Merging Projects in RH7

Hi. I'm just in the process of looking into an upgrade from
version 5 to 7. I have a critical client project that involves
merging their RH5 help system into our RH5 help system, and I've
been accomplishing this by using Peter Grainge's techniques (thank
you, Peter).
My questions are:
Will this technique continue to work seamlessly if I upgrade
to RoboHelp 7?
If yes to the last question, and if our client does NOT
upgrade to 7, will I be able to import their help system project
files into 7 (pretty much as I do now in 5) and then perform the
merge using that same technique and with the same good results?
Or, will there be an even easier way to accomplish this in 7?
Thank you!

Glad I could help, although it doesn't come close to repaying
you for all you do on this forum and on your website. You're a
RoboInspiration to us all.

Similar Messages

Merge projects in RH 7

Hi,
I have three separate projects created in RH7. I want to merge all this projects, yet retain the project wise folder structure so that its easy to manage. Is there an option to import / merge projects in RH7? Or if there is a better way to manage / handle my projects, suggestions are very welcome.
Thanks.

Hi there
In addition to what Colum asked I have another question.
Sometimes we see folks speak of Merging and meaning something other than what we immediately think. There are generally two schools of thought here.
You say Merging, but you really mean you wish to Combine two or more projects so you edit them as one large project. Then create a single help system from that.
You say Merging and you really do mean it in the sense we would understand it. You wish to maintain editing different projects that are each creating individual help systems. They are Merged when the user views them and presented as a single help system to the user. But to you, you are still editing and maintaining individual help systems.
Which is it you mean here? 1 or 2?
Cheers... Rick
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Merging TCS projects in RH7

I'm using Tech. Comm. Suite to output multiple PDF manuals
and a set of CHM help files. My primary goal at the moment is to
generate a set of CHMs that mimic our past modular help system (10
chm's in a merged project.). Any change from that tact will cost a
lot of programming time and expense.
I have FM8p277 and RH7.02.001 on a Windows XP SP3 machine.
(Intel Core Duo CPU, 3.5GHz RAM, 73Gb available HD space)
Here's what I've done.
1. Generated each manual chapter as an unstructured FM book,
complete with TOC and IX.
2. Ported the files to RH by reference.
3. Compiled each chapter 2-10 to CHM.
4. Merged the CHMs to the end of Ch 1 TOC.
My problem is how to get a merged index.
-If I use the Ch1 IX in the Single Source Layout, I'm missing
IX entries for the other 9 chapters.
-If I use the IX placeholders, 1 for each of the slave
chapters, in the Ch1 IX, I get all the index entries BUT they're
catenated, not merged! (Not exactly useful! )
-If I make a new IX with 10 IX placeholders, I still get a
catenated IX.
How do I get the IX to merge?
I've also tried porting the full manual as 1 book (then build
the chapter TOC in RH), but it wasn't reliable. It has been a few
months since I was doing that so I don't remember the exact
details, but my impression was that something in the system
(hardware, software or a little of both) limited the amount I could
port over at one time.
Is there some way to get the FM-merged IX over to RH on its
own?
Any guidance would be most appreciated!
Thanks!

Glad I could help, although it doesn't come close to repaying
you for all you do on this forum and on your website. You're a
RoboInspiration to us all.

Merged Project - Can you share images between multiple projects/topics without images actually copied into each project?

I have a merged project that I use the same images in several topics in different projects. I use the resource manager but each time these images are being copied into each project. My merged project is getting so large it is taking forever to download. I hope I'm just missing a step to eliminate the redundant usage of these images.

I'm concerned since the complete merged projects have increased in size on a steady basis. For example, January 2014 project size was 288mb and I just published again today and it has increased to 353mb. There are so many images replicated over and over in each merged project. We are getting complainants from our customers on the size of our online documentation. I was hoping for a easy solution and thought this might be the best way.

Urgent - HTML help merged projects - displaying in the same window

Hi All,
Following some recent windows updates I'm experiencing all sorts of problems. My most urgent problems is as follows:
First off this is all in RH8 and yes I have upgraded to 8.0.2 and project is set to re-build cpd each time.
So I have a merges project as follows:
Parent project
child project 1
chils project 2 etc
when I compile an html help project with TOC, and single source window settings on default if I click on a child project it is diaplyued in a separate window. If I then select a different project in the parent project TOC this is also displayed in a different window but the window still has the caption of the previously opened file.
What I need as the end result is for my HTML help project output to al display in the same window whether I click on a parent project item, or a child project item.
Please can somebody advise mne how to do this as I am VERY close to a deadline and as usual it seems RH8 has let me down again.....
Thanks
Author Care

Hi there
Methinks Colum needs more coffee, because the options he cited have nothing to do with other windows. They have to do with whether the displayed topic synchronizes with the TOC and whether the TOC entry is highlighted.
I'm thinking it has to do with creating a "Global" window. You change the names of the windows so they include Global.
The link below has more:
Click here to view
Cheers... Rick
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Merging Projects in RoboHelp 8

I've never merged projects before so this is probably user
error, but when I follow the steps from the Adobe help system for
merging projects in RoboHelp 8, generate the project, and then view
it my merged project is not present. This is what I did:
(1) Created a generic project (documentation that we reuse in
all help systems)
(2) Created the client project (documentation that's specific
to this client's help system)
(3) From the Client Project in the TOC pod, I clicked the New
Merged Project icon
(4) This is a WebHelp Pro project so I selected the
FlashHelp/WebHelp/Adobe AIR tab
(5) I browsed for the generic project (located in a seperate
folder)
(6) I clicked OK
(7) The generic project name showed up in the TOC
(8) I generated the project like normal
(9) I clicked View Results and the only stuff that's there is
just the stuff from the client project. Nothing from the generic
project is available.
Everything that I read says that merged project doesn't show
up until the project is published. I guess with the way we do work
I don't understand the difference between generating and
publishing. What happens is that I generate the project, zip the
WebHelp Pro folder, email it to a developer or put it in a shared
drive depending on the client and then the developer attached the
files to the system. To call the correct screen, I have to include
a HTM for every single screen (wfm) in the application. The
application calls the screen name with the same HTM name which
displays a screen help page for that particular screen and then the
user can use the navigation (TOC or search or links) to find the
help topics they're looking for. I doubt this is the "best" way to
do this, but I'm working with developers on a 12 hour time
difference and this is how they requested the files. Point being --
there is no "publishing" step according to my understanding of
publishing. I know there is a server somewhere because the actually
application we build is on a server, but I don't know the technical
aspects about how my HTM files I create get onto that server and
display online.
Can anyone help me?

Actually, I had generated all the child project previously,
but what I did wrong is that I didn't create a folder for the
child. It looks like in the table of contents, you actually have to
include a separate folder for the mergedProject to go into. I just
called it the same thing that I called the child project. For
example "Global Features." You can't just have the mergedProject go
into the table of contents without it being in a folder (normally).
That said, I did find a way to get it in there before I found this
solution. I did all the steps that Peter Grainge had suggested,
then I copied and pasted the !SSL folder from where the child
project was saved into the mergedProject folder of the parent
project. That's basically what RoboHelp does anyway, but doing it
manually allows for you not to have to create a folder in the table
of contents -- just provides a different navigation to the same
thing.

Merged Projects Not Appearing in WebHelp TOC

Following the instructions on the Grainge site, I created a
merged project with the following folder structure:'
BAM\parent --->parent project location
BAM\Child\Project1 --->child location
BAM\Child\Project2 --->child location
BAM\Child\Project3 --->child location
I added the metatag redirecting the first topic in the parent
project to the default topic in Project1.
When I generated the output:
I got a nested set of navigation frames along with the error
msg from IE saying it blocked the content from running ActiveX.
The correct TOC books, one for each project, did display in
the outer navigation frame. However, once I clicked to allow the
content to run, the TOC would disappear. When I went to IE Tools,
Options and selected to allow ActiveX to run from My Computer, the
error message stopped appearing, but the TOC disappeared entirely.
I did get the extra set of nav frames to disappear by
clearing the nav option in Project1 when I generated it.
Thanks for any tips.

Hello. I have been sailing along working on my merged
projects, but then I decided to change the name of one of
them--twice. The first time I changed the name it continued to work
fine. But this morning I changed the name again and now the child
project no longer appears in the merged TOC.
**This is the first merged project in the parent project's
TOC. However, it still doesn't appear even if I move it farther
down in the list.
**The redirect from the parent project's default topic to the
child project's default topic works fine.
**The child project's TOC works fine when I generate it
independently.
**I changed the Title of the project and the name of the
project. I regenerated the parent project to get the new folder
name and generated the child project into that new folder name.
Perhaps I did all of these things in the incorrect order? At first
I didn't change the folder name, but then later I did. And I
deleted the old output folder...
**The new project is being pointed to in the parent project's
cshdat_robohelp.htm file (though interestingly there is no order to
the list of child projects in that location).

How can I include merged projects in the printed documentation?

I have a master project with several merged projects. This works splendid with online documentation, but when I am asked to provide a printed version, it seems I have to create separate documents for each merged project.
Is there any setting or fix that enables print also of merged projects and topics when I create printed documentation?
Pretty please with sugar on top :-)

Hm - there is a contract with the customer, saying that he wants documentation both as word and pdf, and as we now aim at only writing online documentation, these tasks create extra work, as we are delivering updates each month
But yes - two beasts, where only chm is actually needed we think.
-Tone
Date: Tue, 3 May 2011 06:53:04 -0600
From: [email protected]
To: [email protected]
Subject: How can I include merged projects in the printed documentation?
Hi there
I'm a bit curious as to the reasoning behind your "persuation process for using chm-files only".
CHM files and printed documentation are two entirely different beasts.
Cheers... Rick
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Zoom Search with Merged Projects

I have read the instructions on www.grainge.org, but I don't
seem to be getting results from any of my merged projects. I think
the problem is the directory structure of my merged projects. Can
someone confirm?
My structure is:
Master SDK (placeholder folder)
----Main SDK (where my Main xpj file is and the TOC links to
the merged projects)
----Merged_Flash (folder where I put my merged projects in)
--------MergedProjects (where the Main SDK compiles its
output)
--------------Child Project 1 compiled output
--------------Child Project 2 compiled output
--------------Child Project 3 compiled output
Child Project 1 (xpj)
Child Project 2 (xpj)
Child Project 3 (xpj)

OK. I obviously need to take this step-by-step. I have a question about step 2 in Stage 2.
Stage 2
Now we need to change the way the search of all topics is configured and then set up the searches of the child projects.
In the published help for Child 1 you created a folder called search_files. Under that create two folders, all and child1. Delete any earlier search files.
Open the ZoomSearch configuration file that was created earlier and change the output folder so that it now goes to search_files/all in the published folder structure. Change the relative path (add ../).
I created the "all" and "child1" folders in teh published help for child1. (The published help for child1 is in the MergedProjects folder...NOT in the "/generate" folder at the top level of the project, per the Merged WebHelp demo.)
Proceeding to step 2....
It says to modify the ZoomSearch configuration file just created earlier, which is the one for the entire Parent project. This configuration file (that I confirmed to be correct in the zip file I sent) has the following relationship for Start directory and Output directory:
Start directory
c:\workspaces\SDKI_Int\SDK\generate
Output directory
c:\workspaces\SDKI_Int\SDK\generate\search_files
Here is where I am confused....
Step 2 nows says to change the Output directory so that is goese to "search_files\all" in the published folder structure. I am confused because there is no "c:\workspaces\SDKI_Int\SDK\generate\search_files\all" in the publilshed directory --- the "all" directory was greated in the child1 project. (And if I do so, ZoomSearch rightly gives me an error stating that the Output directory doesn't exist.)
So, am I supposed to create an entirely new ZoomSearch configuration file that has nothing to do with the previously created configuration file, but instead has the following configuration that relates to the new chld1 project structure?
Start directory
c:\workspaces\SDKI_Int\SDK\MergedProjects\child1\search_files
Output directory
c:\workspaces\SDKI_Int\SDK\MergedProjects\child1\search_files\all

Glossary does not appear in merged project

Hi,
I am using RHX5 to produce help in HTML chm format. I have 14
separate projects which are merged into a master project, due to a
bug in RH in which the table of contents does not display correctly
I use HTML Help Workshop to compile the master project.
One of the 14 projects has glossary entries and so far I have
been unable to make the glossary entries appear in the master
project when it is compiled in HTML Help Workshop.
I have registered the hhactivex.dll.
I checked the glossary checkbox in the windows setup in both
the individual project and the master and I added a glossary entry
to the master project.
When I compile the project using RH then all the glossary
entries appear but the table of contents is messed up.
When I compile the project using HTML Help Workshop then only
the single glossary entry from the master project appears.
Anyone have any idea how to solve this problem?
TIA
Morven

Hi Morven. When you say your TOC is messed up are you
referring to the problem where the merged projects appear as a book
within a book? If so,
click
here for a method to get around it and use RH to compile your
output. If this is not the problem to which you refer, I'll crawl
back under my stone.

How can I make a photo from two merged projects available for a book that I started using one project ? They merge but the book only allows me to access the original project photos even though the merged photos can be seen in the project ?

I have successfully merged two projects in order to add new photos for my book. The library available to the book which has 26 completed pages accesses only the original project library. Has anyone else had this problem ? It is frustrating to see the photos I want in the merged project file, but to have only the original photos when I started the book available in the book library.

That will work, but it is the long way 'round.
As Frank noted, Book Albums are just specialized Albums. Albums can show any Image in your Library, regardless of where the Album is located on the Library Inspector, and regardless of which Project contains the Image. You can put your Albums anywhere (in a Folder called "Books" for example). You can put Images from anywhere in your Library in any Album.
The easy way 'round:
- Make a new Book Album
- Select Images you may want to put in your Book. Flag them.
- Select some more. Flag them.
- Go to the "Flagged" container (listed near the top of the Library Inspector), select all, and drag-and-drop them to your Book Album.
- Repeat as needed, or just drag-and-drop directly into the Book Album.
Note that you can remove any Image from any Album (including Books) by selecting and hitting the "{Delete}" key. This _does not remove the Image from the Project that contains it, or from the Library.
Note, too, that once the Images are in your Book Album, you then put them in the Book you are creating for publication. The Book Album contains the superset of Images with which you populate the Book itself. The Book Album also holds the Book.
A good (imho ) introduction to the parts of Aperture can be found in this short guide I wrote.
The User Manual is helpful. Here is
the chapter on making Books.
From that chapter, here is
the section detailing how to create and populate a Book Album.

Map ID with merged projects

Hello,
I'm working on merged projects for made one CHM for a
software.
I manage to merge the several chm, but now I've got a another
problem with the topics ID I use to call help in the application.
I create a file Map-ID for all my .chm, but I don't know how
to use it from my principal .chm.
- Do I must create only one file Map-ID for all the .chm ?
- Do I must use all the Map-ID of all the ;chm and call them
from my principal .chm ?
If somebody can help me for that.
Thanks a lot.

vlavergne,
This area of HTML Help deployment is a little tricky. You can
either channel all the context help calls through the master help
file, as described here:
http://helpware.net/htmlhelp/how_to_merge.htm#ContextHelpIDs
http://helpware.net/htmlhelp/how_to_merge_ctx2.htm
or you can pass the calls directly to the slaves -- but you
would modify their window definitions so that they open with
exactly the same navigation pane as the master file. For guidelines
on how to do this, see the section headed "Step 3 - Slave Windows
Definitions" in the first of the two pages above.
Here's an earlier thread that may provide useful information:
http://www.macromedia.com/cfusion/webforums/forum/messageview.cfm?catid=449&threadid=10585 87
Are you using the HTML Help API or .NET HelpProvider
components to display context-sensitive help?
Pete

Print document with merged project

I´m using RoboHelp 7.
I have a main project which merges to other projects. When I
print documentation to a Word file I'd like the merged projects to
automatically integrate in the main document, i.e. I'd like to
print one doc file that integrates both the main project and the
merged projects. Thanks in advance.

Can't be done garcia3000 as there is nowhere for a RH project
to know where the master word file is located. The best you can do
is create all the word files and cut/paste the content into the
master project's word file.

Merging projects in iMovie

Has Apple come up with a better way to merge projects in iMovie yet besides exporting them as movies and then re-importing them as events and then putting them together? It really feels like there should be a better solution by now.

PS: I don't know if it's relevant; it's iMovie 09; my Mac is an iMac G5 and I have increased the memory to 2GB.
Thanks again for any help

Aperture 3 - When I merge projects......

My images are referenced.........
When I merge projects inside Aperture 3, how do I get them to be merged on my external drive? Do I go in and do it manually, or is there a command in A3 that I should use to execute this action? I looked inside the menus, but nothing popped out at me as the right action to take. And.....
I assume that I need to manually merge these images on the backup external drive, right? There is no command inside Aperture to merge them on my backup, right? Or is there?
Thanks.

JUN48 - Thanks for your help, but I believe that "Consolidate Masters" is for bringing images into a managed library.
TD - Thanks also. You asked why I want my external images moved..... because I want/need my external to mirror my A3 library in the app. I was going to just try this manually but was afraid I'd mess things up (like in iPhoto where you don't want to touch the organization of folders and such). But I posted here to get the know how before I execute the rearrangement. Anyway, what's the correct way to do this? Or should I just do it manually and A3 will still find and handle these images OK??????

Merging Projects in RH7

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