Migrating from Gmail to Hosted Exchange / Outlook 2010

My company has been using Gmail for its email for the last 5 years.
We were sharing a single company wide email address for 3 users. All incoming mail came [email protected].
Gmail let us create our own signature to the outgoing mail and the world was OK.
Everyone saw everything; anybody could tackle any issue or contact whoever was needed to keep things rolling smoothly.
Over 5 years our email spool grew HUGE.
As the company grew we have come against a few problems.
1. No privacy. The owners of the company have to use personal email accounts to talk about anything they don’t want the rest of the company to hear.
2. We recently started bringing in outside help to work on "special projects" and company information (past and present) and individual privacy is now important.
So I suggested switching from Gmail web based email to Outlook/Hosted Exchange.
Migrating our mail system was horrible, but I got it done in about 5 days over the 4<sup>th</sup> of July long weekend.
What I ended up doing is creating a user called EVERYONE.
I moved everything from Gmail into that account. I retained the directory structure we created in Gmail that has 100’s and 100’s of folders and subfolders.
I let (almost) everyone share that EVERYONE user.
Everybody also has a [email protected] email address.
When new mail comes in it get delivered [email protected], each person then sorts the message into our EVERYONE user account under
the proper project folder / subfolder / sub-category. This system works OK but I am sure there is an easier way, BUT THAT IS NOT WHY I AM WRITING.
MY PROBLEMS ARE:
Because we are using the old project folder granular Gmail file system it is difficult to move mail into the proper folders.
When we were using Gmail you would start typing the project name / subcategory and it would POP UP and you would drop the mail.
A typical folder nesting would be: ACTIVE PROJECTS->Jones Residence -> Sub-Contractors->Painting-> Master Bath->Wallpaper Samples
OUTLOOK does not let you move mail through a contextual system.
You have to “Drag and Drop”, but navigating through 5 or 6 folders and subfolders over and over is a PITA and my users want something similar to the Gmail system.
Ceptara's Organizer for Outlook and QuickFile for Outlook available on Slipstick look like 2 possible solutions.
Has anyone used either program?
How well did they do what I outlined here? Any other suggestions?
Thanks in Advance,
Kevin

Hello,
Gmail to Exchange migration
http://social.technet.microsoft.com/Forums/exchange/en-US/65671711-31ea-4461-939e-b88422d27871/gmail-to-exchange-migration
Regards,
Simon Wu
TechNet Community Support

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Doug Orr

Hi Doug,
In general, the migration is the similar with migrating process from SBS 2003. In addition, also have main
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You can get above description from following similar thread. Please refer to.
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http://social.technet.microsoft.com/Forums/en-US/68790e41-b833-4e81-8200-63852ab9e196/migrate-from-windows-server-standard-2003-not-sbs-to-sbs-2011?forum=smallbusinessserver
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http://www.techieshelp.com/step-by-step-guide-to-migrating-to-sbs-2011/
Please Note: Since the web site is not hosted by Microsoft, the link may change without notice. Microsoft
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Best regards,
Justin Gu

What components of VM are lost after its migration from one physical host to another?

Hi, I found this post very helpful for me, it is very easy to understand about the live VM migration. I have a confusion regarding VM migration that if any
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Sam Boutros, Senior Consultant, Software Logic, KOP, PA http://superwidgets.wordpress.com (Please take a moment to Vote as Helpful and/or Mark as Answer, where applicable) _________________________________________________________________________________
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Kid Regards

Smart way to perform migration from Lotus Domino to Exchange 2013 is only Mail Migration Wizard software. That is affordable in cost and times saving at all just grabs it for excellent server migration.
Visit for for more info: http://www.exportnotes.com/domino-to-exchange-server.html

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Hi,
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Some emails from a particular sender causing Outlook 2010 to hang, task manager shows memory use spikes

Posting this to the Exchange forum because I'm hoping there's a server-side solution.
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Either you inform the sender to configure in sender's outlook to send only to you in plain text please check this
http://office.microsoft.com/en-001/outlook-help/change-the-message-format-to-html-rich-text-or-plain-text-HA101992313.aspx
Or
Call a macro in your outlook example below. Please check
this for details
Dim msg As MailItem
For Each msg In myNS.GetDefaultFolder(olFolderInbox).Items
If msg.Unread = True And _
msg.SenderName = "Linda Cooper" Then
Item.BodyFormat = olFormatPlain
Else
' Message doesn't meet criteria.
End If
Thanks,
MAS
Please mark as helpful if you find my comment helpful or as an answer if it does answer your question. That will encourage me - and others - to take time out to help you.

Mailbox transfer from Apple mail to Windows Outlook 2010

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Hi,
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However, if that option is not available use one of the methods listed in the link below:
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the accuracy of this information.
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Any suggestions?

OK. So we solved the problem. At least in my case.
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One thing to point out is that prior to the time that it worked, when I would create the profile and open it to set it up, it would auto fill the two available fields Name and Email Address. On the last run it didn't auto fill and I had four fields
to fill out. Name, Email Address and Password (x2).
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Message recall from shared mailbox greyed out Outlook 2010

Hello,
Can anyone advise if it's possible to recall a message sent from a shared mailbox? The user has full access permissions to the shared mailbox but the 'recall this message' option is greyed out.
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http://support.microsoft.com/kb/2475877/en-gb
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Hi,
Try to remove and grant the user the permission to the shared mailbox again to see if the issue still exists.
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http://support.microsoft.com/kb/829918/en-us
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Melon Chen
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Is there any official documents of the Best Practices of migrating Linux Mail (Exim) to Exchange 2013?
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My best regards.

Hi,
Basic on my research, I’m afraid that there is no tool for this kind of migration, we may need to start from PST file.
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https://technet.microsoft.com/en-us/library/hh781036(v=exchg.141).aspx
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Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact [email protected]
Allen Wang
TechNet Community Support

"From" presence not displaying in Outlook 2010

I've been working on a software product aiming presence and im integration with Microsoft Outlook using IMessenger API.
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http://social.technet.microsoft.com/Forums/office/en-US/a2500fec-fc3f-4295-bbe3-7620876a2d24/from-presence-not-displaying-in-outlook-2013
My problem is similar to this one except that I've the same problem with Outlook 2010 and I don't have this problem with Outlook 2013. It may be resolved in Outlook 2013 with a hotfix I don't know. Does anybody have the same issue and have a fix or workaround
for this situation? I have latest updates for Office 2010 already.
A strange thing is that when I set the registry value HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\14.0\Common\IM\TurnOffPresenceIcon to 1, presence indicators are disappear from contact names as expected, however when I hover over the sender it
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when I set the registry value HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\14.0\Common\IM\TurnOffPresenceIcon to 2, presence indicators are disappear from both contact names and tool tips as expected.
when I set the registry value HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\14.0\Common\IM\TurnOffPresenceIcon to 0, presence indicators are appear for contacts in to, cc, and bcc fields except "from" field, which is quite strange. After
I move around between messages, some of the sender's presence indicators starts displaying.
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Hi,
There is another registry value named TurnOffPresenceIntegration
which also have an effect on the presence indicator, please find the
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Contacts Missing from "To,CC" buttons on Outlook 2010

I recently restored Office from my backup to a different computer. Everything works
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or dropdowns.
Help! Please!

Hi,
Outlook 2010 have new interface, Tool tabs integrate into File ribbon.
If you have Contacts in the Contacts folder but they are not accessible when you click on the To button, check these settings:
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Go to File – Account Settings, choose View or change existing directories or address book. Is the Outlook Address Book present? If it isn't listed, add it and close and restart Outlook. If it is listed, then remove it and close
then restart Outlook and repeat these steps to add it.
For more detailed, please see the link below:
http://office.microsoft.com/en-us/outlook-help/contacts-are-missing-when-i-click-the-to-cc-or-bcc-buttons-HA010219428.aspx
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Tony Chen
TechNet Community Support

Error when using super admin account to migrate from Communigate Pro to exchange 2013

Hi everyone,
We are facing issues to migrate mails from communigate pro to exchange 2013 using 'MigrateIMAP.pl' tool. Communigate pro has a super-admin account which can retrieve the mails from any mailbox but when sending to Exchange 2013, there is no such super-admin
account. I have created a user account granting it full access to all databases using the following:
Get-MailboxDatabase -identity “mailbox name” | Add-ADPermission -user <account name> -AccessRights GenericAll
Get-mailbox | Add-MailboxPermission -User <account name> -AccessRights FullAccess -InheritanceType All
The tool uses the following command: (x.x.x.x is for server IPs & mytestlist contains user accounts to be migrated)
./migrateIMAP.pl -d -I -U -s 100 -L mylog7 -e superadmin:password\<i -S x.x.x.x -f
exchangeadmin:password -D x.x.x.x -i mytestlist
The IMAP4 logs shows the following error:
2014-02-04T13:32:37.699Z,0000000000000579,1,x.x.x.x:143,x.x.x.x:47688,,1,65,34,authenticate,PLAIN cmJhbGxjaGFuZAByYmFsbGNoYW5kAEwwZ09uQDEyMw==,"R=""1 BAD Command Argument Error. 12"""
Anyone, please help me out, i've spent a whole week trying to solve this. Thanks in advance

I would suggest you go for third party tool.
One such tool is CodeTwo, it does the job and very cheap. It will get the job done is ziffy
http://www.codetwo.com/exchange-migration/
Cheers,
Gulab Prasad
Technology Consultant
Blog:
http://www.exchangeranger.com    Twitter:
  LinkedIn:
   Check out CodeTwo’s tools for Exchange admins
Note: Posts are provided “AS IS” without warranty of any kind, either expressed or implied, including but not limited to the implied warranties of merchantability and/or fitness for a particular purpose.

Connection Office365 Exchange - Outlook 2010/2013 (Desktop)

I have an Office365 account with Exchange function, connected with my personal domain. This works perfect for almost a year now, but since a few days, Outlook (desktop) can't connect to my ExchangeMail/Office365 anymore. Some details:
I can reach my mail via the Web App
My iPhone receives my email; no problems here
The password has not been changed
I've tried to connect with Outlook2010 on Windows7 and with Outlook2013 on Windows8; both can't connect
Profile removed and re-added: no result
As during creating/editing the profile in the ConfigurationScreen/Email, as in Outlook (2010 & 2013) itself, the login window pops up and can't connect (and because of that, Outlook automatically close).
In short: what is the problem here and -more important- how can I fix this?
Many Thanks,
Ewoud
PS: Apologies if this question has been asked in the wrong forum.

Hi,
Please check the problematic users' Outlook settings by the following steps:
1. Click File > Account Settings > Account Settings > Change > More settings.
2. In Security tab, make sure "Encrypt data between Microsoft Outlook and Microsoft Exchange" option is checked, "Always prompt for logon credentials" is unchecked.
3. Change the logon network security to Negotiate Authentication, and Apply > OK to set it.
Restart Outlook to have a try. If the issue persists, please
re-create Outlook profile to check whether the issue persists.
Regards,
Winnie Liang
TechNet Community Support
Thank you for the response.
I did as you suggested and the problem persists

Importing contacts from pst into iCloud using Outlook 2010

I am trying to import contacts from a PST file into iCloud by importing it with Outlook 2010's standard import tool. I have set up iCloud on my desktop and have a node in my Outlook 2010 Contacts menu for iCloud. There are about 2000 contacts in the PST, but the import completes with only 511 contacts every time. The pop-up message at the end says "some items cannot be copied. they were either moved or deleted, or access was denied."
How can I troubleshoot this? Or, is there an alternate way to bring these contacts into iCloud for use also in Outlook and my iPhone 4?
Glenn

i'm not sure this is possible. as far as i know you can only get contacts onto the ipod from either outlook OR windows contacts (which i think is only available with vista.)
there is an app called funambol, which will allow you to sync your contacts to an internet server, your ipod, and your mobile phone, using wifi.
Message was edited by: Anna Sandham

Migrating from Gmail to Hosted Exchange / Outlook 2010

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