Material stock issue during physical inventory

In Press to see the stock, it is very difficult to group the material
For Eg: Material: RM58.5X91X90GAPPML Description : Maplitho 23"X36"X90 GSM Andra Ccs Hi-bi
all the materials were grouped together under single Material group : Paper
Now if they want to find only 90 GSM or 80 GSM stock it is very difficult for them to find and also they want to check the stock dimension wise(23"X36").
client feels that, it is not possible to group the material Dimension wise. If they group according to dimension they feel that they will be having a huge list of material groups. They want 3 fields to be identified for entering State, Dimension & GSM
Pls guide me

You have to refer SAP materials on classification. Find it in the SAP online help or on the net.
Basically you have to create a class using CL01 and create it with class type 001 (Material class)
Then create three characteristics using CT04 and then assign these characteristics to the above class
After this you have enable classification view on all the relevant materials and assign this class and update the characteristics values.
But do refer to my response to your query on segregating stocks by these addtional dimensions. As per this requirement, you have use batch classification and not material classification.
While the process of creating class & Characteritics remain same, the difference being class type which is 023. Then assign the class to all materials. Now don't need to update the values. The values have to be updated when you post the GR. So for each batch the dimension values can be different which I think is your requirement.

Similar Messages

How to set movement or transfer block during Physical Inventory

Hello Team,
I was wondering if someone could help with how to set
Material Movement block for the entire plant during physical inventory.
I will appreciate any input.

The inventory process in general in equal.
creating document - printing documents - counting - enter count - (recount) - post difference.
It is just the step of creating documents which differs between MI01 and MI31.
MI01 wants that the user to enters the material to be counted manually.
While in MI31 you have a huge selection screen, that allows you to create inventory documents for several location at the same time, while SAP takes the materials according to your selection criterias.
MI31 can be executed to create the documents directly or by batch input, in earlier releases it was only possible thru batch input.

Material Blocked for Goods reciept during Physical inventory.

Dear All,
We are using Batch management .
While carrying out the Physical inventory, system allows the goods receipt for the materials existing in the physical inventory document, As the new batch is created during the Goods receipt.
While creating the physical inventory we are putting the posting block and including all the existing batches available at that time.
Can anyone suggest anything so that the goods receipt can be stopped till the time difference is not posted in the system.

Dear Don,
Please explore the "Posting block" and "Freeze book inventory"
checkbox in transaction MI01 .
Posting block Indicates that no goods movements involving the materials
listed in the physical inventory document can be posted for the duration
of a physical inventory count.
I hope this helps
Regards
V V

Unblock Bins/Material during physical inventory

Guys ,
Can anyone suggest me the necessary config to be maintained to make the unblock everytime even when a physical inventory document is created and inventory count is not completed ,.
Thanks

Hi
If you want to unblock bins I assume you are talking about WM
I do not think what you want to do is possible or advisable.
In WM you cannot freeze the book inventory as you do in Imand so therefore the way to protect the integrity of the stock in the bins whilst it is being counted is to block them as WM does when an inventory count is activated.
You could either create a count doc and save it but DO NOT activate it until you are ready to count it (this can be done in LX22) the block only occurs when the count is actually activated, alternatively delete the count document or finally complete the count
I hope that this helps

Locking material movments during Physical Inventory

Hi !!
I went thru certain blogs on PI process but couldnt find mention of the Transaction code by which we can lock material movements posting during PI cycle .
Please let me know how we can lock these movements during PI cycle at a plant or storage location or material level or a combination of either of them .
Regards

HI
Ramakrishna is correct, when u create material document for PI only there is check box you block those materials for further transactions untill PI is complete there is no seperate T-CODE to block materials while PI.
Regards

Btach determination during Physical inventory

Hi Gurus,
Just wanted to know that while carrying out Physical Inventory, batches are getting automatically determined when i am creating the document and later viewing it.
Can it be elaborated?
Regards,
SS

SAP searches for any batch for this material in the same storage location that has stock and is not counted in the current fiscal year.
with settings in the selection screen, you can even control to include batches of the same material and storage location that have zero stock
and you can control to include even already counted batches to be counted again.

Freeze inventory during Physical Inventory

Hi,
I am creating a physical inventory document with 'Freeze book inv. bal.' ticked in MI01. After document gets created, I am expecting that the Physical inventory block field in material master is set to 'A' . However in my system it sets it to 'X' which then makes the inventory movement is not allowed even though I did not tick the 'Posting block'
Is there any set up that I need to do to make the tick on Freeze book inv balance during MI01 to result in Physical Inventory Blcok field = A in material master
Thank you.

Hi,
SPRO --> Material mnagemnet --> Inventory managemnet and phy Inventory --> physical Inventory --> Allow Freezing of Book Inventory Balance in Storage Location
Check the check Box for store in the plant.
Hope Help U !
Regards,
Pardeep Malik

Packing issue during delivery-inventory issue

HI friends
i have configured the packing process. after delivery, package material like tray and carton is not decrease the stock from
the inventory.pls tell me is it correct
with regards
dinesh

Dinesh,
Please search in forum. just couple of weeks back there is similar thread & close also.
You can search & re-check your packaging settings in IMG .
Regards,
Reazuddin MD

Material blocked due to a physical inventory - VL02N - Post Goods Issue

Hi,
We are working with SAP R/3 4.6C IDES.
During a business process we need to run VL02N and to click the Post Goods Issue button.
When we do that, we are getting the following error:
"Material P-103 1000 0001 blocked due to a physical inventory"
Anyone knows that I need to do in order to make it work?!
Also, anyone knows how can I add more quantity to a given part?
Thank you!
Yaniv

Hi Yaniv!
Any stock changes are forbidden during physical inventory (otherwise you wouldn't know, if your counting has amount of before or after the change).
Close the counting (-> ask who has done this), then goods issue is possible.
Quantity change: go to picking tab and enter 'real' -> changed quantity.
Regards,
Christian

Physical inventory document creation for split valuated material

Hi
We are doing stock count in our company. We are using split valuation for some of the materials. When I tried to create a PID for split valuated material which are not in stock, system issued a standard error message. What I understood from that error message, we can create a PID for split valuated materials which are in stock. Is it so? If so, then how can we count split valuated material?
Let me know if you need any info.
Thanks in advance..
Jeny...

Please refer to SAP note 30254 and it should help.
Symptom
If you create a physical inventory document for a material in a storage
location without existing storage location segment, error message M7006
is displayed: 'Material & (material number) & (plant) & (storage
location) does not exist'. Thus, a storage location segment is not
created automatically for this material.
The same also applies to the batch segment. The batch segment is also
not created automatically but, if a batch is specified for a material
when creating a physical inventory document, that is not yet created for
this material, error message M7042 is generated: 'Batch & & & & does not
exist'.
The same applies to the special stock segments which are also not
created automatically. Different error messages are generated here
depending on the special stock (see also Note 64448).
Additional key words
MI01, MI09, MI10, M7076, M7183, M7184, M7185, MARD, MCHA, MCHB, MSKA,
MKOL, MSKU, MSPR, MSLB
Cause and prerequisites
If no storage location segment or batch segment or special stock segment
exists to a material, this then means that a goods movement did never
occur before in the system to this material (batch) to this storage
location (special stock), that is that the material (batch) never had a
stock to this storage location (special stock) in the system before and
that it was never posted before on this segment. It is therefore not
possible to carry out a physical inventory for such a material (batch).
It is different, if a goods movement has already occurred to a material
(batch) to this segment and if only the present stock is zero. A
physical inventory is then necessary and also feasible for this material
(batch) since the different segments are not deleted automatically in
the moment in which the stock becomes zero.
Solution
For a material for that no storage location segment, batch segment or
special stock segment exists, it is not necessary, to carry out a
physical inventory on this storage location or for this batch or this
special stock. If, however, a quantity is physically found to such a
material, the corresponding segment must be created before the physical
inventory.
There are 3 options to create storage location data:
       - maintain the 'Storage' view in the material master for the
          material and storage location or
                                                                  Page 2
       - use the 'Enter storage locations' function in the material
          master or
       - post the first goods receipt (providing, the automatic
          creation of storage location data is permitted in the plant
          and for the movement type).
There are 2 options to create batch data}:
       - create the batches in the material master manually via
          function 'Create batch'.
       - post the first goods receipt for the batches to the respective
          material.
You can only post the various special stock segments via posting a goods
receipt. An exception is special stock 'K' (vendor consignment). You
must define a consignment price in the material master for this special
stock using the 'Create vendor consignment' function before a goods
receipt can be posted for this special stock.

Physical Inventory stock Adjustment

Dear Sir,
My case i could not able to make the stock adjust ment of exact quantity..some material is accepting 10 % some material is accepting 25 % i want to judge how materila material(ROH) its differing
And In standard Physical Inventory Configurations about Lowest value by range of coverage 12 24 36 48..and also tell me settlement periods 1 2 3 4 with percentage.
And one more think is, if i want to do dailly(Stock adjustment) it will accept! and how much percentage it ll accept? And tell me yearly wise how many times we can do the stock adjustment using physical inventory where exactly they have mentioned please rectify all.
Note:
1. Devaluations by range of coverage at company code level(OMW5) here what is the range coverage 12 24 36 48 please rectify me.
2. Devaluation by slow / Non movement at company code level(OMW6) here what is the number of settelement periods Please rectify both.
Regards,
Priya Rathi.

It is possible to do a physical inventory daily, and there is not any percentage to restrict the adjustment.
You might have one that requires extra approval, but if you should have 1 Kg and find nothing, then you have 100 % difference, and it must be possible to adjust the stock. It would not make any sense to adjust only 25% of a difference.

MM-Physical Inventory

Hi all,
Is it possible to do backdated Physical Inventory for Customer Consignment??
I have tried it however sysyem always compares stock with the current stock and posts the difference ,,,not with reference to the back date i am referring to,,
Experts any suggestion on it??
Refards
Shrinivas

Hi
Please go with following transaction
MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
(After getting Physical inventory document number you go with MIO4)
MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
(After completed above transaction you please go with MI07)
MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
Physical Inventory:
Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
Physical Inventory Processes:
Several inventory processes available for physical inventory which includes as follow:
1. Periodic Physical Inventory
o All stocks of the company are physically counted on the balance sheet key date
o Every material must be counted
o Entire warehouse must be blocked for material movements during count.
2. Continuous Physical Inventory
o Stocks are counted continuously during the entire fiscal year.
o It is important to ensure that every material is physically counted at least once during the year.
3. Cycle Counting
o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
4. Inventory Sampling
o Randomly selected stocks of the company are physically counted on the balance sheet key date.
o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
Physical Inventory Process Cycle Flow
1. Creation of physical inventory document
- Physical inventory document(s) is created individually or using the batch program, click for more information
- The transaction codes for creation physical inventory are as follow
Individual Inventory documentation creation
MI01 - Individual physical inventory creation
MIS1 - Inventory Sampling document creation
MICN - Cycle count inventory document creation
Collective Inventory document creation
MI31 - Own stock without special stock
MIK1 - Vendor consignment
MIQ1 - Project stock
MIM1 - Returnable Transpiration material
MIW1 - Customer Consignment stock
MIV1 - Returnable material with customer
MIO1 - Material provided to Vendor (Subcontracting material)
2. Print physical inventory document
- Physical Inventory document can be printed based on the physical inventory document status and or item status
- Transaction code MI21 is used to print the inventory document where print default value can be populated
3. Count the physical stock
- Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
4. Enter count in system
- On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
- If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
5. Analyze difference
- Once count is posted in the system, difference analysis can be carried out using transaction MI20
- The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
- The output gives information about the book quantity, Counted quantity, difference in quantity and value.
- From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
6. Initiate recount and follow the steps 3,4,5
- If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
- New inventory document will be created for selected items or for entire document
- The original document items will be deactivated once recount is initiated so original document will not be available for further process.
- On initiating recount, you need to process same as for new count document.
7. Post the difference
- Several options are available for posting difference
- Post difference after count is posted using transaction code MI07
- Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
- Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
some more points for posting difference
- Posting period must be open to post inventory difference.
- The fiscal year is set by specifying a planned count date when creating a physical inventory document.
- Tolerence to crear difference per user group can be set in customization.
- The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
- The movement type in material document will be 701 or 702 based on gain or loss of material.
Serial Numbers in Physical Inventory
If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
- Serial number profile must be maintained in the material master.
- the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
- The stock check indicator in the serial number profile should be configured.
- Maintain basic settings for the serial numbers in customization for Serial Number Profile.
- Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock
Rgds,
Rajesh

How to do Physical inventory process in Warehouse

Hi Guys
What is the procedure for Physical inventory process in Ware house
Kindly provide step by step procedue

Hi
Please go with following transaction
MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
(After getting Physical inventory document number you go with MIO4)
MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
(After completed above transaction you please go with MI07)
MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
Physical Inventory:
Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
Physical Inventory Processes:
Several inventory processes available for physical inventory which includes as follow:
1. Periodic Physical Inventory
o All stocks of the company are physically counted on the balance sheet key date
o Every material must be counted
o Entire warehouse must be blocked for material movements during count.
2. Continuous Physical Inventory
o Stocks are counted continuously during the entire fiscal year.
o It is important to ensure that every material is physically counted at least once during the year.
3. Cycle Counting
o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
4. Inventory Sampling
o Randomly selected stocks of the company are physically counted on the balance sheet key date.
o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
Physical Inventory Process Cycle Flow
1. Creation of physical inventory document
- Physical inventory document(s) is created individually or using the batch program, click for more information
- The transaction codes for creation physical inventory are as follow
Individual Inventory documentation creation
MI01 - Individual physical inventory creation
MIS1 - Inventory Sampling document creation
MICN - Cycle count inventory document creation
Collective Inventory document creation
MI31 - Own stock without special stock
MIK1 - Vendor consignment
MIQ1 - Project stock
MIM1 - Returnable Transpiration material
MIW1 - Customer Consignment stock
MIV1 - Returnable material with customer
MIO1 - Material provided to Vendor (Subcontracting material)
2. Print physical inventory document
- Physical Inventory document can be printed based on the physical inventory document status and or item status
- Transaction code MI21 is used to print the inventory document where print default value can be populated
3. Count the physical stock
- Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
4. Enter count in system
- On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
- If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
5. Analyze difference
- Once count is posted in the system, difference analysis can be carried out using transaction MI20
- The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
- The output gives information about the book quantity, Counted quantity, difference in quantity and value.
- From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
6. Initiate recount and follow the steps 3,4,5
- If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
- New inventory document will be created for selected items or for entire document
- The original document items will be deactivated once recount is initiated so original document will not be available for further process.
- On initiating recount, you need to process same as for new count document.
7. Post the difference
- Several options are available for posting difference
- Post difference after count is posted using transaction code MI07
- Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
- Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
some more points for posting difference
- Posting period must be open to post inventory difference.
- The fiscal year is set by specifying a planned count date when creating a physical inventory document.
- Tolerence to crear difference per user group can be set in customization.
- The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
- The movement type in material document will be 701 or 702 based on gain or loss of material.
Serial Numbers in Physical Inventory
If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
- Serial number profile must be maintained in the material master.
- the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
- The stock check indicator in the serial number profile should be configured.
- Maintain basic settings for the serial numbers in customization for Serial Number Profile.
- Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock
Goto SPRO -> Sales and Distribution -> Billing -> goto Copy Control -> use Copy control Between billing doc to sales doc.
select the line which refers to ur billing doc and Return Sales doc.
Goto Item level and please check the Check box saying Update Doc Flow .
This check box will keep track of Refernce qty between Billing Doc and Return Sales Doc.
Rgds,
Rajesh

Physical Inventory - need to reverse the posting

Hello Everybody,
We performed a cylce count on work center in a plant. There were 4 numbers that we had to do a recount on. I was unable to enter the recounts. By mistake I posted the document before the changes were made. I tried to cancel the mat doc but was unsuccessful. I need this posting reversed.
Can anyone pls guide me.....?

Hi
Please go with following transaction
MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
(After getting Physical inventory document number you go with MIO4)
MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
(After completed above transaction you please go with MI07)
MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
Physical Inventory:
Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
Physical Inventory Processes:
Several inventory processes available for physical inventory which includes as follow:
1. Periodic Physical Inventory
o All stocks of the company are physically counted on the balance sheet key date
o Every material must be counted
o Entire warehouse must be blocked for material movements during count.
2. Continuous Physical Inventory
o Stocks are counted continuously during the entire fiscal year.
o It is important to ensure that every material is physically counted at least once during the year.
3. Cycle Counting
o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
4. Inventory Sampling
o Randomly selected stocks of the company are physically counted on the balance sheet key date.
o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
Physical Inventory Process Cycle Flow
1. Creation of physical inventory document
- Physical inventory document(s) is created individually or using the batch program, click for more information
- The transaction codes for creation physical inventory are as follow
Individual Inventory documentation creation
MI01 - Individual physical inventory creation
MIS1 - Inventory Sampling document creation
MICN - Cycle count inventory document creation
Collective Inventory document creation
MI31 - Own stock without special stock
MIK1 - Vendor consignment
MIQ1 - Project stock
MIM1 - Returnable Transpiration material
MIW1 - Customer Consignment stock
MIV1 - Returnable material with customer
MIO1 - Material provided to Vendor (Subcontracting material)
2. Print physical inventory document
- Physical Inventory document can be printed based on the physical inventory document status and or item status
- Transaction code MI21 is used to print the inventory document where print default value can be populated
3. Count the physical stock
- Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
4. Enter count in system
- On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
- If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
5. Analyze difference
- Once count is posted in the system, difference analysis can be carried out using transaction MI20
- The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
- The output gives information about the book quantity, Counted quantity, difference in quantity and value.
- From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
6. Initiate recount and follow the steps 3,4,5
- If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
- New inventory document will be created for selected items or for entire document
- The original document items will be deactivated once recount is initiated so original document will not be available for further process.
- On initiating recount, you need to process same as for new count document.
7. Post the difference
- Several options are available for posting difference
- Post difference after count is posted using transaction code MI07
- Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
- Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
some more points for posting difference
- Posting period must be open to post inventory difference.
- The fiscal year is set by specifying a planned count date when creating a physical inventory document.
- Tolerence to crear difference per user group can be set in customization.
- The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
- The movement type in material document will be 701 or 702 based on gain or loss of material.
Serial Numbers in Physical Inventory
If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
- Serial number profile must be maintained in the material master.
- the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
- The stock check indicator in the serial number profile should be configured.
- Maintain basic settings for the serial numbers in customization for Serial Number Profile.
- Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock

Warehouse Management - physical inventory

Hi All,
Can any body pleasae provide me the entire process of physical inventory count at Wm level.
Thanks
Sunny.

Hi Sunny,
Physical Inventory Processes:
Several inventory processes available for physical inventory which includes as follow:
1. Periodic Physical Inventory
o All stocks of the company are physically counted on the balance sheet key date
o Every material must be counted
o Entire warehouse must be blocked for material movements during count.
2. Continuous Physical Inventory
o Stocks are counted continuously during the entire fiscal year.
o It is important to ensure that every material is physically counted at least once during the year.
3. Cycle Counting
o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
4. Inventory Sampling
o Randomly selected stocks of the company are physically counted on the balance sheet key date.
o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
Physical Inventory Process Cycle Flow
1. Creation of physical inventory document
Physical inventory document(s) is created individually or using the batch program, The transaction codes for creation physical inventory are as follow
Individual Inventory documentation creation
MI01 - Individual physical inventory creation
MIS1 - Inventory Sampling document creation
MICN - Cycle count inventory document creation
Collective Inventory document creation
MI31 - Own stock without special stock
MIK1 - Vendor consignment
MIQ1 - Project stock
MIM1 - Returnable Transpiration material
MIW1 - Customer Consignment stock
MIV1 - Returnable material with customer
MIO1 - Material provided to Vendor (Subcontracting material)
2. Print physical inventory document
Physical Inventory document can be printed based on the physical inventory document status and or item status
Transaction code MI21 is used to print the inventory document where print default value can be populated
3. Count the physical stock
Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
4. Enter count in system
On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
5. Analyze difference
Once count is posted in the system, difference analysis can be carried out using transaction MI20
The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
The output gives information about the book quantity, Counted quantity, difference in quantity and value.
From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
6. Initiate recount and follow the steps 3,4,5
If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
New inventory document will be created for selected items or for entire document
The original document items will be deactivated once recount is initiated so original document will not be available for further process.
On initiating recount, you need to process same as for new count document.
7. Post the difference
Several options are available for posting difference
Post difference after count is posted using transaction code MI07
Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
Hope it helps!
Preethi.
Edited by: preethi R on Nov 25, 2008 12:54 PM

Material stock issue during physical inventory

Similar Messages

Maybe you are looking for