save the variant.
Maintain the Start date and Spool parameters and click execute.
Click Go to Job Overview to check the archive status.
To do a permanent delete, click Delete button.
Maintain the Archive Selection, Start date and Spool parameters.
Click Test Session for testing or click execute to start the deletion program.
Click Go to Job Overview to check the delete status.
This need to be done carefully and better to first do it in testing client.
After archiving those materials will not be displayed in reports unless categorically selected
Note: SARA is a general transaction where you can archive all types of records using respective archiving object

Material Master Archive/Delete

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