Metadata and knowledge directory

Does anyone know of a good way to capture extra metadata for documents that are uploaded to the knowledge directory? What we're looking for is a way for users to enter additional properties besides name and description - author, date published, language, etc. We have been using a product that we bought from a vendor but there are some issues, mainly its interacion with search.
So, any ideas on how much customization would be required, or does anyone know of existing solutions? Thanks.

I have done this with crawlers for MS Office documents and PDF's which have custom properties by defining additional property types and attaching them to document types or in the global document type property. The same should work with document upload as well.

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Community Members and Knowledge Directory Link

Hi,
I'm using the support centre nav scheme but can't get the 'Community Members and Knowledge Directory' link to appear (the one that appears like an extra community page).
I've set the property in the Community Wizard but that doesn't work. And I've tried to do it by amending the code for the nav scheme, but can't get it to appear. It appears to be the way the page links are generated in the nav scheme code, but this link isn't a page. And I can't figure out how it's generated in the native nav scheme code.
Anyone got this to work, or have any ideas about to get it work?
Thanks in advanceDavin

I believe the support centre navigation does not display the knowledge directory link. You would need to add it yourself. The GetCurCommPages call on CommunityNavPage will give you the Community pages inside the current community and the knowledge directory link. If you just want the knowledge directory link without the mypages, you would need to create it yourself. Look in GetCurCommPages in NavigationModel for example.

Collab Server and Knowledge Directory

Hi. My question is similar to Elaine's (post before this). The Collab Admin Guide deals with publishing to the Knowledge Directory. From reading page 3-5, is there a way to use this functionality, edit some config settings, and publish to a completely different server?
Thanks.
Ben

if you have AD and Exchange running you can create a distrobution group for email purposes. So if you create a distrobution group called testgroup the members of that group will recieve email at [email protected] and all members of the group recieve the email.
Will apple's mail server, which i see it can see the groups from AD, do the same thing?

Pages, Subcommunities & Knowledge Directory Link of Parent Community

Is there an easy way to get the pages, sub-communities, and knowledge directory link of a parent community? Essentially I need to get all the information that GetCurCommPages provides, but for a parent community.

What did you do on the computer before this problem arose? Updating, cleaning, what?
Have you tried the applications in another user account on the computer? Do so and if you dont' have an another account you can create one in System preferences > accounts. Tell us the result.
As you have problems with TextEdit to I think you have a system problem affection the applications you mentioned. Do some maintenance like Repair permissions, delete cash etc. Onyx is a frre applications that you can download from http://www.titanium.free.fr/download.php

Content Items and the Knowledge Directory - 3 questions

1) Does anyone know of a way to set the default KD folder where all items in a Content folder should publish?
2) Is there some code I can put in the data entry template to force any content item published to automatically publish in the default KD directory I specify?
3) And on previously published Content items, is there a way to publish all items in the articles folder en mass to a specified KD folder without going to each one and selecting "publish to directory"?

Hi,
If you are seeing the documents in the Knowledge Directory and in edit mode, but not browse mode then check/try the following. What exactly were you doing when you got the error? Were you in Publisher or in the Knowledge Directory and running the Simple Submit task?:
1. Try to approve the documents in edit mode.
2. Go to the Administrative->Intrinsic Operations and run the following jobs.
--> Search Update 1
3. Make sure you have proper permissions on the folder in the Knowledge Directory and Publisher Folders.
4. Check the permissions on the Content Source for the Knowledge Directory
I need a little more information to get your better help.
tnx
James

SharePoint 2010, Visual Studio 2010, Packaging a solution - The specified path, file name, or both are too long. The fully qualified file name must be less than 260 characters, and the directory name must be less than 248 characters.

Hi,
I have a solution that used to contain one SharePoint 2010 project. The project is named along the following lines:
<Company>.<Product>.SharePoint - let's call it Project1 for future reference. It contains a number of features which have been named according
to their purpose, some are reasonably long and the paths fairly deep. As far as I am concerned we are using sensible namespaces and these reflect our company policy of "doing things properly".
I first encountered the following error message when packaging the aforementioned SharePoint project into a wsp:
"The specified path, file name, or both are too long. The fully qualified file name must be less than 260 characters, and the directory name must be less than 248 characters."
I went through a great deal of pain in trying to rename the project, shorten feature names and namespaces etc... until I got it working. I then went about gradually
renaming everything until eventually I had what I started with, and it all worked. So I was none the wiser...not ideal, but I needed to get on and had tight delivery timelines.
Recently we wanted to add another SharePoint project so that we could move some of our core functinality out into a separate SharePoint solution - e.g. custom workflow
error logging. So we created another project in Visual Studio called:
<Company>.<Product>.SharePoint.<Subsystem> - let's call it Project2 for future reference
And this is when the error has come back and bitten me! The scenario is now as follows:
1. project1 packages and deploys successfully with long feature names and deep paths.
2. project2 does not package and has no features in it at all. The project2 name is 13 characters longer than project1
I am convinced this is a bug with Visual Studio and/or the Package MSBuild target. Why? Let me explain my findings so far:
1. By doing the following I can get project2 to package
In Visual Studio 2010 show all files of project2, delete the obj, bin, pkg, pkgobj folders.
Clean the solution
Shut down Visual Studio 2010
Open Visual Studio 2010
Rebuild the solution
Package the project2
et voila the package is generated!
This demonstrates that the package error message is in fact inaccurate and that it can create the package, it just needs a little help, since Visual Studio seems to
no longer be hanging onto something.
Clearly this is fine for a small time project, but try doing this in an environment where we use Continuous Integration, Unit Testing and automatic deployment of SharePoint
solutions on a Build Server using automated builds.
2. I have created another project3 which has a ludicrously long name, this packages fine and also has no features contained within it.
3. I have looked at the length of the path under the pkg folder for project1 and it is large in comparison to the one that is generated for project2, that is when it
does successfully package using the method outlined in 1. above. This is strange since project1 packages and project2 does not.
4. If I attempt to add project2 to my command line build using MSBuild then it fails to package and when I then open up Visual Studio and attempt to package project2
from the Visual Studio UI then it fails with the path too long error message, until I go through the steps outlined in 1. above to get it to package.
5. DebugView shows nothing useful during the build and packaging of the project.
6. The error seems to occur in
CreateSharePointProjectService target called at line 365 of
Microsoft.VisualStudio.SharePoint.targetsCurrently I am at a loss to work out why this is happening? My next task is to delete
project2 completely and recreate it and introduce it into my Visual Studio solution.
Microsoft, can you confirm whether this is a known issue and whether others have encountered this issue? Is it resolved in a hotfix?
Anybody else, can you confirm whether you have come up with a solution to this issue? When I mean a solution I mean one that does not mean that I have to rename my namespaces,
project etc... and is actually workable in a meaningful Visual Studio solution.

Hi
Yes, I thought I had fixed this my moving my solution from the usual documents to
c:\v2010\projectsOverflow\DetailedProjectTimeline
This builds ok, but when I come to package I get the lovely error:
Error 2 The specified path, file name, or both are too long. The fully qualified file name must be less than 260 characters, and the directory name must be less than 248 characters. C:\VS2010\ProjectsOverflow\DetailedProjectTimeline\VisualDetailedProjectTimelineWebPart\Features\Feature1\Feature1.feature VisualDetailedProjectTimeline
Now, the error seems to be related to
Can anyone suggest what might be causing this. Probably some path in an XML file somewhere. Here is my prime suspect!
<metaData>
<type name="VisualDetailedProjectTimelineWebPart.VisualProjectTimelineWebPart.VisualProjectTimeline, $SharePoint.Project.AssemblyFullName$" />
<importErrorMessage>$Resources:core,ImportErrorMessage;</importErrorMessage>
</metaData>
<data>
<properties>
<property name="Title" type="string">VisualProjectTimelineWebPart</property>
<property name="Description" type="string">My Visual WebPart</property>
</properties>
</data>
</webPart>
</webParts>
.... Unless I can solve this I will have to remove the project and recreate but with simple paths. Tho I will be none the wiser if I come across this again.
Daniel

Error occurred while publishing the content item to the Knowledge Directory

We are receiving the following error upon publishing non-binary content items to the knowledge directory:
Error occurred while publishing the content item to the Knowledge Directory. Contact your portal administrator.
Ironically, in the KD, we call see all content items located in Publisher when we are in Edit mode -- even though they haven't been published to the KD yet. In Browse mode, we can't see any content items.
Has anyone see this error before? What could be the cause?
We are using ALUI 6.1.

Hi,
If you are seeing the documents in the Knowledge Directory and in edit mode, but not browse mode then check/try the following. What exactly were you doing when you got the error? Were you in Publisher or in the Knowledge Directory and running the Simple Submit task?:
1. Try to approve the documents in edit mode.
2. Go to the Administrative->Intrinsic Operations and run the following jobs.
--> Search Update 1
3. Make sure you have proper permissions on the folder in the Knowledge Directory and Publisher Folders.
4. Check the permissions on the Content Source for the Knowledge Directory
I need a little more information to get your better help.
tnx
James

Setting Approving content only to be seen in knowledge directory

Hi- We are trying to implement the workflow of the content server V6.1 to allow publishing content to the document directory. We have set up a workflow , with the initiator step and an approval and publishing step (2 steps ) If the user performs the publishing to directory from the information tab before approving the document, users can see the un-approved document in the knowledge directory.If the user performs the approve function, the workflow ends without the ability to publish, unless we will allow publishing on the first step. Is there a way to set up the flow to allow only approved content to be seen in the knowledge directory ?

Yes, this is likely to be an understood problem. Im guessing this is a cluster install (which is where the problem normally occurs) - in which case the .../SYS/... directory does not exist on the local server.
You need to go into System Administration --> System Configuration then into Knowledge Management --> Content Management.
In here go into Repository Managers - File System Repository. This is the /etc/ repository where all the images etc are stored. You need to complete correctly the Root directory which should be somthing like:
//<cluster share>/<share directory>/<SID>/SYS/global/config/cm/etc
and because its a cluster it MUST be read only. If its not a cluster install then please let the forum know and we can consider other possible solutions. Oh, and dont forget that the portal nodes must be restarted for the change to take effect.
Thanks.
Haydn

How to change the "short name (account name?)" and home directory name?

Hi,
I recently purchased a new iMac and migrated account info from my MacBook Pro. I happened to use random account name during migration without knowing it will not be easy to change the short name (account name?) and home directory name. As a result, I am now having extremely confusing short name and home directory name on my new iMac.
I did online search to find out how to change the two names, but I could only found somethig like "enabiling root user and....." I have no idea what it was talking about and I don't want to take risk altering such advance set up manually.
Please advice how I can change the short name and home directory name safely without much PC knowledge.
Thank you very much in advance.

There are a few ways of doing this. The easiest method is logging into the first account and copying everything to an external drive (or flash drive or whatever), which changes the permissions so that others can see the files.
Then, login with the new account and copy the files over. Once they are copied, the correct permissions will be applied again (so other people on your computer can't access them).
If you can't do this method for one reason or other, you can do some terminal commands to change the ownership of the files. Login to the new account. If it is an admin account, open terminal and type the following command:
sudo chown -R -v yourusername:admin /Users/originalaccountnamehere
That should change the ownership of the files from your old account to the new one. At that point, you can simply drag the files into place.

Using PRC to Search Community Knowledge Directory

The EDK Version is 5.1Will the PRC search the community knowledge directory? I have a folder in a community knowledge directory. The ID of the folder is 220 and it contains a number of links. Again, it does not appear that the Search.PRC allow me to return the contents of this folder. Would you happen to have any sample code to perform this task?

Edited by: user11244575 on Oct 26, 2012 12:34 PM
Edited by: user11244575 on Oct 26, 2012 12:34 PM

How to determine if the current page is a "Community Knowledge Directory"

I am creating a new Navigation Scheme and I was wondering if anybody has figure out how to test to see if the current page the user is on is a "Community Knowledge Directory" page or not. What I am trying to do is display a different background color when the user lands on a page in a horizontal tab navigation. I've noticed that there is a control=SetSiteMap in URL when ever the user lands on the Community Knowledge Directory. Is that what I should be checking for?

I am creating a new Navigation Scheme and I was wondering if anybody has figure out how to test to see if the current page the user is on is a "Community Knowledge Directory" page or not. What I am trying to do is display a different background color when the user lands on a page in a horizontal tab navigation. I've noticed that there is a control=SetSiteMap in URL when ever the user lands on the Community Knowledge Directory. Is that what I should be checking for?

Viewing group members in Community Knowledge Directory

Does anyone happent o know the permissions requried to allow users to view the members of Groups listed in the members folder of a Community Knowledge Directory?
This ability is currently only available to members of the Administrators group but we'd like other community members to be able to list the individuals belonging to a group membership as listed in the Community KD. All users can view the list of group memberships but the groups are only hyperlinked enabled for members of the portal Administrators group
thanks

In its current form, the Search: This Communityfunctionality isn't very conducive to our needs. Along the same lines as Jeffrey, we'd like to be able to limit the types of objects the community searches return. (For info on what objects are returned by community search, check out this KB article: http://portal.plumtree.com/portal/server.pt/gateway/PTARGS_0_282292_575916_0_0_18/items_returned_by_community_search.htm)We'd like to return only documents and document folders manually added by the community owner to the Community Knowledge Directory and exclude users and communities and other types of objects from the Search: This Community results. I'm also hoping there's some kind of config file that sets which types of objects to return or turns certain portions of the Community KD on or off. Plumtree, can you provide info?
Regards,SarahCox Enterprises

Storing links to WMV in Knowledge Directory...Possible to not parse?

When i add a wmv to the knowledge directory, the portal attempts to parse the video (supposedly for the search index).
My WMV video is 160MB, and I get: Extended Error Message: Exception of type System.OutOfMemoryException was thrown.
Can't i juat add it as a card to the KD without the portal trying to download it first?

now its coming back to me...
So i wanted WMV videos to have their own icon, so i created a content type called Windows Media Video File which uses the Document Accessor "File Accessor"
Then in the content type map i have
File Type: *.wmv -> Windows Media Video File
MIME Type: video/x-ms-wmv -> Windows Media Video File
Is there a way I can keep my custom WMV icon on my videos and still categorize them as non-indexed format?

URL Property of Knowledge Directory Web Document

I need to change a web link that was submitted to the Knowledge Directory with the Simple Submit. Old URL (http://www.mycompany.asp). New URL (http://www.mycompany.aspx)
I need to change the 'open document url' and it is not an editable field in the card properties. I tried changing the URL property and it didn't have any effect. The portal kept showing the same old document. When I deleted the property the Portal "freaked" out and bombed. I tried re-adding the URL property to the card and it continued "freaking" out and not working.
How is one supposed to update the URL for a card? It seems that this is not possible. As a test. Submit a Web Document using Simple Submit for http://www.espn.comand then change the URL property on the card to http://www.plumtree.com the portal continues to open http://www.espn.com:-((((

There table in portal database called 'ptcards'. Column named 'URL1' holds URLs of submited files.
Change urls then restart IIS on portal server.
Boris.

Property URL of Knowledge Directory Web Document

I need to change a web link that was submitted to the Knowledge Directory with the Simple Submit. Old URL (http://www.mycompany.asp). New URL (http://www.mycompany.aspx)
I need to change the 'open document url' and it is not an editable field in the card properties. I tried changing the URL property and it didn't have any effect. The portal kept showing the same old document. When I deleted the property the Portal "freaked" out and bombed. I tried re-adding the URL property to the card and it continued "freaking" out and not working.
How is one supposed to update the URL for a card? It seems that this is not possible. As a test. Submit a Web Document using Simple Submit for http://www.espn.comand then change the URL property on the card to http://www.plumtree.com the portal continues to open http://www.espn.com:-((((

There table in portal database called 'ptcards'. Column named 'URL1' holds URLs of submited files.
Change urls then restart IIS on portal server.
Boris.

Metadata and knowledge directory

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