Message GU506 when branching to line item report

We have carried out a shortened fiscal year change and now when we use a existing report painter report to branch to the line item report, then the system generates Message GU506: "Posting period & is not defined for fiscal year variant &"
I have found SAP note 62138 which refers to the issue but this is for SAP release 3* and we are on the latest release ERP606
Has anyone else had the same issue before?
thanks

Hi,
Please check below:
Table PRPS: Select OBJNR and pass to RPSCO and check if any value exists there. Note down the Value type, Year.
While in CJI3, please check if any dynamic Selection is active, remove all.
if mutliple selection shows any exclusions, remove all.
Posting Data: Remove the values. (Or put from 01.01.1900 to 31.12.9999)
Select the standard SAP Layout (Starting with 1SAP)
Value type=11 should be selected by default (Ensure it is checked)
Hope it helps!
Thank you and Regards,
Varshal Kachole

Similar Messages

Cost element and Line item reports show different actual costs

Hi PS experts,
My client has an issue pertaining to actual cost reports. The cost element report shows actual costs $42,000 for one WBS and when I double click to see details the value it shows is $2100. Even when I checked line item report for this WBS the value is $2100. What could be the reason for getting different values? If some one throw some light on this it would be great helpful to me
Regards,
Laxminarsimha

Laxminarsimha
The values in CJI3 should be correct and will include all postings (e.g. Settlement values) and possibly Actual Revenues unless a filter is in place - so take this as being your correct figure to start with.
Your drilldown will show the same value as CJI3 because it is CJI3
Any cost element report you are using is probably correct for what you are asking - is this a Standard Cost Element Report you are using or is it bespoke
One thing to be careful of when you drilldown on Cost Element Reports is that you do not always get the a make up of the value you have drilled down
e.g.
Cost Element Report was run for Period 1 to 6 2008 and shows £100.00
You drilldown and sometimes the drilldown automatically shows ALL line items e.g £500.00 (not just the values for periods 1 to 6 of 2008 which you may expect £100.00)
In the past I've removed the drilldown capability from bespoke cost element reports to prevent drilldown to the line item report (which is CJI3) because of this problem.
Usually where values for a a number of periods only (not total costs) was required
Other factors to consider
Revenues/Settlements may be excluded from Cost Element Report but will not be excluded from CJI3 unless you specifically restrict
You need to identify which types are postings are missing from the Cost Element Report (what is common...cost element, dr/cr indicator, business transaction)
I've also hit the mistake in the past where I've asked for periods 1 2007 to period 3 2008 and instead of giving me just over a years worth of actual it gave me actuals for periods 1 to 3 for 2007 and 1 to 3 for 2008.
Hope this helps
Steve

SKF line item report

Hi,
What is the t.code to see SKF line item report
Bye,
Ramesh

Hi,
I an the report the total value are appearing and when i am selecting the actual line items the message is "Assign a receiver report to the report". What should i do?
Bye,
Ramesh

Profit center - actual line items report

< MODERATOR: Message locked. Please post this message in the [Controlling forum|SAP ERP Financials - Controlling;. >
hi,
i am trying to excute ke5z, profit center actual line item report. it does not show any values even if i am running it wide open, I am testing this in our quality client, we have data all of 2008 posting to profit centers. i
is there some kind of config involved in this.
please let me know if anyone has an idea.
thanks.

Are you absolutely sure there are no values in any of the fields in selection screen? Recheck if any of the multiple selections (arrow at the end of each field) is active? Are you running it for record type 0 (actual) - you did say you are running it wide open, but I am just trying to reconfirm.
Just another think that you could check - when you are in the initial screen of KE5Z, go to Extras -> Data source (F5) from the top menu and make sure Database checkbox is checked.
Edited by: Srikanth Tamma on Sep 22, 2008 6:46 PM

Error in Project System Line Item report (CJI3, CJI4, CJI5, etc)

Dear Expert,
I am facing error for all PS line item report, for example: CJI3 .. When I tried to execute CJI3, the following is the error message (ABAP dump):
Does anyone experience similar problem?
How to fix this?
I search the Internet, but suspect is SAP Plant Maintenance cause the problem.
Header 1
Short text
    Syntax error in program "SAPDBPSJ ".
What happened?
    Error in the ABAP Application Program
    The current ABAP program "RKPEP003" had to be terminated because it has
    come across a statement that unfortunately cannot be executed.
    The following syntax error occurred in program "SAPDBPSJ " in include "DBP
     " in
    line 46:
    "Field "GT_PM_ORDER_NETZKONT" is unknown. It is neither in one of the s"
    "pecified tables nor defined by a "DATA" statement."
    The include has been created and last changed by:
    Created by: "SAP "
    Last changed by: "SAP "
    Error in the ABAP Application Program
    The current ABAP program "RKPEP003" had to be terminated because it has
    come across a statement that unfortunately cannot be executed.
Error analysis
    The following syntax error was found in the program SAPDBPSJ :
    "Field "GT_PM_ORDER_NETZKONT" is unknown. It is neither in one of the
    "pecified tables nor defined by a "DATA" statement."
Trigger Location of Runtime Error
    Program                                 RKPEP003
    Include                                 RKPEP003
    Row                                     179
    Module type                             (FORM)
    Module Name                             %_INIT-GET
Trigger Location of Runtime Error
    Program                                 RKPEP003
    Include                                 RKPEP003
    Row                                     179
    Module type                             (FORM)
    Module Name                             %_INIT-GET

Hi
could you check note 1747890 - OAA activated: Dump w/ MESSAGE_TYPE_X and OK 036 in LDB PSJ in case that provides solution to your problem?
cheers
panagiotis
ps...it looks like an issue in the logical database

Commitment Line Item report - BE and Settlement Unit issue

Dear experts,
Request your kind help.
This is with respect to viewing the commitment line item report in ECC 6 for RE-FX master data objects. There are two scenarios.
Scenario 1
Purchase requisition (PR) is created with a business entity (BE) as an Account Assignment object. After the PR is released the same is used to create a Purchase Order (PO). After the PO has been successfully created, I am running the Commitment Line Item report (REISCOLIBD) giving the BE number as a search parameter. The report shows perfectly the PO and the amount of commitment.
Scenario 2
Purchase requisition (PR) is created with a BE as a Account Assignment object. Further to that under the Settlement section, inside the RE Obj box I am also specifying the Service Charge Key, the Settlement Unit and the Ref Date. After the PR is released the same is used to create a Purchase Order (PO). After the PO has been successfully created, I am running the Commitment Line Item report (REISCOLIBD), again by mentioning only the BE number as the input parameter. This time the report does not show the PO at all under commitment line items and instead gives the message "no line items were selected". But here is the catch. When I am running the transaction KSB2 and I am clickng on 'further selection criteria' and then 'Ref Doc num' and then typing the PO number and then running the report, it shows the result perfectly.
Can someone please tell me why in the second scenario, the transaction REISCOLIBD is failing to capture the data related to commitment line items?
Please refer to Note 1271310 to see how to adapt the transaction REISCOLIBD to suit the needs for Commitment Line Item report.
Regards,
Suvarghya Dutta

Hello all,
I have been able to find the answer. As of now Commitment Line Item report for any master data for service charge settlement does not exist and and as such wont be available.
Kind regards,
Suvarghya Dutta

WBS Element on AR/AP Line Item Report

Hi All
When I run the FBL1n report for a vendor who has a PO which has a WBS element - I dont see the WBS element coming up on the line item report(s).
Although the field is there on the layout - it is not picking the WBS Element into the report - can anyone please tell me why this is and how I can get this field to fill with values...
Thank you
Rukshana

hi,
If you had activated Project Cash Management, you can try report CJIA which can substitute the report line item wise list for a particular project or for a Particular Vendor.
Why the standard system is not showing WBS because, a single Vendor line can be posted against multiple expense so system cannot determine which WBS to be shown in the report so it is left blank in reports, this will be applicable for Purchase order no, Cost Centers, WBS etc.
As suggested by Suresh you can use the BTE 1650, but it will keep one WBS in the line even you have multiple WBS elements used for the document posting.
For Ex
Expense 1 Dr 1000- WBS 1
Expense 2 Dr 1000- WBS 2
Expense 3 Dr 1000- WBS 3
Vendor A Cr 3000
Against Vendor line item A - it will show WBS 1 alone.As there is no standard solution you can use BTE if your are satisfied with the above example or you have to activate Project Cash management to find the exact reporting but in different reporting structure.
Thanks and regards
Praveen.J

Vendor line item reports

In vendor line item reports I want plant field.
How can I add this field to my report screen. In my dynamic selections it is not available.
thanks and regards

Hi,
If a field in FBL1N is not filled it might be because the field has to be created as a special field.
In the Line item Display list in FBL1N follow this menu path: Settings -> Special fields, and add the fields you want from relevant table.
The fields are later available for display,and you can choose them from the Line item Display list following this menu: Settings -> Display variant -> Current. From the hidden list you can now choose the fields you want to have shown. If the technical name is shown for the fields, the special fields are all starting with '1-U_'. It's important, that you add the Special field, if the field also exist as Standard field.
The Special fields are shown in the buttom of the Hiddden list.
Please also read the solution part of note 215798 for some very import- ant steps to be aware of.
But, for having a field shown in the vendor Line Item Display (FBL1N) the field has to exist in the vendor Line Item. If this is not the case, you will evt. be able to see the field in FBL1N by using Offsetting account info.
Check if field WERKS is in the structures RFPOS and RFPOSX. If not, then you need to add the field to the structures RFPOS and RFPOSX. When the structures have been extended with the field then you need to run the reports RFPOSXEXTEND and BALVBUFDEL (in the same way as seen in the solution part in note 215798).
Please assign points if it useful
Regards
Ravinagh Boni

Profit center line item report

Hello All,
A sales order is created with reference to a service order, now when I see Profit center line items, the function area available in Service order is differ from the function area displaying with sales document number in profit center line item report. Can anyone please tell me where could be the problem.
Full points will be awarded for the answer.
Thanks & Regards
Srini

Hi,
what SAP release do you have ?
Normally the derivation of the functional area is made with the following logic:
1) manually entered
2) FI-Substitution (calling point 5 or 6 since ERP2004)
3) cost center
4) cost element
Please see also SAP note 106180 of how to correct wrong functional areas in PCA.
Best regards,
Andreas

"Always Use Selected Format" check box in line items report

Hi Experts,
I have an issue in ECC 6.0.
From the transaction code FBL1N (Vendor Line Items) I am trying to export the report to spreadsheet by selecting the option List> Export>Spreadsheet then I have selected "Always Use Selected Format" check box. But if I execute the same report again I am not getting this option "Always Use Selected Format". Please let me how can we retrieve that option. Is there any possibility to get that option again either functionally or technically. I would like to know all the possible ways to get this option again.
Please do the needful.

Hello,
In one my thread Mr. Frank has replied as follows. I believe he has solved this.
Hope this may be really helpful.
The problem with the spreadsheet download is at one point, users have selected their default file type.
That said, SAPGUI is working as it should. (gui710)
Question though is how do we reset the values so they get the ?Select Spreadsheet Format? popup again.
The following steps should be performed :
- Call transaction SE38, enter program SALV_BS_ADMIN_MAINTAIN, and press F8.
- Follow the parameters below :
- Select ?DELETE? on the Actions Group
- Select ?DETAILED SELECTION? on the General Data :
- On Client - your number
- User : <user name>
-Hit EXECUTE.
-Press ENTER on the POPUP
- If there is an entry in the report that will need to be deleted. Also, make sure that the entry you will delete (for the user) has a value of GUI_ALV_XML_VER on field ?Parameter? .
- Select the line and hit the DELETE icon .
- Press ?Y? to continue delete. Press ENTER on the popup.
- Then EXIT all the way out of the program.
NOTE : When you run program SALV_BS_ADMIN_MAINTAIN, make sure they are out of any program that they are using for download.
Re: "Always Use Selected Format" check box in line items report
Regards,
Ravi
Edited by: Ravi Sankar Venna on May 15, 2009 2:31 PM

Internal Order - KOB1 - Actual Cost Line Item Report

Hi Friends,
I need to understand how the KOB1 Report - Actual Cost Line Item works.
As per my understanding when ever there is cost posted with assignment to Internal order this report should reflect the amount.
We have a PO with account assignment to Internal order and Asset.
When Goods Receipts is posted the with posting key 70, the report is reflecting the amount.
When Invoice Receipt is posted KOB1 report is not reflecting this amount.
There is one Invoice receipt posted with entry
31 Dr
70 DR
86 Dr GR/IR
and the 70 debit amount is coming in the report.
So can any one please tell me does this report show all the entries with IO assignment or when posting key 70, 75 ,80,81 are used.
And also is GR considered as cost posting or IR considered.
This issue has been pending from 3 months.
Appreciate your help.
Thanks
Satish

The KOB1 line item report will show you any expense account posted to that order.
Basically you are the order collecting the cost. During the invoice receipt, the expense account are not involved, except in cases of a price difference.
The vendor account credit and debit to GR/IR are not concerned with the order.

Current Header Rows Not Appearing on FBL1N - A/P Detailed Line Item Report

Our A/P staff somehow turned off the header rows at the top of the FBL1N report.    The rows contain the various variables related to the report such as vendor name, vendor address, city, state etc.
Does anyone know how I can change the report so that these variables once again appear on the report?
Thanks,

Michael,
Do you mean that you can not access via the following link?
http://service.sap.com/notes
Well, if this is your case, I will copy note 181592 here since there is only text information and not code correction. I am sorry but the format is not good, but I think this note will help you to insert header again.
If this note does not help you, let me know and I will check the other notes that I have provided.
Please kindly check the note text below:
Best Regards,
Vanessa Barth.
==============================================================
SAP Note No. 181592                          20.01.2009           Page 1
Number              181592
Version             6 from 03.03.2000
Status              Released for Customer
Set on              02.03.2000
Language            EN
Master language     DE
Short text          Line item: Setting-up the headers
Responsible         Christian Auth
Component           FI-GL-GL-D
                     Reporting/Analysis/Display
Long text
Symptom
You want to display information in the headers or change information
preset in the headers for the following: line item display for vendors,
G/L accounts customers or customer information on an account.
Additional key words
Program RFITEMAP, RFITEMGL, RFITEMAR, Transactions FBL1N, FBL3N, FBL5N,
layout variants, layout headers
Cause and prerequisites
You are not familiar with the option of individually setting header
information or how to use maintenance transactions.
Solution
1. Overview
     In the line item report you can display information in the header of
     the list (given that this information is equal for all items
     displayed).
     For example, a customer accounts clerk wants to display the
     following data in the header: account number and name of the
     customer, name and telephone number of the responsible accounting
     clerk for the customer, current date.
     You can use information taken from the account master data. General
     variables like the time and date are also available.
     The following describes how you can set up the layout of header
     information yourself. A header layout is always assigned to the
     particular display variant of the list which you set on the bottom
     of the selection screen or which you can choose using CTRL+F9 on the
     display ('Choose' button). You can therefore personalize the header
     layout as well as the remaining display layout.
     The header layout is output if the account number group is changed,
     if the list has been sorted according to the 'Account' field, and if
     a page break has been set for this field. You can maintain these
                                                                   Page 2
        settings under the menu option Edit -> Subtotal (Ctrl+F1).
     2. Setting up the headers
         Choose from the menu
         Settings -> Display Variant -> Current header rows
         You now see rows in which you can arrange variables. Using the
         pushbuttons in the function bar, you can create or delete rows.
         When you position the cursor at the start position and choose
         function "Gen. variables" (Shift+F5) or "Characteristics..."
         (Shift+F8) a new variable is positioned in the header area. From the
         following dialog box, you can choose the variable (also called
         characteristic) from an inventory.
         Under "Text type", you determine whether the label for the variable
         (for example, the label 'Customer') or if the value itself should be
         used (that is, the appropriate customer number for the items
         displayed in each case). You can display pairs as follows:
         <Label>: <Value>
         for example,
         Customer: 47110815
         If the value is a key for a short or long text (either a name or a
         description), you can also select this under "Text type".
         After selecting and positioning the characteristics, save and return
         to the list. The headers are displayed immediately with correct
         values so that you can check your results right away.
     3. Save the list variant
         Choose "Save" (Ctrl+F12) in the list. In the following dialog box,
         you can enter a name and a label for the list variant that will be
         stored together with your header layout.
         Note that general variants visible to every user have a name
                                                                       Page 3
       starting with the character '/'. User-specific variants on the other
       hand must begin with a letter and are only visible to you.
       Standard variants delivered by SAP in general start with a number
       and have preconfigured headers. You cannot change the SAP variants,
       but you can use them as template for your own enhancements, which
       you can store under another variant name.
   Valid releases
   Software Component                        Release
                                             from            to
   SAP_APPL
        SAP Application
                                             46C          - 46C
                                             46A          - 46B          X
   Further components
   FI-AP-AP-D
    Reporting/Analysis/Display
   FI-AR-AR-D
    Reporting/Display/Credit Management
   Reference to related Notes
   Number    Short text
   306225    Line item: page break when printing lists
   213144    Line item: Header information disappears
   181697    Line item: Header information is missing

CO-PA Report: Incorrect Drill-Down to Line Item Report result (KE32 / KE34)

Hi There
We have created a CO-PA report and assigned the ability to call up the CO-PA Line Item report (KE24).
When we drill-down from a cell within the report for an actual amount for a specific period, the line item report displays the line-items from the prior period?
Any assistance would be greatly appreciated.
Thanks
peter

hi
add another columns and populate the formula as required.

Purchase Document not appearing on GL Line item report

Hi gurus: Please help me figure out why even though I have activated the purchase document field in the field status group I still cannot see it in the line item reports when I run FBL3n. Note the purchase document field is showing up as a field for selection but it comes thru blank.
Please help me
thanks
Brian

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Tax Column on the Customer Line Item Report

Hi All
We need a report for AR that has the fields : Business Area, Customer, Document Type, Document Number, Clearing Document(if any), Currency, Posting date, Amount, tax amount, payment amount, due date, payment date..
I tried the standard report (FBL5n) but it doesnt have the fields 'tax amount' and 'cleared amounts' - so I tried to join the BSID
and BSAD table in a query - which again times out...
Is there another table I can map and or when using table(s) BSID and BSAD - what should be my join conditions..?
Thank you
Rukshana

Please search the forum before posting your question. This question has been asked several times.
BSET does not maintain the values with respect to the Line Items. So it is not possible to combine the values from BSET with line item reports. You'll have to write a custom (Z-Report) report to cater your needs.
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Message GU506 when branching to line item report

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