Meals per diem calculations

hi friends,
We have a requirement in our project where in travel management we have to do calculations for the meals per diem .
For example in our case if an employee applies for travel from 01.07.2011 time 09:00:00 and end date is 02.07/2011 time is
09:30:00. According to standard it isconsidering 2 days but in our case it should be only 1 day because here we have a cushion period of 30 minutes after 24 hours. So if the time is 09:31:00 for the end date only then it should be considered as second day else should be considered as only 1 day. Can anyone help me with the solution. Is there any user exit ?
Thanks in advance
raju
Moderator message : Spec dumping / Outsourcing not allowed. Thread locked.
Edited by: Vinod Kumar on Jul 12, 2011 12:11 PM

Hi Experts !
I resolved the issue of Complex Per Diels (Meals & Accommodations) myself.
All the calculations for both the Per Diems are calculating very accurate.
This thread is being closed.
Regards
Samantha

Similar Messages

Meals per diem error in Travel Expense Report

Hi All,
I am getting the below error while creating the Travel Expense report. Meals per diem is not getting calculated. Let me know if i missed any configuration here. Appreciate your help.

Hi,
As said by the error message you are missing entries in table T706V : Per diem for meals scaled by hours.
And here you are missing the entry for trop provision variant "ID" for the country "IN"
Please start SM30 on view V_T706V to enter meal allowance amounts per countries and per hours.
Regards,
Christophe

Per Diem Calculations for Single Day and Multiple Days

Hi Gurus
I have just now confronted a weird calculation of Per Diems.
I have configured Per Diems for 1 Day say $50 per Day, irrespective of the no.of hours.
When I create a trip for a single day, the system is calculating $50 Per DIem for one day.
Whereas, when I create a trip for 3 days, the system is calculating only for Two days i.e, $50x2=$100 and not $150 as expected, meaning the lfirst and seond day gets calculated and the last day is not getting calculated
Please let me know where I am missing the little configuration in order to let the system calculate for multiple days correctly ?
This is an urgent requirement please.....Need help.
Thank you
RRoy

Hi,
As I told you earlier that there could be serval options which needs to be checked again.
For example:
a) V_T702N_D
b) Your per diem table
I think if you have checked 24 hours in V_T702N_D , then please verify the trip duration on PR05
If it was working earlier then below might help you...
For Example:
Start date/time 23-July-2011 Time 00:00
End date/time 25-July-2011 Time 00:00
Here above number of days are three (23,24,25) but calculation for meals shall be done for two days, because for three days per diem calculation it shall be 48:01 Hours above is 48 Hours..
Please try in PR05 and check the results.
Start date/time 23-July-2011 Time 00:00
End date/time 25-July-2011 Time 00:01
So please check again and let know in case of problem..
Regards,
Muhammad Umer

Problem with Per diem calculation in Travel Management module

Dear ALL,
We have configured Travel Management module in SAP and we have an issue with per diem calculation, viz., whenever we add an additional destination in the trip (T.code TRIP).
Ex: Employee's travel plan from 10/8/2011 (06.00 hrs) to 13/8/2011 (06:00 hrs)... in 24 hrs format. When the employee goes directly to one destination and coming back, the per diem calc is coming right. i.e., per diem amount for 3 days.
But when we add additional destination between the trip period- viz., either 10th eve (18.00 hrs) or on 11th Aug- the per diem calc is being done by system for 4 days instead of 3 days only.
In otherwords, for every additional destination in the itinerary, one extra per diem is being calculated (when we simulate in T.Code: PR05)
Would appreciate guidance ASAP.
Regards,
Santosh

hello,
I am having similar kind of problem can you please share your solution
Regards
Sarthak Arora

Meals Per Diem by time for trip - start time & End time of the trip

Hi,
Please let me know if the Meal per Diem by time for trip - - start time & End time of the trip is active or Inactive in SAP 6.0 .
Can Meal per Diem by time for trip (not by hours) be configured in SAP Travel management.
Please let me know how it can be configured - please provide an insight & details how it can be configured.
We are trying to implement Meals Per Diem by time to European countries .
Thanks in advance.
Best regards,
Sekhar.

Hi,
Yes Meals per diem can be configured based on time of trip.. (V_T706H)
Following help would be helpful for you..
Regards,
Muhammad Umer
Define Per Diems for Meals/Time
In Travel Accounting you can do accounting of meals per diems for exact times.
The meals per diems/time are distinguished using the following control parameters:
trip country
trip region
enterprise-specific trip type
These three control parameters are active during accounting.
For every possible combination of the allowed entry values of the control parameters defined by you in the section Control parameters for trip costs, a meals per diem/time must be defined.
statutory trip type
trip activity type
statutory reimbursement group for meals/accommodations
enterprise-specific reimbursement group for meals/accommodations
For each trip provision variant, you can determine how these control parameters influence the determination of reimbursement rates for meals per diems.
If these control parameters are active, you have to define a meals per diem for each combination of all active control parameters.
day
The meals per diems/time can be scaled according to the total number of trip days. The valuation of the trip duration is carried out according to time, the entries are to be made correspondingly.
For first/last trip day the following is required:
number of days 1: time interval in which the meals per diem is reimbursed.
Example:
08.00 - 09.00 75.20 ATS
If a trip starts before 8.00 a.m. and ends after 09.00 a.m., a meals per diem of 75.20 ATS is reimbursed.
For entire trip days you require:
number of days 99: complete time interval from 00.00 hours to 24.00 hours.
For entire trip days with stopovers you require:
number of days 98: Point in time up to which per-diem amount is reimbursed.
 In general, an interval of <Zone
 minute is enough.
Example:
08.00 - 08.01 100.00 ATS for destination France
For a stay in France from 00.00 hours to 08.30 hours, a meals per diem /time of 100.00 ATS is reimbursed.
For a stay in Germany from 8:31 hours to 24.00 hours, you access the corresponding meals per diem/time for Germany.
Validity interval in minutes
The meals per diem/time are defined for a specific time in the system via the control parameters, a validity interval in minutes, via a validity period and the reimbursement amounts.
Note
If the reimbursement rates in a meals per diem/time are changed, you do not need to create a new meals per diem/time, but rather you can delimit the previously valid meals per diem/time in regard to time using a delimitation date. When you do this, a new identical meals per diem/time which is valid as of the entered date, is generated. For this new meals per diem/time, you need then only change the reimbursement amounts.
Requirements
You need to have defined the control parameters which you intend to use for modifying the meals per diem/time in the section Control parameters for trip costs.
Recommendation
SAP recommends that you set the end date of the validity period of a meals per diem/time to the date 31.12.9999, since the end date cannot be changed at a later stage.
In this way no restrictions are placed on delimiting.
Activities
To define a meals per diem/time, proceed as follows:
1. Choose the trip provision variant you require.
2. Assign control parameters according to your requirements.
Note that you cannot change the control parameters at a later date.
3. In the field Time from, enter the time that you wish to define as the start of the exact (to-the-minute) validity interval.
4. In the field Time to, enter the time which you wish to define as the end of the exact (to the-minute) validity interval.
5. Define a validity period via the fields Start and End.
Note that you cannot change the end date at a later stage.
6. In the field Currency, assign the required currency for the reimbursement amounts.
7. Enter the tax-free reimbursement amount in the field Tax-free amount.
8. Enter the enterprise-specific reimbursement amount in the field reimbursement amount.
9. Enter the reimbursement amount which you charge a customer in the field Amount for customers.
Note
At present, this amount is not evaluated by the standard programs.
To delimit a meals per diem/time, proceed as follows:
1. Select the required meals per diem/time in the overview screen.
2. Choose Goto -> Detail.
You are now in the detail screen.
3. Choose Edit -> Delimit validity.
4. Enter the new validity date in the field Valid from.
5. Press the function key Continue.
6. Check the tax-free reimbursement amount in the field Tax-free amount and change it if necessary.
7. Change the enterprise-specific reimbursement amount in the field Reimbursement amount if necessary.
8. If necessary, change the reimbursement amount in the field Amount for customers.
Note
At present, this amount is not evaluated by the standard programs.

Meals Per Diems - Configuration of deduction

Hi Experts,
We have a requirement wherein we need to define the deduction for breakfast for meals per diem at different percentages based on hours.
Its like below:
Totals hours > 6 <= 8 hrs deduction is 20%
Totals hours > 8 <=12 h rs deduction is 15%
Totals hours > 12 <=24 hrs deduction is 10%
I have checked the details in Config and found that we can define only one percentage and not at the hours basis different percentages. Could you pls let me know if there is a way to define percentages in this way.
Early reply is appreciated.
Regards,
Vijay

Hi Vijay,
I don't think there is houly basis per diem deduction available in staddered
however you can use work arond like split trip activites with consideration to deduction type and then configure each trip type deduction.
or use all three deuctions type for meals i.e breakfast, lunch, dinner deductions as 20%,15%,10% each dedcutions.
I hope it would help you to reach your solution.

Meals Per diem

Hi Experts,
I have below requirement
Traveling Time     Daily Allowance
Less than 4 hours     0%
4 to 8 hours     25%
8 to 12 hours     50%
More than 12 hours     100%
I have configured above, first defining Max rate (for 24 hours) then calculation guidelines, then i have scaled hours as per my requirement.
But Result is little bit difference in trip..
For Example:
Trip Start Date 01.07.2011 Time 20:00
Trip End Date   02.07.2011 Time 07:00
Means Trip Duration is about 10 Hours
System is calculating Per diem as per below..
01.07.11 01.07.11        20:00    24:00               0.00        1                            0.00
02.07.11 02.07.11        00:00    07:00           250.00        1                         250.00
Total Amounts for Meals in 250.00
But i think it shall be 500 because total hours is 8 to 12 hours     50%
Any Idea how to achieve above..

Got my Answer, So Closed..

Hour rounding for the per diem calculation in Germany

Dear Experts,
In Germany the Law for the calculation of the per diem is as below:-
 00 Euros = less than 8 hours
 06 Euros = greater than or equal to 8 hours and < 14 hours
 12 Euros = greater than or equal to 14 hours and < 24 hours
 24 Euros = 24 hours
I have set up the hour scales in V_T706V as below:-
Hour Amount
7 = 00.00 EUR
13 = 06.00 EUR
23 = 12.00 EUR
24 = 24.00 EUR
Now system is rounding the partial hour to the next hour, i.e. for 7.50 hours, it is calculating 8 hours and thus per diem as 6 Eur.
Howeverwe want that for less then 8 hour it should be 0 Eur.
Please let me know if I am missing any setting, or any other workaround. As this is a legal requirement, we must have to implement it.
Many thanks,
Gaurav
Edited by: gka2707 on Jun 10, 2010 2:28 PM
Edited by: gka2707 on Jun 10, 2010 2:29 PM
Edited by: gka2707 on Jun 10, 2010 2:31 PM

Hi Gaurav,
It depends upon how you write the coding for the calculation.
If you want 0 - 7 hrs 59 min = 0 Euros and if it is 8 hrs - 6 Euros.
Then, you need to say if it is less 7hrs 59 min. or equal to = 0 and if it is 8 or greater than = 6 euros.
Hope this helps.
Regards,
S.Srikanth.

Per diem for multiple days trip - as per German law 2014

Dear all,
I'm working on the per diem as per German law 2014. For the multiple days trip, the meal per diem as 12 EUR will be paid for the first and the last day.
It's configured and tested fine in our system.. But then when I remove the check at "Accommodation", system will calculate 0 EUR for the first and the last day if the travel time less than 8 hour - seems that SAP considers it's not multiple day trip - SAP apply the rate of single day.
For example,
Start           10.07.2014     18:00
Return         12.07.2014     09:00
With Accommodation, the per diem for meals calculated as:
10.07.2014     12 EUR
11.07.2014     24 EUR
12.07.2014     12 EUR
Without Accommodation, the per diem for meal calculated as:
10.07.2014     0 EUR          (as travel time in this day less than 8 hours - from 18:00 to 24:00)
11.07.2014     24 EUR
12.07.2014     12 EUR          (as travel time in this day more than 8 hours - from 00:00 to 09:00)
1. -> So I understand that SAP use accommodation as proof for multiple day trip, and it's required to calculate the meal per diem for the first and last day. Is it correct?
2. Is there any solution for this issue? As normally company pay dirrectly the hotel cost, so the employees dont have to claim the accommodation - but if we dont check at the accommodation, the meal per diem not calculate correctly for first and last day.
Appreciate your answer
Best regards,
Andy

Hi Nina
I suspect this could be to do with how you have the hours and intervals defined (and are you starting this from a domestic schema first of all as if so then is the problem as the trip schema can only be domestic or international and not both when taking into consideration per diem calculation!) You must have the distinction that the trip is either domestic or international basically.
Also In the standard logic, a reimbursement interval has maximal 24 hours (neither a calendar day or a 24 hours
interval). If you maybe reach within 1 calendar day, 1 additional destination at 13:00 the interval is divided into 1 interval
from 00:00 - 13:00 and one from 13:00 - 24:00. So the reimbursement amounts for hours in view V_T706V are read 1 time with 13 hours and 1 time with 11 hours. So in sum T706V is read with 24 hours for this day. This is the same as if there would be no additional destination.
It also depends on what is the max/min rate you have defined to reach full per day per diem in each case too, you would need to define hour split to make a domestic trip work with additional destination so you have to maintain in T706V and T706H in a way that with in these 2 intervals, the same amount is calculated as if it would be 1 interval from 00:00 - 24:00.
Hope this helps
Sally

Complex Per Diems

Hi Sally Redmond & other Experts
Need expert guidance please.....
We have the below requirement for Three Unions with complex Meals & Accommodation Per Diem calculations.
Meals Per Diem ::
1) Full Day Meals = $50 (Two or More Meals)
2) Part Day Meal = $25 (One Meal)
Accommodation Per Diem ::
1) Accommodation per night= $35
 (When Employee stay overnight at family or friends place, instead of Lodging)
Special Per Diem : :
Meals + Accommodation = $75 (Taxable Lumpsum amount)
 (When Employee returns home on his own expenses, instead of staying overnight at Lodging)
 If an employee takes the $65, he is not entitled to lodging or the meal per diem for that day.
Not sure whether full/part of the requirement can be achieved through Configuration.
May I request any Guru/Expert share their experience on how to configure this requirement ?
Regards
Samantha
Edited by: samantha prathikantam on Aug 1, 2011 1:59 AM
Edited by: samantha prathikantam on Aug 1, 2011 1:59 AM

Hi Experts !
I resolved the issue of Complex Per Diels (Meals & Accommodations) myself.
All the calculations for both the Per Diems are calculating very accurate.
This thread is being closed.
Regards
Samantha

Accommodation per diem configuration

hi all,
I have a requirement that need to configure the per diem for accommodation based on days calculation, is it possible in SAP??
just like meals per diem the accommodation must be same ??
regards
Raziq

Dear Siegfried Krause,
Could you please explain me in brief. because my requirement is, if a employee is travelling for a business trip for 5 days, the accommodation per diem should be like this,
example - Per diem for accommodation per day should be 100.
from my client requirement, for 4 days the employee should get full accommodation per diem and for the final day that is 5th day the employee should get only 50% of the accommodation per diem (100 * 50%).
regards,
Raziq

HCM - PER DIEM CONFIG IN EXPENSE MANAGEMENT

Hiii
I have configured Expense Type as " Acco PEr Diem and Meals Per Diem and have updated the tables V_T706V and V_T706B2 with a limit of CAD 500 but when I am creating an Expense Entry for CAD 2000 or any other amount it is not showing me any Error that it is beyond the permissible limit. I have assigned this error message in the config. Please let me know I I have missed out on something. I have only done things from SPRO / config.

For Mileage you have to do the following configuration....
Travel Management -> Travel Expenses -> Trip Reimbursement amounts -> reimbursement Amounts travel costs -> Miles/KM cumulation
Define Miles/Km cumulation
Assign cumulation procedure for Vehicle types/classes
Define period parameters
Define periods
Define Flate rates for travel costs (table V_T706F)
Apart from that you have to maintain table V_T702N_A ....travel cost settlement with miles cumulation or without miles cumulation based on your requirement.
Mohan

Per Diems

Hi All,
We have the following requirement and need your help on how this can be captured:
If employee raises a travel request, the system should calculate per-diem automatically based upon the number of days/destination/ region/country. This needs to be done as a payment before travel.
Any ideas of how this can be implemented?
Regards,
Avi

Hi Avi,
from my knowledge there is no such function available in SAP standard travel solution.
Advances needs to be entered manual without any automatic per diem calculation.
Also if you planning an enhancement I guess this would be very tricky to get the right figures and with a very high effort and maintenance cost.
Per diem calculation will be only calculated in expense management.
I know this customer request very well but at the end nobody would have implemented an own customer solution for that.
Best regards,
Sigi

Per diems for meals

Hello All,
I have a problem in accounting of expenses for meals (from table T706V and T706H).
There are no a standard trip provision variant for Russia, I've copied it from 99 international trip provision variant.
We have the next travel expense types:
     1. Individual receipts (tables T706B*)
     2. Accommodation per diems (table T706U)
     3. Per diems for meals (tables T706V and T706H)
The first two are calculated correctly. But the last one has zero reimbursement amount. In this case I have the next results in T-code PR05:
     Per Diems for Meals = 1000 RUB           u2013 thatu2019s true
     Sum of Receipts to be Reimbursed = -1000 RUB      u2013 thatu2019s false
     Reimbursement Amount = 0 RUB
I canu2019t understand wherefrom Sum of Receipts to be Reimbursed = -1000 RUB    is.
If I copy my trip provision variant from 22 trip provision variant (for Japan), everything is OK.
In that both cases (copied from 22 and 99 trip provision variant) there is the same customization in spro. But probably Iu2019ve missed something.
Please help.
Thanks,
lsv

Hi !
I think instead of 99 ,you should copy the provision varient 10- german(Generally used by all ) as all the standard will be copied and we can chaneg the molga settings in the same else we generally faced lots of missing config issues ( I have already faced this issue ).
Regards
Sheetal

If employee claims accommodation per Diem, he should not claim meals

Hi Experts,
I have a requirement in Travel & Expense " If employee claims accommodation per Diem, he should not claim meals. I have checked all the configuration setting but unfortunately I didn't find. As I feel it should require a validation. If its required please guide me how to write a validation.
Kindly let me how to configure this. Is there any standard setting for this? if not kindly let me know how to configure this scenario.
Regards
Sree

Let me clear this up, whether I understood this correctly.
If employee clicks on the checkbox to claim per diem accomodation, he should not be able to click on the checkbox to claim meals anymore. Is it vice versa? I.e. if he clicks on meals he should not be able to claim accomodation anymore?
Please confirm I understoof the requirement correctly, then I can help you with some easy Enhancements.
Cheers, Lukas

Meals per diem calculations

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