MB5S & ZMB5S - GR/IR Balances

MB5L - Report can be run for current period, previous period and previosu year to enable reconciliation with GL for Inventory.
Seeking a similar report for MB5S or ZMB5S to run for GR/IR balance sheet GL account for previous month, year etc.
Thoughts please, iniitially MB5L was unknown to us but since haveing this T code Stock reconciliation is fine.
Now looking to have ZMB5S or equivalent so can run a report which agrees to GL for prior month.
We do not want to lock users out, if we locked users out there would not specifically be a requirement for MB5L as we could run MB5L & ZMB5S at the time all are locked out.
Given we have a number of sites etc with a variety of trsnactions taking palce would prefer not to lock users out.
Any sugestionbs.
Currently ZMB5S is reconciled during month say after hours mid month. At month end as processing receipts / issues are not finalised till midday of 2nd day of new period difficult to run a ZMB5S report to balance to GL and obtain accuracy without locking out all users. Currently users are posting in Day 1 till midday of Day 2 of new period a variety of transactions some will relate to new period and some to prior period as finalising receipts for month end close etc.
Kind Regards
John

Hi,
GR/IR Clearing account is an Interim account where the Invoice value is stored but we have not actually receive the Invoice. This is a balance sheet( Liabilities) account.We can do it as month end process (Subject to management Decision) else we can directly do at the year end. Before maintaining GR/IR account you need to ensure that there wont be any invoices from the vendor. After ensuring that difference value is maintained manually.
If the material is Std price, then the diff value will be debited in the price difference account.
If the material is on MAP, then it will be debited in the stock account to the extent where you have enough stock coverage, the remaining less value will be debited to the price difference account.
The balance in GR/IR accounts is due to:
1. GR is complete and yet to receive Invoice (IV is due).
2. Difference in GR and IV amount.
MR11 GR/IR clearing account ,
MR11SHOW Cancel/Display account maintaince in MM &
F.19 is used to for GR/IR clearing in FI.
Hope helpful.
Regards,
Biju K

Similar Messages

MB5S-Clearing the GRIR Balances

Hi
When I run MB5S report the following balances appear.
Example 1
PO                - XXXX
Line item        - XX
Con type         -X
Qty recd         -100
Qty invoiced    -100
GRValue          -90
invoice Amt     -100
(Diff cal value) - 10
Example 2
PO                - XXXX
Line item        - XX
Con type         -X
Qty recd         -100
Qty invoiced    -100
GRValue          -100
invoice Amt     -90
(Diff cal value) - 10
These balances are also appearing in FBL3N but not showing up in MR11 for clearing. Kindly advise how to clear these balances.
with regards
Ramesh Y

Hi:
PO - XXXX
Line item - XX
Con type -X
Qty recd -100
Qty invoiced -100
GRValue -90
invoice Amt -100
I think about it again, it is possible for you scenario, I assume at the beginning PO price is 9, then quantity is 10, so once you do GR, GR value is 90, after that you find the price of PO in incorrect, then you go to me22n to update the price to 10, once you do MIRO, then invoice amount will be changed to 100.
Once you do MIRO, it will debit 90 to GR/IR to clear GR/IR, and 10 is to debit to inventory G/L account, so please confirm which price is correct so that I will help you to adjust accordingly.

GR/IR Balance Pending

Dear Experts
in the case of only imported item PO.
Pl tell us whenever we r checking the GR/IR Balance System MB5S is showing the Balance Qty , instead of i have Clear the IR with respect to GR with same qty & Amount . but still its showing it Pending in MB5s , and asper suggestion i have release the invoice from MRBR and released the invoice but still its showing in the GR/IR MB5s.
what would be there for update the list.
Rgds
Pankaj Agarwal

Dear All
Actaully System is taking some ACD & Hess Sec H ess entry Due to this system is not clearing the Document From The MB5s.thatwhy the system is not clearing the PO with GR & IR equal qty .
what should entry Passed by the system sothat Ecess , Hcess , which is basically goes on Inventory.
Rgds
Pankaj Agarwal
Edited by: Pankaj Agarwal on Feb 9, 2009 11:07 AM

Gr/ir mb5s

hi everyone
mb5s give gr/ir balances as now
i would like to devp a zee program for this
can anyone explane me steps
thanks

charlie hi
thanks for your reply
can you explian me mor
point will be rewarded immediately
michael

How to find out MIGO or MIRO without FI document

hi ,can somebody tell me how to find out those MIGO & MIRO wihtout FI doucment ,thanks

hi
u can use MB5S for the grir balances
or u can use MR11
or use ME80FN here execute the report and then select the PO history mode u will get all the pos which have been processed and the gr and ir quantity and value will be there
also u can refer ME2N here in Scope of list choose ALV and in selection parameters WE102
here u will get list of all pos with GR
regards
KI

MR11 details

Dear Gurus
I attempted to find those items from MB5S List of GR Balances those items which are matching on total and mis-matched on SERV Entry Sheet / GR QTY and Invoice QTY.
They did not appear on the MR11 listing to allow clearing. Please suggest how we can clear these items from the GRIR account balances.
Regards
Manoj

Confirmation is missing for order. We resolved in MR29N

MB5S GR/IR Balances

Hi;
Can someone tell me how can we clear the GR/IR balances; MR11 will clear the amounts; is there a samething to clear the GR/IR balances.
Thanks
Ibou

Hi,
GR/IR Clearing account is an Interim account where the Invoice value is stored but we have not actually receive the Invoice. This is a balance sheet( Liabilities) account.We can do it as month end process (Subject to management Decision) else we can directly do at the year end. Before maintaining GR/IR account you need to ensure that there wont be any invoices from the vendor. After ensuring that difference value is maintained manually.
If the material is Std price, then the diff value will be debited in the price difference account.
If the material is on MAP, then it will be debited in the stock account to the extent where you have enough stock coverage, the remaining less value will be debited to the price difference account.
The balance in GR/IR accounts is due to:
1. GR is complete and yet to receive Invoice (IV is due).
2. Difference in GR and IV amount.
MR11 GR/IR clearing account ,
MR11SHOW Cancel/Display account maintaince in MM &
F.19 is used to for GR/IR clearing in FI.
Hope helpful.
Regards,
Biju K

GR / IR Balances report

Dear Friends ,
We have the Txn MB5S in place to undersatnd the GR/IR Balances according to the PO and Material
In our scenario we need the Balances according to the Material Document number.
Is there any standard report available to know the above.
If it is not available is there any way to get the material document number in the report MB5S itself
Venkatesan

Dear,
Thanks for the input
I have tried this and the report shows all the data.
Please Let me brief the requirement more clear.
I have the PO with one material number "X"
Multiple GR's has been booked against the material number for an Example 100 GR's has been booked.
about 75 invoices has been received and accounted thro MIRO with reference to material document.
Now we want the Balances according to the material document (25 GR's which has booked and not invoiced).

Problem with customized "List of GR/IR Balances" Program

Hi Guru,
My company has developed a program which is adopted from Transaction MB5S: List of GR/IR Balances. This new program has been developed to have one more field which is delivery date field on the filter page. However, when users run this program by filtering delivery date. The system takes too long to execute this program and runtime error page is displayed due to exceed the maximum runtime limit.
Currenty, I avoid this problem by executing this program in background mode. Therefore, users must use T-Code ST02 to view the report.
My question is the solution on this problem, therefore, user can execute this program normally in foreground mode without running in background and view report using ST02. Anyone could suggest me on this case? Point will be rewarded to you.
Thank you,

Hi,
You may check if either of the following serves your purpose, though I don't think there is any query that would give you both IR/GR:
0FIGL_M40_Q0001
0CSAL_C01_Q0020
0CSAL_C01_Q0021
0IPM_MC02_Q0001
0IPM_MC02_Q0002
0SAL_DS01_Q0003
0SAL_DS01_Q0002
0SAL_C01_Q0009
Rgds,
Sonal

MB5S Report

Dear All,
I am using MB5S Report for GR/IR Clearing balance.
My client wants cleared Items only. (MIRO completed only.).I am selecting Cleared items too check box only then execute.
But i am not getting all cleared items. (MIRO completed only).
Please tell me how I can get this type of report.
Thanks in advance,
Chandhu

hi
i think it is not possible in this report
try MR1 report for gr ir balances
or copy MB5S transactiom to zmbs and ask your abaoer to change the report as required
regards
kunal

Old GR/IR balances

Hi experts,
If i run MB5S, i found few documents lying in the system with GR/IR balances. If i want to clear these documents what are the different options available.?
1) If I want to settle to vendor, (for the GRs done for the POs few years back), is it thru MIRO as usual or thru FI directly thru JV postings?
2) And if i does not want to settle to vendor, but just like to clear GR/IR account, then how?
Also can some one clarify when we use MR11 and when we use F.13?
Regards,
Sattuj

Use F.13 when things equal - e.g. goods received equals invoice received. It should clear matching amounts automatically.
Use MR11 when things are not equal - for example, if invoice amount is not fully posted and you are not expecting another invoice.
Thanks,
Tammy

List of GR / IR Balances

Hi expert,
Is there any standard report in business content that exactly matches with R/3 sap report tcode : MB5S.
( List of GR/ IR Balances )
Regards,
Bhadri M.

Hi,
You may check if either of the following serves your purpose, though I don't think there is any query that would give you both IR/GR:
0FIGL_M40_Q0001
0CSAL_C01_Q0020
0CSAL_C01_Q0021
0IPM_MC02_Q0001
0IPM_MC02_Q0002
0SAL_DS01_Q0003
0SAL_DS01_Q0002
0SAL_C01_Q0009
Rgds,
Sonal

GR/IR difference visible in MB5S but not clearing via MR11

Dear gurus,
I am facing abnormal behaviour of the system. System is showing few POs in MB5s but not showing it in MR11 for clearing purposes. Has anyone faced the same situation ?
Regards,
FR

Transaction MB5S is used to analyse the purchase order history and will list all entries where the goods receipts quantity is not equal to the invoice receipts quantity. The report looks at the purchase order
from a logistics viewpoint.
What MB5S does is to look in table EKBE where the PO history is
stored.If there is any balance between the GR/IR , this is shown
in the report. Sometimes there is confusion in the interpertation of the results of
RM07MSAL. The aim of this program is to show how the GR is effectively valuated
if the existing invoices are taken into account, independently from how the GR itself was valuated (or not valuated).
MB5S is not the appropriate functionality for analysis of the clearing account.
Transaction MR11 will only pick up variances in quantity, not in values.
The aim of MR11 is to clear the GR/IR account, not the quantities.
However, an open item on the GR/IR account can only exist, if the
quantities are different (for normal POs with valuated GR).
MR11 posts like an debit/credit note with value 0 and the open quantity.
This clears the GR/IR account, and the quantities are cleared as well,
but only as a by-product of this mechanism.
POs with non valuated GR never have open items on GR/IR account,
because neither GR nor IR post to the GR/IR account.
For additional information about the MR11 transaction please check
the SAP note 10757 FAQ: MR11, clear GR/IR clearing account.

MB5S shown 2 duplicate item line but Actual PO only have one item line

Dear Guru,
I'm running MB5s to check the GR IR balances, i realized there is a PO which only have one item line but in the MB5S report, it shown 2 duplicate line.
First line shown the Order qty 3000, Qty received 3000, and Qty invoiced 3000 which looks everythng cleared.
But 2nd line shown the order qty 3000, qty received 0 and qty invoiced 0
Can anyone please advice me what is the problem?
Thank you very much,
Regards
Chee Wee

Hi,
No this is not available in the standard system. I am guessing you mean you have an SC with 1 item qty 10. And you want to split this into eg two items in the PO QTY 5 per item ? This is not possible in the standard system. An item has a unique GUID assigned so if you were to split this item it would lead to further complications generating follow-on documents and carrying out checks on the items.
I hope this helps,
Kind Regards
Lisa

Trail balance GR/IR clearing is showing 15 lakhs where to find iT

hai gurus
Trail balance GR/IR clearing is showing 15 lakhs
where to find it apart from using T-Code MB5S,MR11
THANKS
chandrasekhar

Hi
Try F.13/FS10n Tcodes.
Thanks

MB5S & ZMB5S - GR/IR Balances

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