Meals per diem error in Travel Expense Report

Hi All,
I am getting the below error while creating the Travel Expense report. Meals per diem is not getting calculated. Let me know if i missed any configuration here. Appreciate your help.

Hi,
As said by the error message you are missing entries in table T706V : Per diem for meals scaled by hours.
And here you are missing the entry for trop provision variant "ID" for the country "IN"
Please start SM30 on view V_T706V to enter meal allowance amounts per countries and per hours.
Regards,
Christophe

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Error in creating expense report

Hi All,
We are getting an error when creating travel expense reports via ESS. Upon clicking Save, wwe get the following error msg:
java.lang.NullPointerException
at com.sap.xss.ser.xssconfview.vc.VcLinksView.wdDoModifyView(VcLinksView.java:167)
at com.sap.xss.ser.xssconfview.vc.wdp.InternalVcLinksView.wdDoModifyView(InternalVcLinksView.java:354)
at com.sap.tc.webdynpro.progmodel.generation.DelegatingView.doModifyView(DelegatingView.java:78)
at com.sap.tc.webdynpro.progmodel.view.View.modifyView(View.java:337)
at com.sap.tc.webdynpro.clientserver.cal.ClientComponent.doModifyView(ClientComponent.java:481)
at com.sap.tc.webdynpro.clientserver.cal.ClientComponent.doModifyView(ClientComponent.java:488)
at com.sap.tc.webdynpro.clientserver.window.WindowPhaseModel.doModifyView(WindowPhaseModel.java:551)
at com.sap.tc.webdynpro.clientserver.window.WindowPhaseModel.processRequest(WindowPhaseModel.java:148)
at com.sap.tc.webdynpro.clientserver.window.WebDynproWindow.processRequest(WebDynproWindow.java:335)
However, in the backend when we check transaction PR05, the trip has been created and updated (despite the error msg on portal). From this, we can conclude that atleast JCo connections are working fine.
Any clues from the gurus out there on how to troubleshoot this? Thanx a ton!
cheers
Prachi

Hi Markus,
here you go...
java.lang.NullPointerException
     at com.sap.xss.ser.xssconfview.vc.VcLinksView.wdDoModifyView(VcLinksView.java:167)
     at com.sap.xss.ser.xssconfview.vc.wdp.InternalVcLinksView.wdDoModifyView(InternalVcLinksView.java:354)
     at com.sap.tc.webdynpro.progmodel.generation.DelegatingView.doModifyView(DelegatingView.java:78)
     at com.sap.tc.webdynpro.progmodel.view.View.modifyView(View.java:337)
     at com.sap.tc.webdynpro.clientserver.cal.ClientComponent.doModifyView(ClientComponent.java:481)
     at com.sap.tc.webdynpro.clientserver.cal.ClientComponent.doModifyView(ClientComponent.java:488)
     at com.sap.tc.webdynpro.clientserver.window.WindowPhaseModel.doModifyView(WindowPhaseModel.java:551)
     at com.sap.tc.webdynpro.clientserver.window.WindowPhaseModel.processRequest(WindowPhaseModel.java:148)
     at com.sap.tc.webdynpro.clientserver.window.WebDynproWindow.processRequest(WebDynproWindow.java:335)
     at com.sap.tc.webdynpro.clientserver.cal.AbstractClient.executeTasks(AbstractClient.java:143)
     at com.sap.tc.webdynpro.clientserver.session.ApplicationSession.doProcessing(ApplicationSession.java:299)
     at com.sap.tc.webdynpro.clientserver.session.ClientSession.doApplicationProcessingPortal(ClientSession.java:779)
     at com.sap.tc.webdynpro.clientserver.session.ClientSession.doApplicationProcessing(ClientSession.java:714)
     at com.sap.tc.webdynpro.clientserver.session.ClientSession.doProcessing(ClientSession.java:261)
     at com.sap.tc.webdynpro.clientserver.session.RequestManager.doProcessing(RequestManager.java:149)
     at com.sap.tc.webdynpro.clientserver.session.core.ApplicationHandle.doProcessing(ApplicationHandle.java:69)
     at com.sap.tc.webdynpro.portal.pb.impl.AbstractApplicationProxy.sendDataAndProcessActionInternal(AbstractApplicationProxy.java:860)
     at com.sap.tc.webdynpro.portal.pb.impl.localwd.LocalApplicationProxy.sendDataAndProcessAction(LocalApplicationProxy.java:77)
     at com.sap.portal.pb.PageBuilder.updateApplications(PageBuilder.java:1259)
     at com.sap.portal.pb.PageBuilder.SendDataAndProcessAction(PageBuilder.java:324)
     at com.sap.portal.pb.PageBuilder$1.doPhase(PageBuilder.java:830)
     at com.sap.tc.webdynpro.clientserver.window.WindowPhaseModel.processPhaseListener(WindowPhaseModel.java:755)
     at com.sap.tc.webdynpro.clientserver.window.WindowPhaseModel.doPortalDispatch(WindowPhaseModel.java:717)
     at com.sap.tc.webdynpro.clientserver.window.WindowPhaseModel.processRequest(WindowPhaseModel.java:136)
     at com.sap.tc.webdynpro.clientserver.window.WebDynproWindow.processRequest(WebDynproWindow.java:335)
     at com.sap.tc.webdynpro.clientserver.cal.AbstractClient.executeTasks(AbstractClient.java:143)
     at com.sap.tc.webdynpro.clientserver.session.ApplicationSession.doProcessing(ApplicationSession.java:299)
     at com.sap.tc.webdynpro.clientserver.session.ClientSession.doApplicationProcessingStandalone(ClientSession.java:759)
     at com.sap.tc.webdynpro.clientserver.session.ClientSession.doApplicationProcessing(ClientSession.java:712)
     at com.sap.tc.webdynpro.clientserver.session.ClientSession.doProcessing(ClientSession.java:261)
     at com.sap.tc.webdynpro.clientserver.session.RequestManager.doProcessing(RequestManager.java:149)
     at com.sap.tc.webdynpro.serverimpl.defaultimpl.DispatcherServlet.doContent(DispatcherServlet.java:62)
     at com.sap.tc.webdynpro.serverimpl.defaultimpl.DispatcherServlet.doPost(DispatcherServlet.java:53)
     at javax.servlet.http.HttpServlet.service(HttpServlet.java:760)
     at javax.servlet.http.HttpServlet.service(HttpServlet.java:853)
     at com.sap.engine.services.servlets_jsp.server.HttpHandlerImpl.runServlet(HttpHandlerImpl.java:401)
     at com.sap.engine.services.servlets_jsp.server.HttpHandlerImpl.handleRequest(HttpHandlerImpl.java:266)
     at com.sap.engine.services.httpserver.server.RequestAnalizer.startServlet(RequestAnalizer.java:387)
     at com.sap.engine.services.httpserver.server.RequestAnalizer.startServlet(RequestAnalizer.java:365)
     at com.sap.engine.services.httpserver.server.RequestAnalizer.invokeWebContainer(RequestAnalizer.java:944)
     at com.sap.engine.services.httpserver.server.RequestAnalizer.handle(RequestAnalizer.java:266)
     at com.sap.engine.services.httpserver.server.Client.handle(Client.java:95)
     at com.sap.engine.services.httpserver.server.Processor.request(Processor.java:160)
     at com.sap.engine.core.service630.context.cluster.session.ApplicationSessionMessageListener.process(ApplicationSessionMessageListener.java:33)
     at com.sap.engine.core.cluster.impl6.session.MessageRunner.run(MessageRunner.java:41)
     at com.sap.engine.core.thread.impl3.ActionObject.run(ActionObject.java:37)
     at java.security.AccessController.doPrivileged(Native Method)
     at com.sap.engine.core.thread.impl3.SingleThread.execute(SingleThread.java:100)
     at com.sap.engine.core.thread.impl3.SingleThread.run(SingleThread.java:170)
thanks!

Attach receipt soft copy against each receipt created in Travel Expense Report

Hi,
I want to attach each receipt to each expense line in Travel Expense Report.
I created one OSS message, for which SAP replied, that
GUID is the key for the receipts and the attachment will be linked to it. It is possible to attach because the pers.No., TripNo. and the GUID are available.
I didnot understand what is GUID and how do we activate it?
Kindly help me to understand.

Hi Vijay,
I think there's been some confusion here because it is possible to add attachments to individual receipts in SAP standard (you don't need OpenText).
It is relatively new functionality because you'll need to be on EHP6 or higher and have activated business function FIN_TRAVEL_4, see details at this link:
Travel Management 4 - Financial Accounting (FI) - SAP Library
If you have activated FIN_TRAVEL_4 then check the link below for specific information on how to activate the option to add attachments to individual receipts:
Transfer of Attachments to Receipts - Travel Expenses - SAP Library
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Jack

Meals Per Diem by time for trip - start time & End time of the trip

Hi,
Please let me know if the Meal per Diem by time for trip - - start time & End time of the trip is active or Inactive in SAP 6.0 .
Can Meal per Diem by time for trip (not by hours) be configured in SAP Travel management.
Please let me know how it can be configured - please provide an insight & details how it can be configured.
We are trying to implement Meals Per Diem by time to European countries .
Thanks in advance.
Best regards,
Sekhar.

Hi,
Yes Meals per diem can be configured based on time of trip.. (V_T706H)
Following help would be helpful for you..
Regards,
Muhammad Umer
Define Per Diems for Meals/Time
In Travel Accounting you can do accounting of meals per diems for exact times.
The meals per diems/time are distinguished using the following control parameters:
trip country
trip region
enterprise-specific trip type
These three control parameters are active during accounting.
For every possible combination of the allowed entry values of the control parameters defined by you in the section Control parameters for trip costs, a meals per diem/time must be defined.
statutory trip type
trip activity type
statutory reimbursement group for meals/accommodations
enterprise-specific reimbursement group for meals/accommodations
For each trip provision variant, you can determine how these control parameters influence the determination of reimbursement rates for meals per diems.
If these control parameters are active, you have to define a meals per diem for each combination of all active control parameters.
day
The meals per diems/time can be scaled according to the total number of trip days. The valuation of the trip duration is carried out according to time, the entries are to be made correspondingly.
For first/last trip day the following is required:
number of days 1: time interval in which the meals per diem is                 reimbursed.
Example:
08.00 - 09.00 75.20 ATS
If a trip starts before 8.00 a.m. and ends after 09.00 a.m., a meals per diem of 75.20 ATS is reimbursed.
For entire trip days you require:
number of days 99: complete time interval from 00.00 hours to 24.00 hours.
For entire trip days with stopovers you require:
number of days 98: Point in time up to which per-diem amount is                    reimbursed.
                   In general, an interval of <Zone
                   minute is enough.
Example:
08.00 - 08.01 100.00 ATS for destination France
For a stay in France from 00.00 hours to 08.30 hours, a meals per diem /time of 100.00 ATS is reimbursed.
For a stay in Germany from 8:31 hours to 24.00 hours, you access the corresponding meals per diem/time for Germany.
Validity interval in minutes
The meals per diem/time are defined for a specific time in the system via the control parameters, a validity interval in minutes, via a validity period and the reimbursement amounts.
Note
If the reimbursement rates in a meals per diem/time are changed, you do not need to create a new meals per diem/time, but rather you can delimit the previously valid meals per diem/time in regard to time using a delimitation date. When you do this, a new identical meals per diem/time which is valid as of the entered date, is generated. For this new meals per diem/time, you need then only change the reimbursement amounts.
Requirements
You need to have defined the control parameters which you intend to use for modifying the meals per diem/time in the section Control parameters for trip costs.
Recommendation
SAP recommends that you set the end date of the validity period of a meals per diem/time to the date 31.12.9999, since the end date cannot be changed at a later stage.
In this way no restrictions are placed on delimiting.
Activities
To define a meals per diem/time, proceed as follows:
1. Choose the trip provision variant you require.
2. Assign control parameters according to your requirements.
Note that you cannot change the control parameters at a later date.
3. In the field Time from, enter the time that you wish to define as the start of the exact (to-the-minute) validity interval.
4. In the field Time to, enter the time which you wish to define as the end of the exact (to the-minute) validity interval.
5. Define a validity period via the fields Start and End.
Note that you cannot change the end date at a later stage.
6. In the field Currency, assign the required currency for the reimbursement amounts.
7. Enter the tax-free reimbursement amount in the field Tax-free amount.
8. Enter the enterprise-specific reimbursement amount in the field reimbursement amount.
9. Enter the reimbursement amount which you charge a customer in the field Amount for customers.
Note
At present, this amount is not evaluated by the standard programs.
To delimit a meals per diem/time, proceed as follows:
1. Select the required meals per diem/time in the overview screen.
2. Choose Goto -> Detail.
You are now in the detail screen.
3. Choose Edit -> Delimit validity.
4. Enter the new validity date in the field Valid from.
5. Press the function key Continue.
6. Check the tax-free reimbursement amount in the field Tax-free amount and change it if necessary.
7. Change the enterprise-specific reimbursement amount in the field Reimbursement amount if necessary.
8. If necessary, change the reimbursement amount in the field Amount for customers.
Note
At present, this amount is not evaluated by the standard programs.

Meals per diem calculations

hi friends,
We have a requirement in our project where in travel management we have to do calculations for the meals per diem .
For example in our case if an employee applies for travel from 01.07.2011 time 09:00:00 and end date is 02.07/2011 time is
09:30:00. According to standard it isconsidering 2 days but in our case it should be only 1 day because here we have a cushion period of 30 minutes after 24 hours. So if the time is 09:31:00 for the end date only then it should be considered as second day else should be considered as only 1 day. Can anyone help me with the solution. Is there any user exit ?
Thanks in advance
raju
Moderator message : Spec dumping / Outsourcing not allowed. Thread locked.
Edited by: Vinod Kumar on Jul 12, 2011 12:11 PM

Hi Experts !
I resolved the issue of Complex Per Diels (Meals & Accommodations) myself.
All the calculations for both the Per Diems are calculating very accurate.
This thread is being closed.
Regards
Samantha

Bapi to change travel expense report

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I am working on an program to create a travel expense report using the 'BAPI_TRIP_CREATE_FROM_DATA' FM and it is working fine.However,i am unable to change the trip created using this FM.When i use the SAP transaction TRIP,i am able to change the travel expense report created.I am passing the status approved as '3' and account as '1' in the BAPI.Is there any bapi's available to change the travel expense report created?I would appreciate any assistance.
Regards,
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Dear there is no standard Bapi to change the same, However there is one to delete the same( <b>BAPI_TRIP_DELETE</b>) and then you can create the same.
Why you not trying to write a new BApi to change the Trip ( as standard is not available).
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Just start you will find it intersting.
rewardif useful.
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Hi All,
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Its very urgent. Please Help!!!!
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Hi Latha,
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We created a Trip Request using TCode TRIP and also created Travel Expense Report for the same Trip in which some of the payments were to be made to Vendor. We have Travel expense receipts in currency SGD. After settling the Trip and creating Posting Run, we made postings to FI using TCode PRRW. As a result of TCode PRRW, system considered INR as document currency and made postings in INR (same is also reflecting in the FBL1N report for Vendor).
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Hi Aldo Manuel Sanz Castro,
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thanks
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Hello Gurus,
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Hi Bharathwaj,
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Meals Per Diems - Configuration of deduction

Hi Experts,
We have a requirement wherein we need to define the deduction for breakfast for meals per diem at different percentages based on hours.
Its like below:
Totals hours > 6 <= 8 hrs       deduction is 20%
Totals hours > 8 <=12 h rs     deduction is 15%
Totals hours > 12 <=24 hrs      deduction is 10%
I have checked the details in Config and found that we can define only one percentage and not at the hours basis different percentages. Could you pls let me know if there is a way to define percentages in this way.
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Hi Vijay,
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Travel Expense Report - Error when changing expense type

Hi:
Our system: ESS SP7; NW2004S SP13; ECC 6.0
In the travel and expense system when the user is editing a rejected expense report - the following error is occuring.
While changing each line item in an expense report to a different category user is encountering an error. As a result all original info gets dropped out of the fields. This problem did not occur each time the expense type was changed; only twice out of the 6 or 7 lines that the user changed.
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Hi Folks,
resolved.
It is because of posting run mgt - prrw not executed. The documents are virtually posted to FI.
Thanks,
Nandagopal C

Meals per diem error in Travel Expense Report

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