Material Master Archive Process

Hi
1. How can we archive a material master? Explain in details..
2. Wats the impact on the above.. pls describe
Vijay

Transaction SARA contains all the SAP archiving objects for all the SAP R/3 applications modules. All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown. Provided here will be an example on how to archive the SAP Material Master.
Archive a Material Master Record
When a material is no longer required in a company or plant, you can archive and delete the material master record.
You have to Flag the material master record for deletion. This is known as logical deletion.
Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.
The Archiving steps :-
Archiving object MM_MATNR for archiving material master records.
You can display the archived data, but not reload it.
To archive the material master, first goto transaction MM71.
Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).
Save the variant.
Maintain the Start date and Spool parameters and click execute.
Click Goto Job Overview to check the archive status.
To do a permanent delete, goto transaction SARA and click Delete button.
Maintain the Archive Selection, Start date and Spool parameters.
Click Test Session for testing or click execute to start the deletion program.
Click Goto Job Overview to check the delete status.
Now, if you goto MM02/MM03, you will not be able to find the record in the material master.

Similar Messages

Material Master Archiving Issue

Hi,
I have Issue with Material Master archiving. I got an error message" MARD:Reservation /Dependent requirement exist.
I have checked in MB24-Open reservations. All Reservations are closed. No stock existed. No Transfer requirements & No stock in transit.
I ran MBVR also.
How to solve thsi problem.
Regards,
Sridhar.

Hi Sridhar,
You may refer to note [900537 |https://websmp210.sap-ag.de/~form/handler?_APP=01100107900000000342&_EVENT=REDIR&_NNUM=900537]for details:
Error W4017 - Reservation/Dependent requirements exist:
This message indicates that some reservations exist for the material you
are trying to archive. You should be able to see the existing
reservations using table RESB. Firstly, you must archive the document
that caused the reservation to be created, for example Production Orders
then you must archive the reservations themselves. Afterwards, it should
be possible to archive the material.
Note 30781 may assist if you identify that these requirements stem from
purchase requisitions.
Hope it helps.
Thanks and regards,
Polly

Material Master Archive/Delete

Hi All
I want delete all dormant Material Master/One time procured Material Master.
How acan I procede? How will I find which material are dormant?
Regards
Ajit

1. Check material master - material status
2. Check the tables for stock at valuation area level
3. Create a program with the help of ABAPer to check existing of purchase documents, GR, GIs etc....I mean if there is any movement in the time period specifed (say 2 years).
Hope you know the process of archieving.....if not chek the below link
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/90f75a80-867f-2d10-7aa6-ac164e43e89f?quicklink=index&overridelayout=true
BR,
Krishna

Material Master Archiving

Hi
I want to archive Materials set for deletion flag. My Main problem with Technical settings for file path, logical file.
Please guide me how to customize the technical settings in SARA transaction.
Sridhar

Hi Sridhar,
Please refer to the link below for more information :
http://www.sap-img.com/bc003.htm
With Regards
Srinivas

Discontinuation process of the material master for archiving

Hi,
The material(ex:100) has the stocks in the Inventory.There is a PO with open quantity for the material(ex:100).In such case we can not archive the material.
So we have to do the discontinuation process.Is it right! or the discontinuation process is only for the retail industry (fashion).
Please let me know discontinuation process in detail.
Once the discontination process is done ,we can archive the material.
Note:I know the Archiving process using the Transaction SARA.I want to know only about the discontinuation process.
thanks,
sasi

Hi Shankar,
Did you run MRP already, so that system can transfer the remaining dependent requirements (after available for planning stock of discontinued material is set to 0) to the follow up material?
Br,
Petros

Archiving/deletion of material master record from Plant

Hi Experts,
I have 50000 materials in 0001 Plnat and recently created a new plant 0002. I transfered 2000 materials from 0001 to 0002. In this scenario when I run a report in Plant 0001, all the 5000 materials are appearing, which i dont want to see the transfered 2000 materials.
I tried with Archieving with SARA transaction but material is archived at Client level only, not at Plant level. Now I want to change the Material type (FERT)of those 2000 materials which are transferred to Plant 0002 to other material type(HALB). Can you please explain the chanllenges in this process ? or suggest other process.
Regards,
Bhagavan.

Hi,
You can change material type using transaction MMAM.
In this case systemw ill check the material should not have any inevntory posting.
It should not have a valuated stock.
New material type sgould support same amount of material views as old one ( it might have other master data present like purchasing info record).
Edited by: santosh sarda on Nov 12, 2010 5:32 PM

Archiving material master

Hello Friends,
I have put deletion flag for material by MM06 & tried to execute SARA transaction, however While doing archving, iam getting the following errors in the SM37 job log after write step, please let me know how to resolve th same:
1. MARC: production order exists
2. MARC: use in product group exists
3. MBEW: plant is assigned to the valuation area
4. MARA: Dependent material master data still exists
5.50026991526002R ROLLBACK carried out
6.MARD: error deleting table MARD
Thanks,
Kumar

Hi Kumar,
If a purchase order, Open production order or any other Dependency exists for the material, Material master record cannot be archived and deleted at a given organizational level, the reason will be given in the log the log also contains technical data. check all dependencies for the materials and up on clearing them flag the materials for deletion first and then Archive them.
Ref the links:
http://www.sap-img.com/bc003.htm
http://help.sap.com/saphelp_46c/helpdata/en/ff/515e5449d811d182b80000e829fbfe/frameset.htm
http://help.sap.com/saphelp_46c/helpdata/en/8d/3e59bc462a11d189000000e8323d3a/frameset.htm
Pavan

LSMW-Error during processing of BDC session change to material master MM02

I have created an LSMW for changing material master data. I recorded MM02 and using the "select views" screen selected the accounting 2 view and entered the information in the fields on that screen requiring changes. I've set up all of the technical screens for the LSMW. However, when I process the BDC session with "display errors only", the program stops at the select view screen with an error message "Select at least one view". Any ideas how I can process through this screen so that the Accounting 2 screen opens in the BDC session? One further note, I set that selection as a constant in the field mapping and conversion rules screen. The field name recorded as KZSEL_05.

hi
one question how did you choose the view? i mean to ask by scrolling down using mouse or page down.
the scrolling by mouse is not recognized by recording and that may be the error. so whenever you have to go down in screen please use page down not scrolling at least in LSMW.

Process will not be created with zero standard prices in material master

Hi,
I have two type of material;
1. In process material say A1
2. Finished Goods say B1
Both materials price control are standard price. I do not run costing. So , after creation of material master , standerd price has to update through MR21 in the account1 tab before start production .
Suppose, if I forget to update standard price in material master and prepared process order, it will carry zero value of production cost.
Hence, I want to restrict the creation of process order with zero standard prices in the material master.
In order words, as long as standard price will not be updated after creation of the material master, user will not be allowed to create process order, if wrongly try, system will give message u201Cwith zero standard price creation of process order will not be allowedu201D.
Please let me know either standard configuration or name of User exit or Badi.
Regards,
Amit

Hi,
You need to use BADI: workorder_update.
Method: At release.
check MBEW-STPRS field in the code ..and flag error and reject error if STPRS = 0.
Regards,
Santosh Sarda

Change material archive process

Hello!
I would like to know if exists some exit or badi to change the material archive process...
I would like to add one more check in this process, but i can't find anything...
Please help me
Thank you

Thank you!
Edited by: Cristina Aleixo on Feb 17, 2009 12:41 PM

How to view archived material master

Hi,
I need to view the archived master master.
When I checked in forum I found out it can be done through tcode SARA
and object MM_MATNR. But I cant find archived material master in it.
Please guide me.
regards
sathya

Hi Sathya,
The set of files which you are getting are the archive files. All your archived materials will be contained in those files. If you know the date when the material you are looking for was archived, you can select the archive file which was created on that date. Or as Juergen mentioned, if there is a proper note for the archiving session, it will be easier to find. In case you dont know the archiving date / there is no archiving note, then you may have to run MM72 on the archive files one by one till you get your material.
Thanks,
Naveen

Archiving issue in material master

Hi
I am trying to delete the material master through SARA t.code
1.enter the archiving object MM_MATNR
2. then click write button enter the varient name(zarc..)click maintain
then enter the materials ...tick the radio button production mode..save the varent
3.then come back click the starttime click time immediatly
4.come back click spool parameters
5. then comeback click deletion button then enter user name
6. then click select archive files..her popupscreen displayed but there are no files.....
i have faced issue thre ..so next step how can i proceed..pls guide me any one...
when i am go to job overview ... my job ststus is finished and cancelled ..it has ahoes both status ...than i goto joblogs..error displas like ...........
Virus scan profile /SARC/ARCHIVING_ADK does not exist
Message no. VSCAN032
Diagnosis
The virus scan profile /SARC/ARCHIVING_ADK was requested, but is not entered in the configuration of the virus scan profiles.
System Response
The virus scan profile cannot be retrieved.
Procedure for System Administration
Check the configuration of the virus scan profiles.
regards
Sesidhar

HI,
ADK-based archiving relies on two main elements, which are used for the development and administration of archiving solutions: Archive Development Kit (ADK) and Archive Administration (transaction SARA).
ADK and SARA are part of the standard SAP Web Application Server. ADK is the Application Programming Interface used by the applications to develop archiving solutions, while Archive Administration (transaction SARA) is used mainly by data archiving administrators to manage all tasks related to data archiving, including job scheduling and management, writing, reading and deletion of data, as well as Customizing.
Pls check the link:http://help.sap.com/erp2005_ehp_03/helpdata/EN/ed/18cc38e6df4741a264bddcd4f98ae2/frameset.htm
This issue is to be solved with the ABAP consultant, dealing with the Web based applicaitions...
Regards
Priyanka.P

To archive material master, use MM71 or FI_ACCPAYB?

Hi!
We are preparing archiving on material master in our ECC6.0.
We know that FI_ACCPAYB can be used for that purpose.
However, we also are told that we can go t-code MM71 to archive material master as well.
Please inform us whether it is true? And if so, which method is better?
Thanks a lot!
P.S. Actually I notice MM_MATNR is for material master as well. So which one should we
choose among above 3 possibilities?

Hi Linda,
MM_MATNR is the correct object for archiving material master. FI_ACCPAYB is for archiving vendor master.
Please refer to the following link for documentation on archiving material master.
Link:[http://help.sap.com/saphelp_erp60_sp/helpdata/en/8b/8e963466880c30e10000009b38f83b/frameset.htm]
Before archiving material master, you will need to archive all the documents which has reference to the material (such as purchasing documents etc)
While archiving, if any material is not eligible for archiving, you will get an error message in the archive log. Please refer to SAP Note 900537 for the meaning of the error messages.
Thanks,
Naveen

MATERIAL MASTER DATA ARCHIVING

Dear Experts,
I have archive material master data from the data base.
As a prerequisite for material master data archive,
Purchase orders for the materials are archived already.
Invoices documents are archived already
Material documents are archived already
No material stocks exists for these materials.
Please tell me deletion flag is to be set for the material at client level ?
Table MARA
Field LVORM

you can delete and archive a material master at any level.
If you want archive the full material master, then you have to set the deletion indicator in MM06 on top level. if you just want archvie a storage location view, then you set your deletion indicator at this level only, as well in MM06.
In general MM06 is not necessary, as the SARA MM_MATNR write program allows to archive materials without having a deletion flag.

Archiving the Material Master

Dear All,
I am trying to delete (Archiving) the materials using MM71 and SARA but I am not able to execute the same.
what is correct step by step procedure.
Thanks and Regards.
Prakash.

The Archiving steps :-
Archiving object MM_MATNR for archiving material master records.
You can display the archived data, but not reload it.
1. To archive the material master, first goto transaction MM71.
2. Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).
3. Save the variant.
4. Maintain the Start date and Spool parameters and click execute.
5. Click Goto Job Overview to check the archive status.
To do a permanent delete, goto transaction SARA and click Delete button.
1. Maintain the Archive Selection, Start date and Spool parameters.
2. Click Test Session for testing or click execute to start the deletion program.
3. Click Goto Job Overview to check the delete status.
Now, if you goto MM02/MM03, you will not be able to find the record in the material master.
Hope this will help you
Enjoyyyyyyyyyy
Akshit

Material Master Archive Process

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