Minimise Cross Tab Row spacing

Hi,
I have created a Cross Tab table using Crystal Report 2008.
On the rows are list of warehouses eg: Warehouse A, Warehouse B etc.
I know I can minimise / change the font size and the Row label size by right click on the field, Size and Position eg: Warehouse A.
However, is there a way to adjustment the space between each row? Ie, the white space between the row box that show Warehouse A, Warehouse B etc.
What I am trying to achieve here is to fit 3 cross tab table into one page, while still keeping font size of the row at Arial 8.
Hope I have explained myself well and thank for your help in advance.

Hi,
Thanks for responding.
Is there a way to specify the width of the cell margin instead of totally remove it?

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Cross-tab row header

i use the display string conditional formula on cross-tab row header. but it ends up every row has the same value.
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thanks,

Hi,
could you please make it more clear what exactly u want to display and what is the problem that u r facing in doing the same.
Regards,
Misra p.

Using sub-report field in cross tab row #2

I have a sub-report that pulls a product line description that need to be added to row #2 of a cross tab object. I am unable to drag and dropped and it does not appear in the list under the cross tabs expert. Any assistance would be greatly appreciated.

Hi Edmund,
You cannot add fields from the Subreport to a Crosstab in the Main Report.
If you're trying to add data for multiple rows, you would need to bring those values as part of the Main report's query.
-Abhilash

Formula for cross tab row

Post Author: bvandyck
CA Forum: Formula
The results of a row in a cross tab report need to be split out by percentages and added to the results of other rows. Each row is an individual, except one row is a combination of individuals. Certain individuals share in the results of the combination row. The combination row will be zero after being added to the individuals' rows. What is the formula for achieving this?

Hi,
U may create a new formula for that.
There is an option in cross tab expert for new formula.
U may create a formula of your choice and then insert in report.
Regards,
Misra P.

Customized Sort for Cross-Tab Row

I have a simple Cross-Tab on my report that needs to be sorted in a static Row order.
My cross tab has 1 Row (Name) and 1 column (Total Sales).
Currently the CrossTab sorts the Name Alphabetically (ASC). But I need to specify a specific order. I have added a numeric field to my table and I assign a numeric value to the last names so that I might be able to sort the Name Row based on my "CustomSortOrder" numeric field.
Currently it looks something like this:
A
B
C
D
E
I want it to be: (numeric value behind the scenes)
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D (2)
E (3)
A (4)
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Hi Jimmy,
Here's what you need to do :
1) Go to the Crosstab Expert > Remove the existing 'name' field from the 'Row'
3) Add the numeric field as the 'Row'
4) Select the Row > Group Options > Options Tab > Customize Group Name Field > Use formula as a Group Name > Click the formula button beside and use this code:
If {numeric_field} = 9999 then "All Others"
else
{Name_Field}
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Date Periods in Cross Tab rows

Firstly please note that I am still some what of a novice.
I am using Crystal X and appear to be experiencing some inconstancies in how the dates are being grouped when the Period extends over two Financial years (e.g. in Australia it is 07/08). When I add the Date value {@InspectedDate} and then format as per the following:
//DB - Financial Year: ({@InspectedDate})
If Month ({@InspectedDate}) >= 7 and Month ({@InspectedDate}) <= 12
Then Cstr(Year ({@InspectedDate}),0,"") + "/" + Cstr(Year ({@InspectedDate})+1,0,"")
Else If Month ({@InspectedDate}) >= 1 and Month ({@InspectedDate}) <= 6
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Else "Error"
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Regards
Jorge

Mr. Guillen,
I faced the same problem but not in date, it was in time ( such as 02:45). The result which is coming in your report is only due to the output is of string type, this type of problem I have solved through creating Views and displaying the field from views instead of table.
Well, you know your DB more and if it is possible then create a view to get the output in your report.

How do I suppress Cross Tab row subtotals?

Hi. I've created a specified order group, which forces my rows to subtotal at each line. Thus, Income now has specified account numbers that subtotal on each number, then on the group Income. How do suppress the account row subtotals? I'm using CR 2008.
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Please re-post if this is still an issue or purchase a case and have a dedicated support engineer work with you directly:
http://store.businessobjects.com/store/bobjamer/DisplayProductByTypePage&parentCategoryID=&categoryID=11522300?resid=-Z5tUwoHAiwAAA8@NLgAAAAS&rests=1254701640551

Suppressing levels in cross tab.

Hello All,
I have a project requirenment for one of the client and currently using CR 2008 for creating dynamic reports based on a finance database for profitabilty Analysis. I have been using lot of Web-Elements functionality in my crystal application and its going good to an extent, the only issue i have been experiencing is the dynamic change of the cross tab data based on prompts.
Its a 4 level application where in users are prompted to select a specific level outta the 4 levels, they can select either few or all. Now, the issue is, in my cross tab i have mentioned all the 4 levels in my row field and the data is displayed according to the users selection through prompts, it works fine. But however if user does not select level 3 or 4 or any one of them then the specific cross tab row is displayed empty. I have tried selecting the option suppress empty rows under customize tab but that doesnt seem to work.
I want only those levels to be displayed which are selected by users and suppress the rest, the empty rows in cross tab looks kinda odd to see. I am unable to figure out the formula string for the same.
Any help will be appreciated. Thank you

Hi
Cross tab is nothing but a tabular representation of data.
It displays zero values only when there is no data for the combination of corresponding row and column.
We can not suppress this however we can display some string like "No data for this" or something else as per requirement.
For this, do the below:
- Right click on the summary value field on the cross tab -> Format Field.
- Under Common Tab, click on X-2 for Display string. This would open the formula editor.
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if IsNull(summary database field) then "No data for here"
else "" & currentfieldvalue;
You can change the display string as per requirement.
Hope this helps!!
Regards
Sourashree

Cross tab & Line Graph – Data Sorting issue

Hi,
Want to display data in specific order in cross tab row & in graph as shown below
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Median
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ABC
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XYZ
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Hi
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Shantanu

Cross-tab and hyperlinks

Is it possible to have each rows of a cross-tab be a hyperlink poiting to another report and how to accomplish that?
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you need to try using open doc URL
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How to display a row in Cross Tab when the count summary is zero

My customer wants a row for all possible data, even when the count is zero. How can I get a row to display when there is no data? Using an example: Display status for incidents - possible five statuses, but selection only results in four statuses because no incident were cancelled. Customer wants all five statuses to display in cross tab with cancelled showing '0' (zero))
Open
WIP
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Pending
Closed

This worked for the last guy who had a similar issue.
Take a look at what it's doing. You should be able to use the same principal to meet your needs...
I'm assuming that you'll only need to show 4 weeks at a time on your report.
The easiest way to do it is by creating 8 separate formula fields:
W1A
W1RT
W2A
W2RT
... and so on
I don't know how your data is coming across but the formula should go something loke this:
W1A... IF datepart(ww,currentdate) - datepart(ww,) =0 THEN
W1RT... IF datepart(ww,currentdate) - datepart(ww,) =0 THEN
W2A... IF datepart(ww,currentdate) - datepart(ww,) =1 THEN
W2RT... IF datepart(ww,currentdate) - datepart(ww,) =1 THEN
... and so on
If I got you weekly criteria wrong, sorry. It's just a best guess.
Anyway you should be able get the idea. It gives you the effect of a crosstab without the headaches of a crosstab.
Hope this works for you,
Jason
Edited by: Jason Long on Jun 28, 2008 3:19 AM

Creating a header for rows/columns in cross-tab with syntax

Hi,
The issue is creating strings for rows or columns' headers. How can I create a formula field which contains more than one seperate string. Such as "aaa", "bbb" and "ccc" are headers and they should be in seperate columns. In short, they will behave like characteristics of one of my query's field but they are just headers of the columns.
..............aaa...bbb...ccc....
row1.......x.......x........x.....
row2.......y.......y........y.....
Also there is another issue about the formulation again. Is there any operator that does the same job as " \n" which is used in C languages to break the line?
before:
aaabbb
after:
aaa
bbb

Hi Carl;
Firstly, thanks for answering my question. To explain my problem there are two options ahead(for my first question); first one is writing down the actions step by step, the second one is posting an image file(jpeg etc) to visualize it. I think the first one will be enough. If not tell me
Step 1- Create a cross-tab and right click and select cross-tab expert.
Step 2- Click the button "New Formula" and write down any word(such as "Sales") between two -"- sign to make it string.Then save and close.
Step 3- Drag and drop the created formula to "columns" section and fill the other necessary sections with your database's(such as xtreme.mdb which is famous for crystal users) fields.Don't forget to add another column value to "columns" section, since our formula has no link to database.
Step 4- Then click OK to save the changes and lets preview the cross-tab.The result will have one top column and his child or children(that depends on your data). And this top column is behaving like a header not a field.
Now turn the second step but write down a formula for 2 columns or more.For exmple "Sales" and "Profit".So the result will have 2 top columns and their child/children.
My question is "what is the formula for 2 or more columns?"
Also I couldn't get the answer for my second question. What is the meaning of expressions "\c" and ChrW(13)?
Edited by: diabolus on Oct 30, 2009 9:39 AM

Rows limit in Cross Tab

I receive this message "The numbers of rows or columns exceeds its limit,65535" although it reads more 100,000 records but does not shows
Can anybody help please.
Regds
Basil

Hi Basil
Cross tabs have a limitation on the amount of rows and/or columns that can be displayed within the cross tab object. This limitation is 65,535.
To work around this limitation, use grouping within the cross tab to limit the amount of rows/columns displayed.
Regards
Girish Bhosale

2 rows in cross tab

Hi Guys,
I wonder if I can create to different rows 1 for product type and another one for product, now I have them both in the same column, looks nice but I want them in 2 different rows but I can't find the setting to do it.
Thanks

I have CRXI. SP 6
Right click the crosstab, go to crosstab expert, click on customize Style
You can try changing the summarize fields to horizontal.
If that is not what you want, try this.
Right click the crosstab, look for the pivot cross tab option, and try that.
If neither of these fix the issue, please provide an example of what you have, and what you want.
I may be misunderstanding the issue.

Row labels in cross tab

hi all,
i have the following cross tab rpt to preparehow can i put row labels like area office,
area_off     code     name     Sum of sanc      Sum of disb
BANGALORE BO                  BAA0002     C TRIBHUVAN     6840000     6130000     8280000     7270000     19865000     10860699     34985000     24260699
BAA0003     S.LAKSHMI     30105000     20010000     39665000     29460000     35015000     33291688     104785000     82761688
BAC5502     E C DAYANANDA     7484000     9560646     18407000     14143517     25136000     16729159     51027000     40433322
BAC7100     K.M.JAYAKUMAR     6400000     21052688     17725000     9975000     18280000     15459790     42405000     46487478
BAH0002     VASANTH H GUDI     600000     250000     6520000     3866773     3435000     3335000     10555000     7451773
BAH0005     SURENDRAN     0     2635000     1890000     3180000     0     2590000     1890000     8405000
BAH0007     JOHN D J     4350000     3383343     1870000     4390000     7200000     3567160     13420000     11340503
BAH0021     SELVAM HART               844000     0     0     850000     844000     850000
BAH0028     Z R SRINIVAS     16552000     8804106     10014000     18172965     22642000     18291925     49208000     45268996
BAH0042     UDAYA KUMAR HEGDE M.     -1500000     9295000     1170000     2746502     -3500000     4350267     -3830000     16391769
BAH0073     N NAGENDRA KUMAR     17220000     1840817     13880000     11282416     2700000     6806787     33800000     19930020
BAH0078     PUSHPA.V.GUDI     2388000     9343226     2040500     7377020     16300000     6924515     20728500     23644761
BAH0237     USHA K S                         15670000     2275000     15670000     2275000
BAH5003     SHARANAPPA MADINOOR     -205000     2093000     5215000     7310742     -600000     3300000     4410000     12703742
BAH5006     SHIVAREDDY D M     5400000     1854628     100000     6105000     4450000     1810000     9950000     9769628

Hi
You can change the display string by right click on the row ->Format field->Common ->Display string.
Here you can define conditions as per your requirement to display the values you require.
Also you can write a formula field with all the specifications and use that in row in your cross tab.
Hope this helps!!
Regards
Sourashree

Minimise Cross Tab Row spacing

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