MB5B vs Book Inventory

Does anybody know what causes this?
On MB5B(for a particular date in the past) stock quantity shows 10 and the same date there was a physical inventory document created, counted but not posted-The book inventory is 15 and the stock type is the .i.e warehouse.
Regards
Nare

While Doing Physical inventory pls check wheather you have freezed your book inventory or not?? Normally this effects...if not then you first need to freeze it and then again count....
Pls check ....
Regards
Priyanka.P
AWARD IF HELPFULL

Similar Messages

Why can not freeze book inventory Storage location and Posting block?

Hello,
I tried to freeze book inventory storage location and posting block at storage location level in SAP.
1) OMBP -> "Freeze book inventory storage' is checked at that storage location.
2) MI01 -> the 'Posting Block' and 'Freeze book inventory' in the Physical Inventory Document is checked.
3) Post the Physical Inventory Document by using MI02.
But, I am still able to post inventory movement at that storage location after executing the above.
(I run MB1C with movement type 501 at that location.
I input the material number which are in the created Physical Inventory document.
The posted manterial document is created after I run MB1C.
The document date and the posting date in MB1C are the same date of Physical Inventoery Document.
I can see this material inventory movement from MB51!! )
My question is: Why SAP is allowed to execute the inventory movement after the 'freeze book inventory storage location' and 'Posting block' are checked at OMBP and MI01 ?
Any idea?
Help me, thank you.
Regards,
Sylvia Chen

Problem solved. Thank you for all help!!

Update book inventory with NEW company code assignment for the same site

Hi gurus ,
Our company have this business scenario:
the site has run in Company Code A for several month with business of Material Management function, then the site have to be changed to Company Code B for financial requirement .
What we want is we change the CC assignment by OX18 for site master without changing the site number (creating a new site master ),except for the open purchasing or sales document clearance , is there any way we can update the book inventory with new profit center corresponding to the CC B ?
Thanks in advance ,
Ryan

Actually we have made some discussion with SAP consultant about this requirement ,and they suggest the same thing ,but for many reasons ,we need to make it that way ,and we also made some test for this direct changing by OX18 for new CC assignment .
All other questions are under control now , for financial reason ,we need to update the book inventory to new CC assignment (new profit center after site-specific material master changed ) in some batch session or program ,any idea for this?

Posting block Vs Freezing Book Inventory

Hi all.,
During PI count, there is an option to Block the Material. In this scenario, there can be no movement of material either GI or GR, right?
In freeze book inventory as well, "we can freeze the book inventory balance in the
physical inventory document. This is to prevent the book inventory balance, which is relevant for physical inventory, from being changed by any movements". So the terms of Movement should mean either GR or GI, right?
Now, how similar or different are these two conditions during PI?
Appreciate all the help
Thanks

Hi Mahesh,
<b>With regard to posting block</b>...you have understood correctly. The indicator is set for the affected stocks in each case (storage location stock, batch stock, or special stock) for all associated stock types and is not cancelled until the count results are posted. The indicator remains in the physical document header even if the stock is unblocked through the posting of inventory differences. It then only indicates that a posting block was set for the documents. The blocking indicator can be set in one of two ways:
(a) Directly upon entry of the physical inventory document (if the count is to take place immediately)
(b) Shortly before the count (if the count is to take place later)
<b>With regard to Freeze the book inventory</b>, at the time of PI, when you enable this indicator, system take snap shot of Quantity and Value in internal tables. That means, you can't hold or stop your business operation during this process. This indicator has the effect that the current book inventory balance is recorded in the physical inventory document. The system compares the counted stock with the frozen book inventory balance to determine any inventory differences.
Bye,
Muralidhara

Posting block & Freeze book inventory

What is the difference between the posting block and Freeze book inventory.
Both does the same thing rite? by not allowing the user to post the stock till the physical check is completed.
Note : Subject is frequently asked question,please search forum/various sap resources
before posting.
Edited by: Jeyakanthan A on Nov 29, 2011 12:27 AM

Hi,
Both are different.
Posting Block allows you to set a block indicator so that system wont allow to make any stock postings during the Physical inventory period.
Where as Freeze inventory will Freeze the book inventory i.e. it makes a note of the total inventory of a material and freezes it. so that you can still make stock postings even after creating physical inventory documents.
For ex:
Suppose you have set Freeze book inventory for a SL and you are creating a physical inventory document today and currently your total stock in un-res use for a material is 100 in that particular SL.
After sometime you are entering a GR of say 100 qtys.
Now as per the physical count - total stock available physically was 90 only then in this case when you do a physical inventory posting - system will do a adjustment of 10 Quantities only and not 110 Quantities.
i,e. it will consider the freeze stock qty 100 rather than the total stock 200 Qty after the latest GRN.
Hope its clear.
Thanks & Regards,

PI - Posting Block or Freeze Book Inventory

While generating the PI document, there are check boxes for 1)posting block & 2)freeze book inventory. I would like to know under what circumstances would we have both check boxes checked. Some business example will help my understanding of usage. Thanks in advance.

Hi ,
1)This freezing indicator basicaly functions like this manner, If the count results are not entered immediately after the stock has been counted, it is useful to set this indicator so that any goods movements which may take place in the meantime will not change the book inventory balance relevant to the physical inventory.
2) blocking indicator , it will not allow any postings for this material during physical inventory count.
regards,
sudhakar

Freeze book inventory

Hi All,
During the cycle count, physical inventory document is generated with indicator Freeze book inventory balance is set.
That means the inventory will be freeze in the background. That has no impact to production or some other departments. They could work normally during the inventory freeze. Please confirm.
When will be the system freeze inventory? is it after generating the document?
Is it applied to every cycle count?
Thanks

When will be the system freeze inventory
- If you check freeze inventory in MICN, system freezes the book inventory for the physical inventory process. i.e system considers the book stock before the creation of physical inventory document. for ex. you are creating the physical inventory doc. for a material and the stock at that time is 100 EA. Now system freezed the book for physical inventory process. you can still receive the stock but it will not be considered as part of the physical inventory process. issue comes here.. you freeze the book and recevieved another 50 qty before counting. As per physical inventory, book quantity is 100 and when person counts real book quantity is 150 EA.. so will you post this 50 as difference? so its not advisable to freeze if your physical inventory process takes long time. But if you block indicatory you can do transaction with that material..
is it after generating the document?
- Freeze starts from the moment physical inventory document created and it's unfreezed after the posting.
Is it applied to every cycle count?
- it depends how you check freeze icon in MICN.. you can uncheck it if you dont want but understand the implications.

Book inventory is zero: ISEG-BUCHM

Hi,
When i run report MI20, I am getting book inventory value as zero. I believe this is value is from ISEG table, field BUCHM. There are multiple material movements during the past two months and still this value is zero.
What is the reason?
Thanks
Ravi

Dear Ravi, please explain what you are trying to achieve ... MI20 is to print list of differences, originating from Physical Inventory. You have to book physical value so that it can show you the difference in counted/ system quantity. If you are doing physical inventory, following are the relevant t-codes
MI00      Physical Inventory
MI01      Create Physical Inventory Document
MI02      Change Physical Inventory Document
MI03      Display Physical Inventory Document
MI04      Enter Inventory Count with Document
MI05      Change Inventory Count
MI06      Display Inventory Count
MI07      Process List of Differences
MI08      Create List of Differences with Doc
MI09      Enter Inventory Count without Document
MI10      Create List of Differences without Document
MI11      Recount Physical Inventory Document
MI12      Display changes
MI20      Print List of Differences
MI21      Print physical inventory document
MI22      Display Phys Inv Docs of Material
MI23      Disp Phys Inv Data for Material
MI24      Physical Inventory List

Booking Inventory Loss_Item lost in Transit

Dear All,
We have a scenario where we dispatch Items through courier service (DTDC or First Flight), during transit some item lost due to poor management by courier service.
Now we want to track all those lost items and book a transaction against courier service , how to do that ,
Are the following steps correct
****1) First Option :-
Lost item should be taken in stock through GRN and should out stock through Delivery note making DTDC as customer.
****2) Second Option :-
Lost item should be taken in stock through Goods Receipt ( in Inventory Transaction tab) and should out through Goods Issue (in Inventory Transaction tab)****
Please suggest correct option from above or apart from this.

If you are billing the courier for the lost option 1 would be the best way as you can then create an invoice from the delivery.
Option 2 wouldn't allow you to track collecting from the courier.
If you have inventory on for the items lost, when you create the credit memo to the original receiver of the item the credit memo would put the units back in stock so the Goods Receipt note is not neccessary.

Booking & Inventory Control

Hello. Is there a way to tie inventory into bookings, either with the catalog or web apps? Or is there a way to create a couple of bookings into one form?

jessicapugliese wrote:Is there a way to integrate a web form into one product?
Not if wanting to link to inventory control.
Couldn't you make the item a product and update your purchase forum with a few custom fields to collect the data required?
-Sidney

Physical Inventory Movement Block not Rest at Storage Location Level

Hi,
We are facing a typical problem in our Production System and the issue is as follows:
1. We have created a Physical Inventory Document for a material with Freeze Book Inventory and Posting Block indicators.
2. We completed the count and entered the same with reference to the PI Document.
3. We reconciled and posted the differences in the system.
4. We still find that in Material Master the Physical Inventory block for material movements was not reset automatically at the Storage Location stock view.
Please help us urgently as all our Goods movements for this material are held up.
Thanks

Hi,
I am able to see 4 PIDs in MI22 for my material.
2 docs pertaining to the latest Annual Physical Inventory in 2010.
These documents are for the same material in the same plant but for different Storage Locations. Out of which when i see the Material Master - Storage Location view, i see that the Physical Inventory Block "X" is set for one of the Storage Locations.
The PID for the Storage Location with this Physical Inventory Block for Movements indicator, is already settled (Count done and no differences in physical and book stock in this storage location).
The problem persists and i need to remove the posting block which was not reset.

Inventory balance report in Group Currency

Hi MM gurus,
Does anyone knows a standard SAP report that I could run to get inventory balance in group currency? I know I could run MB5B to get inventory balance as of a certain posting date. But the report only shows me the amount in the plant currency (local currency). For example, I have a plant in Germany and the default currency is EUR. When I run MB5B, the report shows me inventory balance in EUR. I would like to see the balance in USD which is our group currency. Any help will be greatly appreciated.
Thanks,
Cassandra Wong

Hi ,
If you are using any report like MC.1 to MC.9 you can choose From menu SETTINGS->CURRENCY->ANALYSIS CURRENCY.
Here you can provide your group currency for valuation.
Note: MM5B has no such options.
Thanks,
sudhakar

Inventory Management - QM Stock

Hi Gurus
Have Few clarifications:-
1) Doing the physical inventory for QM stock is advisable /mandatory (common business Impact)? if not explanation please...
2) Generally Physical Inventory document does contain the single line .....how to accomadate in the same report if any withdrawls been made by lot wise.
Appreciated your advise
Rgds
RG

Hello RG,
Generally we carry out physical inventory for auditing purposes. Also with help of physical inventory we can track balance in goods issue and goods reciept in am particular storage location / (storage type (in WM mamanged applications))
It is recommended that physical inventory is carried out for unrestricted stock, because quality inspection stock can only be issued for sampling. We cannot issue quality inspection stock directly , indeed it needs to be first transfered to unrestricted stock for godds issue.
General process hwich we follow for physical inventory is we create physical inventory document and then we do physical inventory count and then post the diffrences if any. (Recountingg is also applicable if differences are considerable)
Now on point No. 2
We can use posting block indicator while creating physical inventory document, which will restrict goods movement during physical inventory process.
Posting block indicator is located in the HEADER of MI01 T-Code.
The other method to carry out physical inventory is by FREEZE BOOK INVENTORY.
With this goods movement are allowed during physical inventory process, but your book inventory (SAP) will not change.
Br,
Tushar

MM-Physical Inventory

Hi all,
Is it possible to do backdated Physical Inventory for Customer Consignment??
I have tried it however sysyem always compares stock with the current stock and posts the difference ,,,not with reference to the back date i am referring to,,
Experts any suggestion on it??
Refards
Shrinivas

Hi
Please go with following transaction
MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
(After getting Physical inventory document number you go with MIO4)
MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
(After completed above transaction you please go with MI07)
MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
Physical Inventory:
Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
Physical Inventory Processes:
Several inventory processes available for physical inventory which includes as follow:
1. Periodic Physical Inventory
o All stocks of the company are physically counted on the balance sheet key date
o Every material must be counted
o Entire warehouse must be blocked for material movements during count.
2. Continuous Physical Inventory
o Stocks are counted continuously during the entire fiscal year.
o It is important to ensure that every material is physically counted at least once during the year.
3. Cycle Counting
o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
4. Inventory Sampling
o Randomly selected stocks of the company are physically counted on the balance sheet key date.
o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
Physical Inventory Process Cycle Flow
1. Creation of physical inventory document
- Physical inventory document(s) is created individually or using the batch program, click for more information
- The transaction codes for creation physical inventory are as follow
Individual Inventory documentation creation
MI01 - Individual physical inventory creation
MIS1 - Inventory Sampling document creation
MICN - Cycle count inventory document creation
Collective Inventory document creation
MI31 - Own stock without special stock
MIK1 - Vendor consignment
MIQ1 - Project stock
MIM1 - Returnable Transpiration material
MIW1 - Customer Consignment stock
MIV1 - Returnable material with customer
MIO1 - Material provided to Vendor (Subcontracting material)
2. Print physical inventory document
- Physical Inventory document can be printed based on the physical inventory document status and or item status
- Transaction code MI21 is used to print the inventory document where print default value can be populated
3. Count the physical stock
- Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
4. Enter count in system
- On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
- If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
5. Analyze difference
- Once count is posted in the system, difference analysis can be carried out using transaction MI20
- The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
- The output gives information about the book quantity, Counted quantity, difference in quantity and value.
- From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
6. Initiate recount and follow the steps 3,4,5
- If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
- New inventory document will be created for selected items or for entire document
- The original document items will be deactivated once recount is initiated so original document will not be available for further process.
- On initiating recount, you need to process same as for new count document.
7. Post the difference
- Several options are available for posting difference
- Post difference after count is posted using transaction code MI07
- Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
- Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
some more points for posting difference
- Posting period must be open to post inventory difference.
- The fiscal year is set by specifying a planned count date when creating a physical inventory document.
- Tolerence to crear difference per user group can be set in customization.
- The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
- The movement type in material document will be 701 or 702 based on gain or loss of material.
Serial Numbers in Physical Inventory
If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
- Serial number profile must be maintained in the material master.
- the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
- The stock check indicator in the serial number profile should be configured.
- Maintain basic settings for the serial numbers in customization for Serial Number Profile.
- Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock
Rgds,
Rajesh

Physical inventory

Dear All,
When I created physical inventory document by using MI31 some batches were not picked in the inventory documant.But other batches are been picked for the same material.
I checked the batch characters in MSC3N it is same for both the batches.
Can any one tell me why system dint pick other batches of the same materail.
Thanks in advance,
With Rgds,
Babu

Physical Inventory Processes:
Several inventory processes available for physical inventory which includes as follow:
1. Periodic Physical Inventory
o All stocks of the company are physically counted on the balance sheet key date
o Every material must be counted
o Entire warehouse must be blocked for material movements during count.
2. Continuous Physical Inventory
o Stocks are counted continuously during the entire fiscal year.
o It is important to ensure that every material is physically counted at least once during the year.
3. Cycle Counting
o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
4. Inventory Sampling
o Randomly selected stocks of the company are physically counted on the balance sheet key date.
o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
Hi
Physical Inventory Process Cycle Flow
1. Creation of physical inventory document
- Physical inventory document(s) is created individually or using the batch program, click for more information
- The transaction codes for creation physical inventory are as follow
Individual Inventory documentation creation
MI01 - Individual physical inventory creation
MIS1 - Inventory Sampling document creation
MICN - Cycle count inventory document creation
Collective Inventory document creation
MI31 - Own stock without special stock
MIK1 - Vendor consignment
MIQ1 - Project stock
MIM1 - Returnable Transpiration material
MIW1 - Customer Consignment stock
MIV1 - Returnable material with customer
MIO1 - Material provided to Vendor (Subcontracting material)

MB5B vs Book Inventory

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